city of springfield uw27-08-35 lead service line planned replacements PurchasingPDFHandler.ashx.pdf

NON-MANDATORY

PRE-BID MEETING

NOTIFICATION

PROJECT: Contract Index No: UW27-08-35 Lead Service Line Planned Replacements FY2028/29

MEETING LOCATION: CWLP Water Engineering & Distribution 401 North 11th Street Springfield, IL 62702

DATE: Tuesday, September 1, 2026

TIME: 1:30 PM

NOTIFY: Mike Johnson, P.E., LEED AP General Superintendent Water Engineering & Distribution

(217) 789-2323 ext. 1617 Michael.johnson@cwlp.com

Notify the Pre-Bid Meeting Contact a minimum of 2 days (48 hours) in advance if you will be attending the Pre-Bid Meeting.

Agenda No. __________________

Ordinance No. ________________

CITY OF

Springfield ILLINOIS

CONTRACT BOOK

SECTION I -- INTRODUCTION SECTION V: -- PRICING

SECTION II -- INSTRUCTIONS TO BIDDERS SECTION VI: -- CERTIFICATIONS

SECTION III -- SCOPE OF CONTRACT SECTION VII: -- ADDENDA

SECTION IV -- TERMS & CONDITIONS SECTION VIII: -- CONTRACT

MISTY BUSCHER, MAYOR

CONTRACT INDEX NO: UW27-08-35

CONTRACT NAME: Lead Service Line Planned

Replacements FY2028/29

NAME OF BIDDER:

ADDRESS OF BIDDER:

CITY OF SPRINGFIELD, ILLINOIS

300 S. SEVENTH STREET,

ROOM #200

SPRINGFIELD, ILLINOIS 62701

SECTION I

1. INTRODUCTION

1.1 Summary

The City of Springfield, Illinois ("City") is accepting sealed bids for UW27-08-35 - Lead Service Line Planned Replacements FY2028/29. Bids must be submitted via the City's Bid Portal by Friday, October 2, 2026, at 2:00 p.m. local time.

Department: City, Water, Light & Power Bid Security: 5% of Total Bid

1.2 Background

Springfield, the capital city of Illinois and seat of Sangamon County, has a population of 114,394 as of the 2020 census. The city's economy is driven by government agencies, healthcare, and medicine, with historical significance as the home of Abraham Lincoln from 1837 to 1861. Key attractions include the Abraham Lincoln Presidential Library and Museum, Lincoln Home, Old State Capitol, Lincoln-Herndon Law Offices, Lincoln Tomb, and historic Route 66.

1.3 Contact Information

Purchasing Agent Email: Purchasing@springfield.il.us 300 S. Seventh Street Phone: (217) 789-2191 Springfield, IL 62701

1.4 Timeline

The following timeline is a guide for planning purposes. The City reserves the right to adjust as needed:

Bid Released: August 18, 2026 Pre-Bid Meeting: Non Mandatory Pre-Bid Meeting: Tuesday, September 1, 2026, 1:30 p.m.

Pre-Bid Location: CWLP Water Dept, 401 N. 11th Street, Springfield, IL 62702 Questions Due to City: September 17, 2026, 12:00 p.m.

Response from City: September 24, 2026, 12:00 p.m.

Bids Due/Opening: October 2, 2026, 2:00 p.m.

Anticipated Award Date: January 5, 2027

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SECTION II

2. INSTRUCTIONS TO BIDDERS

2.1 Vendor Registration

Prospective bidders must register as vendors on the City of Springfield website at:

https://www.springfield.il.us/Registration/Options.aspx.

Registration enables receipt of bid opportunities and electronic submission of responses.

2.2 Retrieval of Bid/Proposal Documents

Bidders are responsible for accessing bid documents and addenda on the City’s website:

https://www.springfield.il.us/departments/OBM/OBMHome.aspx?Purchasing.

2.3 Submission of Bids/Proposals

Unless otherwise specified, bids must be submitted electronically via the City’s website in PDF format. All required documents (addenda, certifications, insurances, guarantees, bonds, etc.) must be included and complete.

2.4 Pre-Bid Meeting Attendance

Some bids may require a pre-bid meeting, which could be mandatory or non-mandatory.

For mandatory meetings, only attendees may submit bids. Meeting details will be posted on the City’s website.

2.5 Questions

Submit questions in writing via the Question/Answer Tab on the City's website by the specified deadline. Include the relevant section title for clarity. Responses will be posted on the website with sufficient time for bid preparation.

2.6 Addenda

Addenda will be posted on the City's website. Bidders are responsible for incorporating all addenda into their submissions. Failure to acknowledge addenda does not relieve bidders of their obligations under the contract.

2.7 Withdrawal of Bid

Bids may be withdrawn via the City's website prior to opening. After opening, bids cannot be withdrawn for 100 days without the City’s consent, except as permitted by regulation. Post-opening corrections or withdrawals require a written determination by the Purchasing Agent.

2.8 Rejection of Bids

The City reserves the right to reject any or all bids, waive technicalities, and accept the bid deemed in its best interest. Such decisions are final.

2.9 Bid Opening

Telephone, fax, email, or verbal offers will not be accepted. Bids will be publicly opened and read at the specified time. Late submissions will not be accepted.

