city of wheaton 2026 lead service line replacement program.pdf

NOTICE TO BIDDERS

INVITATION TO BID #26-139

2026 LEAD SERVICE LINE REPLACEMENT PROGRAM

Notice to Bidders

Issue Date: July 14, 2026

Last Date for Questions: No later than July 28, 2026, at 11:00 am (CST)

Due Date: No later than August 4, 2026, at 11:00 am (CST)

Bid Opening: August 4, 2026, at 11:00 am (CST) at Wheaton City Hall located at

303 W. Wesley Street, Wheaton IL 60187 in the Conley Meeting Room (lower level).

Prevailing Wages: Prevailing Wage Act (820 ILCS 130/1-12)

☒DOES APPLY

☐DOES NOT APPLY

To be considered responsive, the following documents shall be included with your submittal:

Bid Bond 10% (Original Required) Certificate of Insurance (as proof of insurance) Cost Proposal Form (Exhibit D) Notice of Deviations Form (Exhibit E) References Form (Exhibit F)

Listing of Subcontractors, Consultants, and Agents Form – LSLR Program (Exhibit G) DBE Contractor Certification Form – LSLR Program (Exhibit H) Confirmation of DBE Commitment Form – LSLR Program (Exhibit I)

Vendor Certification Form (Exhibit J) Vendor Information Reporting Form (Exhibit K) W9 Form

The successful Vendor will be required to submit the following additional documents:

• Certificate of Insurance with signed endorsements

• Construction Services Agreement (Exhibit B)

• Performance and Payment Bond

EXHIBIT A

2026 LEAD SERVICE LINE REPLACEMENT PROGRAM

INTRODUCTION

The City of Wheaton (“City”) is seeking a contractor to perform public-side lead service line replacements (LSLRs).

The goal of the LSLR program is to be compliant with the Lead Service Line Replacement and Notification Act that was signed into law in 2021.

TERM

Anticipated start date: August 15, 2026 Substantial Completion Date: December 31, 2026 The term of the contract shall be for one (1) year from the date of award and acceptance by the City.

PREVAILING WAGE ACT

Prevailing Wage Act (820 ILCS 130/1-12) ☒ DOES APPLY ☐DOES NOT APPLY

DISADVANTAGED BUSINESS ENTERPRISE (DBE)

The City encourages minority business firms to submit proposals for the LSLR program. Plumbers or utility contractors soliciting subcontractors shall also make a good faith effort to contract with subcontractors meeting the minority business firm requirements.

QUALIFICATIONS AND EXPERIENCE OF CONTRACTORS

Contractors shall have the following minimum experience:

• Ten years’ experience as a continuously operating entity engaged in the performance of similar work.

• Must have successfully completed at least five (5) lead service line replacements and restorations within the last three (3) years.

SCOPE OF WORK

The City has a multi-year full LSLR program. The 2026 LSLR program consists of a total of approximately 50 public-side lead service line replacements. Work includes replacement of Public Lead Service Lines between the existing water main and the B-box in the parkway

The project includes restoration of outside areas such as sidewalks, driveways, roadway patching and sodding which is described in the attached specifications. The work to be done under this contract includes but is not limited to; the providing of all labor, materials, supervision, equipment, services, incidentals, and related items necessary to complete the work in accordance with this specification and scope of work. All work is to be performed in accordance with all applicable federal, state, county and local laws, ordinances, and codes; and in accordance with the detailed Specifications included herein.

The City may add, delete, or change the work locations or details of the marking layouts at any time during the work period, with at least two (2) working days prior notice to the Contractor.

A summary of the LSLRs and locations are provided below.

Address: Service Length Main to B-box (ft.)

City Side Service Material

Private Side Service Material

1 1006 ARBOR AVE 31 lead 3/4" copper 2 1011 ARBOR AVE 33 lead 3/4" copper 3 830 AURORA WAY 24 lead 3/4" copper 4 805 LYFORD LN 25 3/4" lead 3/4" copper 5 808 LYFORD LN 42 lead 3/4" copper 6 817 LYFORD LN 43 3/4" lead 3/4" copper 7 903 LYFORD LN 43 3/4" lead 3/4" copper 8 909 LYFORD LN 45 lead 3/4" copper 9 918 LYFORD LN 8 3/4" lead 3/4" copper

