CIZ26-TPW-4014 KBHCCD CMEI RFQ.pdf

City of Dallas

Request for Qualifications (RFQ) KBHCCD Construction Management, Engineering, and

Inspection Services (CMEI) (step one of two (RFQ/RFP))

CIZ26-TPW-4014

The RFQ packet may be obtained beginning Thursday, October 1, 2026, from the City of Dallas

Euna site (https://dallascityhall.bonfirehub.com).

https://dallascityhall.bonfirehub.com/ http://www.dallascitynews.net/

SCOPE OF WORK

Construction Management, Engineering, and Inspection Services

In 2018, the Convention and Event (CES) department engaged in a multi-departmental solicitation for a development process to determine a path-forward for correcting long-time deferred maintenance of the 2 million-square-foot Kay Bailey Hutchison Convention Center Dallas (KBHCCD). This solicitation led to the development of the KBHCCD master plan and subsequently the selection of the KBHCCD’s owner representative, Inspire Dallas, that is currently coordinating the effort for the KBHCCD design, pre-construction and construction process for Component 1.

The CES/Inspire Dallas led effort has resulted in a minor reorientation of the KBHCCD main structure from what was initially concepted but is progressing towards the construction phase. As such, this solicitation covers Construction Management, Engineering, and Inspection (CMEI) services of the KBHCCD building and associated roadway work.

I. INTRODUCTION, PURPOSE, AND INTENT

The City of Dallas Department of Transportation and Public Works (TPW) (City) in collaboration with the Convention and Event Services (CES) department is seeking Statements of Qualification (SOQs) from experienced civil engineering firms who can demonstrate they have the resources, experience, and qualifications to provide Construction Management, Engineering, and Inspection (CMEI) Services covering two projects-Project A and Project B as follows:

A) Project A: Construction Management, Engineering, and Inspection Services

(CMEI) services for the KBHCCD project located in the City of Dallas (estimated construction budget is $3 B). Project A must be led by an engineering firm. The focus of services to be provided under project A are as follows:

a. All work related to piers, pier caps, slab on grade and columns

b. All work related to roadway construction associated with the KBHCCD building (within the footprint of the building and/or within the immediate vicinity of the building)

c. All other special inspections, including fireproofing, enclosure, etc.

B) Project B: Construction Management, Engineering, and Inspection Services (CMEI) services for the KBHCCD project located in the City of Dallas (estimated construction budget is $3 B). Project B must be led by an engineering firm. The focus of services to be provided under Project B are as follows:

a. All work related to steel structures and elevated slabs

b. All work related to roadway construction associated with the KBHCCD building (within the footprint of the building and/or within the immediate vicinity of the building)

c. All other special inspections, including fireproofing, enclosure, etc.

The city intends to hire a consultant for each of the listed projects (total two (2) consultants). Furthermore, the approximate construction cost estimate is included for informational purposes only. The City reserves the right to cancel this solicitation, adjust or revise the scopes to match funding allocation/availability as needed or as appropriated.

The work to be performed by the firms under this contract consists of providing CMEI services covering construction management, engineering, and inspection operations before, during, and at completion of construction improvements.

This RFQ will allow the City to select engineer firms for specific professional engineering services based on qualifications consistent with Chapter 2254 of the Texas Government Code. The City will request proposals from the firm(s) it deems most qualified. SOQ’s shall address all services listed in this request for qualifications (RFQ), in accordance with the below definitions.

This RFQ is the first step in a two-step process for selecting firms for the provision of the listed categories in Section IV.

1. Step One: City of Dallas staff will analyze and evaluate the Statements of Qualification (SOQ). Based on the evaluation criteria established for each work category, a shortlist of candidates will be developed. The RFQ provides information necessary to prepare and submit qualifications for consideration and ranking by the City.

2. Step Two: In this second step, based on the SOQ ranking results, the City will select the appropriate number of top ranked firms to respond to the RFP. Respondents may be asked to submit additional information for clarification and amplification of their SOQ. The selection committee may interview the respondents and will rank the firms.

After the second step, TPW will then ask for cost proposals from the highest ranked firm and then begin contract negotiations. If negotiations cannot be reached with the highest ranked firm, then the City can begin contract negotiations with the 2nd highest ranking firm.

II. PRECLUSION

The following preclusion conditions apply:

1) Same consulting firm cannot be selected for both Projects A and Project B, but the team should have the capabilities of providing inspection services as noted in Project A and Project B

2) An entity is not eligible to participate in the CMEI component/contracts resulting from this solicitation if that entity has or is participating in the planning, evaluation, design/redesign, including preparation of the plans, specifications, and estimates (PS&E), as well as any services directly or indirectly supporting the following:

a. KBHCCD building structure and any associated work such as Central Utility

Plant (CUP)

b. Future vertiport, FAA tower and associated structures

c. Jefferson St. Viaduct and its associated work

d. Hotel St., Sports St., Memorial St., Ceremonial St., Houston St., Young St., and Cadiz St.