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SECTION III

3. SCOPE OF WORK/PURCHASE

3.1 IEPA (PWSLP) Plans-Specifications Checklist & Front-End Documents

3.2 Specifications & Drawings

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FRONT END DOCUMENTS

AND

SPECIAL PROVISIONS

LEAD SERVICE LINE PLANNED REPLACEMENTS FY2028/29

ILLINOIS EPA PWSLP LOAN NUMBER L17-6236

SANGAMON COUNTY

CITY OF SPRINGFIELD

AUGUST 2026

CITY OF SPRINGFIELD BID NUMBER

UW27-08-35

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SECTION 3.1

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SECTION 3.1

ILLINOIS ENVIRONMENTAL PROTECTION AGENCY

PUBLIC WATER SUPPLY LOAN PROGRAM (PWSLP)

CERTIFICATION OF PLANS AND SPECIFICATIONS FOR COMPLIANCE

WITH THE PWSLP RULES AND FRONT END DOCUMENTS

IEPA LOAN PROGRAM REQUIREMENTS…………………………………………………..7 – 9

IEPA FRONT END DOCUMENTS PACKAGE (REQUIRED DOCUMENTS WITH BID)..10 - 90

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PUBLIC WATER SUPPLY LOAN PROGRAM (PWSLP)

LOAN APPLICANT’S CERTIFICATION OF PLANS/SPECIFICATIONS COMPLIANCE WITH PWSLP RULES

(REV 02/2026)

Loan Applicant: L17# Project Description:

SECTION I – LOAN PROGRAM REQUIREMENTS:

Provide page number(s) for location of the information below in the bidding documents/specifications.

Page #s

1. Advertisement for Bids includes notification to bidders that procurement is subject to regulations contained in the Illinois EPA loan program rules, the Davis-Bacon Act (40 USC 276a through 276a-5), the Employment of IL Workers on Public Works Act, IL Works Jobs Program Act Apprenticeship Initiative, and DBE Policy per 40 CFR Part 33, as amended, and the “Build America, Buy America Act” requirements as originally contained in the Federal Infrastructure Investment and Jobs Act, Pub. L. No. 117-58. [Loan Rules Section 662.620(b)].

2. Sealed Bids are required.

3. Public bid opening will be held.

4. Method of bid evaluation in accordance with Section 662.620(c)(3).

5. Criteria for evaluating bidders in accordance with Section 662.620(c)(5).

6. Bidders can modify/withdraw bids prior to opening.

7. Award shall be made to the low, responsive, responsible bidder in accordance with Section

662.620(e)(3)(4).

8. Non-collusion and certification statement in accordance with Section 662.620(c)(6). Language is attached. See attached page 9, I and II.

9. Minimum 5% bid bond in accordance with Section 662.620(e)(2)(f).

10. 100% performance/payment bonds in accordance with Section 662.420(b)(1).

11. Disadvantaged Business Enterprise (DBE) provisions per 40 CFR Part 33.

12. DBE specifications and forms. A DBE guidance package is available on the Illinois EPA website.

13. The Non-Discrimination Clause is contained within the contract 662.620 (f)(8). See Item 9, page 34 of the attached document.

14. Davis-Bacon Wage Act language, wages and clauses are included in the bidding documents and specifications. Contractor(s) shall pay prevailing wages at rates not less than those prevailing under the Davis-Bacon Wage Act.

15. Change orders: method for handling is in accordance with Section 662.420(b)(2).

16. Audit; access to records provision in accordance with Section 662.620(f)(1)(A-G).

17. Covenant against contingent fee provision in accordance with Section 662.620(f)(2).

18. “Certification Regarding Debarment, Suspension and other Responsibility Matters Form” or equivalent contract language in accordance with Section 662.620(f)(5).

19. Contracts for Subcontractors will be in accordance with Section 662.620(g).

20. Contractor Bankruptcy clause in accordance with Section 662.620(h).

21. Remedies per Section 662.640(c).

22. Access to work site allowed per Section 662.620(i).

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City of Springfield, Illinois 6236

The project consists of the replacement of lead service lines within the City of Springfield in census tracts 42, 23 & 16.

The City will replace 500 lead water service lines at the rate of 250 per year over the next two years.

53-56 68-74 68-74

64-65

23. Substantial Completion (project is operational) specified: ________________ calendar days

24. Final Completion (if applicable) specified: ________________ calendar days

25. Certification regarding Compliance with Criminal Code of 2012. [Section 662.620(c)(6)(A)(iii)].

26. Notice of Intent to Award form [Section 662.620(e)(2)(E)].

27. Notice of Award Form.

28. Notice to Proceed Form.

29. Change Order Form.

30. Certification of Nonsegregated Facilities Form [Section 662.620(f)(6)].

31. Nondiscrimination in Employment Notice.

32. Certification Regarding Debarment, Suspension & other Responsibility Matters [Section 662.620(f)(5)].

33. Experience Clause requirements, if utilized, are justified in submittal dated _______________.

Section 662.620(c)(5).

34. Certification that all iron, steel, manufactured products, & construction materials used in the project are produced in the United States per the federal Build America, Buy America Act [Pub. L. No. 117-58, §§ 70901-52]

35. IL Works Jobs Program Act (Apprenticeship Initiative) Information [30 ILCS 559/20/20-1].

36. Pre-negotiated prices if utilized. The loan rules require formal advertising and competitive bidding of construction contracts. Items must be procured in accordance with Section 662.620.

SECTION II – APPROVED SCOPE OF WORK:

The PWSLP can only provide funding for the project scope approved in the Project Plan. ALL changes must be explained and justified in writing and receive Agency approval. Changes to the approved scope of work may require a Project Plan amendment.

