City-Wide_Trails_and_Bikeways_Master_Plan:_Phase_2.pdf

REQUEST FOR PROPOSALS

City-Wide Trails and Bikeways Master Plan: Phase 2

RFP: 2025-RFP-028

Prepared by:

CITY OF GREENVILLE

City Manager Office

REQUEST FOR PROPOSAL

City-Wide Trails and Bikeways Master Plan: Phase 2

I. Purpose

II. Timeline

III. Optional Pre-Proposal Conference

IV. Questions

V. Costs Incurred in Responding

VI. Proprietary Information

VII. Response Instructions

VIII. Addenda

IX. Proposal Acceptance Period

X. Negotiations

XI. Rights and Remedies

XII. Contract and Payments

XIII. Progress Reports

XIV. Vendor Responses

1. Purpose

With this Request for Proposals (RFP) the City of Greenville, Texas (City) seek proposals from qualified and experienced public accounting firms whose principal officers are independent certified public accountants (Respondent or Respondents) to obtain audit services for performance of the City's annual financial audit (in the form of an Annual Comprehensive

Financial Report, ACFR) and single audit of state and federal grants (if required based on state/federal single audit threshold requirement) for the fiscal years ending September 30, 2024 and September 30, 2025 N/Acontract, with the option to renew for two additional one year periods each upon the agreement of the City (and affiliates) and audit firm.

NOTE: Full RFQ PDF Posting Attachment/Document and all associated additional

Attachments information are found in the ATTACHMENTS section of the posting.

1.1. Summary

The City of Greenville (“City”) is requesting Statements of Qualifications (SOQ) from qualified firms (“Consultant”) wishing to be considered for consulting services related to the development of a Trails and Bikeways Master Plan. Respondents should be firms, corporations, individuals, or partnerships that normally engage in the preparation of municipal Trails and Bikeways Master

Plans and should have experience doing such with municipalities in the State of Texas.

Consultant submittals may provide full in-house professional services or may propose using a team approach. Submittals should reflect the consultants’ ability to provide a full range of expertise in all areas described in this document. In accordance with Texas Government Code

2254, and The Code of federal Regulations, Title 23, Chapter 1, Subchapter B, Part 172, the City will use this RFQ process to make a final selection for the highest qualified firm. The City of

Greenville anticipates the formation of a Plan Advisory Committee comprised of the Parks &

Recreation Board members to work closely with the selected team during the planning process.

2. Timeline

RFP Advertised & Mailed: May 10, 2025

Deadline for Submission of Proposals: May 27, 2025, 3:00pm

3. Optional Pre-Proposal Conference

An optional conference for firms interested in submitting proposals will be held NO VALUE at

NO VALUE at NO VALUE. Oral and written questions will be accepted during the conference.

4. Questions

All questions related to this request for proposals must be received by the City prior to the adjournment of the pre-proposal conference on TBD at NO VALUE. Questions should be addressed to:

City of Greenville

Brenna Hazelip, Purchasing Agent

2821 Washington Street

Greenville, TX 75401

Or by e-mail to bhazelip@ci.greenville.tx.us

Or by the eProcurement Portal at https://procurement.opengov.com/portal/greenvilletx/projects/168471

5. Costs Incurred in Responding

All costs directly or indirectly related to preparation of a response to this request including any clarifications, oral presentations or demonstrations which may be required by the City.

6. Proprietary Information

The City considers all information contained within the packet to be subject to the Open Records

Act and nonproprietary in nature. Submission of information by the Respondent shall not be released by the City during the proposal evaluation process or prior to contract award. Any publicity, news releases, or advertising pertaining to this request or the awarding of any contract may not be made without prior written approval of the City.

7. Response Instructions

To be considered three printed copies and one electronic copy of your proposal must be mailed or delivered in a sealed envelope bearing the name and address of the Respondent and RFP # to:

City of Greenville

Brenna Hazelip

2821 Washington Street

Greenville, Texas 75401

Proposals must be received by the Purchasing Agent by Tuesday, May 27, 2025 at 3:00

pm. Late proposals will not be considered. It is the Respondent's responsibility to ensure that their proposal is properly received within the time limit indicated.

Or submit proposals to the eProcurement Portal at

8. Addenda

Should any addenda to this RFP become necessary the City will post it on the eProcurement

Portal. It is the Respondent's responsibility to retrieve any posted addenda.

9. Proposal Acceptance Period

All proposals must include a statement that they are valid for a minimum period of 90 days subsequent to the closing date of this RFP. The City expects that a firm will be selected by City

Council on N/A and that a contract will be executed by N/A.

10. Negotiations

Submission of a proposal indicates firm’s acceptance of the conditions contained in this RFP unless clearly and specifically otherwise noted in the proposal submitted and confirmed in the contract between the City and the firm selected. The City reserves the rights to:

A. Negotiate any element of a proposal to ensure the best possible consideration.

B. Retain all proposals submitted.

C. Use any idea in a proposal regardless of whether that proposal is selected.

D. Reject any or all proposals.

E. Re-solicit for proposals.

F. Require additional information during the evaluation period.

G. Waive technicalities and proceed otherwise in the best interest of the City.

11. Rights and Remedies

The rights and remedies of the City provided herein shall not be exclusive and are in addition to any other rights and remedies provided by law or under any subsequent contract.

12. Contract and Payments

The contents of the successful proposal will become a part of any subsequent contractual document that may arise. Failure of a Respondent to accept this obligation may result in the cancellation of any award. The contract shall be prepared under the direction of the City and shall incorporate all applicable provisions. The contract awarded shall be for the provision of services as requested herein at the estimated fees submitted in the proposal for the first year, and, if extended, the second and third years of the contract. This is considered an all-inclusive, not-to-exceed fee estimate.

The City shall agree to make interim payments of the annual fee based on percentage of work performed. Net 30 payment terms apply to all contracts and purchase orders.

13. Progress Reports

The successful Respondent shall submit progress reports to or hold periodic meetings with the

Contract Administrator as agreed upon by the City and the Respondent. The information provided in these reports should be sufficiently detailed to provide assurance that the audit is on schedule, noting achievements and problems that have potential effect on that schedule.

14. Vendor Responses

1. Cover Letter*

Must be signed by a partner authorized to bind the company and contain the name of the proposing firm, certification of its independence, address of the proposing office, and contact persons authorized to answer technical, price, or contract questions together with their telephone number, email and mailing addresses.

*Response required

2. Cost Proposal*

*Response required

3. Certificate of Insurance*

*Response required

4. Executive Summary*

A concise summary of your proposal (5 pages or less) should be provided.

*Response required

5. Proposed Schedule*

Comment on the firm's ability to meet the timelines indicated in this request and present a schedule of when information to be provided by the City should be available. Provide any recommended changes to the schedule that you think are required to enhance the timelines and quality of the engagement.

*Response required

6. Other References *

Describe recent local and regional office auditing experience similar to the type of audit requested and give the name, email addresses and/or telephone numbers of client officials responsible for three of the audits listed.

*Response required

7. Additional Information and Concluding Remarks *

Since data not specifically requested should not be included in the foregoing sections, provide any additional information considered essential to the proposal in this section. Use this section to include any final remarks or elaboration which the Respondent believes is important to a clear understanding of the proposed services and/or the Respondent's capabilities.

*Response required

Attachments:

A - RFP 23-24-24 CENTERPOINT GENERATOR PROJECT ADVERTISMENT