The City will not consider such an entity for an award under this solicitation. In this paragraph, the term “entity” includes firms who are prime providers and sub-providers, including any subsidiaries and affiliates of the identified prime provider and sub-providers. This preclusion does not apply to geotechnical, surveying, environmental, and similar technical services.

III. PROPOSAL MEETING SCHEDULE, QUESTIONS, AND INQUIRIES

During the solicitation process Respondents are required to limit their communication regarding this project to the Buyer referenced herein. A qualifications and preproposal meeting will be held by the City whereby Respondents will have an opportunity to ask the requesting department(s) questions and/or obtain clarification. The qualifications and preproposal meeting will be the only time when Respondents and requesting department(s) will communicate directly, thereafter, all communication associated with this project shall be addressed to the assigned Buyer.

Respondents may submit their questions electronically through the City solicitation portal, https://dallascityhall.bonfirehub.com/login. All questions shall be submitted electronically, and the City will respond to all questions by way of addendum which will be posted as part of the solicitation. The City, its agents, and employees shall not be responsible for any information given by way of verbal communication.

The pre-solicitation meeting will be held via Microsoft Teams at 9:00 AM CST on Thursday, October 8, 2026.

Microsoft Teams Meeting Link

Full Microsoft Teams Link Meeting Address:

https://teams.microsoft.com/meet/252948784146042?p=kX3ZoML0ZLRPC7 5vmU

Call-in Information for Pre-Solicitation Meeting: 1-469-217-7604; Meeting ID 848 745 745# (audio only) https://dallascityhall.bonfirehub.com/login https://teams.microsoft.com/l/meetup-join/19%3ameeting_MThiNjQ4YjItYjliYS00YmExLThmMzctNzNiODFkMmRjYzU1%40thread.v2/0?context=%7b%22Tid%22%3a%222935709e-c10c-4809-a302-852d369f8700%22%2c%22Oid%22%3a%229815ed29-9189-4331-b53e-6ce155002e3c%22%7d https://teams.microsoft.com/meet/252948784146042?p=kX3ZoML0ZLRPC75vmU https://teams.microsoft.com/meet/252948784146042?p=kX3ZoML0ZLRPC75vmU

The deadline for the submission of questions is 5:00 PM CST on Friday, October 16, 2026.

IV. SCOPE OF WORK

NOTE: All services shall comply with applicable Federal/State/City of Dallas rules, regulations, design manuals, codes, and standards inclusive of industry standards and guidelines.

CMEI Component/projects (Projects A & B): The CMEI services may include pre-construction, construction, and post construction/close out phase services.

NOTE: Some elements of Project A and Project B (more specifically the roadway components) are federally funded, as such, all Construction Management and Inspection protocol must follow applicable TxDOT/Federal requirements.

1. Pre-Construction Phase Services

The Construction Manager will work cooperatively with the City, the Design Engineer and project team, and may provide among other services:

• Construction project design review and evaluation including plans and specifications

• Constructability review and value engineering

• Cost estimating and budgeting

• Scheduling and pre-construction planning

• Risk management assessment (prior to advertisement for bids)

2. Construction Phase Services

The Construction Manager will work cooperatively with the City, the Design Engineer, Contractor, and project team, and will provide overall management, planning, coordination, and control of project from beginning to completion of construction and may provide among other services the following:

• Provide construction inspection and quality assurance review and quality control to ensure work is performed in accordance with the plans and specifications, safety codes, and other regulations

• Provide construction management including administering submittal review process and change order requests, and recommending acceptability of the work

• Provide surveying including construction baseline survey and benchmark survey

• Develop and maintain project controls, records, and documentation including shop drawings, record drawings, pay requests, daily reports, and other project documentation

• Assess, manage, and mitigate project risk and safety including dispute avoidance and resolution especially on the tunneling phases of the project

• Manage established budget and schedule providing analysis and updates as necessary

• Provide project progress reports and all other miscellaneous letters, reports, etc. required for the project as directed by TPW’s/CES’ Project Manager

• Process draft change orders and field orders for approval by TPW’s/CES’ Project Manager

• Review and certify the contractor’s monthly payment requests resolving any discrepancies; submit with recommendations and supporting documentation to the TPW’s/CES’ Project Manager for approval

• Review and certify the contractor’s monthly payroll records and conduct field audits to ensure compliance with federal and City wage requirements

• Provide site management planning in conjunction with the contractor including compliance of the contractor’s storm water pollution prevention plan

• Develop effective communications and mechanisms for resolving conflicts promptly and efficiently

• Assist with public information outreach including preparing meeting materials and letters and memos as directed by TPW’s/CES’ Project Manager

• Assist with public complaints, including determining solutions, preparing letters, in accordance with TPW’s/CES’ policy and procedure, which requires timely action by the Construction Manager

3. Post Construction Phase Services

• Ensure completeness of the record drawings/inspection reports for

TPW’s/CES’ and other city departments’ acceptance and approval, as applicable

• Assist in the close out of the project with regulatory agencies

Specific Service Categories, Descriptions of the Service, and the Required Experience for each service category are outlined on the chart starting on page 18 and inspection scope services included in Appendix B

V. COMPENSATION

It is anticipated that the successful respondent(s) will be awarded a delivery order contract. The maximum amount of the contract will be negotiated based on the estimated hours per category of work, corresponding loaded rates, and direct expenses for the prime and its sub-consultants. All costs will be within a “not-to-exceed” contract amount.