YES NO Plans and specifications have been prepared consistent with the Project Plan approved by the Agency in a letter dated . If any changes have been made to the scope of the project after planning approval, please identify below (include attachments with a detailed narrative of any changes if necessary):

(Select One)

SECTION III – LOAN ELIGIBILITY

In general, extended warranties, spare parts, and allowances are not eligible to receive loan funding. If this project includes any Warranties, Spare Parts, Allowances, or other possible ineligible items, provide an explanation and the page number in the bidding documents where the ineligible item is located.

1. Warranties: The Loan Program can only fund the normal industry standard warranty. Any extended, special, or additional warranties are not eligible in the loan program. If any warranty is more than the industry standard, please provide the cost for the warranty in excess of the industry standard.

YES NO Does this project include the purchase of any extended warranties? If YES, provide the page number and an explanation. (Select One)

2. Spare Parts: Spare parts and extra materials are normally not loan eligible as they are viewed as maintenance related. To be eligible, spare parts must be justified as critical parts of major system components which are not immediately available and/or whose procurement involves an extended lead time.

YES NO Does this project include the purchase of any spare parts? If YES, provide the page number and an explanation. (Select One)

3. Allowances (a fixed price to perform a specific scope of work) may be eligible at the time of the loan award provided justification for the allowance(s) is provided to the Agency along with a description of the scope of work and the basis for the establishment of the allowance amount. Allowances are not allowed for equipment purchases which must be competitively bid.

YES NO Does this project include any allowances? If YES, provide the page number for each allowance along with an explanation. (Select One)

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106 730

106 730

96-102

75-78

79-89

YES

11/11/2022

NO

NO

NO

4.

5.

Site Restoration: The loan program can only fund site restoration to pre-construction conditions. For underground work, restoration is normally limited to the width of the trench. Costs for any site restoration beyond pre-construction conditions or for work outside the width of the trench should be identified.

NO Does this project include any restoration costs above and beyond pre-construction conditions? If

(Select One) YES, provide the page number and an explanation.

Does the project include other items that may be ineligible? Examples include costs outside the project scope, costs considered normal operating expenses, and pre-negotiated prices (see item 36).

NO If YES, provide the page number and an explanation.

(Select One)

METHODS UTILIZED TO ADDRESS INELIGIBLE ITEMS IN PWSL PROJECTS

1. Delete ineligible items from the project.

2. Provide a separate line item in the bid for ineligible items.

3. Proration of bid for the percentage of ineligible cost(s).

4. Agreement on costs between the Agency and borrower prior to bidding.

SECTION IV - ENVIRONMENTAL CONDITIONS

NO☐ If YES, provide the page number(s):

(Select One) If environmental review of this project resulted in recommendations or conditions to utilize mitigative measures or precautions during construction to protect historical or cultural resources; threatened or endangered species; wetlands; streams; floodplains; waterways; or other natural areas, provide the page number where this information is found. Recommendations are issued by the IL Dept. of Natural Resources, Army Corps of Engineers, US Fish & Wildlife Service, or other state, federal or local Agencies.

SECTION V – LABOR AGREEMENTS

NO

(Select One)

Are contractors bidding this project required to be or become party to a Project Labor Agreement or Multi-

Project Labor Agreement? If YES, provide a page number where the agreement is located or attach a copy of the document. Agreements may not significantly restrict competition.

SECTION VI - CERTIFICATION OF PLANS AND SPECIFICATIONS

I do hereby certify that the Bidding documentsnts and Plans and Specifications for the project entitled:

Lead Service Line Planned Replacements FY 2028/29 have been prepared in accordance with the requirements of IIl. Adm. Code 662, Procedures for Issuing Loans from the Public Water Supply Loan Program for obtaining loan funds.

Consulting Engineer: Michael T. Johnson, P.E. CWLP Engineering Phone Number:

woan lil Loan Applicant's Authorized Representative:

Date:

(217)-789-2323

8/13/20212

Misty Buscher, Mayor City of Springfield

Sig Date: 8/17/24

GEM

Reset Checklist

DOCUMENTATION REQUIRED IN PLANS AND SPECIFICATIONS

FOR PROJECTS TO BE CONSTRUCTED UNDER THE

PUBLIC WATER SUPPLY LOAN PROGRAM

The attached “front-end document package” may be utilized by the loan applicant to comply with regulations for loans issued under the Public Water Supply Loan Program. The loan applicant’s use of the front-end document package and the completion and certification of the review checklist denoting the specific location of the required items as part of the submittal of the plans/specifications and permit application will help expedite the overall review of your project’s contract documents.

Rev. May 2003 Rev. April 2006 Rev. April 2007 Rev. April 2009 Rev. June 2010 Rev. February 2013 Rev. February 2014 Rev. December 2014 Rev. February 2016 Rev. May 2016 Rev. March 2017 Rev. December 2017 Rev. September 2018 (AIS) Rev. November 2019 Rev. November 2020 (IL Workers Act) Rev. March 17, 2021 (Apprenticeship) Rev. April 22, 2022 (Removes IL Workers Act Alert) Rev. July 2022 (BABA) Rev. September 2022 (Apprenticeship Quarterly Report) Rev. April 2023 (Revised Apprenticeship Quarterly Report) Rev. July 2024 (Apprenticeship Compliance) Rev. September 2024 (Updated Apprenticeship Quarterly Report) Rev. January 2025 (Reverted to 2023 version of the Apprenticeship Quarterly Report) Rev. February 2026 (Removal of EO11246 & 41 CFR Part 60 and updated Apprenticeship Periodic Reporting forms)

