city of chicago 1291989.pdf
PDF 12 MB Posted
- Attached to
- Target Market Comprehensive Landscaping Services
- Solicitation number
- 1291989
- Issued by
- Cook County, Illinois
About this file
This is a sealed bid solicitation issued by the City of Chicago Department of Aviation (CDA) for comprehensive landscaping services at O'Hare and Midway International Airports under Specification Number 1291989, Solicitation #57075. The CDA seeks a qualified contractor to provide all planning, scheduling, coordination, installation, maintenance, and delivery of landscape services including maintenance of existing plantings, green roofs, decorative stone, lawn areas, irrigation system maintenance, pest and insect control, and urban wildlife monitoring at both airports. The solicitation includes 32 line items covering various landscape and irrigation maintenance services, seasonal flower installation, plant removal and relocation, pavers and site furnishings from multiple manufacturers, labor rates for repairs and installations, and winter maintenance. The pre-solicitation conference is scheduled for August 11, 2026 at 10:00 AM Central Time at 10510 W. Zemke Road, Building 804, Chicago, IL 60666. The deadline for bidder questions is August 18, 2026 at 4:00 PM Central Time, and bid submissions are due September 30, 2026 at 11:00 AM Central Time through the City's iSupplier eProcurement portal. No specific site visit date or award date is provided in the document.
Bid pricing must be submitted electronically through iSupplier and must incorporate all peripheral costs including labor, materials, delivery, insurance, taxes, overhead, and profit. The solicitation is designated as a Target Market contract, which carries Minority Business Enterprise (MBE) and Women Business Enterprise (WBE) compliance requirements that bidders must address through completion of Schedules B-2, C-2, and D-2, along with current letters of certification and compliance plans. Bidders must provide a Certificate of Filing for an Economic Disclosure Statement (EDS), performance and payment bonds, insurance certificates, and various affidavits related to Chicago business status, local manufacturing, alternatively powered vehicles, and diverse management practices. The contract is structured as a blanket agreement with immediate payment terms; estimated quantities are provided for select line items (O'Hare at 100 units for 5 years, Midway at 120 units for 5 years, general labor rates ranging from 200 to 5,000 hours, and winter maintenance at 15 months each), though the total agreement amount is not specified. Price adjustments will be applied to designated line items based on the Consumer Price Index (CPI). The solicitation requires bidders to comply with Illinois Prevailing Wage Act and Davis-Bacon Act requirements, and all work is funded through City appropriations.
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Text version
City Of Chicago Solicitation #57075
BRANDON JOHNSON SHARLA ROBERTS
MAYOR CHIEF PROCUREMENT OFFICER
Specification Number: 1291989 Type of Funding:
Title: 1291989: Target Market Comprehensive Landscaping Services
Work Service Solicitation #57075 (BID)
Target Market Comprehensive Landscaping Services
Specification Number:1291989
Required for use by: CHICAGO DEPARTMENT OF AVIATION
Bid/Proposal Submittal Date and Time: 11:00 AM Central Time, 30-SEP-2026
Deadline for Questions: 04:00 PM Central Time, 18-AUG-2026 Buyer: KUSPER, CHRISTOPHER Email Address: christopher.kusper@cityofchicago.org Phone Number: 312-744-9761 Pre-Solicitation Conference Date and Time: 10:00 AM Central Time, 11-AUG-2026 Pre-Solicitation Conference Location: 10510 W. Zemke Road, Building 804, Chicago, IL 60666 Site Visit Date & Time: N/A Site Visit Location: N/A
Please submit your response to:
http://www.cityofchicago.org/eProcurement iSupplier vendor portal registration is required.
Allow 3 business days to complete registration.
Specification Number: 1291989 Page 2 Type of Funding:
Title: 1291989: Target Market Comprehensive Landscaping Services
Table of Contents
1 Header Information
1.1 General Information
1.2 Terms
1.3 Requirements
1.4 Attachments
1.5 Response Rules
2 Price Schedule
2.1 Line Information
2.2 Line Details
2.2.1 Line 1
2.2.2 Line 2
2.2.3 Line 3
2.2.4 Line 4
2.2.5 Line 5
2.2.6 Line 6
2.2.7 Line 7
2.2.8 Line 8
2.2.9 Line 9
2.2.10 Line 10
2.2.11 Line 11
2.2.12 Line 12
2.2.13 Line 13
2.2.14 Line 14
2.2.15 Line 15
2.2.16 Line 16
2.2.17 Line 17
2.2.18 Line 18
2.2.19 Line 19
2.2.20 Line 20
2.2.21 Line 21
Specification Number: 1291989 Page 3 Type of Funding:
Title: 1291989: Target Market Comprehensive Landscaping Services
2.2.22 Line 22
2.2.23 Line 23
2.2.24 Line 24
2.2.25 Line 25
2.2.26 Line 26
2.2.27 Line 27
2.2.28 Line 28
2.2.29 Line 29
2.2.30 Line 30
2.2.31 Line 31
2.2.32 Line 32
Specification Number: 1291989 Page 4 Type of Funding:
Title: 1291989: Target Market Comprehensive Landscaping Services
1 Header Information
1.1 General Information
Title 1291989: Target Market Comprehensive Landscaping Services
Description Target Market Comprehensive Landscaping Services Preview Date 04-AUG-2026 08:00:00 Open Date 04-AUG-2026 08:00:26
Close Date 11:00 AM Central Time, 30-SEP-2026
Award Date Not Specified
Time Zone Central Time Buyer KUSPER, CHRISTOPHER Quote Style Sealed Email christopher.
kusper@cityofchicago.org Event Work Service Outcome Work Services Blanket
Agreement
1.2 Terms
Effective Start Date Not Specified Effective End Date Not Specified
Ship-To Address 085- O'HARE
11601 W. TOUHY
Chicago, IL 60666 United States
Bill-To Address 085- O'HARE
11601 W. TOUHY
Chicago, IL 60666 United States
Payment Terms IMMEDIATE Carrier FOB Freight Terms
Total Agreement Amount (USD)
Not Specified Minimum Release Amount (USD)
Not Specified
1.3 Requirements
<B>BIDDER EXCEPTIONS</B>
Any deviations from or exceptions to any provisions or requirements of the bidding documents, including but not limited to the specifications of the goods and/or services to be provided, must be noted here or in an attachment, with the exact nature of the change outlined in sufficient detail, and as provided in the contract terms and conditions "Trade Names and Substitutions," as applicable. Bidder must provide the reason for which deviations were made. Failure of a bidder to comply with the terms of this paragraph may be cause for rejection of its bid.
Type Optional Provide your answer below
Enter the EDS number from your EDS Certificate and attach the certificate.
Value Type Numeric Value only Provide your answer below
<B>COMMODITIES/WORK
Specification Number: 1291989 Page 5 Type of Funding:
Title: 1291989: Target Market Comprehensive Landscaping Services
SERVICES/HEAVY EQUIPMENT/SMALL
ORDERS/CONSTRUCTION/JOC
CHECKLIST</B>
This is a checklist of all supporting documents that must be attached to your bid response. Attach all documents specified below. After attaching, click "YES" to indicate that the attachment was completed.
