CL00000050_-_Window_Treatments_Film_and_Related_Items.pdf

Clerk of the Court and Comptroller, Miami-Dade County Event No. CL00000050

Clerk of the Court and Comptroller of Miami-Dade County

Clerk of the Board and Procurement Department

Contact for this Solicitation

Milagros C. Robles, Courts Contracts & Procurement Officer 111 NW 1st Street, Suite 1700, Miami, Florida 33128

Telephone: (305) 375-1525 E-Mail: Milagros.Robles@MiamiDadeClerk.Gov

REQUEST TO PREQUALIFY

FOR

VENDOR BENCH

Event No.: CL00000050

Event Title: Window Treatments, Film, and Related Items

THIS REQUEST TO PREQUALIFY WILL ESTABLISH A VENDOR BENCH (VB) OF QUALIFIED VENDORS ELIGIBLE FOR FUTURE

CLERK PURCHASES OF WINDOW TREATMENTS, WINDOW FILM, AND RELATED ITEMS

Responses submitted during the initial solicitation period must be submitted through INFORMS (https://supplier.miamidade.gov), which also serves as the primary location for all submission resources, instructions, and related guides. Vendors are responsible for ensuring their submission is complete and that all required files are uploaded as separate attachments prior to the Event End Date.

To be considered for prequalification to the VB, vendors must be fully registered and approved in INFORMS. Vendors not fully registered may not be eligible for prequalification. After the VB is established, additional vendors may submit the required documentation for prequalification directly to the Clerk at the e-mail address listed on the cover page.

Placement on the VB is not a contract, but a confirmation that the Vendor meets the qualification criteria. Prequalified Vendors must notify the Clerk of any changes affecting eligibility and may be removed for performance or qualification issues.

Vendors are solely responsible for all costs related to preparing and submitting materials. Samples may be retained or discarded at the Clerk’s discretion.

For support with INFORMS or supplier registration, please contact Vendor Outreach & Support Services at (305) 375-5773 or via e-mail at ISD- VSS@miamidade.gov.

mailto:Milagros.Robles@MiamiDadeClerk.Gov https://supplier.miamidade.gov/ file:///C:/Users/e322568/AppData/Local/Microsoft/Windows/INetCache/Content.Outlook/S0NUWVFG/ISD-VSS@miamidade.gov file:///C:/Users/e322568/AppData/Local/Microsoft/Windows/INetCache/Content.Outlook/S0NUWVFG/ISD-VSS@miamidade.gov

SECTION 1 – DEFINITIONS AND ACRONYMS

All capitalized terms used in this document have the meanings assigned to them below:

Clerk: means the Clerk of the Court and Comptroller of Miami-Dade County, a County Constitutional Office in the State of Florida, acting through the elected Clerk or the Clerk’s duly authorized officers, agents, or designees.

Day(s): means calendar days.

INFORMS: means Integrated Financial Resources Management System; the technology utilized to track budget, procurement (including soliciting and receiving bids), as well as human resources and financial operations of the Clerk.

Prequalified Vendor: means a Vendor that has been reviewed and approved by the Clerk, or Clerk’s designee, as meeting the qualification criteria for inclusion on the VB.

Spot Market Competition: means a competition conducted under a VB.

Vendor: means an entity or individual submitting documentation for consideration for prequalification to the VB, confirming that it meets the requirements established by the Clerk.

Vendor Bench and acronym “VB”: means a group of Prequalified Vendors that have been evaluated and approved to receive invitations to participate in future Spot Market Competitions for goods and/or services that match their demonstrated qualifications and capabilities.

SECTION 2 – SPECIAL PROVISIONS

2.1 TERM

The Clerk will establish this VB upon written approval by the Clerk, or the Clerk’s designee. The VB will expire on the last day of the sixtieth (60th) month after the VB is established.

The Clerk, or the Clerk’s designee, reserves the right to extend the VB for up to one hundred-eighty (180) Days beyond the stipulated term and will notify the Prequalified Vendors in writing of the extension. The VB may be extended beyond the initial one hundred-eighty (180) Day extension period upon approval by the Clerk.

Any Spot Market Competition issued and awarded before the expiration of the VB shall remain valid and enforceable through its respective completion or contract term. All rights and obligations of the applicable Prequalified Vendor and the Clerk under such awards will continue until completion in accordance with their stated terms.

2.2 SPOT MARKET COMPETITIONS

Vendors approved under this VB may be invited to participate in Spot Market Competitions for specific goods and/or services as needed. Each Spot Market Competition will specify the required goods, services, and deliverables and applicable terms, including standard terms as needed, insurance requirements, payment terms, delivery terms and other necessary information.

2.3 MINIMUM QUALIFICATION REQUIREMENTS

Vendors seeking to participate in this VB under one or both groups must meet the applicable qualification criteria to be considered for placement on the VB, and to participate in future Spot Market Competitions.