10 919 LYFORD LN 42 lead 3/4" copper 11 925 LYFORD LN 45 lead 3/4" copper 12 1003 LYFORD LN 48 3/4" lead 3/4" copper 13 1007 LYFORD LN 45 3/4" lead 3/4" copper 14 1016 LYFORD LN 8 3/4" lead 3/4" copper 15 1017 LYFORD LN 44 3/4" lead 3/4" copper 16 1021 LYFORD LN 46 3/4" lead 3/4" copper 17 1024 LYFORD LN 10 lead 3/4" copper 18 1102 LYFORD LN 10 lead 3/4" copper 19 1202 LYFORD LN 9 3/4" lead 3/4" copper 20 1207 LYFORD LN 44 3/4" lead 3/4" copper 21 802 SUNSET RD 53 suspected lead 3/4" copper 22 816 SUNSET RD 45 suspected lead 3/4" copper 23 819 SUNSET RD 10 suspected lead 3/4" copper 24 820 SUNSET RD 50 suspected lead 3/4" copper 25 824 SUNSET RD 50 suspected lead 3/4" copper 26 825 SUNSET RD 5 suspected lead 3/4" copper 27 840 SUNSET RD 46 suspected lead 3/4" copper 28 902 SUNSET RD 47 lead 3/4" copper 29 903 SUNSET RD 6 suspected lead 3/4" copper 30 906 SUNSET RD 45 suspected lead 3/4" copper 31 910 SUNSET RD 47 suspected lead 3/4" copper 32 913 SUNSET RD 8 suspected lead 3/4" copper 33 916 SUNSET RD 44 suspected lead 3/4" copper 34 917 SUNSET RD 12 suspected lead 3/4" copper 35 920 SUNSET RD 42 suspected lead 3/4" copper 36 923 SUNSET RD 7 suspected lead 3/4" copper 37 924 SUNSET RD 48 suspected lead 1" copper 38 931 SUNSET RD 8 suspected lead 3/4" copper 39 1006 SUNSET RD 45 lead 3/4" copper 40 1007 SUNSET RD 9 suspected lead 3/4" copper 41 1011 SUNSET RD 9 suspected lead 3/4" copper 42 1014 SUNSET RD 45 suspected lead 3/4" copper 43 1017 SUNSET RD 13 suspected lead 3/4" copper 44 1020 SUNSET RD 48 suspected lead 3/4" copper 45 1021 SUNSET RD 9 suspected lead 3/4" copper 46 1102 SUNSET RD 47 suspected lead 3/4" copper 47 1103 SUNSET RD 7 suspected lead 3/4" copper 48 1106 SUNSET RD 46 suspected lead 3/4" copper 49 1110 SUNSET RD 47 suspected lead 3/4" copper 50 1113 SUNSET RD 7 suspected lead 3/4" copper

2026 LEAD SERVICE LINE REPLACEMENT

WORK HOURS

All work shall be performed Monday-Friday between the hours of 7:00 a.m. and 3:30 p.m. City representatives will only be available between 7:00 am and 3:30 pm on weekdays. Except for work required to maintain warning lights, barricades and other safety/health‐related systems, no work shall be performed on Saturdays, Sundays, legal holidays, or between 3:30 p.m. and 7:30 a.m. on other days without specific permission of the City. Additionally, no work will be allowed in certain areas of the project on days as specified by the City.

SUPERVISION OF WORK

The Contractor shall properly supervise the performance of the work so as to ensure its completion in a timely manner, safely, accurately, and in accordance with the requirements of the contract documents. The Contractor shall be fully responsible and assumes liability for the acts and omissions of all persons directly or indirectly employed by, or working at the direction of, the Contractor in the completion of the work.

The Contractor shall have on the work site at all times, as the Contractor's agent, a competent English-speaking representative capable of reading and thoroughly understanding the Contract Documents and thoroughly experienced in the type of work being performed. The representative shall also be capable of receiving instruction from City staff and shall have full authority to promptly respond to such instruction. He/she shall be capable of supplying such materials, equipment, tools, labor, and incidentals as may be required. The Contractor shall not replace him/her without prior written notification to the City. The Contractor's agent shall address all concerns and communicate resolution to the City’s Project Manager or designee, within a one (1) hour window.

ACCIDENT PREVENTION AND PROTECTION OF PERSONS AND PROPERTY

The Contractor shall exercise every precaution at all times for the protection of the persons and properties. Respect for all property is very important. The Contractor is responsible to protect all existing and newly installed work, materials, equipment, improvements, utilities, structures, and vegetation at all times during the course of this contract. Any property or incidentals damaged during the course of this contract shall be repaired or replaced to the satisfaction of the City at the Contractor’s sole cost.

The safety provisions of all applicable laws and ordinances shall be strictly observed. Any practice obviously hazardous in the opinion of the City’s Project Manager or designee shall be immediately discontinued by the Contractor. The Contractor shall abide by all applicable laws, standards, and regulations that apply to the completion of the work, including EPA and OSHA safety standards and regulations. The Contractor shall assume and bear all risk of damage to the work, and all risk of any accident(s), from whatsoever cause arising, until the work herein provided for shall be fully completed and accepted by the City.

PROPERTY DAMAGE

The Contractor shall take great care to avoid damaging adjacent property, including sidewalk, fencing, landscape borders and landscaping (trees, shrubs, turf, etc.). The Contractor shall be held responsible for all damage to property including, but not limited to, existing landscaping including turf, planters, bicycle racks, litter containers, light and traffic signal poles, parking meters, fire hydrants, curbs, vehicles, buildings, and structures, etc. All damage will be the responsibility of the Contractor to repair to its original condition and to the satisfaction of the City.

MOTORIZED EQUIPMENT

Under no circumstances shall any motorized equipment be permitted to be driven on the private property or driveways without prior authorization from the resident and the City’s Project Manager or designee while performing work under the provisions of this contract. Plywood or other support or protection must be placed on the parkway and/or private property prior to operating or parking vehicles or equipment on or over such property or other support or protection must be placed on the private property prior to operating or parking vehicles or equipment on or over private property.

