city of aurora 2026_Salt_Purchase_(2).pdf

For more information, please visit our online supplier portal, located at https://procurement.opengov.com/portal/aurorail

City of Aurora, IL

2026 SALT PURCHASE (2)

26-083

RELEASE DATE: August 25, 2026

DEADLINE FOR QUESTIONS: September 2, 2026

RESPONSE DEADLINE: September 9, 2026, 11:00 am

Please refer to the project timeline in this document for all important deadlines.

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://procurement.opengov.com/portal/aurorail

Invitation For Bid #26-083

Title: 2026 Salt Purchase (2)

Table Of Contents

1. GENERAL INFORMATION

2. INSTRUCTIONS TO BIDDERS

3. GENERAL REQUIREMENTS

4. SCOPE OF WORK

5. PRICING TABLE

6. VENDOR SUBMISSIONS

Attachments:

A - Attachment A - Aurora_27-00000-01-GM_Bid Package (specs portion only)

GENERAL INFORMATION

1. CITY OF AURORA, IL (Government)

The City of Aurora (“City”) is a municipal corporation and unit of local government existing under the laws of the State of Illinois pursuant to the Illinois Municipal Code, 65 ILCS 5/1-1-1 et seq. (the “Code”). The City was established to provide municipal services and to promote the health, safety, and welfare of its residents and businesses within its jurisdiction. The City owns, operates, and maintains various public facilities and infrastructure, including municipal buildings, parks, and community centers located throughout Aurora, Illinois.

INSTRUCTIONS TO BIDDERS

1. SUMMARY

The City of Aurora, Illinois, is seeking bids from qualified vendors for the purchase and delivery of bulk road salt starting in early 2027. The successful Bidder shall furnish and deliver bulk road salt in accordance with the specifications and requirements of this solicitation to the City’s Public Works Facility and Kautz Road salt domes.

2. TIMELINE

Release Project Date: August 25, 2026

Question Submission Deadline: September 2, 2026, 11:00am

Question Response Deadline: September 4, 2026, 11:00am

Response Submission Deadline: September 9, 2026, 11:00am

3. ACCEPTANCE OF BID PROPOSALS

a. Bidders intending to respond to this solicitation must create a free account with OpenGov Procurement.

Registration is required to establish a communication link with the City. The Bidder, and not the City, is solely responsible for obtaining all addenda issued for this solicitation. Addenda and other relevant information will be posted through the City’s E-Procurement System. Notifications of issued addenda will be emailed to all persons registered as following this bid. Failure of any Bidder to receive any addendum or interpretation shall not relieve the Bidder of any obligation under its submitted Bid

Proposal. All addenda issued shall become part of the Contract Documents. Paper submissions will not be accepted.

b. Bids will be accepted only through the City’s E-Procurement System, OpenGov, up to the date and time specified in the solicitation. The official system clock within the City’s E-Procurement System shall govern all submission deadlines. Late submissions will not be accepted under any circumstances, including technical difficulties such as internet connectivity issues. The City strongly encourages Bidders to complete submissions well in advance of the deadline. All bids must include all requested information and all required forms, certificates, affidavits, and addendum acknowledgments to be considered responsive.

c. Bids shall be submitted on the forms provided and must include all required information and certifications. Bids submitted in any other manner, or failing to include all required information or certifications, may be rejected as non-responsive. Bids may be modified or withdrawn prior to the bid opening deadline through the City’s E-Procurement System. Each Bid shall include the legal name of the

Bidder, complete mailing address, and electronic signature of a person legally authorized to bind the

Bidder. The printed or typed name of the authorized signer shall also be provided.

d. The City of Aurora reserves the right to accept or reject any or all bids, in whole or in part, to accept alternate bids, and to waive any immaterial defect, technicality, informality, or irregularity in any bid received. Unless otherwise specified, the City reserves the right to hold bids for forty-five (45) days following the bid opening date. By submitting a bid, the Bidder agrees to accept a Notice of Award if issued within this forty-five (45) day period. The City further reserves the right to cancel this solicitation at any time without liability for any costs incurred by any Bidder in preparing or submitting a Bid

Proposal. Each Bidder assumes sole responsibility for all costs associated with preparation and submission of its Bid Proposal.