Type No Response Required
- Bid Form properly completed. - (Construction)
Circle one from the response values below:
YES
NO
- Award Criteria Determination completed. - (Construction)
Circle one from the response values below:
YES
NO
- Schedule of Prices, completed and totaled. - (Construction)
Circle one from the response values below:
YES
NO
- Proposal Page completed, signed and notarized - (ALL)
Circle one from the response values below:
YES
NO
- Proposal To Be Completed By a Corporation - (ALL)
Circle one from the response values below:
YES
NO
- Proposal To Be Completed By a Partnership - (ALL)
Circle one from the response values below:
YES
NO
- Proposal To Be Completed By a Joint Venture - (ALL)
Circle one from the response values below:
YES
NO
- Proposal To Be Completed By a Sole Proprietor - (ALL)
Circle one from the response values below:
YES
NO
- Bid Execution Page - (ALL)
Circle one from the response values below:
YES
NO
- Performance Bond (Construction)
Circle one from the response values below:
Specification Number: 1291989 Page 6 Type of Funding:
Title: 1291989: Target Market Comprehensive Landscaping Services
SERVICES/HEAVY EQUIPMENT/SMALL
ORDERS/CONSTRUCTION/JOC
CHECKLIST</B>
YES
NO
- Request for a reduction or waiver of MBE/WBE goals - (ALL)
Circle one from the response values below:
YES
NO
- Certificate of Filing of Economic Disclosure Statement and Affidavit (EDS) - (ALL)
Circle one from the response values below:
YES
NO
- Certificate of Insurance
Circle one from the response values below:
YES
NO
BID INCENTIVE / PREFERENCE AFFIDAVIT(S)
Type No Response Required
- Local Manufacture Affidavit - (ALL)
Circle one from the response values below:
YES
NO
- Chicago Business Affidavit - (ALL)
Circle one from the response values below:
YES
NO
- Small Business/Veterans Preference Joint Venture - (ALL)
Circle one from the response values below:
YES
NO
- Alternatively Powered Vehicles affidavit - (ALL)
Circle one from the response values below:
YES
NO
- Sweatshop Free Procurement Affidavit - (if specification is for purchase of garments)
Circle one from the response values below:
YES
NO
- Copy of current Registration for Authority to Deal in Vehicles issued by the Illinois Secretary of State (Vehicle/Heavy Equipment)
Circle one from the response values below:
YES
NO
- Evidence validating the Contractor’s current status of authorized dealer or distributor of the manufacturer
Specification Number: 1291989 Page 7 Type of Funding:
Title: 1291989: Target Market Comprehensive Landscaping Services
SERVICES/HEAVY EQUIPMENT/SMALL
ORDERS/CONSTRUCTION/JOC
CHECKLIST</B>
of the proposed vehicles and/or parts (Vehicle/Heavy Equipment)
Circle one from the response values below:
YES
NO
- Literature / Data (i.e. Manufacturer's published literature for the proposed vehicle) (if required) (Vehicle/Heavy Equipment)
Circle one from the response values below:
YES
NO
- Manuals, Certificates, Applications(if required)
Circle one from the response values below:
YES
NO
- Bidder Contact Information - (ALL)
Circle one from the response values below:
YES
NO
- Bidder qualifications and/or certifications, permits, licenses, vehicle stickers, etc. (if required)
Circle one from the response values below:
YES
NO
- Schedule B - MBE/WBE Affidavit of Joint Venture - (ALL)
Circle one from the response values below:
YES
NO
- Schedule C-1 - – MBE/WBE Letter of Intent To Perform As a Subcontractor or Supplier - (ALL)
Circle one from the response values below:
YES
NO
-Schedule D-1 - Compliance Plan Regarding MBE and WBE Utilization - (ALL)
Circle one from the response values below:
YES
NO
- Request for Full or Partial Waiver - (ALL)
Circle one from the response values below:
YES
NO
- Letters of Certification for all M/WBE’s - (ALL)
Circle one from the response values below:
YES
NO
TARGET MARKET MBE/WBE COMPLIANCE PLAN
Specification Number: 1291989 Page 8 Type of Funding:
Title: 1291989: Target Market Comprehensive Landscaping Services
SERVICES/HEAVY EQUIPMENT/SMALL
ORDERS/CONSTRUCTION/JOC
CHECKLIST</B>
Type No Response Required
- Current Letter of Certification from the City of Chicago or Cook County for Bidder and any other MBE/WBE participant(s)
Circle one from the response values below:
YES
NO
- Schedule B-2 - (Joint Venture)
Circle one from the response values below:
YES
NO
- Schedule C-2
Circle one from the response values below:
YES
NO
- Schedule D-2
Circle one from the response values below:
YES
NO
- If you are not bidding a specific line(s) within a Group, enter a price of $0.0000000001 into the unit price field of the bid line(s). Please comply with other solicitation provisions, if any, requiring bidding of all lines in order for your bid to be considered responsive.
Type No Response Required
1.4 Attachments
Name Data Type Description
ATTACHMENT 01:
SOLICITATION
File ATTACHMENT 01: SOLICITATION
ATTACHMENT 02:
EHXIBITS
File ATTACHMENT 02: EHXIBITS
1.5 Response Rules
Solicitation is restricted to invited suppliers Suppliers are allowed to view other suppliers' contract terms, notes and attachments Suppliers are allowed to respond to selected lines X Suppliers are allowed to provide multiple responses Buyer may close the solicitation before the Close Date Buyer may manually extend the solicitation while it is open
Specification Number: 1291989 Page 9 Type of Funding:
Title: 1291989: Target Market Comprehensive Landscaping Services
2 Price Schedule
2.1 Line Information
Display Rank As No indicator displayed
Ranking Price Only Cost Factors None
Line Item, Rev / Job
Target Quantity
Unit Unit Price Amount
1 LANDSCAPE AND
IRRIGATION
MAINTENANCE
SERVICE - O'HARE
SPECIFIC
9127305
5 Year
2 LANDSCAPE AND
IRRIGATION
MAINTENANCE
SERVICE - MIDWAY
SPECIFIC
9127305
5 Year
3 LANDSCAPE
MAINTENANCE
SERVICE - FURNISH,
INSTALL AND
MAINTAIN
SEASONAL
FLOWERS AT A
DISCOUNT FROM
WORKSHEET LIST
PRICE
1 USD
4 LANDSCAPE
MAINTENANCE
SERVICE - PLANT