CONTROL OF WORK

No work shall commence by the Contractor until a pre-construction meeting has been held and a 48-hour notice has been provided to the City’s Project Manager or designee. The Contractor and/or their sub-contractor shall contact any resident prior to a temporary loss of access to their house or water service a minimum of 48 hours but not more than 72 hours, prior to the commencement of these activities. The morning of the work, the Contractor will again be required to notify the residents door to door. The Contractor should provide information regarding the anticipated time that full access will be restored. Coordination between activities should allow for work to be done in a timely manner.

CONSTRUCTION SCHEDULING

All scheduling related to construction or pre‐construction activities shall be coordinated by the City’s Project Manager or designee. At no time shall the Contractor contact a homeowner regarding the scheduling of a pre‐ construction inspection or the construction of a water service replacement. The Contractor acknowledges that there is work taking place that requires cooperation with private home and business owners and as such, acknowledges that there will be no additional payments made for downtime due to home or business owner related scheduling issues.

Should a scheduling issue occur due to a home or business owner, the City’s Project Manager or designee shall make an effort to fill lost time with an alternate location, but this shall not constitute a guarantee that this will happen. City assumes that the Contractor shall be utilizing any inadvertent downtime to be working on restoration work if there are locations that still require restoration work to be completed or that preparatory work will be completed at the next scheduled location.

The Contractor acknowledges that alterations to the construction sequencing and schedule may be required for coordination with any third‐party utilities. The Contractor shall be responsible for any necessary coordination with utility companies. Any delay to the contract caused directly or indirectly by third party utilities shall not be cause for adjustment to the contract sum.

The Contractor shall be responsible for providing updated project labor schedules to the City’s Project Manager each Tuesday by the end of business hours. Schedules shall be completed to the quality and satisfaction of the City.

REPORTING

A status report indicating the work completed the week prior and the work planned for the current week should be provided to the City’s Project Manager or designee before the close of business each Friday. The weekly report shall include any issues that the Contractor has experienced during the week as well as any work planned that was not accomplished. City staff will be spot checking locations each week.

CONSTRUCTION INSPECTION

Any work performed without the presence of the City’s Project Manager or designee to inspect said construction shall not be accepted for payment as directed by the City. The Contractor shall notify the City’s Project Manager or designee a minimum of 24 hours in advance of the start of construction or the continuation of construction following a pause in work. Inspectors will not be available on Saturdays, Sundays, and official City holidays.

The City will provide services as needed for construction observation/inspection between the hours of 7:00 a.m. and 3:30 p.m., Monday through Friday, except for official City holidays.

EXISTING UTILITIES AND DRAINAGE STRUCTURE LOCATIONS

The City does not guarantee the completeness or accuracy of the information shown on any plans regarding gas and water mains, sewers, inlets, buffalo boxes and power lines, poles or any other existing utilities or drainage structures.

The Contractor shall make its own investigation to verify or determine the existence, nature, and location of all utilities on the site that may interfere with construction before commencing work. This shall include the televising, if necessary, of the sanitary service line when boring operations may impact it. No additional compensation for the cost of this work shall be provided. The Contractor shall report to the City’s Project Manager or designee any omissions or differences in location from that shown on any project plans. Care should be taken while working near these utilities to prevent damage. Any damage to existing utilities due to construction operations shall be the sole responsibility of the Contractor to resolve at no cost to the City.

MAINTENANCE OF DRIVEWAYS

The Contractor shall provide vehicular access to residential or commercial/industrial driveways that shall be maintained to the property line except, when necessary, construction precludes such access for reasonable periods of time. If backfill has been completed to the extent that safe access may be provided, and the street is open to local traffic, the Contractor shall immediately clear the street and driveways and provide and maintain access. Any aggregate or steel plating used to maintain access to driveways shall be considered incidental to the various bid items.

OBSTRUCTION OF STREETS AND RIGHTS-OF-WAY

All work in the public right of way shall be done in accordance with the City of Wheaton Code of Ordinances. The work described in this specification shall be done with the least inconvenience. The amount of time that normal operations are interrupted must be kept to an absolute minimum and shall be coordinated with the City’s Project Manager or designee.

The Contractor shall arrange to keep sidewalks open for traffic when possible, and to block portions of the streets only when deemed necessary to protect private property. The Contractor shall erect appropriate warning signs and furnish adequate barricades that identify the work zone for the motoring public and pedestrians. No off-street parking for equipment shall be provided for by the City on any of the City’s public properties except as may be designated by the City’s Project Manager or designee.

It shall be the Contractor’s responsibility to see that material is delivered within or adjacent to the area of installation repair as specified by the City. The Contractor shall remove all surplus materials and debris from the streets as the work progresses so that the public may have the use of the streets a maximum amount of time.

PERMITS AND NOTICES

The City will issue permits for work on City property or private property located within the City of Wheaton. When applicable, the Contractor is responsible for procuring permits from the Illinois Department of Transportation when working within the State Right of Way. City permit fees are waived for City projects. Should the work to replace a lead line require a permit from DuPage County the Contractor shall be responsible for all fees associated with the permit and plumbing inspection associated with the permit.

DUE DATE FOR WRITTEN QUESTIONS

All questions, either administrative or technical, shall be submitted via email to Tony Sperkowski at asperkowski@wheaton.il.us no later than July 28, 2025 at 11:00 am (CST).