e. While price is an important consideration, the City will also evaluate qualifications, experience, demonstrated capacity, responsiveness to the solicitation requirements, and overall ability to successfully perform the Work. No Bid Proposal will be considered unless the Bidder provides evidence satisfactory to the City demonstrating the necessary facilities, experience, equipment, personnel, and financial resources required to perform the Work. The Bid will be awarded to the lowest responsive and responsible Bidder. In determining responsibility, the City may consider factors including, but not limited to:

o Prior performance history o Experience on similar projects o Ability to work cooperatively with the City o Adequacy of equipment and staffing o Ability to complete the Work within required timeframes o Reliability, reputation, competency, and available resources

The City and its representatives may conduct any investigation deemed necessary to evaluate a Bidder’s qualifications. The Bidder shall furnish all information requested by the City for this purpose.

4. RECEIPT OF BID PROPOSALS

1. Bids must be submitted electronically, up to, but no later than the designated date and time as specified via the City’s E Procurement System, OpenGov. It is the sole responsibility of the Bidder to see that their Bid Proposal is received in the proper time.

2. Bids must be submitted electronically via the City’s E Procurement System. There will be no exceptions!

5. WITHDRAWAL OF BID PROPOSALS

Bids may be withdrawn at any time prior to the submission deadline through the City’s E-Procurement

System by “un-submitting” the proposal in OpenGov. After withdrawal, the Bidder may revise and resubmit its proposal at any time prior to the submission deadline.

Bidders are strongly encouraged to carefully review their submissions before final submission. Negligence on the part of the Bidder in preparing a bid shall not confer any right to withdraw or modify the bid after the submission deadline.

No bid may be withdrawn after bid opening without the written approval of the Director of Purchasing.

Requests for withdrawal after bid opening must be submitted in writing by an authorized representative of the

Bidder.

Bid Proposals received after the date and time specified for submission will not be opened or accepted.

6. BID DEPOSIT

Each Bidder shall deposit with its Bid a Bid guarantee consisting of a Bid bond, on the IDOT BLR 12230 form, payable to the order of the City, in an amount not less than five percent (5%) of the total amount of the Bid submitted, as a guaranty that in case the Bidder’s Bid is accepted, the Bidder shall within fifteen (15) days after the date of such acceptance and notification thereof, deliver to the City a contract signed and executed by the

Bidder, proper insurance certificates and a Performance and Payment Bond in one hundred percent (100%) of the contract sum furnished by a responsible bonding company acceptable to and written upon forms prepared or approved by the City as security for payment of labor and materials and for the faithful performance of the contract and compliance with the provisions of law relating to the payment of prevailing rate of wages. Bid

Deposit MUST be uploaded electronically with submission through the City’s E Procurement System, OpenGov on the appropriate IDOT BLR 12230 form. Upon notification from the City, Bidder’s must deliver

ORIGINAL Bid Deposit within three (3) business days. All Bid deposits will be retained by the City until a Bid award is made, at which time the Bid deposit will be promptly returned to the unsuccessful Bidders. The Bid deposit of the successful Bidder will be retained until the equipment, goods or services have been received or completed and found to be in compliance with the specifications. Performance by the Bidder shall not be considered complete, until final inspection and acceptance by the City of the Bidder’s Work. Final inspection shall occur within 30 days after the actual completion of the Work. Execution of the contract is contingent upon receipt of an acceptable Performance and Payment Bond and any required certificates of insurance. Upon failure to meet the requirements of this paragraph, the Bidder shall forfeit the amount deposited as liquidated damages and no mistakes or errors on the part of the Bidder shall excuse the Bidder or entitle him to a return of the aforementioned amount.

7. AWARD

It is the intent of the City to award the bid to the lowest responsive responsible bidder meeting specifications.

Award will be based on the following factors, but not limited to (where applicable): (a) adherence to all conditions and requirements of the bid specifications; (b) price; (c) qualifications of the bidder, including past performance, financial responsibility, general reputation, experience, service capabilities, and facilities; (d) delivery or completion date; (e) product appearance, workmanship, finish, taste, feel, overall quality, and results of product testing; (f) maintenance costs and warranty provisions; and (g) repurchase or residual value.