REMOVAL AND
RELOCATION AT A
DISCOUNT FROM
WORKSHEET LIST
PRICE
1 USD
5 LANDSCAPE
MAINTENANCE
SERVICE - FURNISH
AND INSTALL
ITEMS FROM
UNILOCK PAVERS
CATALOG AT A
DISCOUNT FROM
LIST PRICE
1 USD
6 LANDSCAPE
MAINTENANCE
SERVICE - FURNISH
AND INSTALL
ITEMS FROM
WHITACRE GREER
PAVERS CATALOG
AT A DISCOUNT
FROM LIST PRICE
1 USD
7 LANDSCAPE
MAINTENANCE
SERVICE - FURNISH
AND INSTALL
1 USD
Specification Number: 1291989 Page 10 Type of Funding:
Title: 1291989: Target Market Comprehensive Landscaping Services
Line Item, Rev / Job
Target Quantity
Unit Unit Price Amount
ITEMS FROM
WAUSAU TILE
PAVERS CATALOG
AT A DISCOUNT
FROM LIST PRICE
8 LANDSCAPE
MAINTENANCE
SERVICE - FURNISH
AND INSTALL
ITEMS FROM
PERMEABLE
PRECAST UNIT
PAVERS CATALOG
AT A DISCOUNT
FROM WORKSHEET
LIST PRICE
1 USD
9 LANDSCAPE
MAINTENANCE
SERVICE - FURNISH,
INSTALL &
MAINTAIN
LANDSCAPE
MATERIALS AT A
DISCOUNT FROM
WORKSHEET LIST
PRICE
1 USD
10 IRRIGATION
MAINTENANCE
SERVICE - FURNISH
ITEMS FROM
RAINBIRD
IRRIGATION
CATALOG AT A
DISCOUNT FROM
LIST PRICE
1 USD
11 IRRIGATION
MAINTENANCE
SERVICE - FURNISH
ITEMS FROM
HUNTER CATALOG
AT A DISCOUNT
FROM LIST PRICE
1 USD
12 IRRIGATION
MAINTENANCE
SERVICE - FURNISH
ITEMS FROM TORO
IRRIGATION
CATALOG AT A
DISCOUNT FROM
LIST PRICE
1 USD
13 IRRIGATION
MAINTENANCE
SERVICE - FURNISH
AND INSTALL
IRRIGATION PIPING
AND WIRING AT A
DISCOUNT FROM
Specification Number: 1291989 Page 11 Type of Funding:
Title: 1291989: Target Market Comprehensive Landscaping Services
Line Item, Rev / Job
Target Quantity
Unit Unit Price Amount
WORKSHEET LIST
PRICE
14 LANDSCAPE &
IRRIGATION
MAINT. SERVICE -
GENERAL
IRRIGATION LABOR
RATE FOR REPAIRS
AND NEW
INSTALLATIONS
9127305
5,000 Hour
15 LANDSCAPE
MAINTENANCE
SERVICE - FURNISH
AND INSTALL
ITEMS FROM
UNILOCK PRECAST
BLOCK WALL
CATALOG AT A
DISCOUNT FROM
LIST PRICE
1 USD
16 LANDSCAPE
MAINTENANCE
SERVICE - FURNISH
AND INSTALL
ITEMS FROM
KEYSTONE
PRECAST BLOCK
WALL CATALOG AT
A DISCOUNT FROM
LIST PRICE
1 USD
17 LANDSCAPE
MAINTENANCE
SERVICE - FURNISH
AND INSTALL
ITEMS FROM
VERSA-LOK
PRECAST BLOCK
WALL CATALOG AT
A DISCOUNT FROM
LIST PRICE
1 USD
18 LANDSCAPE
MAINTENANCE
SERVICE - FURNISH
AND INSTALL
ITEMS FROM
LANDSCAPE FORMS
SITE FURNISHINGS
CATALOG AT A
DISCOUNT FROM
LIST PRICE
1 USD
19 LANDSCAPE
MAINTENANCE
SERVICE - FURNISH
AND INSTALL
ITEMS FROM
WAUSAU TILE SITE
FURNISHINGS
Specification Number: 1291989 Page 12 Type of Funding:
Title: 1291989: Target Market Comprehensive Landscaping Services
Line Item, Rev / Job
Target Quantity
Unit Unit Price Amount
CATALOG AT A
DISCOUNT FROM
LIST PRICE
20 LANDSCAPE
MAINTENANCE
SERVICE - FURNISH
AND INSTALL
ITEMS FROM DURA
ART STONE SITE
FURNISHINGS
CATALOG AT A
DISCOUNT FROM
LIST PRICE
1 USD
21 LANDSCAPE
MAINTENANCE
SERVICE - FURNISH
AND INSTALL
ITEMS FROM
TOURNESOL
SITEWORK
CATALOG AT A
DISCOUNT FROM
LIST PRICE
1 USD
22 LANDSCAPE
MAINTENANCE
SERVICE - FURNISH
AND INSTALL
ITEMS FROM
FORMS AND
SURFACES
SITEWORK
CATALOG AT A
DISCOUNT FROM
LIST PRICE
1 USD
23 LANDSCAPE
MAINTENANCE
SERVICE - FURNISH,
INSTALL AND
MAINTAIN
REPLACEMENT
PLANT MATERIAL
(O'HARE AND
MIDWAY
AIRPORTS) AT A
DISCOUNT FROM
WORKSHEET LIST
PRICE
1 USD
24 LANDSCAPE
MAINTENANCE
SERVICE - FURNISH,
INSTALL AND
MAINTAIN NEW
PLANT MATERIAL
(O'HARE AND
MIDWAY
AIRPORTS) AT A
DISCOUNT FROM
WORKSHEET LIST
Specification Number: 1291989 Page 13 Type of Funding:
Title: 1291989: Target Market Comprehensive Landscaping Services
Line Item, Rev / Job
Target Quantity
Unit Unit Price Amount
PRICE
25 LANDSCAPE
MAINTENANCE
SERVICE - FURNISH,
INSTALL AND
MAINTAIN
VEGETATED ROOF
SYSTEMS AT A
DISCOUNT FROM
WORKSHEET LIST
PRICE
1 USD
26 LANDSCAPE
MAINTENANCE
SERVICE - FURNISH,
INSTALL AND
MAINTAIN
REPLACEMENT
LAWN AT A
DISCOUNT FROM
WORKSHEET LIST
PRICE
1 USD
27 LANDSCAPE
MAINTENANCE
SERVICE - FURNISH,
INSTALL AND
MAINTAIN NEW
LAWN AT A
DISCOUNT FROM
WORKSHEET LIST
PRICE
1 USD
28 LANDSCAPE AND
IRRIGATION
MAINTENANCE
SERVICE -
GENERAL LABOR
RATE
REPLACEMENT
WORK
9127305
12,500 Hour
29 LANDSCAPE AND
IRRIGATION
MAINTENANCE
SERVICE -
GENERAL LABOR
RATE NEW WORK
9127305
2,500 Hour
30 LANDSCAPE
MAINTENANCE
SERVICE -
MATERIALS
REQUIRED TO
COMPLETE WORK
BUT NOT
INCLUDED IN
EXISTING LINE
ITEMS
452,250 Allowanc e
31 LANDSCAPE
MAINTENANCE
SERVICE - WINTER
9127342
15 Month
Specification Number: 1291989 Page 14 Type of Funding:
Title: 1291989: Target Market Comprehensive Landscaping Services
Line Item, Rev / Job
Target Quantity
Unit Unit Price Amount
MAINTENANCE
AND INSPECTION,
PRICED PER 3
MONTH SEASON,
DECEMBER -
FEBRUARY, O'HARE
INTERNATIONAL
AIRPORT
32 LANDSCAPE
MAINTENANCE
SERVICE - WINTER
MAINTENANCE
AND INSPECTION,
PRICED PER 3
MONTH SEASON,
DECEMBER -
FEBRUARY,
MIDWAY
INTERNATIONAL
AIRPORT
9127342
15 Month
2.2 Line Details
2.2.1 Line 1 LANDSCAPE AND IRRIGATION MAINTENANCE SERVICE - O'HARE SPECIFIC Category 91273. Start Price (USD) Not Specified
Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release
Amount (USD) Not Specified
Estimated Total Amount (USD)
Not Specified
Price Breaks You must enter a price for each line in the table.
Target Price Price Type (Circle one value) Unit Price
2.2.2 Line 2 LANDSCAPE AND IRRIGATION MAINTENANCE SERVICE - MIDWAY SPECIFIC Category 91273. Start Price (USD) Not Specified
Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release
Amount (USD) Not Specified
Estimated Total Amount (USD)
Not Specified
Price Breaks You must enter a price for each line in the table.
Target Price Price Type (Circle one value) Unit Price
2.2.3 Line 3 LANDSCAPE MAINTENANCE SERVICE - FURNISH, INSTALL AND MAINTAIN
SEASONAL FLOWERS AT A DISCOUNT FROM WORKSHEET LIST PRICE
Category 91273. Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release
Amount (USD) Not Specified
Estimated Total Amount (USD)
Not Specified
Specification Number: 1291989 Page 15 Type of Funding:
Title: 1291989: Target Market Comprehensive Landscaping Services
Price Breaks You must enter a price for each line in the table.