ADDENDA

All questions, clarifications or revisions regarding this bid will be issued via a written addendum and published on the City’s website and DemandStar.com. Each Contractor shall acknowledge receipt of any addenda on the Acknowledgment of Receipt of Addenda form. Each Contractor, by acknowledging receipt of any addenda, is responsible for the content of the addenda and any changes to the bid. Failure to acknowledge issued addenda may cause the bid submittal to be rejected.

BID SUBMITTAL

Submittals shall be received no later than August 4, 2026, at 11:00 am (CST). Late submissions will not be accepted.

An original Bid Bond shall be included with each bid submittal. Copies will not be accepted.

Submit a hard copy bid to:

City of Wheaton 303 W. Wesley Street - 1st Floor Finance Counter Wheaton, IL 60187-0727 Attn: Tony Sperkowski, Procurement Officer

All hard copy bids shall be submitted in a sealed package marked with the following information:

• Bid Name & Number

• Bid Closing Date

• Bid Closing Time

• Contractors Name and address

CONFIDENTIAL INFORMATION

Contractors claiming any portion of their bid as proprietary or confidential must specifically identify what documents or portions of documents they consider confidential. Failure to do so may result in information becoming a public record.

COSTS INCURRED IN RESPONDING

All costs incurred by the Contractor for bid preparation and participation in this competitive procurement will be the sole responsibility of the Contractor The City will not reimburse any Contractor for such costs.

CITY’S CONSTRUCTION SERVICES AGREEMENT (EXHIBIT B)

The attached ‘Draft’ Construction Services Agreement is the City’s standard agreement which specifically outlines the contractual liabilities and shall be used for this project. In submitting a bid, the Contractor agrees to enter into an agreement with the City utilizing the City’s standard Construction Services Agreement.

BONDS

☒ Bid Bond: A Bid Bond/Bid Deposit of 10% of the full contract price is required with your bid submittal.

☒ Payment Bond: The successful Bidder shall provide an original Payment Bond equal to one hundred percent (100%) of the full amount of the award.

☒ Performance Bond: The successful Bidder shall provide an original Performance Bond equal to one hundred percent (100%) of the full amount of the award.

The cost of said bonds shall be included in the total bid amount.

WARRANTY PERIOD

The Contractor warrants that all materials furnished under this contract shall be new and of the most suitable grade for the purpose intended and that all work shall be of good quality, free from faults and defects and in conformance with the contract Documents. A one (1) year warranty shall be provided by the Contractor effective one year from its completion and acceptance by the City.

INSURANCE (EXHIBIT C)

The Contractor must carry and maintain adequate insurance consistent with the requirements listed in Exhibit C- Insurance Requirements. Provide a current Certificate of Insurance with bid as proof of insurance.

INVOICES

All invoices shall reflect the following applicable information: Agreement number, name of the Project, name of the Contractor, and the services/deliverables with the price depicted in the same format as the offer.

WAIVERS OF LIEN

• The first Application for Payment shall be accompanied by the General Contractor’s partial waiver of lien, called Waiver of Lien to Date, for the full amount of payment due.

• Each subsequent Application for Payment shall be accompanied by the General Contractor’s Waiver of Lien to Date, plus the partial waivers of lien of Labor, Subcontractors and Material Suppliers who were included in the immediately preceding Application for Payment to the extent of that payment.

• The final Application for Payment shall be accompanied by the Final Waiver of Lien for the full amount of the Agreement from the General Contractor, Labor, Subcontractors, and Material Suppliers, including those who have not previously furnished such final waivers.

PROJECT CLOSE OUT

• Verification of quality and completion of service.

• Completion of Punch List and all areas of non-compliance or incomplete tasks.

• Review of Liquidated Damages.

• Review Retainage.

• Final Payment: Prior to authorization of Final Payment, the following documents shall be submitted:

o Completed Waivers and Liens.

o Documented completion of the Punch List.

o Written approval of the City’s Project Manager.

SPECIAL CONDITIONS

Section Title

1. Scope of Work

2. Standard Specifications

3. Definitions

4. Easements and Permits

5. Schedule of Progress and Completion

6. Alternate Materials and Equipment

7. Submittals

8. Protection of Site

9. Temporary Utilities

10. Record Drawings

11. Closing of Roads

12. Existing Sewer, Drain Tile and Telephone Ducts

13. Utility Protection and Relocations

14. Sanitary Facilities

15. Clean Up

16. JULIE System

17. Maintenance of Roadways

18. Soil Erosion and Sediment Control

19. Noise Limitations

20. Disposal of Surplus Materials

21. Preservation and/or Replacement of Trees and Shrubs

22. Sub-surface Investigations and Underground Utilities

1. Scope of Work

The Contractor shall complete all Work as specified or indicated in the Contract Documents. The work consists of replacing approximately 50 lead water services, between the existing water main and the B-box in the parkway. Work also includes surface restoration items such as sidewalk, driveways, roadway patching and sodding. The average length of service, from the water main to B-box, is estimated to be 10 ft. for Near Side services and 45 ft. for Far Side services.

2. Standard Specifications

The applicable portions of the following specifications, henceforth referred to as standard specifications, shall serve as General Specification for the referenced project unless otherwise modified by these contract documents:

1. The Illinois Department of Transportation (IDOT) Standard Specifications for Road and Bridge Construction, latest edition, hereinafter referred to as the Standard Specifications.