VI. SOQ SUBMITTAL REQUIREMENTS

1. The due time and date for submitting the SOQ is 1:00 PM CST on Friday, October 23, 2026.

2. All submittals to be uploaded into the Euna

(https://dallascityhall.bonfirehub.com/login) system by the due time and date.

3. Respondents may submit an SOQ for each Project. Firm’s that are interested in both Project A and Project B MUST submit a separate proposal for each project of interest.

The prime respondent must submit the SOQ in a PDF format in Euna. Late submittals will not be accepted.

The PDF file must be named according to the following convention: Prime Respondent’s legal name (limited to a maximum of the first ten characters) the solicitation initial Number_ SOQ_Project. Example Prime provider name is XYZ Inc., file name should be: XYZInc_CIZ##-TPW-####_SOQ_KBHCCD CMEI

VII. REVIEW OF SUBMITTALS

1. The City will review and evaluate the submitted SOQ to determine if submittals demonstrate the required experience and qualifications to fulfill the obligations of the services identified in this RFQ.

2. The City may conduct all necessary inquiries or investigations, including but not limited to, contacting references to verify the statements, documents, and information submitted in connection with the submittal. The City may also seek clarification from the referenced firms about any financial and experience issues.

3. Please be aware that the City may use sources of information not supplied by the firm concerning the abilities to perform this work. Such sources may include current or past customers of the organization; current or past suppliers; articles from industry newsletters or other publications or from non-published sources made available to the City of Dallas.

VIII. REJECTION, ACCEPTANCE OR DISQUALIFICATION OF SOQ SUBMITTALS

1. This RFQ does not commit the City to award any contract.

2. The City reserves the right to reject any or all SOQ’s, to waive technicalities or minor irregularities, and to accept any proposal it deems to be in the best interest of the City. The City shall not be liable for any costs incurred by any firm responding to this RFQ.

3. Firms may be disqualified for any but not limited to the following reasons:

a. Reason to believe collusion exists among the firms

b. The firm is involved in any litigation against the City https://dallascityhall.bonfirehub.com/login

c. The firm is in arrears on an existing contract or has failed to perform on a previous contract with the City

d. Lack of financial stability

e. Failure to use the City’s approved forms

IX. DISCUSSION WITH REASONABLY QUALIFIED FIRMS

1. The City reserves the right to engage in discussions or conduct interviews, either oral or written, with the respondents determined by the evaluation criteria to be reasonably viable to being selected for award.

2. After the most highly qualified firm(s) has been identified after the conclusion of the interview process, contract negotiations may commence. If at any time contract negotiation activities are judged to be ineffective, the City will cease all activities with the respondent and begin contract negotiations with the next highest ranked respondent. This process may continue until either both the respondent and the City execute a completed contract, or the City determines that no acceptable alternative proposal exists.

3. The City reserves the right to reject any or all submittals received or to award, without discussions or clarifications, a contract on the basis of initial proposals received. Therefore, each submittal should contain the firms’ best terms from a technical standpoint. Also, only respondents submitting a proposal will be notified of relevant communications after the RFQ closing.

X. LATE AND WITHDRAWN SUBMITTALS

Solicitation responses are required to be submitted electronically using the City’s procurement website https://dallascityhall.bonfirehub.com/login. The system will not accept submittals after the due date and time and hard copy submittals are not permissible.

IX. CONFIDENTIALITY

Any information deemed confidential shall be clearly noted as such on each page of the solicitation response. The City cannot guarantee it will not be compelled to disclose all or part of any public record under the Texas Open Record Act. Requests for Qualifications will be opened by the City to avoid disclosure of contents to competing respondents and kept secret and confidential during the solicitation process and prior to award. Respondents who include information in a solicitation response that is legally protected as trade secret or confidential shall clearly indicate the information which constitutes a trade secret or confidential information by marking that part of the solicitation response “trade secret” or “confidential” at the appropriate place. If a request is made under the Texas Open Records Act to inspect information designated as trade secret or confidential in a solicitation response, the Respondent shall, upon request, immediately furnish sufficient written reasons and information as to why the information designated as a trade secret or confidential should be https://dallascityhall.bonfirehub.com/login protected from disclosure, for the City Attorney to present the matter to the Attorney General of Texas for final determination.

X. PERMITS REQUIRED BY LAW

Firm shall comply with all requirements of federal, state, and local laws and regulations pertinent to or affecting any phase of this contract.

XI. RECORDS AND AUDIT

The Firm shall keep accurate records of all components of invoices to the City, including but not limited to times and payroll receipts for hourly personnel utilized by this contract. These records shall be retained for a minimum of three years after the conclusion of the contract. The City reserves the right to audit any records it deems necessary for the execution of this contract.