Target Price Price Type (Circle one value) Unit Price
2.2.4 Line 4 LANDSCAPE MAINTENANCE SERVICE - PLANT REMOVAL AND RELOCATION
AT A DISCOUNT FROM WORKSHEET LIST PRICE
Category 91263. Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release
Amount (USD) Not Specified
Estimated Total Amount (USD)
Not Specified
Price Breaks You must enter a price for each line in the table.
Target Price Price Type (Circle one value) Unit Price
2.2.5 Line 5 LANDSCAPE MAINTENANCE SERVICE - FURNISH AND INSTALL ITEMS FROM
UNILOCK PAVERS CATALOG AT A DISCOUNT FROM LIST PRICE
Category 91273.13 Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release
Amount (USD) Not Specified
Estimated Total Amount (USD)
Not Specified
Price Breaks You must enter a price for each line in the table.
Target Price Price Type (Circle one value) Unit Price
2.2.6 Line 6 LANDSCAPE MAINTENANCE SERVICE - FURNISH AND INSTALL ITEMS FROM
WHITACRE GREER PAVERS CATALOG AT A DISCOUNT FROM LIST PRICE
Category 91273.14 Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release
Amount (USD) Not Specified
Estimated Total Amount (USD)
Not Specified
Price Breaks You must enter a price for each line in the table.
Target Price Price Type (Circle one value) Unit Price
2.2.7 Line 7 LANDSCAPE MAINTENANCE SERVICE - FURNISH AND INSTALL ITEMS FROM
WAUSAU TILE PAVERS CATALOG AT A DISCOUNT FROM LIST PRICE
Category 91273.15 Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release
Amount (USD) Not Specified
Estimated Total Amount (USD)
Not Specified
Price Breaks You must enter a price for each line in the table.
Target Price Price Type (Circle one value) Unit Price
Specification Number: 1291989 Page 16 Type of Funding:
Title: 1291989: Target Market Comprehensive Landscaping Services
2.2.8 Line 8 LANDSCAPE MAINTENANCE SERVICE - FURNISH AND INSTALL ITEMS FROM
PERMEABLE PRECAST UNIT PAVERS CATALOG AT A DISCOUNT FROM WORKSHEET
LIST PRICE
Category 91273.19 Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release
Amount (USD) Not Specified
Estimated Total Amount (USD)
Not Specified
Price Breaks You must enter a price for each line in the table.
Target Price Price Type (Circle one value) Unit Price
2.2.9 Line 9 LANDSCAPE MAINTENANCE SERVICE - FURNISH, INSTALL & MAINTAIN
LANDSCAPE MATERIALS AT A DISCOUNT FROM WORKSHEET LIST PRICE
Category 91273.03 Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release
Amount (USD) Not Specified
Estimated Total Amount (USD)
Not Specified
Price Breaks You must enter a price for each line in the table.
Target Price Price Type (Circle one value) Unit Price
2.2.10 Line 10 IRRIGATION MAINTENANCE SERVICE - FURNISH ITEMS FROM RAINBIRD
IRRIGATION CATALOG AT A DISCOUNT FROM LIST PRICE
Category 91273.30 Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release
Amount (USD) Not Specified
Estimated Total Amount (USD)
Not Specified
Price Breaks You must enter a price for each line in the table.
Target Price Price Type (Circle one value) Unit Price
2.2.11 Line 11 IRRIGATION MAINTENANCE SERVICE - FURNISH ITEMS FROM HUNTER
CATALOG AT A DISCOUNT FROM LIST PRICE
Category 91273.31 Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release
Amount (USD) Not Specified
Estimated Total Amount (USD)
Not Specified
Price Breaks
Specification Number: 1291989 Page 17 Type of Funding:
Title: 1291989: Target Market Comprehensive Landscaping Services
2.2.12 Line 12 IRRIGATION MAINTENANCE SERVICE - FURNISH ITEMS FROM TORO
IRRIGATION CATALOG AT A DISCOUNT FROM LIST PRICE
Category 91273.32 Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release
Amount (USD) Not Specified
Estimated Total Amount (USD)
Not Specified
Price Breaks You must enter a price for each line in the table.
Target Price Price Type (Circle one value) Unit Price
2.2.13 Line 13 IRRIGATION MAINTENANCE SERVICE - FURNISH AND INSTALL
IRRIGATION PIPING AND WIRING AT A DISCOUNT FROM WORKSHEET LIST PRICE
Category 91273.37 Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release
Amount (USD) Not Specified
Estimated Total Amount (USD)
Not Specified
Price Breaks You must enter a price for each line in the table.
Target Price Price Type (Circle one value) Unit Price
2.2.14 Line 14 LANDSCAPE & IRRIGATION MAINT. SERVICE - GENERAL IRRIGATION
LABOR RATE FOR REPAIRS AND NEW INSTALLATIONS
Category 91273. Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release
Amount (USD) Not Specified
Estimated Total Amount (USD)
Not Specified
Price Breaks You must enter a price for each line in the table.
Target Price Price Type (Circle one value) Unit Price
2.2.15 Line 15 LANDSCAPE MAINTENANCE SERVICE - FURNISH AND INSTALL ITEMS
FROM UNILOCK PRECAST BLOCK WALL CATALOG AT A DISCOUNT FROM LIST PRICE
Category 91273.16 Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release
Amount (USD) Not Specified
Estimated Total Amount (USD)
Not Specified
Price Breaks
Specification Number: 1291989 Page 18 Type of Funding:
Title: 1291989: Target Market Comprehensive Landscaping Services
2.2.16 Line 16 LANDSCAPE MAINTENANCE SERVICE - FURNISH AND INSTALL ITEMS
FROM KEYSTONE PRECAST BLOCK WALL CATALOG AT A DISCOUNT FROM LIST
PRICE
Category 91273.17 Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release
Amount (USD) Not Specified
Estimated Total Amount (USD)
Not Specified
Price Breaks You must enter a price for each line in the table.
Target Price Price Type (Circle one value) Unit Price
2.2.17 Line 17 LANDSCAPE MAINTENANCE SERVICE - FURNISH AND INSTALL ITEMS
FROM VERSA-LOK PRECAST BLOCK WALL CATALOG AT A DISCOUNT FROM LIST
PRICE
Category 91273.18 Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release
Amount (USD) Not Specified
Estimated Total Amount (USD)
Not Specified
Price Breaks You must enter a price for each line in the table.
Target Price Price Type (Circle one value) Unit Price
2.2.18 Line 18 LANDSCAPE MAINTENANCE SERVICE - FURNISH AND INSTALL ITEMS
FROM LANDSCAPE FORMS SITE FURNISHINGS CATALOG AT A DISCOUNT FROM LIST
PRICE
Category 91273.02 Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release
Amount (USD) Not Specified
Estimated Total Amount (USD)
Not Specified
Price Breaks You must enter a price for each line in the table.
