CL25147003 Market Research Questionnaire.docx

DEFENSE LOGISTICS AGENCY

LAND AND MARITIME

P.O. BOX 3990

COLUMBUS, OHIO 43218-3990

Page | 7

Defense Logistics Agency (DLA) Land and Maritime (L&M) - Market Survey Date Survey Sent: 6/23/2025

Contract Specialist: Karen Sherrill Phone: 614-692-4638 Email: Karen.Sherrill@dla.mil Address: DLA L&M SAPD – ZAA

The DLA L&M is considering a solicitation and subsequent Award of an Indefinite Quantity Contract (IQC)* for the following item(s) listed the attached spreadsheet. As a potential supplier of this (these) item(s), we are asking that you fill out this market survey to the best of your knowledge so that we can generate a realistic and beneficial solicitation. Should any of the survey questions not apply [Certified Cost or Pricing Data (CCPD), First Article Testing (FAT), etc.] please skip over that section. Your answers to these questions will aid in our ability to develop a solicitation that best meets the needs of the Warfighter while also optimizing the benefits of having a Long-Term Contract (LTC) for both the Government and the Contractor. IF YOU WOULD PREFER TO DISCUSS THE ANSWERS TO THESE QUESTIONS VERBALLY VERSUS IN THE BELOW QUESTIONAIRE, PLEASE FEEL FREE TO CONTACT THE CONTRACT SPECIALIST IDENTIFIED ABOVE TO DO SO.

*IQC: These contracts are intended for use with items for which recurring demands are anticipated, and as a means of reducing the time and expense required to solicit and make repetitive individual awards. Establishment of an IQC (called a “basic contract”) will permit future Purchase Requests to be awarded by issuing a Delivery Order (DO) against the basic contract. All terms, conditions, and pricing are negotiated/awarded up front with the basic, allowing the DO to be issued quickly. Most contract terms will be for a one (1) up to a three (3) year base period with the possibility of two (2), up to four (4) option years. The items on the contract will be ordered on each DO within stated minimum and maximum quantities, and on an as needed basis. The DO quantities are estimated based on previous and forecasted demands, and the contractor will be guaranteed a minimum quantity as specified in the contract.

**In the Estimated Delivery column on the attached spreadsheet, please indicate the absolute best delivery (in Days) you would be able to provide the listed item with the quantity indicated in the Estimated Annual Demand Quantity (ADQ) column. NOTE: Maximum requested quantity could be equal to the delivery max.

*** SEE MARKET SURVEY SPREADSHEET FOR LIST OF REQUIREMENTS ***

Company Name _____________________________________ & Cage Code: _______

Company Phone & Fax Number: _______________

Name & Signature: _____________________________________________________

I. GENERAL QUESTIONS:

1. Please check the appropriate response for your company:

a. |_| Manufacturer or |_| Distributor /Dealer/Reseller

b. Do you deal through Dealers/Distributors or do you prefer to deal with the Government? |_| Dealer |_| Government

c. |_| Large or |_| Small Business If you are a Small Business, how are you currently classified by the Small Business Administration (SBA)?

Please note: This information will be used in determining if the solicitation has a Set-Aside provision, or if certain National Stock Numbers (NSNs) (in the case of multiple NSNs) need to be separated into a separate solicitation based on the set-aside.

1. 8(a) Program |_|

2. Small Disadvantaged Business (SDB) |_|

3. Woman-Owned Small Business (WOSB) |_|

4. Economically Disadvantaged Woman-Owned Small Business (EDWOSB) |_|

5. Veteran-Owned Small Business (VOSB) |_|

6. Service-Disabled Veteran-Owned Small Business (SDVOSB) |_|

7. Historically Underutilized Business Zone (HUBZone) |_|

2. Approximately how many employees do you currently have?

3. Do you have a parent company? |_| Yes |_| No

a. Name of your parent company? ________________________

b. Approximately how many employees does your parent company have?