2. The IDOT Supplemental Specifications and Recurring Special Provisions, latest edition.

Additionally, all work shall also be in accordance with the following Specifications, Manuals and Codes:

· The Standard Specifications for the City of Wheaton, latest edition.

· The Illinois Society of Professional Engineers (ISPE) Standard Specifications for

Water and Sewer Main Construction in Illinois, latest edition.

· The Federal Highway Administration (FHWA) Manual on Uniform Traffic

Control Devices for Streets and Highways, latest edition.

In the event of conflict between these Special Provisions and the above listed Specifications, Manuals and Codes, the Special Provisions shall take precedence and shall govern.

Any work specified herein for which there is no bid item in the schedule of prices of the proposal shall not be paid for separately, but shall be considered incidental to a logical bid item.

3. Definitions

Throughout the Special Conditions the following definitions shall apply:

City - City of Wheaton, Illinois Owner - City of Wheaton, Illinois

IDOT - Illinois Department of Transportation Engineer - The Director of Engineering or his authorized representative City Inspector or Inspector - The authorized representative of the Engineer assigned to make detailed inspection of any or all portions of the work or material therefore.

Contractor - The individual, partnership, firm or corporation contracting with the City for performance of the prescribed work.

Contract - A written agreement between City and Contractor setting forth the obligations of the parties in accordance with Article 101.09 of the Standard Specifications.

4. Easements and Permits

The City will, prior to the start of construction, obtain necessary State, County and Township permits and easements on public and private properties, as required to perform the work outlined under this contract. It shall be the Contractor's responsibility to conduct his operations in such a manner so as to comply with all provisions and conditions of the permits and easements. The Contractor shall also provide performance bonds and insurance required of him by the permits and easements. The cost of providing bonds and insurance and complying with the provisions and conditions of the permits and easements shall be considered incidental to the cost of construction.

The Contractor shall be responsible for complying with easement and permit requirements and any damage to the roadways and associated structures and shall make any repairs as required to repair such roadways and structures to the satisfaction of the jurisdictional agency at his sole expense.

The Contractor shall be furnished with copies of all applicable easement/permit agreements as executed by the City. It shall be the Contractor's responsibility to keep all materials and machinery within easements which have been provided as shown on the plans and liability rests with him for damage to any areas outside of said easements.

5. Schedule of Progress and Completion

Bidders shall note the amount of time in which they are required to complete the work.

Before the start of construction, the Contractor shall submit to the Project Manager a tentative construction schedule showing the order of the work, the time for starting each portion, and the approximate time for construction of each portion.

The rate of progress shall be as nearly uniform as practicable and shall be such that all work under this contract will be completed within the time stipulated in the Offer to Contract, or on or before the later date to which the time of completion may have been extended by the City.

If, at any time, the Project Manager shall be of the opinion that the work under this contract is unnecessarily delayed and will not be finished in the prescribed time, he will so notify the Contractor in writing. If the Contractor has not, within ten (10) days thereafter, taken such measures as will, in the judgement of the Project Manager, insure the satisfactory completion of the work under this contract on or before the date specified in the Offer to Contract, then the Project Manager may notify the Contractor to discontinue all work under the contract in accordance with the provisions of this section entitled "Cancellation of Contract".

6. Alternate Materials and Equipment

In any case, where a specific material or equipment is mentioned in the specifications or on the plans, it is understood and construed as meaning to indicate only the type of material or equipment desired, and is not intended in any way to bar the use of any material or equipment or makes of equal quality.

In order that all bids may be evaluated on the same basis, however, the contractors shall use material or equipment mentioned in the specifications or on the plans in arriving at their basic bid on each item, but may submit prices on alternate equipment if they so desire.

Evaluation of bids will be on the basis of the equipment or materials specified. The approval of any material or equipment other than that specified shall be obtained in writing from the Project Manager before the contract is awarded; otherwise, it shall be assumed that the contractor will furnish the material or equipment specified.

Should the Contractor desire to use material or equipment other than that specified, he shall indicate in the place provided in the proposal the alternate material or equipment he proposes to use and the amount to be added to or deducted from the base bid if that item of material or equipment is used. All information required on the proposal shall be furnished. Full particulars on alternate equipment shall be submitted with the bids.

7. Submittals

Shop drawings, catalog cuts, technical data sheets, material data sheets, and/or certifications shall be provided for the following items to be incorporated into the work:

a) Water Service Materials

b) Trench Backfill

c) Any Other Items as Requested by Project Manager

8. Protection of Site

The Contractor shall protect all underground and overhead utilities from damage during the progress of work. The Contractor shall remove all debris, broken or damaged equipment and unused material upon completion of the work, and shall leave the premises in a neat and presentable condition equal to that prior to the start of construction.

9. Temporary Utilities

Should the Contractor wish to use utilities (including electric and water) on a temporary basis to carry out the work specified herein, the Contractor shall make all arrangements necessary and shall pay all costs associated with connection to the utility. The Contractor shall also arrange to meter and to pay for all electric service. There will be charges for water usage.

10. Record Drawings

The Contractor shall, during the progress of the job, note any and all changes or deviations from the original drawing in accordance with GC-7.11. The Contractor shall provide the Engineer with a copy of all recorded dimensions and elevations. All manholes, bends and fittings shall be tied to a minimum of two permanent visible points (i.e. property irons and buildings). Deviations from changes in grade shall also be noted on the record drawings.