XII. ASSIGNMENT OF CONTRACT

The Firm shall not assign, transfer, sublet, convey, or otherwise dispose of the contract of any part therein or its right, title or interest therein or its power to execute the same to any other persons, firm, partnership, company or corporation without the prior written consent of the City. Should the Firm assign, transfer, sublet, convey, or otherwise dispose of its right, title or interest or any part thereof in violation of this section, the City may, at its discretion, cancel the contract and all rights, title and interest of the Respondent shall therein cease and terminate, and the Firm shall be declared in default.

XIII. DEFAULT BY RESPONDENT

The following events shall be deemed to be events of default by Respondent under the Contract:

1. Respondent shall become insolvent, or shall make a transfer in fraud of creditors, or shall make an assignment for the benefit of creditors.

2. Respondent attempts to assign the Contract without the prior written consent of the City.

3. Respondent shall fail to perform, keep or observe any term, provision or covenant of the Contract; or

4. Respondent fails to properly and timely pay Respondent personnel, suppliers or other Contractors and the failure impacts the City or its property in any manner.

5. In the event a default occurs, the Director shall give the Respondent written notice of the default. If the default is not corrected to the satisfaction and approval of the Director within ten days of receipt of such notice by the Respondent, the City may immediately cancel the Contract. At the direction of the Director, the Respondent shall transition the work, vacate the premises and shall have no right to further operate under the Contract.

6. Within forty-eight hours after cancellation or termination of the Contract by the City, the Respondent, under the supervision of the Project Coordinator(s), shall remove all equipment and supplies to which Respondent is properly entitled, as specified herein.

7. The Respondent, in accepting the Contract, agrees that the City shall not be liable to prosecution for damages or lost anticipated profits in the event that the City cancels or terminates the Contract.

8. No waiver by the City of any default or breach of any covenant, condition, or stipulation shall be treated as a waiver of any subsequent default or breach of the same or any other covenant, condition, or stipulation.

XIV. OWNERSHIP

All records, equipment, revenue, work product, and/or intellectual property produced through this contract becomes property of the City to use as its own property without restrictions.

XV. STATEMENT OF QUALIFICATION (SOQ) MUST INCLUDE THE FOLLOWING

1. An organizational chart containing the names, addresses, telephone and email addresses of the prime provider and any sub-provider’s key personnel proposed for the team and their contract responsibilities by service category. The organization chart can be prepared with a font size no less than 11-point and is limited to one 11”X17” page. The organization chart is not included in the page limit and is considered an Attachment.

2. Identification of the prime provider’s project manager who may be replaced during the selection and award process only by another person proposed for the prime provider’s team, as approved by the City provided that: (a) the replacement project manager is a member of the prime consultant team, (b) is on its project organizational chart as submitted in this RFQ, and (c) possesses equal or greater qualifications meeting the required experience as stipulated in this procurement.

3. Information showing the team's project understanding and approach covering the service categories. For each similar project referenced, identify either the project manager’s or the task leader’s specific role(s) and work contributed.

4. Verification in the form of a statement that the proposed team individuals are currently employed by either the prime provider or a sub provider.

5. Name and contact information for the client (mailing address, e-mail address, telephone number) for each project referenced in the qualification statement.

6. Description of the team’s quality assurance and quality control procedures including what is standard practice for all stages of the design process.

7. The SOQ shall also include three (3) references for five of the following service categories which must include a, b and c and two others at the proposer’s choice:

a. General program/project management i: Records keeping ii: Delivery on time and on budget iii: Outreach and collaboration

b. Building inspections and related material testing including foundation, structural elements, Fire-Life Safety elements, finishing and building envelope/enclosures including waterproofing and cladding.

c. Roadway and other transportation elements construction management and inspections. “Other transportation elements” construction management includes traffic signals, streetlights, retaining walls or similar elements

d. Bridge construction management and inspection

e. Materials testing inclusive of asphaltic, Portland cement concrete and plant inspection and testing

f. Geotechnical testing

g. Traffic Signals inspection

h. Construction scheduling

Each reference shall include agency name, contact name, contact address, contact telephone number, and contact email address. References for multiple service categories must be repeated under the heading. These references do not count toward the page limit and shall be included in the appendix.

8. The SOQ document is limited to a total of twenty (20) 8-1/2”X11” pages for each project, exclusive of the cover page (example on page 24), references, the organizational chart, and required forms. The proposal must be legible (font 11) with a minimum of 0.75-inch margins. Resumes of the project manager and key task leaders is limited to one page per person and may include work completed by the person while employed at another firm. The link between the qualification statement and each resume included in the SOQ must be clear in the qualification statement.

9. All written qualification statements submitted will be evaluated by a Selection Committee. The review of the qualification statements will be based on the evaluation criteria listed in this document.

10. The top ranked firms will be invited to participate in the next step which may include an in-person interview with the City in the form of an oral presentation.

EVALUATION CRITERION

A) Projects A & B - CMEI Services

For the purpose of the SOQ submittal, answer all evaluation questions as if responding to the scope in the following example:

• Handling (a) the KBHCCD project that has the following features:

• Specifications and notes governing the inspection of piers, pier caps, slab on grade and columns; all work related to steel structures and elevated slabs; and FLS elements as per applicable industry and City of Dallas’s standards.