4. If you are a Dealer/Distributor are you independent from the Original Equipment Manufacturer(s) [OEM(s)]?

|_| Yes (Example: if you have reliable access to the OEMs products and can set your own price)

a. If yes: Based on sources listed in the Market Research Spreadsheet, list the OEMs that you are independent from: _____________________________________________

|_| No (Example: the OEM has strict control over the resale prices the dealers can charge)

5. If you are a dealer for the actual manufacturer of this (these) item(s), who is the manufacturer, CAGE code and approximately how many employees does the manufacturer have? ______________________________

6. Do you have Electronic Data Interchange (EDI) capability? |_| Yes |_| No

II. LTC RELATED QUESTIONS:

1. Is your company interested in pursuing a LTC for this (these) item(s)? |_| Yes |_| No

a. If no, please explain why you are not interested in pursuing a LTC.

b. If you are a small business, is this LTC too large of a requirement for your company to perform? |_| Yes |_| No

2. The DLA L&M standard for an LTC is a three (3) year base period with two (2), one-year (1-year), option periods.

a. Will you agree to the three (3) year base? |_| Yes |_| No

c. If no, please explain why you would not agree to the three (3) year base. ______________________

3. The Government is considering a three (3) year base period with two (2), one-year (1-year), option periods.

a. Would the Government realize a cost savings if using a three (3) year base period? |_| Yes |_| No

i. How many years is your ideal base period? |_| 1 |_| 2 |_| 3 |_| Number of Base Years does not affect Price.

Please explain:

ii. If the Base Period is more than one (1) year, would you be able to hold pricing steady for the entire period or would you require an annual price adjustment?

|_| Yes – I can hold my prices for the Base Period |_| No – I would require an annual price adjustment.

4. How many option periods [assuming one (1) year in length] would you quote with a three (3) year base period? |_| 1 |_| 2

a. How many option periods would you be able to accept? |_|0 |_| 1 |_| 2 |_| 3 |_| 4 [the total contract length cannot exceed five (5) years]

b. How many option years would be optimal? 0 |_| 1 |_| 2 |_| 3 |_| 4 |_|

5. If NONE to #4a or #4b above under Section II please explain why: ________________________________

6. Please provide any additional information that you feel would help us set up the most beneficial base period/option period structure: _________________________________________________________________________

7. Would you prefer to have the pricing be Firm Fixed Price (FFP) for the base period and all subsequent periods? |_| Yes |_| No

OR

8. Would you prefer to have the base period pricing adjusted using an Economic Price Adjustment (EPA) based on the Producer Price Index (PPI)? |_| Yes |_| No

a. If yes, do you have a recommended index that is applicable to the (those) item(s)? If so, please provide the index and please provide an explanation as to why you feel it is a good fit. ____________________________

9. If no to #7 and #8 above under Section II, what contract type would you prefer for this (these) item(s)?

10. Considering the raw materials used to make this (these) item(s) and fluctuations/volatility in pricing for this (these) item(s)/raw material(s) versus the benefits of having the item(s) on a LTC, rate your risk for pricing option years:

11. What components/raw materials are the primary drivers in the pricing of this (these) item(s) (i.e., steel, rubber, oil, plastics, etc.)?

12. What is the industry standard contract term for long term agreements/contracts for this (these) item(s) and/or the raw materials? ________________________________

13. To the best of your knowledge is the item(s) listed on a General Services Administration (GSA) Schedule?

|_| Yes |_| No

a. If yes, on which GSA schedule are they listed: ____________________________________

14. If this project contains more than one (1) item: Is this a logical grouping to put on the same solicitation? |_| Yes |_| No

a. Please explain: ________________________________________________

15. Do you carry this (these) item(s) in your inventory? |_| Yes |_| No

16. Is (Are) this (these) item(s) quantity sensitive? |_| Yes |_| No

17. Does (Do) this (these) item(s) contain hazardous material? |_| Yes |_| No

18. What quantity ranges would result in better pricing of the item(s) you are able to supply? (We will consider your recommendations if it is within our demand forecast)

Quantity Range 1: _________________

Quantity Range 2: _________________

Quantity Range 3: _________________

Quantity Range 4: _________________

19. Are there items that you would recommend adding to/deleting from this LTC project? |_| Yes |_| No

a. If yes, please explain: _________________________________________________________________

III. COST OR PRICING DATA:

The following pertain to the requirement for CCPD. For contracts estimated over $2,000,000.00*, CCPD “may” be required. Reference Defense Federal Acquisition Regulation Supplement (DFARS) 252.215-7010 detailing “Requirements for CCPD and Data Other Than CCPD”. Federal Acquisition Regulation (FAR) 15.408, Table 15-2 contains the guidelines for submitting CCPD. The Defense Contract Audit Agency (DCAA) is available for assistance with CCPD preparation which is found at the following website: http://www.dcaa.mil. At this website, go to “Customers”, then “Guidance”, then “Audit Process Overview – Information for Contractors”, and click on “Information for Contractors.” Navigate to Enclosure 3 for guidance on pricing proposals. DFARS 252.215-7009 provides a “Proposal Adequacy Checklist”. Questions regarding CCPD can be addressed to the Contract Specialist, your cognizant DCAA or Defense Contract Management Agency (DCMA) office or the DLA L&M Business Counseling Center (BCC) at: DSCC.BCC@dla.mil.