All contractors and subcontractors must keep all Record Documents up to date on a continuous basis. Failure to do so will result in withholding additional money from monthly payment requests. Final payment will not be issued until the record drawings have been submitted to, reviewed and approved by the Engineer.

11. Closing of Roads

Contractor shall not close a lane unless he has all his equipment and materials on hand so as to expedite his operations and having the lane closed a minimum amount of time. Note:

Contractor shall not close any lanes on state highways without obtaining additional permission from IDOT. The Contractor shall schedule his operations so as to cause a minimum amount of inconvenience to the local traffic.

Forty-eight (48) hours prior to closing of a traffic lane, the Contractor shall notify the responsible City, State and County authorities and then comply with all state, county and municipal regulations for erecting barricades and warning signs and maintain them during the execution of the work.

Traffic control shall be as specified under Section 701, Work Zone Traffic Control, of the Standard Specifications and these Special Provisions.

12. Existing Sewer, Drain Tile and Telephone Ducts

Existing sewers, culverts, drain tile, telephone ducts, or other underground utilities may be encountered at some locations during construction. Wherever existing sewers, culverts, drain tile or telephone ducts are encountered during construction, care shall be taken to minimize disturbance to the utility or other underground utilities and to completely restore any portion of the utility which is disturbed. When the utility will cross over the trench, a section of ductile iron pipe or other approved method shall be installed across the trench with bedding on undisturbed ground on each side of the trench. Connection shall be made to the existing utility on each side of the trench. Should a drain tile be encountered, contactor shall made necessary repair as directed by Project Manager.

Where utilities running parallel to the new utility have settled or caved into the trench, it shall be re-constructed on firm bedding. If the utility is located parallel and within the trench of the proposed utility, it shall be replaced as directed by the Project Manager and/or the utility owner.

13. Utility Protection and Relocation

Prior to the start of construction, the Contractor shall arrange to have all underground utilities including water, gas, electric, storm sewer, telephone, traffic signal controls and cable TV located and suitably marked. The Contractor shall excavate in advance of his work, at all locations where utilities are marked in the field which cross the proposed improvements. The Contractor shall report all potential conflicts to the City. Additional costs to relay ducts, water mains or manholes resulting from the failure of the Contractor to locate these utility conflicts sufficiently in advance of his work shall be borne by the Contractor.

Should a utility be in conflict with the proposed construction, the Project Manager shall be notified immediately. If utilities will interfere with the construction alignment, the Project Manager may alter the alignment of the proposed pipe/duct, or arrange to have the utility to be relocated. Should the alignment be altered in the field, the Contractor shall be paid for the quantities of work performed in accordance with these specifications and no additional payment shall be made for any additional excavation.

Should a utility outside of the trench width and not in direct conflict with the proposed improvement be encountered, the Contractor shall protect it or have it relocated at his own expense. Likewise, water, gas and other lines shall be protected at no additional expense to the City and without claim by the Contractor for delays due to service lines encountered.

Should a utility be located parallel to the proposed sewer and within the maximum trench width as defined in the Standard Specifications, or in direct grade conflict with the grade of the proposed improvement, arrangements shall be made for the utility to be protected or if protection is not feasible to arrange for the utility to be relocated. Utility relocation shall be as directed by the Project Manager.

The costs to locate and protect the utilities shall not be paid for separately but shall be considered incidental to the associated duct bank item. The costs to relocate utilities shall be paid for under special provisions stated herein.

14. Sanitary Facilities

The Contractors shall note that portable toilet facilities must be provided for their workers. Costs for this item shall be considered incidental to the contract.

15. Clean Up The cost of clean up operations shall be spread evenly through the bid items on the proposal. Clean up shall consist of removing all debris from the jobsite, to include removal of all excess dirt, pipe pieces, lumber scraps, paper cups, etc., left by the Contractor's forces.

Roadways, bikepaths and sidewalks shall be swept daily or more frequently if necessary. If the contractor fails to clean and sweep streets as indicated or required by the Engineer, the Engineer shall order street cleaning/sweeping by another vendor and deduct cost involved from monies due the contractor. Clean up shall be performed as the work progresses, and a final clean up shall be done after all operations, including jetting and resurfacing are completed.

16. JULIE System

The toll free telephone number for joint utility locating information for excavation is 800-892-0123 or 811. Traffic signals and street lights within State or County rights of way are not located under the “JULIE” system. The contractor shall notify the State’s and County’s locating company separately.

17. Maintenance of Roadways

The Contractor shall maintain all roadways, parkways, sidewalks and bikeways in a neat fashion. Debris shall be properly disposed of promptly.

18. Soil Erosion and Sediment Control The Contractor shall conduct his construction operations in accordance with the latest revision of the Illinois Environmental Protection Agency publication "Standards and Specifications for Soil Erosion and Sediment Control."

19. Noise Limitations

By City Ordinance, equipment and trucks shall not be started or operated before 7:00 a.m.

or after 7:00 p.m. Monday through Saturday.

20. Disposal of Surplus Material

The Contractor is prohibited from burning any material on or adjacent to the improvement.