• Roadway and bridge work for Memorial Rd. in the mobility Hub inclusive of DART’s pedestrian bridge as per applicable federal/TxDOT’s and City of Dallas’s standards.

• Retaining walls, drainage, embankment, and pavement.

NOTE: The CMEI services will be based on the Design Development documents.

The Design Development documents are provided for preliminary interim review only and are available as a viewable file only, upon request. Limit one request per firm.

To request access, please email Amber Ellis at amber.ellis@dallas.gov to receive a link to the view-only document. All requests for access must be submitted by the deadline for questions, which is 5:00 PM CST on Friday, October 16, 2026.

An evaluation committee will evaluate the Statements of Qualifications based on the following rating criteria (Total 100 points):

Rating Criteria (scoring inclusive of both Projects A & B CMEI Services)

Points all Projects

1. Consultants Approach to the Project

a. Proposed approach to issue identification and resolution

b. Handling of critical issues

c. Appropriateness of resources being committed to a project

d. Familiarity with circumstances surrounding the project

15 Points

2. Consultant’s Pertinent Experience

a. Experience with other similar projects

b. Experience with project area

10 Points

3. Consultant’s Capabilities and Resources

a. Staffing size, current workload, availability

b. Staff's areas of expertise

c. History of meeting deadlines

d. History of staying within budget

e. Expertise of task leaders and project team

f. Past performance on City and other contracts

g. Current financial capability and business practices

20 Points

4. Consultant’s Project Manager

a. Experience with similar projects

b. History of successfully delivering projects

c. Project management process

d. Quality management process

e. Client management process

25 Points

5. Consultant’s Current Contracts

a. Obligations that pose a potential conflict of interest

b. Current City of Dallas contracts in effect

c. Errors and omissions on prior projects

7 Points

6. Litigation History – Prior and Current Claims

a. Current or prior litigation on City or other contracts that pose a potential performance risk exposure

3 Points

7. Developing Regional & Inclusive Vendor Enterprises (DRIVE) Plan (SBE Goal 14.89%)

20 Points mailto:amber.ellis@dallas.gov

• It is the policy of the City of Dallas to involve certified small business enterprises (SBEs) to the greatest extent feasible in the City’s contracting opportunities. The City further seeks to encourage the growth and development of SBEs, promoting local economic growth and increased competition. In alignment with this commitment the City has adopted the Developing Regional & Inclusive Vendor Enterprises (DRIVE) Policy for City of Dallas contracts.

• Evaluation points shall be awarded as follows:

1. SBE Utilization – up to 8 points

a. Proposed SBE Commitment

b. First-time Contracting

2. Local Economic Impact – up to 6 points

a. Local Workforce

b. Local Supply Chain Usage

c. Local Community Investment

3. Engagement Score – up to 6 points

a. Past Subcontractor Utilization

b. Documented Engagement Efforts

c. Past Timely Payments to Subcontractors

Assistance in preparing the DRIVE forms may be obtained by emailing businessenterprisehub@dallas.gov

XVI. DEVELOPING REGIONAL & INCLUSIVE VENDOR ENTERPRISES (DRIVE)

POLICY

It is the policy of the City of Dallas to involve certified small business enterprises (SBEs) to the greatest extent feasible in the City’s contracting opportunities. The City further seeks to encourage the growth and development of SBEs, promoting local economic growth and increased competition. In alignment with this commitment the City has adopted the Developing Regional & Inclusive Vendor Enterprises (DRIVE) Policy for City of Dallas contracts.

The SBE participation goal for this contract is 14.89%.

As a prerequisite for City Council award, the contractor must demonstrate and document its good faith effort (GFE) to meet the established participation goal.

Selected respondents who fail to adequately document GFE or meet the participation goal may be denied award of the contract by the City based on the contractor’s failure to be “responsive” and/or “responsible.”

XVII. MINIMUM QUALIFICATIONS/CERTIFICATION REQUIREMENTS

Qualification/Certification requirements for each service category are on the chart starting on page 18.

XVIII. EQUAL EMPLOYMENT OPPORTUNITY/NONDISCRIMINATION

mailto:businessenterprisehub@dallas.gov

The selected respondent shall not discriminate against any employee or applicant for employment because of race, age, color, national origin, religion, marital status, sex, sexual orientation, military or veteran status, political opinions or affiliations, genetic characteristics, or disability, consistent with applicable laws. The selected respondent shall prohibit discrimination regarding, but not limited to, the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection of training, including apprenticeship. The selected respondent shall also comply with all applicable requirements of the Americans with Disabilities Act, 42 U.S.C.A. §§12301- 12233, as amended. The selected respondent agrees to post in conspicuous places, available to employees and applicants, notices setting forth the provisions of this nondiscrimination clause.

XIX. TERMINATION

The City may terminate this agreement in whole or in part by giving thirty days written notice thereof to Respondent. The City will compensate Respondent in accordance with the terms of the agreement for services delivered and accepted prior to the effective date of such termination notice.