*Note: The value of the contract is based on the Contract Maximum dollar value that is in the Contract Limitations clause of a solicitation. This Contract Maximum is based on the estimated combined value of the item(s) on the solicitation, inclusive of all contract years combined (base years plus option years) and is then inflated to allow for a possible increase in annual demands over the life of the contract.

PLEASE NOTE:

CCPD is not required for commercial items. However, it is the Contracting Officer’s authority to determine an item(s) commercial or not. Failure to provide adequate CCPD upon receipt of your proposal may result in the solicitation being cancelled with no award being made.

1. If required, will you be able to provide CCPD: |_| Yes |_| No

a. Have you provided CCPD to DLA before? |_| Yes |_| No

b. If yes, please provide the Contract Number where you provided the CCPD:

2. If you are a dealer, you will be required to obtain CCPD from the actual manufacturer. Will you be able to provide the required CCPD from the manufacturer? |_| Yes |_| No

3. If you have any questions regarding CCPD, please contact the Contract Specialist.

IV. CONSOLIDATION QUESTION:

1. The Government intends to consolidate the requirements (NSNs) into a single solicitation. NSNs will be still be evaluated on an all or none basis per NSN which allows contractors to quote on only the NSNs that are applicable to their company. The Government sees consolidating the NSNs as an advantage to contractors because vendors reduce duplicate efforts and thereby lower administrative costs associated with quoting on multiple solicitations over the same period. Multiple NSNs can be awarded on a single contract and requirements will source automatically to the proposed LTC using DLA's automated procurement system, which will generate DOs against the contract. Another proposed advantage is that vendors can reduce material costs for items on a LTC by using long term production planning, which could allow buying raw materials or finished materials in bulk. The Government would like to ask if you as the vendor agree consolidating NSNs would be an advantage or if you believe it is a disadvantage. If you think this would be a disadvantage, please explain why.

|_| ADVANTAGE

|_| DISADVANTAGE - Explanation _________________________________________________________

V. COMMERCIAL QUESTIONS:

1. Is (Are) this (these) item(s) a Commercial Item(s) per FAR 2.101(b)? |_| Yes |_| No

NOTE: If yes, please indicate on the attached spreadsheet which specific NSN(s) is commercial.

If you state item(s) is (are) commercial, then please send with this survey “Un-Redacted Commercial Invoices” for the exact items.

Please Note: Your Un-Redacted Invoices can be marked “Proprietary and Confidential” as we will only use them for determination for Price reasonableness. They will also be Source Selection Information per FAR 2.101 and 3.104 and will only be used for the Solicitation which will be the result of this Market Research and will not be published or made public.

a. If yes, is (are) this (these) item(s) Published Catalogs/Price Listed? |_| Yes |_| No If yes, please provide a copy of this published price list or indicate how we can obtain a copy:

b. If no:

i. Is (Are) this (these) item(s) a modified item(s) of a type available in the commercial marketplace (Meaning this (these) item(s) does not have to be identical, but are closely related)? |_|Yes |_| No

ii. Does (Do) this (these) item(s) have minor modifications of a type not customarily available in the commercial marketplace [Example: minor modifications mean the item(s) needs to retain a predominance of non-governmental functions or essential physical characteristics]? |_|Yes |_| No

iii. If this (these) item(s) is (are) not currently in the commercial marketplace, will this (these) item(s) be available in the commercial marketplace in time to satisfy the Government’s delivery requirements on this project? |_| Yes |_| No

c. If yes, can you provide:

i. UN-REDACTED commercial sales history; |_| Yes |_| No

1. If yes, please send along with this market survey.

ii. Listing in catalogs or brochures; |_| Yes |_| No

iii. Known established price list to commercial marketplace; |_| Yes |_| No

iv. Availability or announcement to the general public; |_| Yes |_| No

From the list above, the Un-redacted Commercial Invoices is the preferred documentation.