IL532-2564

PWS 662

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TABLE OF CONTENTS

Page Number

6 Advertisement for Bids 7 Information for Bidders 9 Bid Form or Proposal with Davis-Bacon Wage Act Requirements

18 Bid Bond 19 Agreement 21 Performance Bond 23 Payment Bond 25 Notice of Intent to Award 26 Notice of Award 27 Notice to Proceed 28 Change Order 29 Certification of Nonsegregated Facilities 30 Nondiscrimination in Employment Form 31 Certification Regarding Debarment, Suspension, & Other Responsibility Matters 32 Illinois EPA requirements for Construction Contracts of Loan Recipients and Other Applicable

Sections from “Procedures for Issuing Loans from the Public Water Supply Loan Program”.

35 Bidder Certification Regarding Compliance with Article 33E “Criminal Code of 2012" 36 Disadvantaged Business Enterprise Participation Specifications (DBE) 38 Suggested DBE Advertisement for Construction Contractors 39 Summary of DBE Requirements for Bidders 40 DBE Forms for Bidders 43 Build America, Buy America Act Certification Form 44 Information Regarding the use of Iron, Steel, Manufactured Products, and Construction Materials produced in the United States 47 Illinois Works Jobs Program Act – Apprenticeship Initiative Information

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ADVERTISEMENT FOR BIDS

Separate sealed BIDS for the construction of (briefly describe nature, scope, and major elements of the work):

will be received by: ______________________________________________________________________________ at the office of: _________________________________________________________________________________ until: _________________, (Standard Time-Daylight Savings Time) ____________________________________, and then at said office publicly opened and read aloud.

“Any contract or contracts awarded under this invitation for bids are expected to be funded in part by a loan from the Illinois Environmental Protection Agency (Illinois EPA). Neither the State of Illinois nor any of its departments, agencies, or employees is or will be a party to this invitation for bids or any resulting contract. The procurement will be subject to regulations contained in the Procedures for Issuing Loans from the Public Water Supply Loan Program (35 IAC Part 662), the Davis-Bacon Act (40 USC 276a through 276a-5) as defined by the United States Department of Labor, the Employment of Illinois Workers on Public Works Act (30 ILCS 570), Illinois Works Jobs Program Act (30 ILCS 559/20-1), and the “Build America, Buy America Act” requirements as contained in the federal Infrastructure Investment and Jobs Act, Pub. L. No. 117-58.

This procurement is also subject to the loan recipient’s policy regarding the increased use of disadvantaged business enterprises. The loan recipient’s policy requires all bidders to undertake specified affirmative efforts at least sixteen

(16) days prior to bid opening. The policy is contained in the specifications.”

The CONTRACT DOCUMENTS may be examined at the following locations:

Copies of the CONTRACT DOCUMENTS may be obtained at the Office of: ___________________________________ located at: _______________________________________ upon payment of _______________ for each set.

Any BIDDER, upon returning the CONTRACT DOCUMENTS promptly and in good condition, will be refunded his or her payment, and any non-bidder upon so returning the CONTRACT DOCUMENTS will be refunded the amount of

Date Signature

Owner

Address

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City of Springfield, IL

300 S. 7th Street, Room 210

Springfield, IL 62701

City of Springfield, IL Office of Budget and Management

Budget and Management Room 210 Municipal Center West

2:00pm Friday, Oct 2, 2026

City of Springfield Purchasing website: https://www.springfield.il.us/Departments/OBM/PurchasingElectronicBiddingHome.aspx

N/A

N/AN/A

Lead service line replacement and restoration for FY 2028 & 2029.

INFORMATION FOR BIDDERS

BIDS will be received by

(herein called the “OWNER”), at until , and then at said office publicly opened and read aloud.

Each BID must be submitted in a sealed envelope, addressed to at . Each sealed envelope containing a BID must be plainly marked on the outside as BID for and the envelope should bear on the outside the name of the BIDDER, his/her address, his/her license number if applicable and the name of the project for which the BID is submitted. If forwarded by mail, the sealed envelope containing the BID must be enclosed in another envelope addressed to the OWNER at

All BIDS must be made on the required BID form. All blank spaces for BID prices must be filled in, in ink or typewritten, and the BID form must be fully completed and executed when submitted. Only one copy of the BID form is required.

Any BID may be modified or withdrawn prior to the above scheduled time for the opening of BIDS or authorized postponement thereof. Any BID received after the time and date specified shall not be considered. No BIDDER may withdraw a BID within _________ days after the actual date of the opening thereof. Should there be reasons why the contract cannot be awarded within the specified period, the time may be extended by mutual agreement between the OWNER and the BIDDER.

BIDDERS must satisfy themselves of the accuracy of the estimated quantities in the BID Schedule by examination of the site and a review of the drawings and specifications including ADDENDA. After BIDS have been submitted, the BIDDER shall not assert that there was a misunderstanding concerning the quantities of WORK or of the nature of the WORK to be done.

The OWNER shall provide to BIDDERS prior to BIDDING, all information that is pertinent to, and delineates and describes, the land owned and rights-of-way acquired or to be acquired.

The CONTRACT DOCUMENTS contain the provisions required for the construction of the PROJECT. Information obtained from an officer, agent, or employee of the OWNER or any other person shall not affect the risks or obligations assumed by the CONTRACTOR or relieve him or her from fulfilling any of the conditions of the contract.