Target Price Price Type (Circle one value) Unit Price
2.2.19 Line 19 LANDSCAPE MAINTENANCE SERVICE - FURNISH AND INSTALL ITEMS
FROM WAUSAU TILE SITE FURNISHINGS CATALOG AT A DISCOUNT FROM LIST PRICE
Category 91273. Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release
Amount (USD) Not Specified
Estimated Total Amount (USD)
Not Specified
Price Breaks
Specification Number: 1291989 Page 19 Type of Funding:
Title: 1291989: Target Market Comprehensive Landscaping Services
2.2.20 Line 20 LANDSCAPE MAINTENANCE SERVICE - FURNISH AND INSTALL ITEMS
FROM DURA ART STONE SITE FURNISHINGS CATALOG AT A DISCOUNT FROM LIST
PRICE
Category 91273.01 Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release
Amount (USD) Not Specified
Estimated Total Amount (USD)
Not Specified
Price Breaks You must enter a price for each line in the table.
Target Price Price Type (Circle one value) Unit Price
2.2.21 Line 21 LANDSCAPE MAINTENANCE SERVICE - FURNISH AND INSTALL ITEMS
FROM TOURNESOL SITEWORK CATALOG AT A DISCOUNT FROM LIST PRICE
Category 91273.11 Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release
Amount (USD) Not Specified
Estimated Total Amount (USD)
Not Specified
Price Breaks You must enter a price for each line in the table.
Target Price Price Type (Circle one value) Unit Price
2.2.22 Line 22 LANDSCAPE MAINTENANCE SERVICE - FURNISH AND INSTALL ITEMS
FROM FORMS AND SURFACES SITEWORK CATALOG AT A DISCOUNT FROM LIST
PRICE
Category 91273.12 Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release
Amount (USD) Not Specified
Estimated Total Amount (USD)
Not Specified
Price Breaks You must enter a price for each line in the table.
Target Price Price Type (Circle one value) Unit Price
2.2.23 Line 23 LANDSCAPE MAINTENANCE SERVICE - FURNISH, INSTALL AND MAINTAIN
REPLACEMENT PLANT MATERIAL (O'HARE AND MIDWAY AIRPORTS) AT A DISCOUNT
FROM WORKSHEET LIST PRICE
Category 91273.09 Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release
Amount (USD) Not Specified
Estimated Total Amount (USD)
Not Specified
Price Breaks
Specification Number: 1291989 Page 20 Type of Funding:
Title: 1291989: Target Market Comprehensive Landscaping Services
2.2.24 Line 24 LANDSCAPE MAINTENANCE SERVICE - FURNISH, INSTALL AND MAINTAIN
NEW PLANT MATERIAL (O'HARE AND MIDWAY AIRPORTS) AT A DISCOUNT FROM
WORKSHEET LIST PRICE
Category 91273.08 Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release
Amount (USD) Not Specified
Estimated Total Amount (USD)
Not Specified
Price Breaks You must enter a price for each line in the table.
Target Price Price Type (Circle one value) Unit Price
2.2.25 Line 25 LANDSCAPE MAINTENANCE SERVICE - FURNISH, INSTALL AND MAINTAIN
VEGETATED ROOF SYSTEMS AT A DISCOUNT FROM WORKSHEET LIST PRICE
Category 91273.28 Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release
Amount (USD) Not Specified
Estimated Total Amount (USD)
Not Specified
Price Breaks You must enter a price for each line in the table.
Target Price Price Type (Circle one value) Unit Price
2.2.26 Line 26 LANDSCAPE MAINTENANCE SERVICE - FURNISH, INSTALL AND MAINTAIN
REPLACEMENT LAWN AT A DISCOUNT FROM WORKSHEET LIST PRICE
Category 91273.07 Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release
Amount (USD) Not Specified
Estimated Total Amount (USD)
Not Specified
Price Breaks You must enter a price for each line in the table.
Target Price Price Type (Circle one value) Unit Price
2.2.27 Line 27 LANDSCAPE MAINTENANCE SERVICE - FURNISH, INSTALL AND MAINTAIN
NEW LAWN AT A DISCOUNT FROM WORKSHEET LIST PRICE
Category 91273.06 Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release
Amount (USD) Not Specified
Estimated Total Amount (USD)
Not Specified
Price Breaks
Specification Number: 1291989 Page 21 Type of Funding:
Title: 1291989: Target Market Comprehensive Landscaping Services
2.2.28 Line 28 LANDSCAPE AND IRRIGATION MAINTENANCE SERVICE - GENERAL
LABOR RATE REPLACEMENT WORK
Category 91273. Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release
Amount (USD) Not Specified
Estimated Total Amount (USD)
Not Specified
Price Breaks You must enter a price for each line in the table.
Target Price Price Type (Circle one value) Unit Price
2.2.29 Line 29 LANDSCAPE AND IRRIGATION MAINTENANCE SERVICE - GENERAL
LABOR RATE NEW WORK
Category 91273. Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release
Amount (USD) Not Specified
Estimated Total Amount (USD)
Not Specified
Price Breaks You must enter a price for each line in the table.
Target Price Price Type (Circle one value) Unit Price
2.2.30 Line 30 LANDSCAPE MAINTENANCE SERVICE - MATERIALS REQUIRED TO
COMPLETE WORK BUT NOT INCLUDED IN EXISTING LINE ITEMS
Category 91273.29 Start Price (USD) Not Specified Shopping Category LANDSCAPE
MAINTENANCE
SERVICE -
MATERIALS
REQUIRED TO
COMPLETE WORK
BUT NOT INCLUDED
IN EXISTING LINE
ITEMS AT A 8%
MARK UP OVER
CONTRACTOR'S
COST
Target Price (USD) 1
Minimum Release Amount (USD)
Not Specified
Estimated Total Amount (USD)
Not Specified
Price Breaks
Specification Number: 1291989 Page 22 Type of Funding:
Title: 1291989: Target Market Comprehensive Landscaping Services
2.2.31 Line 31 LANDSCAPE MAINTENANCE SERVICE - WINTER MAINTENANCE AND
INSPECTION, PRICED PER 3 MONTH SEASON, DECEMBER - FEBRUARY, O'HARE
INTERNATIONAL AIRPORT
Category 91273. Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release
Amount (USD) Not Specified
Estimated Total Amount (USD)
Not Specified
Price Breaks You must enter a price for each line in the table.