XX. MISCELLANEOUS

1. After executing the Contract, no consideration will be given to any claim of misunderstanding.

2. Respondents shall submit the required Respondent’s qualification statement with supporting information as stated herein along with all other supporting documentation requested.

3. Respondents shall thoroughly familiarize themselves with the provisions of these Specifications and the Facilities.

4. The City reserves the right to reject all submissions and to waive any minor irregularities.

5. A Respondent’s qualification statement may be disqualified if the corporation or individual Respondent is in arrears or in default to the City for delinquent taxes or assessments or on any debt or Contract, whether as defaulter or bondsman; or who has defaulted upon any obligation to the City by failing to perform satisfactorily any previous agreement or Contract within the past seven years.

Also, Respondents may be disqualified for poor prior performance on similar contracts with the City or with other entities.

6. The Contract with the Respondent will be drawn by the City and may contain such other provisions as are deemed necessary to protect the interests of the City.

7. The Respondent agrees to abide by the rules and regulations as prescribed herein. The Respondent will, in all solicitations or advertisements for personnel to perform services under the contract, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, or national origin.

8. If either party hereto is prevented from completing its obligations under the contract by act of God, strike, lockout, material or labor restrictions by any governmental authority, civil riot, flood, or any other cause beyond the control of the parties hereto, then such party shall be excused from such performance for such period of time as is reasonably necessary after such occurrence to remedy the effects thereof.

9. The section headings in these Specifications are for convenience in reference and are not intended to define or limit the scope of any of the conditions, terms or provisions of these specifications.

10. Should any question arise as to the proper interpretation of the terms and conditions of these specifications, the decision of the City Attorney or his authorized representative shall be final.

XXI. CONFLICT OF INTEREST

CHARTER XXII Sec. 11 FINANCIAL INTEREST OF EMPLOYEE OR

OFFICER PROHIBITED

a. No city official or employee shall have any financial interest, direct or indirect, in any contract with the City, or be financially interested, directly or indirectly, in the sale to the City of any land, materials, supplies or services, except on behalf of the City as a City official or employee. Any violation of this section shall constitute malfeasance in office, and any City official or employee guilty thereof shall thereby forfeit the City official’s or employee’s office or position with the City. Any violation of this section, with knowledge, express or implied, of the person or corporation contracting with the City shall render the contract involved voidable by the City Manager or the City Council.

b. The alleged violations of this section shall be matters to be determined either by the trial board in the case of employees who have the right to appeal to the trial board, and by the city council in the case of other employees.

c. The prohibitions of this section shall not apply to the participation by city employees in federally-funded housing programs, to the extent permitted by applicable federal or state law.

d. This section does not apply to an ownership interest in a mutual or common investment fund that holds securities or other assets unless the person owns more than 10 percent of the value of the fund.

e. This section does not apply to non-negotiated, form contracts for general city services or benefits if the city services or benefits are made available to the city official or employee on the same terms that they are made available to the general public. (f) This section does not apply to a nominee or member of a city board or commission, including a city appointee to the Dallas Area Rapid Transit Board. A nominee or member of a city board or commission, including a city appointee to the Dallas Area Rapid Transit Board, must comply with any applicable conflict of interest or ethics provisions in the state law and the Dallas City Code. (Amend. of 8-12-89, Prop. No. 1; Amend. of 8-12-89, Prop. No. 15; Amend. of 11-4-14, Prop.

Nos. 2 and 9) 1

1HAPTER XXII.1

XXII. INDEMNITY

The selected Respondent agrees to defend, indemnify and hold the City, its officers, agents and employees, harmless against any and all claims, lawsuits, judgments, costs, and expenses for personal injury (including death), property damage or other harm for which recovery of damages is sought, suffered by any person or persons, that may arise out of or be occasioned by the selected Respondent’s breach of any of the terms or provisions of the contract, or by any other negligent or strictly liable act or omission of the selected Respondent, its officers, agents, employees, or sub-respondents, in the performance of the contract; except that the indemnity provided for in this paragraph shall not apply to any liability resulting from the sole negligence or fault of the City, its officers, agents, or employees and in the event of joint and concurrent negligence or fault of the selected Respondent and City, responsibility, and indemnity, if any, shall be apportioned comparatively in accordance with the laws of the State of Texas, without waiving any governmental immunity available to the City under Texas law and without waiving any defenses of the parties under Texas law. The provisions of this paragraph are solely for the benefit of the parties hereto and are not intended to create or grant any rights, contractual or otherwise, to any other person or entity.

XXIII. DEVELOPMENT COSTS

Neither City of Dallas nor its representatives shall be liable for any expenses incurred in connection with preparing a response to this SOQ/RFQ. Respondents are encouraged to prepare their solicitation responses simply and economically, providing a straightforward and concise description of your firm’s ability to meet the requirements of the SOQ/RFQ.