A BID bond payable to the OWNER must accompany each BID for five percent of the total amount of the BID. As soon as the BID prices have been compared, the OWNER will return the BONDS of all except the three lowest responsible BIDDERS. When the Agreement is executed the bonds of the two remaining unsuccessful BIDDERS will be returned.

The BID BOND of the successful BIDDER will be retained until the payment BOND and performance BOND have been executed and approved, after which it will be returned. A certified check may be used in lieu of a BID BOND.

A performance BOND and a payment BOND, each in the amount of 100 percent of the CONTRACT PRICE, with a corporate surety approved by the OWNER, will be required for the faithful performance of the contract.

Attorneys-in-fact who sign BID BONDS or payment BONDS and performance BONDS must file with each BOND a certified and effective dated copy of their power of attorney.

Any contract entered into by the loan recipient and any sub-agreement hereunder, shall provide that representatives of the Agency will have access to the work whenever it is in preparation or progress and that the contractor or subcontractor will provide proper facilities for such access and inspection. Such contract or sub-agreement must also provide that the Agency or any authorized representative shall have access to any books, documents, papers, and records of the contractor or subcontractor, which are pertinent to the project for the purpose of making audit, examination, excerpts, and transcriptions thereof.

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City of Springfield

Room 210 Municipal Center West, 300 S 7th Street, Springfield, IL 62701

2:00pm on Oct 2, 2026

City of Springfield Office of Budget and Management

Rm 210 MCW, 300 S 7th St, Springfield, IL 62701

UW27-08-35

Room 210 Municipal Center West, 300 S 7th Street, Springfield, IL 62701

The party to whom the contract is awarded will be required to execute the Agreement and obtain the performance BOND and payment BOND within ten (10) calendar days from the date when NOTICE OF AWARD is delivered to the BIDDER. The necessary Agreement and BOND forms shall accompany the NOTICE OF AWARD. In case of failure of the BIDDER to execute the Agreement, the OWNER may at his or her or her option consider the BIDDER in default, in which case the BID BOND accompanying the proposal shall become the property of the OWNER.

The OWNER, within ten (10) days of receipt of acceptable performance BOND, payment BOND and Agreement signed by the party to whom the Agreement was awarded shall sign the Agreement and return to such party an executed duplicate of the Agreement. Should the OWNER not execute the Agreement within such period, the BIDDER may by WRITTEN NOTICE withdraw his or her signed Agreement. Such notice of withdrawal shall be effective upon receipt of the notice by the OWNER.

The OWNER shall issue the NOTICE TO PROCEED within ten (10) days of the execution of the Agreement. Should there be reasons why the NOTICE TO PROCEED cannot be issued within such period, the time may be extended by mutual agreement between the OWNER and CONTRACTOR. If the NOTICE TO PROCEED has not been issued within the ten (10) day period or within the period mutually agreed upon, the CONTRACTOR might terminate the Agreement without further liability on the part of either party.

The OWNER may make such investigations as he or she deems necessary to determine the ability of the BIDDER to perform the WORK, and the BIDDER shall furnish to the OWNER all such information and data for this purpose as the OWNER may request. The OWNER reserves the right to reject any BID if the evidence submitted by, or investigation of, such BIDDER fails to satisfy the OWNER that such BIDDER is properly qualified to carry out the obligations of the Agreement and to complete the WORK contemplated therein.

A conditional or qualified BID will not be accepted.

Award will be made to the low, responsive, responsible BIDDER.

All applicable laws, ordinances, and the rules and regulations of all authorities having jurisdiction over construction of the PROJECT shall apply to the contract throughout, including the Employment of Illinois Workers on Public Works Act (30 ILCS 570) and the Davis-Bacon Wage Act (40 USC 276a through 276a-5) as defined by the United States Department of Labor.

BIDDERS will comply with the federal Build America, Buy America Act (BABA) which is included in the Infrastructure Investment and Jobs Act, Pub. L. No. 117-58 and specifies that all iron, steel, manufactured products, and construction materials used in the project are produced in the United States.

BIDDER shall not discriminate on the basis of race, color, national origin or sex in the performance of this contract. The contractor shall carry out applicable requirements of 40 CFR Part 33 in the award and administration of contracts awarded under EPA financial assistance agreements. Failure by the contractor to carry out these requirements is a material breach of this contract which may result in the termination of this contract or other legally available remedies.

Each BIDDER is responsible for inspecting the site and for reading and being thoroughly familiar with the CONTRACT DOCUMENTS. The failure or omission of any BIDDER to do any of the foregoing shall in no way relieve any BIDDER from any obligation in respect to his BID.

Each BIDDER shall supply a list of all subcontractors that submitted proposals and if requested by the OWNER all major material suppliers.

Inspection trips for prospective BIDDERS will leave from the office of the:

at:

The ENGINEER is:

His/her address is:

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N/A

Michael T. Johnson, P.E. CWLP Engineering

401 N 11th St, Springfield, IL 62702

BID FORM OR PROPOSAL

Proposal of _________________________________________________________________ (hereinafter called "BIDDER"), organized and existing under the laws of the State of _________________________________ doing business as ___________________________________________________________________________* to the ________________________________________________(hereinafter called "OWNER").

In compliance with your Advertisement for Bids, BIDDER hereby proposes to perform all WORK for the construction of in strict accordance with the CONTRACT DOCUMENTS, within the time set forth therein, and at the prices stated below.