Target Price Price Type (Circle one value) Unit Price
2.2.32 Line 32 LANDSCAPE MAINTENANCE SERVICE - WINTER MAINTENANCE AND
INSPECTION, PRICED PER 3 MONTH SEASON, DECEMBER - FEBRUARY, MIDWAY
INTERNATIONAL AIRPORT
Category 91273. Start Price (USD) Not Specified Shopping Category Not Specified Target Price (USD) Not Specified Minimum Release
Amount (USD) Not Specified
Estimated Total Amount (USD)
Not Specified
Price Breaks
Comprehensive Landscape Services, Chicago Department of Aviation, Specification Number 1291989 Target Market Work Services Form Contract
Table of Contents i
Table of Contents
BID SUBMITTAL CHECKLIST
1.1. The Bid Documents
1.2. Obtaining the Bid Documents
1.3. Clarifications and Addenda
1.4. Examination of the Bid Documents and Work Site
1.5. Pre-Bid Conference
1.6. Questions Regarding the Bid Documents; Bidder Inquiry Deadline
1.7. Exceptions
1.8. Taxes Included in Bid Prices
1.9. Bid Prices Must Incorporate All Costs
1.10. Completion of the Bid Documents
1.11. Conflicts of Interest
1.12. Technical Difficulties
1.13. Required Forms and Fees
1.13.1. Certificate of Filing for Online EDS
1.13.2. MBE/WBE Program: Target Market Contract
1.13.3. Bid Deposits and Bid Bonds
1.13.4. Performance and Payment Bonds
1.13.5. Contractor's Financial Statement
1.13.6. Other Required Forms and Documents
1.14. Trade Names and Substitutions
1.15. Authorized Dealer/Distributor
1.16. Estimated Quantities
1.17. Submission of Bids
1.17.1. Date, Time, and Place
1.17.2. Transparency Website; Trade Secrets
1.18. Withdrawal of Bids
1.19. Bid Opening
1.20. Effective Term of Bid
1.21. Evaluation of Bids
1.21.1. Determination of Responsiveness
1.21.1.1. Must Bid All Line Items
1.21.1.2. Mathematical Calculations
1.21.1.3. Unbalanced Bids
1.21.1.4. Cash Billing Terms
1.21.2. Determination of Responsibility
1.21.2.1. Bidder Debts or Defaults
1.21.2.2. Competency of Bidder
1.22. Rejection of Bids and Waiver of Informalities
1.23. Statutory Adjustments to the Bid
1.23.1. City-based Businesses (Chicago Business Preference)
1.23.2. Locally Manufactured Goods
1.23.3. Alternatively Powered Vehicles Bid Incentive
1.23.3.1. Definitions for Alternatively Powered Vehicles Bid Incentive
1.23.3.2. Eligibility for Alternatively Powered Vehicles Bid Incentive
Table of Contents ii
1.23.4. Bid Incentives for Veteran-Owned Small Local Businesses and Eligible Joint Ventures ... 11
1.23.4.1. Definitions
1.23.4.2. Bid Incentive
1.23.5. Business Enterprises Owned By People With Disabilities (BEPD) Commitment
1.23.5.1. Policy and Terms
1.23.5.2. Definitions
1.23.5.3. Commitments
1.23.5.4. Records and Reports
1.23.6. Mentoring Program Bid Preference (MCC 2-92-535)
1.23.7. Child Support Arrearage
1.23.8. Bid Incentive to Encourage Diverse Management and Workforce (MCC 2-92-407)
1.23.9. MacBride Principles Ordinance
1.24. Consideration of Bids
1.25. Bid Protests
1.26. Award of Contract; Notice of Award
1.27. Title VI Solicitation Notice
1.28. Policy Prohibiting Sexual Harassment (MCC 2-92-612)
1.29. Policy Regarding Non-Disclosure of Salary History (MCC 2-92-385)
Article 2. Incorporation of Exhibits Article 3. Standard Terms And Conditions
3.1. General Provisions
3.1.1. Definitions
3.1.2. Interpretation of Contract
3.1.2.1. Order of Precedence
3.1.2.2. Interpretation and Rules
3.1.2.3. Severability
3.1.2.4. Entire Contract
3.1.3. Subcontracting and Assignment
3.1.3.1. No Assignment of Contract
3.1.3.2. Subcontracts
3.1.3.3. No Pledging or Assignment of Contract Funds Without City Approval
3.1.3.4. City’s Right to Assign
3.1.3.5. Assigns
3.1.4. Contract Governance
3.1.4.1. Governing Law and Jurisdiction
3.1.4.2. Consent to Service of Process
3.1.4.3. Cooperation by Parties and between Contractors
3.1.4.4. No Third Party Beneficiaries
3.1.4.5. Independent Contractor
3.1.4.6. Authority
3.1.4.7. Joint and Several Liability
3.1.4.8. Notices
3.1.4.9. Amendments
3.1.4.10. No Waiver of Legal Rights
3.1.4.11. Non-appropriation of Funds
3.1.4.12. Participation By Other Government Agencies
3.1.5. Confidentiality
3.1.6. Indemnity
Table of Contents iii
3.1.7. Non-Liability of Public Officials
3.1.8. Contract Extension For Continuity of Services
3.2. Compensation Provisions
3.2.1. Ordering, Invoices, and Payment
3.2.1.1. Purchase Orders
3.2.1.2. Invoices
3.2.1.3. Payment
3.2.1.4. Electronic Ordering and Invoices
3.2.1.5. City Right to Offset
3.2.1.6. Records
3.2.1.7. Audits
3.2.1.7.1. City’s Right to Conduct Audits
3.2.1.7.2. Recovery for Over-Billing
3.2.2. Subcontractor Payment Reports
3.2.3. Prompt Payment to Subcontractors
3.2.3.1. Incorporation of Prompt Payment Language in Subcontracts
3.2.3.2. Payment to Subcontractors Within Seven Days
3.2.3.2.1. Reporting Failures to Promptly Pay
3.2.3.2.2. Whistleblower Protection
3.2.3.3. Liquidated Damages for Failure to Promptly Pay
3.2.3.4. Action by the City
3.2.3.5. Direct Payment to Subcontractors By City
3.2.4. General Price Reduction – Automatic Eligibility for General Price Reductions
3.3. Compliance With All Laws
3.3.1. General
3.3.2. Certification of Compliance with Laws
3.3.3. Federal Affirmative Action
3.3.4. Civil Rights Act of 1964, Title VI, Compliance With Nondiscrimination Requirements
3.3.4.1. Title VI List of Pertinent Non-Discrimination Acts and Authorities
3.3.4.2. Compliance with Regulations
3.3.4.3. Nondiscrimination
3.3.4.4. Solicitations for Subcontracts, including Procurements of Materials and Equipment
3.3.4.5. Information and Reports
3.3.4.6. Sanctions for Noncompliance
3.3.4.7. Incorporation of Provisions
3.3.5. Other Non-Discrimination Requirements
3.3.5.1. Illinois Human Rights Act
3.3.5.1.1. Generally
3.3.5.1.2. State of Illinois Duties of Public Contractors (44 Ill. Admin. Code 750 et seq.)
3.3.5.1.3. State of Illinois Equal Employment Opportunity Clause
3.3.5.2. Chicago Human Rights Ordinance MCC Ch. 6-10
3.3.5.3. City of Chicago Equal Employment Opportunity Goals MCC 2-92-390
3.3.5.4. Business Enterprises Owned by People With Disabilities (BEPD)
3.3.6. Wages
3.3.7. Economic Disclosure Statement and Affidavit and Appendix A ("EDS")
3.3.7.1. Business Relationships With Elected Officials MCC Sect. 2-156-030(b)
3.3.7.2. MCC 1-23 and 720 ILCS 5/33E Bribery, Debts, and Debarment Certification
Table of Contents iv
3.3.7.3. Federal Terrorist (No-Business) List
3.3.7.4. Governmental Ethics Ordinance 2-156
3.3.7.5. Lobbyists
3.3.8. Restrictions on Business Dealings
3.3.8.1. Prohibited Interests in City Contracts
3.3.8.2. Conflicts of Interest
3.3.8.3. Prohibition on Certain Contributions, Mayoral Executive Order 2011-4
3.3.9. Debts Owed to the City; Anti-Scofflaw, MCC Sect. 2-92-380
3.3.10. Other City Ordinances and Policies
3.3.10.1. False Statements
3.3.10.2. MacBride Principles Ordinance, MCC Sect. 2-92-580
3.3.10.3. City Hiring Plan Prohibitions
3.3.10.4. Inspector General
3.3.10.5. Duty to Report Corrupt Activity
3.3.10.6. Electronic Mail Communication
3.3.10.7. Participation By Other Local Government Agencies
3.3.10.8. Policy Prohibiting Sexual Harassment (MCC 2-92-612)
3.3.10.9. Policy on Non-Disclosure of Salary History (MCC 2-92-385)
3.3.10.10. Business Diversity Program Reporting