The Contractor shall be responsible for satisfactory removal of all waste material, asphalt, concrete, stone, excess dirt, or debris generated in the course of the work. All removal or excess excavation items being disposed shall be hauled away from the site of the improvement by the Contractor and disposed of at a landfill or deposited at legal dump site location provided by him. The Owner will not provide one. Disposal of excess material qualifying as Clean Construction or Demolition Debris (CCDD) shall be in compliance with the Illinois Environmental Protection Act as amended by Public Act 096-1416.

No extra compensation will be allowed the Contractor for any expense incurred by complying with the requirements of this Special Condition except as indicated/modified in Special Provisions.

The contractor shall load the excess material, removed pieces of curb and gutter, sidewalk, driveways and street pavements directly into trucks, haul it away and dispose of

it. The temporary storing of excavated and removed materials on the parkways, and handling them later for disposal will not be allowed due to additional damage caused to tree root systems, parkway turf, landscaping materials, existing equipment and conditions. The stockpiling of excavated material within the roadway overnight shall not be permitted.

21. Preservation and/or Replacement of Trees and Shrubs

The Contractor shall remove only those trees and shrubs as directed by the Project Manager, or those which directly interfere with the safety or quality of construction practices. The Contractor shall notify the Project Manager a minimum of two (2) days in advance of removal of trees which affect safety. The Contractor shall exercise extreme care when working near existing trees and shrubs to avoid damaging those not scheduled for removal and shall replace any damaged plants at his own expense. The Contractor shall protect all other trees, bushes and landscaping features. Trees removed or damaged by the Contractor which have not been designated for removal, shall be replaced by the Contractor at no cost to the City. Trees to have branches or roots pruned shall be done in a neat and clean manner (i.e., with a saw or shears) and not torn or broken with construction equipment.

Trees shall be installed a minimum of five (5) feet horizontally from sanitary sewers, sanitary services, water mains, and water services. Trees shall be installed a minimum of ten (10) feet horizontally from utility structures and appurtenances, including, but not limited to, manholes, valve vaults, valve boxes and fire hydrants.

22. Sub-Surface Investigations and Underground Utilities

SUBSURFACE CONDITIONS – When the Drawings, other Contract Documents, or other information made available to the contractor and bidders, include information pertaining to sub-surface exploration, borings, test pits, and other preliminary investigations, such information is included only for the convenience of the Bidder. The CITY or ENGINEER assumes no responsibility whatever in respect to the sufficiency of the information, and there is no guaranty, either expressed or implied, that the conditions indicated are representative of those existing throughout the WORK, or that unanticipated developments may not occur. The nature and character of soils actually encountered and ground water elevations actually encountered in performing the work shall not be a basis for any claim or additional payment to the Contractor except for rock excavation if unforeseen condition arises.

UNDERGROUND FACILITIES – When the drawings of other Contract Documents include information pertaining to the location of underground utility facilities, such information is only included for the convenience of the Bidder. The CITY or ENGINEER assumes no responsibility whatever in respect to the sufficiency or accuracy of the information, or lack of information shown on the plans relative to the location of underground utility facilities.

Where underground main distribution conduits such as water, gas, sewer, electric power, telephone or cable television are shown on the plans, the Contractor, for the purpose of preparing a bid, shall assume that every property parcel will be served by a service connection for each type of utility.

It shall be the Contractor’s responsibility to determine the actual location of all existing underground facilities, including service connections to underground utilities. Prior to construction, the Contractor shall notify the utility company of his operational plans and shall obtain from the respective utility companies detailed information and assistance relative to the location of their facilities and the working schedule of the utility companies for removal or adjustment is required. In the event an unexpected utility interference is encountered during construction, the Contractor shall immediately notify the utility company involved.

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SPECIAL PROVISIONS

Section Title

SP-1 Water Service Replacement, 1” (Main to B-box)

SP-2 Lead Water Service Abandonment

SP-3 Trench Backfill

SP-4 Combination Curb and Gutter Removal and Replacement

SP-5 Class D Patches

SP-6 Hot Mix Asphalt Driveways, Removal and Replacement

SP-7 PCC Driveways, Removal and Replacement

SP-8 Portland Cement Concrete Sidewalk, Removal and Replacement

SP-9 Temporary Access

SP-10 Sodding, Special

SP-11 Supplemental Watering

SP-12 Traffic Control and Protection

SP-13 Disposal of Excavated Material

SP-14 Pruning for Safety and Equipment Clearance

SP-15 Dirt on Pavement or Structures

SP-16 Mobilization

SP-1 WATER SERVICE REPLACEMENT, 1” (MAIN TO B-BOX)

This work shall consist of furnishing all material, equipment and labor for the installation of water services between the existing water main and B-Box. All work shall be done in accordance with the Standard Specifications for Water and Sewer Main Construction in Illinois, the Illinois Plumbing Code and as specified herein. Exterior water service work shall be supervised by a plumber licensed by the State of Illinois.

General This work shall consist of existing lead water service replacement with one inch water service by locating and disconnecting the existing lead water service from the water main and connection of new one inch copper water service to the existing water main. New one inch copper water service shall be extended from the existing water main to, and including replacement of, the curb stop. All services shall be equipped with corporation stop, bend, curb stop and curb box per the standard detail. Curb boxes shall be Minneapolis pattern one and one-quarter (1.25") inch curb box for one (1") inch curb stop. Curb box shall be capable of extensions and installed at finished grade conforming to a minimum depth of bury of 66”.