BIDDER hereby agrees to commence WORK under this contract on or before a date to be specified in the NOTICE TO PROCEED and to fully complete the PROJECT within ______________ consecutive calendar days thereafter. BIDDER further agrees to pay as liquidated damages the sum of _______________________ for each consecutive calendar day thereafter.

BIDDER certifies that all iron, steel, manufactured products, and construction materials used in the project for the construction, alteration, maintenance, or repair of a public water system (PWS) are produced in the United States in compliance with the federal Build America, Buy America Act, Pub. L. No. 117-58 §§ 70901-52.

* Insert “a corporation”, “a partnership”, or “an individual” as applicable.

I. By submission of the bid, each bidder certifies, and in the case of a joint bid each party to the joint bid certifies, as to his or her own organization, that in connection with the bid:

i. The prices in the bid have been arrived at independently, without consultation, communication, or agreement with any other bidder or with any competitor, for the purpose of restricting competition, as to any matter relating to the prices;

ii. Unless otherwise required by law, the prices quoted in the bid have not knowingly been directly or indirectly disclosed to any other bidder or to any competitor prior to opening; and

iii. No attempt has been made or will be made by the bidder to induce any other person or firm to submit or withhold a bid for the purpose of restricting competition;

II. Each person signing the bid shall certify that:

i. He or she is the person in the bidder’s organization responsible for the decision as to the prices being bid and that he or she has not participated, and will not participate, in any action contrary to (I)(i) through (I)(iii) above;

or

ii. He or she is not the person in the bidder’s organization responsible for the decision as to the prices being bid, but that he or she has been authorized to act as agent certifying that the persons determining the prices have not participated, and will not participate, in any action contrary to (I)(i) through (I)(iii) above, and as their bidder’s agent shall so certify. He or she shall also certify that he or she has not participated, and will not participate, in any action contrary to (I)(i) through (I)(iii) above.

BIDDER acknowledges receipt of the following ADDENDUM (Where applicable):

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$1,000.00

DAVIS-BACON WAGE ACT CLAUSES

BIDDER certifies that wages paid in connection with the PROJECT shall be paid at prevailing rates not less than those prevailing under the Davis-Bacon Wage Act. Bidder further certifies that the provisions contained in the following clauses will be exercised in the performance of any contract resulting from this BID and are made a part of the CONTRACT DOCUMENTS thereto by their inclusion in the BID as follows:

1. Minimum wages:

i. All laborers and mechanics employed or working upon the site of the work, will be paid unconditionally and not less often than once a week, and without subsequent deduction or rebate on any account (except such payroll deductions as are permitted by regulations issued by the Secretary of Labor under the Copeland Act (29 CFR part 3)), the full amount of wages and bona fide fringe benefits (or cash equivalents thereof) due at time of payment computed at rates not less than those contained in the wage determination of the Secretary of Labor which is attached hereto and made a part hereof, regardless of any contractual relationship which may be alleged to exist between the contractor and such laborers and mechanics. Contributions made or costs reasonably anticipated for bona fide fringe benefits under section 1(b)(2) of the Davis Bacon Act on behalf of laborers or mechanics are considered wages paid to such laborers or mechanics, subject to the provisions of paragraph (a)(1)(iv) of this section; also, regular contributions made or costs incurred for more than a weekly period (but not less often than quarterly) under plans, funds, or programs which cover the particular weekly period, are deemed to be constructively made or incurred during such weekly period. Such laborers and mechanics shall be paid the appropriate wage rate and fringe benefits on the wage determination for the classification of work actually performed, without regard to skill, except as provided in §5.5(a)(4). Laborers or mechanics performing work in more than one classification may be compensated at the rate specified for each classification for the time actually worked therein: Provided, that the employer’s payroll records accurately set forth the time spent in each classification in which work is performed. The wage determination (including any additional classification and wage rates conformed under paragraph (a)(1)(ii) of this section) and the Davis Bacon poster (WH-1321) shall be posted at all times by the contractor and its subcontractors at the site of the work in a prominent and accessible place where it can be easily seen by the workers. Sub recipients may obtain wage determinations from the U.S. Department of Labor’s web site, https://sam.gov/.

ii. (A) The sub-recipient, on behalf of USEPA, shall require that any class of laborers or mechanics, including helpers, which is not listed in the wage determination, and which is to be employed under the contract shall be classified in conformance with the wage determination. The USEPA award official shall approve an additional classification and wage rate and fringe benefits therefore only when the following criteria have been met:

(1) The work to be performed by the classification requested is not performed by a classification in the wage determination; and

(2) The classification is utilized in the area by the construction industry; and

(3) The proposed wage rate, including any bona fide fringe benefits, bears a reasonable relationship to the wage rates contained in the wage determination.

(B) If the contractor and the laborers and mechanics to be employed in the classification (if known), or their representatives, and the sub-recipient agree on the classification and wage rate (including the amount designated for fringe benefits where appropriate), a report of the action taken shall be sent by the sub-recipient to Illinois EPA. Illinois EPA shall forward the report to the Administrator of the Wage and Hour Division, U.S. Department of Labor, Washington, DC 20210. The Administrator, or an authorized representative, will approve, modify, or disapprove every additional classification action within 30 days of receipt and so advise Illinois EPA or will notify Illinois EPA within the 30-day period that additional time is necessary.