The Vendor must be regularly engaged in the business of providing window treatments, window film, and related goods and installation services applicable to the group(s) for which the Vendor seeks prequalification. To demonstrate compliance, the Vendor shall submit the documentation required for the applicable group(s). The documentation submitted must demonstrate the Vendor’s ability to source, supply, customize, install, and deliver window treatments, window film, and related items with consistent quality and accuracy:

Group A: Window Treatments Purchase and Installation

Group B: Window Film Purchase and Installation

A. Requirements for Group A: Window Treatments Purchase and Installation

1. Vendor must meet either of the following requirements. As such, Vendor must complete and provide documentation for either 1(a) or 1(b), as applicable:

a. Brand-Name Products: Vendor must supply and install window treatment products and related items applicable to this group. Vendor must identify the manufacturer(s) and brand(s) offered. If manufacturer authorization is required to sell or install the applicable products or maintain the manufacturer’s warranty, Vendor must provide a manufacturer’s letter or other verifiable documentation confirming the applicable authorization.

b. Vendor-Manufactured or Fabricated Products: Vendor must be a manufacturer or fabricator of window treatment products and must install the products it manufactures or fabricates. Vendor must identify the window treatment products it manufactures or fabricates and provide a signed statement on company letterhead confirming that the identified products are manufactured or fabricated and installed by Vendor.

2. Vendor must provide two (2) references from commercial businesses and/or government agencies for which the Vendor has supplied and installed window treatments comparable to those covered by this group. The references must include the customer’s name, address, contact person, telephone number and e-mail address. Vendor should provide reference contact information that facilitates direct and timely access to the appropriate department or individual.

B. Requirements for Group B: Window Film Purchase and Installation

1. Vendor must supply and install window film applicable to this group and identify the manufacturer(s) and brand(s) offered.

2. Vendor must provide two (2) references from commercial businesses and/or government agencies for which the Vendor has supplied and installed window film comparable to that covered by this group. The references must include the customer’s name, address, contact person, telephone number and e-mail address. Vendor should provide reference contact information that facilitates direct and timely access to the appropriate department or individual.

The Clerk reserves the right to verify all information and documentation submitted and to request additional supporting documentation, to confirm the Vendor’s capability and compliance with the VB requirements. Vendors whose submittals do not contain sufficient information to confirm capability may not be admitted to the VB until such proof is provided and verified.

C. Vendor Contact Information (Group A and Group B)

The Vendor’s contact information listed in the INFORMS supplier portal will serve as the primary contact of record for all notifications, clarifications, and correspondence related to this VB. Vendors shall ensure that the contact information in INFORMS remains accurate throughout the term of the VB. Any updates or changes to contact personnel shall be made directly in the INFORMS supplier portal and reported to the Clerk’s Procurement Department in writing.

SECTION 3 – SCOPE OF WORK

3.1 SCOPE

The Clerk may solicit the goods and services identified by group in Section 3.2 during the term of the VB. The items listed for each group are representative examples and are not exhaustive. Additional related items within the general scope of each group may also be solicited.

3.2 WINDOW TREATMENTS, WINDOW FILM, AND RELATED ITEMS

GROUP A – WINDOW TREATMENTS PURCHASE AND INSTALLATION

This group allows for the purchase and installation of the following window treatment products:

Blackout Shades Brackets Ceiling Tracks Fabric Drapery Fabric Ripple Fold Drapery Hooks Horizontal Blinds Laminated Shades Mini Blinds

Motorized/Automated Shades Roller Blinds Roller Shades Solar Shades Valances Vertical Blinds Wood Shades Wood Shutters

GROUP B – WINDOW FILM PURCHASE AND INSTALLATION

This group covers the purchase and installation of window films, including, but not limited to:

Blast Mitigation Film Decorative/Frosted Film

Safety/Security Window Film

SECTION 4 – SUBMITTAL FORM

MINIMUM QUALIFICATION CRITERIA

TO BE COMPLETED BY ALL VENDORS

Refer to Section 2.3, Minimum Qualification Requirements, to ensure that the submittal complies with the VB requirements.

Reference

Paragraph

MINIMUM QUALIFICATION REQUIREMENTS

2.3(A)

A. Requirements for Group A: Window Treatments Purchase and Installation

1. Vendor must meet either of the following requirements. As such, Vendor must complete and provide documentation for either 1(a) or 1(b), as applicable:

a. Brand-Name Products: Vendor must supply and install window treatment products and related items applicable to this group.

Vendor must identify the manufacturer(s) and brand(s) offered. If manufacturer authorization is required to sell or install the applicable products or maintain the manufacturer’s warranty, Vendor must provide a manufacturer’s letter or other verifiable documentation confirming the applicable authorization.

☐ Attached

b. Vendor-Manufactured or Fabricated Products: Vendor must be a manufacturer or fabricator of window treatment products and must install the products it manufactures or fabricates. Vendor must identify the window treatment products it manufactures or fabricates and provide a signed statement on company letterhead confirming that the identified products are manufactured or fabricated and installed by Vendor.

☐ Attached

2. Vendor must provide two (2) references from commercial businesses and/or government agencies for which the Vendor has supplied and installed window treatments comparable to those covered by this group. The references must include the customer’s name, address, contact person, telephone number and e-mail address. Vendor should provide reference contact information that facilitates direct and timely access to the appropriate department or individual.

☐ Attached

2.3(B)

B. Requirements for Group B: Window Film Purchase and Installation

1. Vendor must supply and install window film applicable to this group and identify the manufacturer(s) and brand(s) offered.

☐ Attached

2. Vendor must provide two (2) references from commercial businesses and/or government agencies for which the Vendor has supplied and installed window film comparable to that covered by this group. The references must include the customer’s name, address, contact person, telephone number and e-mail address.

Vendor should provide reference contact information that facilitates direct and timely access to the appropriate department or individual.

☐ Attached