Water services shall be type “K” copper tubing of the size specified, of sufficient length to connect the proposed water service to the buffalo box; no service couplings shall be allowed. They shall be connected to the corporation stop in accordance with the manufacturer’s recommendations.

Reducer couplings required to connect the proposed 1” copper service shall be compression type and included in the unit price bid for Water Service Replacement.

This work also consists of all work associated with coordinating and replacing the lead water service including contacting and meeting with the private property owner to lay out the installation, scheduling the work, any follow-up meetings to explain the installation, and photos at each property prior to the start of construction to document pre-existing conditions, and photos after completion to document final condition.

The average length of service, from the water main to B-box, is estimated to be 10 ft. for Near Side services and 45 ft. for Far Side services.

Trench Backfill will not be paid for separately but will be considered included in the cost of this pay item. Surface restoration such as sidewalk, driveways, curb & gutter, etc. will be paid for under separate contract pay items.

The Contractor shall coordinate with each homeowner and provide adequate notice for disruptions related to service transfers.

Trenching The public portion of Near Side water services may be installed by open cut within the parkway.

The trenches shall be constructed to permit easy installation of service without twists or sharp bends. The bottom of the trench shall be built up with suitable compacted backfill material so the service will have a smooth bed.

Where separate services are to be installed parallel with each other, one common trench should be used. Backfill material shall be free of brick, rock, or any material that could damage the piping.

Backfill material for trenches where the inner edge of the trench is within 2 ft of the edge of the proposed pavement, curb, gutter, curb and gutter, stabilized shoulder, or sidewalk shall be trench backfill. Backfill shall be deposited in uniform lifts not exceeding 6 in. thick loose measure. The material in each lift shall be mechanically compacted by tamping with power tools approved by the Project Manager in such a manner as not to disturb or damage the pipe.

Directional Drilling Far Side water services shall be installed by horizontal directional drilling. Open trenching across roadway pavement is not permitted. Pipe underneath paved areas shall extend a minimum of 2 ft beyond the edge of the proposed pavement, stabilized shoulder, paved median, paved driveway, curb, gutter, curb and gutter, or sidewalk. Areas disturbed by directional drilling shall be restored to their original condition as directed by the Project Manager.

Trench Backfill will not be quantified for payment but shall be considered included in the cost of these pay items.

The Contractor shall take every precaution to minimize damage to exterior private property. On the exterior, foundation plantings and miscellaneous landscaping items should be removed, protected and reinstalled where practical. The Contractor is responsible for re-sodding any impacted turf grass and to reestablish exterior planting beds. The Contractor shall be responsible for any negligent damage to property above and beyond what was originally agreed to. The cost to repair said damage will be assumed by the Contractor at no cost to the City.

The number of Water Services quantified in this Contract are estimated, the Owner shall have the discretion to add to or subtract from this estimated quantity without impacting Contract unit pricing.

Payment for water service installation shall be made at the contract unit price per each for WATER SERVICE REPLACMENT, 1” of the size and type specified. Payment shall be full compensation for excavation, tapping of the existing water main, copper service line, curb box, buffalo box, connecting to new 1” copper, removal of spoils, trench backfill, curb and pavement removal and replacement and all labor materials, equipment and incidentals as specified herein to provide a working system.

Whenever crossing of paved road with new water service is required (water main is located on the opposite side of street or cul-de-sac) the water service replacement work will be defined and paid for at the contract price per each for:

WATER SERVICE REPLACEMENT, 1” (MAIN TO B-BOX) - FAR SIDE (EACH)

Whenever the existing water service B-box is located on the same side of the street as an existing (or proposed) water main the water service replacement work will be defined and paid for at the contract unit price per each for:

WATER SERVICE REPLACEMENT, 1” (MAIN TO B-BOX) - NEAR SIDE (EACH)

SP-2 LEAD WATER SERVICE ABANDONMENT

This work will consist of the disconnection and abandonment of existing lead water service lines.

All work shall be done in accordance with the Standard Specifications for Water and Sewer Main Construction in Illinois, the Illinois Plumbing Code and as specified herein.

Lead water services shall be abandoned in place.

The Contractor shall not handle or otherwise disturb any in-service lead water services.

At the water main, the corporation stop shall be exposed and turned off. The lead water service shall then be disconnected from the corporation stop and capped with a corporation stop saddle.

Any incidental sections of lead pipe that were removed shall be properly disposed of by the Contractor. The existing B-boxes shall be removed.

Lead Water Service Abandonment will be quantified by one (1) Each per new water service.

Payment for this work will be made at the contract unit price per each for LEAD SERVICE ABANDONMENT. Payment shall be full compensation for excavation, disconnection, plugging/capping, backfilling and all labor, materials, equipment, coordination, and incidentals necessary to complete the work as specified.

Payment shall be made under:

• LEAD SERVICE ABANDONMENT (EACH)

SP-3 TRENCH BACKFILL

The work shall consist of backfilling and compacting trenches, pits and excavations with a coarse aggregate material within 2’ of any existing or proposed paved areas at the locations shown on the plans.

The aggregate shall conform to the requirements of Article 1004.01 of the IDOT Standard Specifications and the following specific requirements:

a. . Description: - The course…