(C) In the even the contractor, the laborers or mechanics to be employed in the classification or their representatives, and the sub-recipient do not agree on the proposed classification and wage rate (including the amount designated for fringe benefits, where appropriate), Illinois EPA shall refer the questions, UW27-08-35

16 of 168 August 18, 2026 including the views of all interested parties and the recommendation of the sub-recipient, to the Administrator for determination. The Administrator, or an authorized representative, will issue a determination within 30 days of receipt and so advise Illinois EPA or will notify Illinois EPA within the 30-day period that additional time is necessary.

(D) The wage rate (including fringe benefits where appropriate) determined pursuant to paragraphs (a)(1)(ii)(B) or (C) of this section, shall be paid to all workers performing work in the classification under this contract from the first day on which work is performed in the classification.

iii. Whenever the minimum wage rate prescribed in the contract for a class of laborers or mechanics includes a fringe benefit which is not expressed as an hourly rate, the contractor shall either pay the benefit as stated in the wage determination or shall pay another bona fide fringe benefit or an hourly cash equivalent thereof.

iv. If the contractor does not make payments to a trustee or other third person, the contractor may consider as part of the wages of any laborer or mechanic the amount of any costs reasonably anticipated in providing bona fide fringe benefits under a plan or program, Provided, that the Secretary of Labor has found, upon the written request of the contractor, that the applicable standards of the Davis Bacon Act have been met. The Secretary of Labor may require the contractor to set aside, in a separate account, assets for the meeting of obligations under the plan or program.

2. Withholding. The sub-recipient shall upon its own action or upon written request of an authorized representative of the Department of Labor withhold or cause to be withheld from the contractor under this contract or any other Federal contract with the same prime contractor, or any other federally-assisted contract subject to Davis Bacon prevailing wage requirements, which is held by the same prime contractor, so much of the accrued payments or advances as may be considered necessary to pay laborers and mechanics, including apprentices, trainees, and helpers, employed by the contractor or any subcontractor the full amount of wages required by the contract. In the event of failure to pay any laborer or mechanic, including any apprentice, trainee, or helper, employed or working on the site of the work, all or part of the wages required by the contract, the sub-recipient may, after written notice to the contractor, sponsor, applicant, or owner, take such action as may be necessary to cause the suspension of any further payment, advance, or guarantee of funds until such violations have ceased.

3. Payrolls and basic records.

i. Payrolls and basic records relating thereto shall be maintained by the contractor during the course of the work and preserved for a period of three years thereafter for all laborers and mechanics working at the site of the work. Such records shall contain the name, address, and social security number of each such worker, his or her correct classification, hourly rates of wages paid (including rates of contributions or costs anticipated for bona fide fringe benefits or cash equivalents thereof of the types described in section 1(b)(2)(B) of the Davis Bacon Act), daily and weekly number of hours worked, deductions made and actual wages paid. Whenever the Secretary of Labor has found under 29 CFR 5.5(a)(1)(iv) that the wages of any laborer or mechanic include the amount of any costs reasonably anticipated in providing benefits under a plan or program described in section 1(b)(2)(B) of the Davis Bacon Act, the contractor shall maintain records which show that the commitment to provide such benefits is enforceable, that the plan or program is financially responsible, and that the plan or program has been communicated in writing to the laborers or mechanics affected, and records which show the costs anticipated or the actual cost incurred in providing such benefits. Contractors employing apprentices or trainees under approved programs shall maintain written evidence of the registration of apprenticeship programs and certification of trainee programs, the registration of the apprentices and trainees, and the ratios and wage rates prescribed in the applicable programs.

ii. (A) The contractor shall submit weekly for each week in which any contract work is performed a copy of all payrolls to the sub-recipient. Such documentation shall be available upon request of Illinois EPA or USEPA.

The payrolls submitted shall set out accurately and completely all of the information required to be maintained under 29 CFR 5.5(a)(3)(i), except that full social security numbers and home addresses shall not be included on weekly transmittals. Instead the payrolls shall only need to include an individually identifying number for each employee (e.g., the last four digits of the employee’s social security number).

The required weekly payroll information may be submitted in any form desired. Optional Form WH-347 is

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17 of 168 August 18, 2026 available for this purpose from the Wage and Hour Division Website, [https://beta.dol.gov/forms-posters/forms/wh-347-davis-bacon-and-related-acts-weekly-certified-payroll-form]. The prime contractor is responsible for the submission of copies of payrolls by all subcontractors. Contractors and subcontractors shall maintain the full social security number and current address of each covered worker and shall provide them upon request to the sub-recipient, for transmission to the Illinois EPA, USEPA, the contractor, or the Wage and Hour Division of the Department of Labor for purposes of an investigation or audit of compliance with prevailing wage requirements. It is not a violation of this section for a prime contractor to require a subcontractor to provide addresses and social security numbers to the prime contractor for its own records, without weekly submission to the sub-recipient.

(B) Each payroll submitted shall be accompanied by a “Statement of Compliance,” signed by the contractor or subcontractor or his or her agent who pays or supervises the payment of the persons employed under the contract and shall certify the following:

(1) That the payroll for the payroll period contains the information required to be provided under §5.5 (a)(3)(ii) of Regulations, 29 CFR part 5, the appropriate information is being maintained under §5.5 (a)(3)(i) of Regulations, 29 CFR part 5, and that such information is correct and complete;

(2) That each laborer or mechanic (including each helper, apprentice, and trainee) employed on the contract during the payroll period has been paid the full weekly wages earned, without rebate, either directly or indirectly, and that no deductions have been made either directly or indirectly from the full wages earned, other than permissible deductions as set forth in Regulations, 29 CFR part 3;

(3) That each laborer or mechanic has been paid not less than the applicable wage rates and fringe benefits or cash equivalents for the classification of work performed, as specified in the applicable wage determination incorporated into the contract.