3.3.10.10.1. Policy
3.3.10.10.2. Definitions
3.3.10.10.3. Business Diversity Program Reports
3.3.10.10.4. Applicability
3.3.11. Compliance with Environmental Laws and Related Matters
3.3.11.1. Definitions
3.3.11.2. Joint Ventures
3.3.11.3. Compliance With Environmental Laws
3.3.11.4. Costs
3.3.11.5. Proof of Noncompliance; Authority; Cure
3.3.11.6. Copies of Notices and Reports; Related Matters
3.3.11.7. Requests for Documents and Information
3.3.11.8. Environmental Claims and Related Matters
3.3.11.9. Preference for Recycled Materials
3.3.11.10. No Waste Disposal in Public Way MCC 11-4-1600(E)
3.4. Contract Disputes
3.4.1. Procedure for Bringing Disputes to the Department
3.4.2. Procedure for Bringing Disputes before the CPO
3.5. Events of Default and Termination
3.5.1. Events of Default
3.5.2. Cure or Default Notice
3.5.3. Remedies
3.5.4. Non-Exclusivity of Remedies
3.5.5. City Reservation of Rights
3.5.6. Early Termination
3.6. Department-specific Requirements
3.6.1. Department of Aviation Standard Requirements
3.6.1.1. Confidentiality of Airport Security Data
3.6.1.2. Aviation Security
Table of Contents v
3.6.1.3. Airport Security Badges
3.6.1.4. General Requirements Regarding Airport Operations
3.6.1.4.1. Priority of Airport Operations
3.6.1.4.2. Interruption of Airport Operations
3.6.1.4.3. Safeguarding of Airport Property and Operations
3.6.1.4.4. Work on the Airfield
3.6.1.4.5. Parking Restrictions
3.6.1.5. General Civil Rights (Airport and Airway Improvement Act of 1982, Section 520) .. 52
3.6.1.6. Firearms and Other Weapons Prohibited
3.6.2. Emergency Management and Communications (OEMC) Security Requirements
3.6.2.1. Identification of Workers and Vehicles
3.6.2.2. Access to Facilities
3.6.2.3. Security Badges and Vehicle Permits
3.6.2.4. Gates and Fences
3.6.2.5. Hazardous or Illegal Materials
3.6.3. Chicago Police Department Security Requirements
3.6.4. Department of Water Management ("DOWM") Security Requirements
3.6.4.1. Identification of Workers and Vehicles
3.6.4.2. Access to Facilities
3.6.4.3. Security Badges and Vehicle Permits
3.6.4.4. Gates and Fences
3.6.4.5. Hazardous or Illegal Materials
Article 4. Terms for Work Services Contracts
4.1. The Services
4.1.1. Scope of Services
4.1.2. Estimated Quantities/Level of Service
4.1.3. Unspecified Services
4.2. Performance of the Services
4.2.1. Standard of Performance
4.2.2. Standard Working Hours
4.2.3. Character of Workers
4.2.4. Quality of Materials and Inspection
4.2.5. Manufacturer's Warranty and Product Information
4.2.6. Contractor's Warranties
4.2.6.1. Correction or Re-Performance of Services
4.2.6.2. Timeliness
4.2.6.3. Delay
4.2.7. Public Convenience
4.2.8. Clean Up
4.2.9. Work Performed on City Property
4.2.10. Work In Progress
4.3. Compensation
4.4. Submission of Invoices
Invoices shall be sent to CDA using one of the following methods, as directed by CDA. CDA also reserves the right to add additional submission methods during the term of the Contract
4.5. Clean Diesel Fleet MCC 2-92-595
Article 5. Scope of Work and Detailed Specifications
5.1. General
Table of Contents vi
5.2. Bid Line Pricing Worksheets and Exhibits
5.3. Basis of Award
5.4. Price List Requirements
5.5. Illinois Prevailing Wage Act/Davis-Bacon Act
5.6. Funding
5.7. Contract Term
5.8. Safety Enhancing Vehicle Equipment Contracting (MCC 2-92-597)
5.8.1. Definitions
5.8.2. Safety Enhancing Requirements
5.8.3. Compliance
5.8.4. Annual Waiver Requests
5.8.5. Costs
5.8.6. Enforcement
5.9. Performance Bond
5.10. Price Adjustment (CPI) (Bid Line Items 1, 2, 3, 4, 9, 13, 14, 23, 24, 25, 26, 27, 28, 29, 31, and
32) 69
5.11. Catalog Based Pricing
5.12. Summary of Key Contractor’s Responsibilities (Note: Additional Requirements appear throughout the Specification)
5.13. City’s Responsibilities
5.14. Bidder Qualifications
5.15. Minimum Qualifications and Staffing Requirements
5.16. Reporting Requirements
Required Reports
5.17. Meetings
5.18. Staffing Plan
5.19. Service Days – Spring, Summer, and Fall (Line Items 1 and 2)
5.20. Service Days During Winter Maintenance and Inspection (Line Items 31 And 32)
5.21. Reduction In Compensation For Failure To Provide Minimum Annual Required Personnel Hours And Equipment Related To Comprehensive Landscape Maintenance
5.22. Liquidated Damages
5.23. New & Replacement Landscape Work
5.24. CLS Modifications
5.25. Plant Replacements (Bid Line 23)
5.26. Guarantees
5.27. Watering (Bid Lines 1 and 2)
5.28. Sustainability
5.29. Correlation of Bid line items and Exhibits
5.30. Supplementary General Labor (Bid Lines 28 and 29)
Article 6. Special Conditions Regarding Minority Business Enterprise Commitment and Women Business Enterprise Commitment For Target Market Contracts
6.1. Policy and Terms
6.2. Definitions
6.3. Eligibility
6.4. Procedure to Determine Bid Compliance
6.4.1. Schedule D-2
6.4.2. Schedule C-2
6.4.3. Letters of Certification
Table of Contents vii
6.4.4. Target Market Joint Venture Agreements
6.5. Reporting Requirements During The Term Of The Contract
6.6. Advances and Expedited Payments
6.7. Compliance
6.8. Arbitration
6.9. Equal Employment Opportunity
6.10. Resource Agencies
Article 7. Insurance Requirements CDA 085 [Spec 1291989] WOrk Services/facilities maint. $250,000 or Above
7.1. Insurance Required from Contractor
7.1.1. Workers Compensation and Employers Liability
7.1.2. Commercial General Liability
7.1.3. Automobile Liability
7.1.4. Umbrella or Excess Liability
7.1.5. Professional Liability
7.1.6. Pollution Liability
7.1.7. Property
7.1.8. Blanket Crim (when applicable)
7.1.9. Installation Floater (when applicable)
7.1.10. Railroad Protective Liability (when applicable)
7.2. Additional Requirements
7.3. MyCOI Registration Requirement
Article 8. Economic Disclosure Statement and Affidavit (EDS)
8.1. Online EDS Filing Required Prior To Bid Opening
8.2. Online EDS Web Link
8.3. Online EDS Number
8.4. Online EDS Certification of Filing
8.5. Preparation Checklist for Registration
8.6. Preparation Checklist for EDS Submission
8.7. EDS Frequently Asked Questions
Article 9. Proposal Pages Article 10. PRICING WORKSHEETS Article 11. Bidder Contact Information City-Based Business Affidavit Bidder's Commitment To Provide Locally Manufactured Goods Affidavit Local Manufacturing Affidavit Eligible Business For Bid Incentive For Alternatively Powered Vehicles Affidavit Veteran-Owned Small Local Businesses And Eligible Joint Ventures Affidavit Bidder must complete the applicable signature line(s) below Bidder's Commitment To Utilize Business Enterprises Owned By People With Disabilities (BEPD) Mentoring Program Bid Preference Affidavit Diverse Management and Workforce Bid Incentives Affidavit Article 12. Execution And Acceptance Pages
12.1. Bid Execution By a Corporation
12.2. Bid Execution By A Joint Venture
12.3. Bid Execution By A Partnership
12.4. Bid Execution By a Sole Proprietor
12.5. Bid Acceptance by City
Table of Contents viii
EXHIBITS
City-Funded: Requirements for Bidding and Instructions for Bidders (target market) 03.10.2022 1
BID SUBMITTAL CHECKLIST
Missing Information, Documents, and/or Bonds May Invalidate Your Bid.