XXIV. CERTIFICATE OF INTERESTED PARTIES (FORM 1295)

Respondent(s) recommended by City staff for a contract pursuant to this RFQ will be required to comply with Section 2252.908 of the Texas Government Code. Each vendor shall complete Form 1295-Certificate of Interested Parties- for every contract for which they are recommended. Vendor will complete the form electronically at the Texas Ethics Commission website:

https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm and submit a copy to the buyer before the contract information will be sent to the City Attorney’s Office to draft the contract. Once the terms of the contract are fully negotiated; the recommended vendor has signed the contract indicating agreement with the terms of the contract; and the Form 1295 is on file at the Texas Ethics Commission website with a copy provided to the buyer; the staff recommendation will be placed on a City Council agenda to award the contract.

XXV. DOCUMENTS SUBMITTED WITH SOLICITATION RESPONSE OR UPON

REQUEST

https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm

Required with Submittal – Included in EXHIBIT A Packet

1. Business Information Form (OPS-02)

2. SBE Affidavit – BEH-FRM-602.SAW (PDF and Word versions available)

3. Local Participation and Workforce Impact – BEH-FRM-604.SAW (PDF and Word versions available)

4. SBE Utilization Plan & Commitment to Local Economic Impact BEH-FRM-

605.SAW

5. Engagement Score & Past Commitment Form BEH-FRM-606.SAW

6. SBE Good Faith Effort Documentation Form – BEH-FRM-607.SAW (PDF and

Word versions available)

7. Prime Self Performance Declaration – BEH-FRM-609.SAW (PDF and Word versions available)

8. SBE Subcontractor Intent Form – BEH-FRM-610.SAW (PDF and Word versions available)

9. Disclosure of Lobbying Activities Form

10. Non-Collusion Affidavit

11. Conflict of Interest Policy and Questionnaire (OPS-06, State Form CIQ)

12. Form 1295 (https://www.ethics.state.tx.us/filinginfo/1295/)

13. Bidder’s Acknowledgement of Prohibition on Contracts with Companies

Boycotting Israel & Prohibition on Contracts with Foreign Terrorist Organizations

14. Debarment Certification Form

15. Statement of Insurability and Quote (OPS-04)

a. Insurance requirements

May be Requested at a Future Date (EXHIBIT B)

1. Copy of respondent’s internal affirmative action plan or policy

2. Schedule of Work and Actual Payment – BEH-FRM-603

3. Any other City documents as required

4. Example Engineering Contract https://www.ethics.state.tx.us/filinginfo/1295/

SERVICE CATEGORY DESCRIPTION REQUIRED EXPERIENCE/CERTIFICATION

Program Management (Construction Project Manager must meet the engineering qualification requirement of this category)

Comprehensive understanding of coordinating and overseeing multiple related projects and/or activities with a track record of delivery of complex projects/programs on time and on budget

-Licensed Professional Engineer with a minimum of ten years of experience as a project manager and a minimum of five years of documented program management experience delivering projects for public agencies with a focus on transportation, roadway, storm water, water/wastewater, and buildings infrastructure. A CCM or PMP certification is a plus.

Or -A combination of technical or related degree for an accredited program with a certification such as CCM or PMP with a minimum of 15 years as a project manager with a minimum of 10 years of documented program management experience delivering projects for public agencies with a focus on transportation, roadway, storm water, water/wastewater and buildings infrastructure

Public Involvement Comprehensive services in planning, scheduling, coordinating, conducting, documenting, and exhibit preparation for public involvement activities.

Public information professional with a minimum of two years of experience in providing oversight on public involvement activities for transportation and/or other public infrastructure projects.

Constructability Review Independent review of the plans, specifications, and estimates (PS&E) package to ensure constructability of all structural elements

Licensed Professional Engineer with minimum of ten years of experience in roadway design and in providing oversight on roadway and bridge construction projects.

Roadway Construction Management and Inspections

Construction management duties for all categories of roadways, traffic signals, pedestrian facilities, pedestrian and roadway lighting, traffic operational items such as striping, pavement, embankments, and all other related items.

Licensed Professional Engineer with a minimum of five years of experience as a project engineer on roadway and bridge construction projects.

Roadway Construction Inspection

Monitor and oversee the work of contractors and the quality of materials installed to determine conformity with contract requirements and/or specifications.

1) A Bachelor of Science degree in civil, mechanical or electrical engineering and one-year experience in field inspections

OR

Inspection work includes the inspection of contractor’s construction methods and workmanship to ensure roadways, bridges, traffic signals and related structures in addition to pavement markings, signs and other roadway appurtenances are built in accordance with plans and specifications; Inspector may serve as the only inspector on a small construction project or assist in overseeing construction inspection activities for very large and/or complex projects

2) A two-year Associates degree in civil, mechanical or electrical engineering technology and three years’ experience in field inspections and the proposed inspector shall be able to get a NICET Level 3 Certification in one or more of the following fields within two years:

• Transportation Construction Testing

• Underground Utilities Construction

• Highway/Roadway Construction Inspection

• Underground Utilities Construction

OR

3) A two-year Associates degree in civil, mechanical or electrical engineering technology and three years’ experience in field inspections and the proposed inspector shall be able to get a APWA Certification in one or more of the following fields within two years:

• Certified Public Infrastructure Inspector

OR

4) A high school diploma or GED and 5 years’ experience in field inspections and a NICET Level 3 Certification in one or more of the following fields:

• Transportation Construction Testing

• Underground Utilities Construction

• Highway/Roadway Construction Inspection

• Underground Utilities Construction

OR

5) A high school diploma or GED and 5 years’ experience in field inspections and a AWPA Certification in one or more of the following fields:

• Certified Public Infrastructure Inspector

Bridge Construction Management and Inspection

Construction management and inspection of bridges including the structural design of bridge class culverts, non-bridge class culverts, and inlets.