(C) The weekly submission of a properly executed certification set forth on the reverse side of Optional Form WH-347 shall satisfy the requirement for submission of the “Statement of Compliance” required by paragraph (a)(3)(ii)(B) of this section.

(D) The falsification of any of the above certifications may subject the contractor or subcontractor to civil or criminal prosecution under section 1001 of title 18 and section 231 of title 31 of the United States Code.

iii. The contractor or subcontractor shall make the records required under paragraph (a)(3)(i) of this section available for inspection, copying, or transcription by authorized representatives of Illinois EPA, USEPA or the Department of Labor, and shall permit such representatives to interview employees during working hours on the job. If the contractor or subcontractor fails to submit the required records or to make them available, the Federal agency may, after written notice to the contractor, sponsor, applicant, or owner, take such action as may be necessary to cause the suspension of any further payment, advance, or guarantee of funds.

Furthermore, failure to submit the required records upon request or to make such records available may be grounds for debarment action pursuant to 29 CFR 5.12.

4. Apprentices and trainees

i. Apprentices. Apprentices will be permitted to work at less than the predetermined rate for the work they performed when they are employed pursuant to and individually registered in a bona fide apprenticeship program registered with the U.S. Department of Labor, Employment and Training Administration, Office of Apprenticeship Training, Employer and Labor Services, or with a State Apprenticeship Agency recognized by the Office, or if a person is employed in his or her first 90 days of probationary employment as an apprentice in such apprenticeship program, who is not individually registered in the program, but who has been certified by the Office of Apprenticeship Training, Employer and Labor Services, or a State Apprenticeship Agency (where appropriate) to be eligible for probationary employment as an apprentice. The allowable ratio of apprentices to journeymen on the job site in any craft classification shall not be greater than the ratio permitted to the contractor as to the entire work force under the registered program. Any worker listed on a payroll at an apprentice wage rate, who is not registered or otherwise employed as stated above, shall be paid not less than the applicable wage rate on the wage determination for the classification of work actually performed. In addition, any apprentice performing work on the job site in excess of the ratio permitted under

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18 of 168 August 18, 2026 the registered program shall be paid no less than the applicable wage rate on the wage determination for the work actually performed. Where a contractor is performing construction on a project in a locality other than that in which its program is registered, the ratios and wage rates (expressed in percentages of the journeyman’s hourly rate) specified in the contractor’s or subcontractor’s registered program shall be observed. Every apprentice must be paid at not less than the rate specified in the registered program for the apprentice’s level of progress, expressed as a percentage of the journeymen hourly rate specified in the applicable wage determination. Apprentices shall be paid fringe benefits in accordance with the provisions of the apprenticeship program. If the apprenticeship program does not specify fringe benefits, apprentices must be paid the full amount of fringe benefits listed on the wage determination for the applicable classification. If the Administrator determines that a different practice prevails for the applicable apprentice classification, fringes shall be paid in accordance with that determination. In the event the Office of Apprenticeship Training, Employer and Labor Services, or a State Apprenticeship Agency recognized by the Office, withdraws approval of an apprenticeship program, the contractor will no longer be permitted to utilize apprentices at less than the applicable predetermined rate for the work performed until an acceptable program is approved.

ii. Trainees. Except as provided in 29 CFR 5.16, trainees will not be permitted to work at less than the predetermined rate for the work performed unless they are employed pursuant to and individually registered in a program which has received prior approval, evidenced by form certification by the U.S. Department of Labor, Employment and Training Administration. The ratio of trainees to journeymen on the job site shall not be greater than permitted under the plan approved by the Employment and Training Administration. Every trainee must be paid at not less than the rate specified in the approved program for the trainee’s level of progress, expressed as a percentage of the journeyman hourly rate specified in the applicable wage determination. Trainees shall be paid fringe benefits in accordance with the provisions of the trainee program.

If the trainee program does not mention fringe benefits, trainees shall be paid the full amount of fringe benefits listed on the wage determination unless the Administrator of the Wage and Hour Division determines that there is an apprenticeship program associated with the corresponding journeyman wage rate on the wage determination which provides for less than full fringe benefits for apprentices. Any employee listed on the payroll at a trainee rate who is not registered and participating in a training plan approved by the Employment and Training Administration shall be paid not less than the applicable wage rate on the wage determination for the classification of work actually performed. In addition, any trainee performing work on the job site in excess of the ratio permitted under the registered program shall be paid not less than the applicable wage rate on the wage determination for the work actually performed. In the event the Employment and Training Administration withdraws approval of a training program, the contractor will no longer be permitted to utilize trainees at less than the applicable predetermined rate for the work performed until an acceptable program is approved.

iii. Equal employment opportunity. The utilization of apprentices, trainees and journeymen under this part shall be in conformity with the equal employment opportunity requirements of CFR part 30.

5. Compliance with Copeland Act requirements. The contractor shall comply with the requirements of 29 CFR part 3, which are incorporated by reference in this contract.

6. Subcontracts. The contractor or subcontractor shall insert in any subcontracts the clauses contained in 29 CFR 5.5(a)(1) through (10) and such other clauses as the USEPA may by appropriate instruction require, and also a clause requiring the subcontractors to include these…