To help ensure that you are submitting a complete bid, place an "X" next to each item below after completing and incorporating the item into your bid package. Write “N/A” if an item does not apply to your bid.
1. _____ Bid Submittal Checklist
2. _____ Insurance Certificate of Coverage
3. _____ MBE/WBE Compliance Plan
a. _____ Schedule B-2 – Affidavit of MBE/WBE Target Market Joint Venture– (only if bidder is a joint venture)
b. _____ Schedule C-2: Letter(s) of Intent to Perform as Sub-contractor, Supplier or Consultant (if applicable).
c. _____ Schedule D-2: Affidavit of Target Market Prime Contractor (if applicable).
4. _____ Certificate of Filing of Economic Disclosure Statement and Affidavit (EDS)
5. _____ Bid incentive/preference affidavit(s): Chicago Business, Local Manufacture, Alternatively Powered Vehicles, Veteran-Owned Small Local Business or Eligible Joint Venture, Utilization of Veteran-Owned Subcontractors, Mentoring Program, Commitment Regarding BEPD, and/or Diverse Management and Workforce (if applicable)
6. _____ Sweatshop Free Procurement Affidavit (if specification is for purchase of garments)
7. _____ Proposal Page(s) (Schedule of Prices)
8. _____ Bid Execution Page
9. _____ Performance and Payment Bond
10. _____ Sexual Harassment Policy Affidavit
11. _____ Completed Exhibit A, Bidder Qualifications Form (See Section 5.10 for Details)
12. _____ Completed Exhibit B, Personnel Submittals (See Section 5.10 for Details)
13. _____ Price Lists/Catalogs as required by 5.4
14. _____ Review of Section 5.3, Basis of Award, for instructions on how to bid the discount lines
NOTE: Each page requiring a signature must be signed by the person with proper authority and sworn before a Notary Public where noted.
NOTE: Each Bidder must acknowledge the receipt of a full set of Bid Documents and any and all Addenda at the top of the Bid Execution Page.
City-Funded: Requirements for Bidding and Instructions for Bidders (target market) 03.10.2022 1
Article 1. Requirements for Bidding and Instructions to Bidders
Read this carefully before preparing your bid.
1.1. The Bid Documents
This is an eProcurement Bid. Bids are to be submitted through the City’s “iSupplier” system, the City’s eProcurement computer system for electronic bidding and providing Contractors with access to contract, ordering and payment information for their City contracts.
The Bid Documents means all the documents issued by the Chief Procurement Officer, or referenced by the Chief Procurement Officer as being available in the iSupplier system and incorporated by such reference, in connection with an invitation for bids or proposals and include the various components of the solicitation which include the Cover Page, Legal Advertisement Notice, these Contract Terms and Conditions, the Detailed Specifications, Plans and Drawings (if any), Insurance Requirements, and all other attachments as listed in the iSupplier Header Information, “Attachments” section, and any and all Clarifications and Addenda issued by the City. Bid Proposal Pages, Requirements for Bidding and Instructions for bidding and the following provisions apply to this bid. Upon the award and execution of a contract pursuant to the Bid Documents, the Bid Documents become the Contract Documents.
1.2. Obtaining the Bid Documents
Bidders are solely responsible for obtaining all Bid Documents, including Clarifications and Addenda.
Documents may be downloaded from the Department of Procurement Services (“DPS”) website at the following URL:
http://www.cityofchicago.org/eProcurement
Click on “Current Bids”
In order to receive notice of clarifications and addenda, Bidders be registered for and log-in to iSupplier, search for the solicitation number, open the solicitation for review, accept the disclaimer. This will sign Bidders up for notifications.
Bid Document Holders are listed on the Bid & Bond Room Opportunity Take Out List. The Opportunity Take Our List is public information and is posted to the DPS web site at www.cityofchicago.org/TOL. To find Opportunity Take Out lists go to “Get Started Online” and search by the specification number.
1.3. Clarifications and Addenda
The City will send an email notification to suppliers who have indicated intent in a Bid that an addendum or clarification has been issued. The Clarifications and Addenda incorporated into the electronic bid document available at the following URL:
https://www.cityofchchicago.org/eProcurement
Suppliers that have indicated interest in a Bid will receive email notification that an addendum or clarification has been issued. There may be multiple Clarifications and Addenda. Failure to obtain Clarifications and/or Addenda, for whatever cause, will not relieve a Bidder from the obligation to bid accordingly to and comply with any changed or additional terms and conditions contained in the Clarifications and Addenda.
Electronic Acknowledgement of Clarifications and/or Addenda is mandatory to submit an electronic Bid. Any harm to the bidder resulting from failure to obtain all necessary documents, for whatever cause, will not be valid grounds for a protest against award(s) made under this bid Solicitation.
1.4. Examination of the Bid Documents and Work Site
Bidders are required to carefully examine all of the Bid Documents before completing the forms and submitting a Bid. If the specification calls for work to be performed onsite, Bidders are also required to
City-Funded: Requirements for Bidding and Instructions for Bidders (target market) 03.10.2022 2 inspect the site of the work to be performed, and familiarize itself with the conditions at the site that will affect the work.
A Bidder that is awarded a contract will be solely responsible for all costs arising from and associated with that Bidder’s (i) failure to comply with the requirements of the Bid Documents, including, without limitation, this requirement to inspect the Bid Documents and site of the work, and (ii) failure to include any costs or expense attributable to site conditions that could have reasonably been discovered through a site inspection or examination of the Bid Documents.
1.5. Pre-Bid Conference
An in-person Pre-Bid Conference will be held by the Department of Procurement Services (DPS) on the date, time, and location listed on the cover page of the Bid Documents. Attendance is strongly encouraged.
The Chief Procurement Officer (CPO) or their designee, along with representatives from the City Department for which the Bid Documents have been issued, will review the requirements of this Specification during the conference.
All interested attendees must register by sending an email to the Procurement Specialist/Senior Procurement Specialist listed on the front cover of this Bid Document. The email MUST include the specification number in the subject line. Same day registration is not allowed.
Registered Attendees will receive an email confirmation with the conference details
1.6. Questions Regarding the Bid Documents; Bidder Inquiry Deadline All inquiries regarding this solicitation or the procurement process must be directed to the Procurement Specialist/Senior Procurement Specialist listed on the cover page of this Bid Document. Questions must be submitted through the online discussion feature in iSupplier or to the email address listed on the cover page by the deadline indicated under “Bidder Inquiry Deadline.”
The Bidder Inquiry Deadline is listed on the cover page of the Bid Documents under “Deadline for Questions.” Inquiries received after that date will not be answered, except at the discretion of the Chief Procurement Officer.
Bidders may rely on written answers in a Clarification or in an Addendum issued by the Chief Procurement Officer. Oral or informal responses are not binding upon the City.
1.7. Exceptions
Any deviations from or exceptions to any provisions or requirements of the Bidding documents, including but not limited to the specifications of the goods and/or services to be provided, must be clearly noted on the Proposal Page(s) or…
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