2. The Government, and the Government only, must determine not only if an item is commercial but also if the commercial prices are Fair and Reasonable. This is usually accomplished through proof that commercial market forces have driven the setting of the commercial price. Such proof would describe the commercial market acceptance of the price or, more plainly, invoices proving that the item has been sold commercially at like prices, for like quantities. Is your company willing and able to provide such proof, if the Government determines it is needed to verify price reasonableness: |_| Yes |_| No

NOTE: Without proof of commerciality the LTC project cannot be processed as a commercial procurement (FAR 12) but will rather be processed using non-commercial procurement procedures (FAR 15).

VI. FREE ON BOARD (F.O.B.) POINT and PACKAGING QUESTIONS:

1. Do you prefer F.O.B. Origin or F.O.B. Destination? |_| F.O.B. Origin |_| F.O.B. Destination

2. For those items which require F.O.B. Destination basis, your price would include transportation charges to any location in the United States. Is F.O.B. Destination acceptable? |_| Yes |_| No

3. Does your price typically include F.O.B. Destination? |_| Yes |_| No

4. Would F.O.B. Destination impact the price compared to F.O.B. Origin? |_| Yes |_| No

a. If yes, what is the impact on price (Example: Estimated percentage of increase in price)?

b. If no, does this mean the price for F.O.B. Destination and F.O.B. Origin would be the same?

|_| Yes |_| No

5. Is Inspection/Acceptance at Origin acceptable? |_| Yes |_| No

Note: For Stock Buys, source inspection would be mandatory if F.O.B. Origin is utilized. Would the cost of source inspection impact pricing more than shipping? |_| Yes |_| No

6. Is F.O.B. Origin acceptable? |_| Yes |_| No

a. If no, why would you not want to use F.O.B. Origin?

7. Can you provide STD-COM PKG with MIL-STD-129 (R) Markings? |_| Yes |_| No

VII. ZONE QUESTIONS:

1. If this solicitation is F.O.B. Destination, would the Government incur savings if unit prices were based on various shipping destinations (zones) within the United States (U.S.)? |_| Yes |_| No

2. Is there any specific NSNs on this project that you think would significantly impact Shipping Prices (Example: size or weight of specific NSNs)? |_| Yes |_| No

a. If yes, please list the NSN(s) or Contract Line-Item Number (CLIN) numbers and what the impact would be (Example: percentage of increase in price): _____________________________________

3. Would you typically provide the same price for anywhere in the U.S.? |_| Yes |_| No

a. If yes, does the location make a significant difference in Price? |_| Yes |_| No

i. What is the difference in price (estimated percentage of increase)?

4. Would you prefer to provide pricing for one (1) or multiple zones (Please choose one): |_| One Zone |_| Multiple Zones

VIII. DELIVERY QUESTIONS:

1. Can you provide an estimated delivery timeframe for the item(s)? See excel spreadsheet to input data.

2. Would you require phased delivery* for quantities up to the Quarterly Forecast Demand (QFD) quantity? |_| Yes |_| No

a. If yes, what would the phased delivery be?

*Note: This would mean phased delivery on a single DO, if a new order was placed it would revert back to the required delivery.

3. Can Time Definite Delivery (TDD) Standards be met for the item(s)? Reference DLAD 11.102-90.

4. Is there a Maximum Quantity that you could deliver for the item(s)? |_| Yes |_| No

a. If yes, please list on the attached spreadsheet the applicable maximum monthly quantity for each item(s).

5. Would a minimum DO quantity and/or dollar value apply to this (these) NSN(s)? |_| Yes |_| No

a. If yes, please annotate on the attached spreadsheet and list the applicable minimum for each item.

6. Please complete the estimated delivery schedule on the attached spreadsheet.

VIII. MISCELLANEOUS QUESTIONS:

1. Depending on the technical requirements of the item(s); Government FAT, Contractor FAT, or Production Lot Testing (PLT) may be required. If required, is your company willing to submit to the specific testing for this project?

|_| Yes |_| No

2. The Government typically establishes a Guaranteed Minimum amount for each contract, ranging anywhere from 1% to 10% of the forecasted estimated ADQ/Value.

a. Would a higher guaranteed minimum percentage affect your pricing? |_| Yes |_| No

Please explain: _________________________________________________________________________

IX. FINAL COMMENTS: ______________________________________________________________________

Please return the survey by close of business on 7/1/2024 or sooner if able to the contract specialist listed on the first page of this survey. If you have any additional comments, please feel free to submit those with this survey. We sincerely appreciate your time and thank you for providing this information.

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