Professional Engineer with a minimum of five years of experience in the construction of bridges.

Structural Inspections

Field inspection of installation of traffic signal pole assemblies, drainage structures and other structural elements where a requirement for certification as a Precast/Prestressed Concrete Institute (PCI) Level II and/or Associate Welding Inspector (CAWI) awarded by the American Welding Society (AWS) is required/needed

Professional Engineer with three years’ experience completing field inspections of roadway related structures. Or A high school diploma or GED, 5 years’ experience in structural inspection and Precast/Prestressed Concrete Institute (PCI) Level II and/or Associate Welding Inspector (CAWI) awarded by the American Welding Society (AWS)

Construction Superintendent

Oversight of construction inspection to ensure roadways, bridges, drainage structures and related structures, traffic control, and environmental requirements are built in accordance with plans and specifications. This category includes tracking work progress, resolving problems, and leading the work of professional and technical employees in construction.

Construction superintendent with a minimum of five years of experience in construction inspection, including a minimum of three years of experience as a construction project manager

Environmental Inspections

Conducting environmental inspections at roadway construction project sites for Storm Water Pollution Prevention Plan and to ensure compliance with all federal, state, and local rules, regulations, and ordinances.

Individual with minimum of three years of construction storm water inspection experience. The person must have a working knowledge of all Federal, State and Local rules, regulations, and ordinances.

Construction Schedule Support- General Scheduling, analyzing, monitoring, and evaluating construction project progress using Primavera or equivalent.

Individual with a minimum of three years of responsible charge experience in scheduling, analyzing, monitoring, and evaluating a construction project progress using the critical path method technique. This individual must be knowledgeable and experienced with the critical path method techniques used in construction using Primavera or equivalent. This individual must also be knowledgeable and experienced in one of the following schedule comparison software such as

Claim Digger, Schedule Analyzer, Acumen Fuse, or equivalent performing the following:

• scheduling and tracking a project’s progress;

• identifying the schedule activities that control the overall construction time or the critical path;

• identifying and measuring the impact any change has on a project schedule; and

• Providing recommendations to resolve the time, scope, and cost aspects of project changes or delays.

Asphaltic Concrete Production and Placement Inspections

Testing of asphaltic concrete material in a laboratory and materials in the field as well as inspection of asphalt laying operations in the field.

Asphaltic Concrete Production/Placement - Minimum of three years’ experience testing roadway construction materials and Hot Mix Asphalt Specialist Certification with NICET certification or equivalent credential

Portland Cement Concrete Production and Placement Inspections

Testing of Portland cement concrete material in a laboratory and in the field.

Portland Concrete Production/Placement - Minimum of three years’ experience testing roadway construction materials and applicable NICET or ACI certification.

Plant Inspection And Testing

Inspection and testing of facilities and inspection of materials and finished products within fabrication plants, mines and quarries, mills, refineries, processors, and producers.

Professional Engineer with a minimum of three years of responsible experience in inspection and testing of bridge and roadway construction.

Embankment/Subgrade/Backfill/Base Production and Placement

Testing of embankment, subgrade, backfill, and/or base material in a laboratory and in the field.

A minimum of one year of experience in testing roadway construction materials after certification as a Professional Engineer or three years’ experience and NICET highway construction certification

Soil Exploration

Acquisition and reporting of subsurface material to be used for the planning, design, construction, and performance of transportation facilities. Field classification of materials and acquisition of soil and rock samples is also included.

A minimum of one year of experience after certification as a Professional Engineer.

Geotechnical Testing

Sampling and conducting tests on soil and rock according to approved procedures for the purpose of classifying materials and/or identifying their physical properties.

A minimum of one year of experience after certification as a Professional Engineer

Construction Survey Surveys associated with layout and staking of a project for construction.

Professional Land Surveyor with current registration in the State of Texas who has a minimum of one year of experience in construction staking.

Subsurface Utility Engineering Determination of vertical and horizontal locations of subsurface utilities by non-destructive methods

Professional Engineer with a minimum of three years of experience in subsurface utility engineering investigations.

Utility Adjustment Coordination

Utility coordination meetings with individual utility companies, coordination and communication with utilities, and utility agreement and billing preparation

Individual with a minimum of three years of experience in utility coordination and agreement preparation as a lead worker.

Utility Construction Management and Verification

Utility adjustment monitoring, including utility installation verification, records management, and status reporting.

Professional Engineer with a minimum of three years of experience in utility construction management and verification.

Railroad Quiet Zone Diagonstic Report, Filing, Notifications, and Inspections

Completing all Federal Railroad…