If the Bidder modifies limits, restricts or subjects his bid proposal to conditions that would change the requirements of the bid, this would be considered a conditional or qualified Bid Proposal and will not be accepted. The City reserves the right to delete any item listed in the bid.

8. PRICES

The price quoted for each item is the full purchase price, including delivery to destination and includes all transportation and handling charges, premiums on bonds, material or service costs and all other overhead charges of every kind and nature. Unless otherwise specified, prices shall remain firm for the duration of the purchase.

Unit prices shall not include any local, state or federal taxes. In case of mistake in extension of price, unit price shall govern.

9. DISCOUNTS

Prices quoted must be net after deducting all trade and quantity discounts. Where cash discounts for prompt payment are offered, the discount period shall begin with the date of receipt of a correct invoice or receipt or final acceptance of goods, whichever is later.

10. TAXES

The City of Aurora is exempt, by law, from paying State and City Retailer’s Occupation Tax, State Service

Occupation Tax, State Use Tax and Federal Excise Tax (per Illinois Revised Statutes, Chapter 120, Paragraph

44) upon City works and purchases. The City of Aurora’s Sales Tax Exemption Number is E9996-0842-07.

11. INTERPRETATION OR CORRECTION OF BIDDING DOCUMENTS

Bidders shall promptly notify the City of any ambiguity, inconsistency of error which they may discover upon examination of the bidding documents. Interpretations, corrections and changes will be made by addendum.

Each bidder shall ascertain prior to submitting a bid that all addenda have been received and acknowledged in the bid.

12. SIGNATURES

Bid Proposals must be signed by the Bidder with his/her usual signature. Bid Proposals by partnerships must be signed with the partnership name by all members of the partnership, or an authorized representative, followed by the signature and title of the person signing. Bid Proposals by corporations must be signed with the name of the corporation, followed by the signature and title of the person authorized to bind it in the matter.

When a corporation submits a Bid Proposal, its agent must present legal evidence that he has lawful authority to sign said Bid Proposal and that the corporation has a legal existence. In the event that any corporation organized and doing business under the laws of any foreign state is the successful Bidder, such corporation must present evidence before any Bid is executed that it is authorized to do business in the State of Illinois. Bidders by corporations must be executed in the corporate name by the President or a Vice President (or other corporate officer accompanied by evidence of authority to sign), and the signature must be attested by the Secretary or an

Assistant Secretary, along with the corporate seal. The corporate address and state of incorporation must be shown below the signature. Bid Proposals by partnerships must be executed in the partnership name and signed by a partner whose title must appear under the signature, and the official address of the partnership must be shown below the signature. Any corrections to entries made on the Bid Proposal forms shall be initialed by the person signing the Bid Proposal. When requested by the City, satisfactory evidence of the authority of any signature on behalf of the Bidder shall be furnished.

13. DEMONSTRATIONS

Bidders are required, if requested to do so, to affect a demonstration of the item(s) being Bid if the City feels it has insufficient knowledge of the item’s operations or performance capability. Such demonstration must be at a site which is most convenient and agreeable to the effected City personnel.

14. REFERENCES

Bidders shall provide references demonstrating experience in successfully furnishing and delivering bulk road salt or similar materials in quantities and under delivery requirements comparable to those specified in this solicitation.

References shall be submitted through the Vendor Submission section of the City’s E-Procurement System and shall include, at a minimum, the organization name, contact person, telephone number and/or email address, and a brief description of the goods provided.

The City reserves the right to contact any reference provided and to consider the Bidder’s past performance, delivery history, reliability, and ability to meet the requirements of this solicitation when determining Bidder responsibility.

The City may request additional information as necessary to verify a Bidder’s qualifications and ability to perform the Contract.

15. ELIGIBILITY

By signing this bid, the bidder hereby certifies that they are not barred from bidding on this Bid as a result of a violation of Article 33E, Public Bids of the Illinois Criminal Code of 1961, as amended (Illinois Compiled

Statutes, 720 ILCS 5/33E-1).

16. QUESTIONS

Bidders shall submit all inquiries, including requests for alternates or substitutions regarding this bid, up to, but no later than the designated date and time as specified via the City’s E Procurement System, OpenGov.

All answers to inquiries will be posted on the City’s E Procurement System. Bidders may also click “Follow” on this bid to receive an email notification when answers are posted.

No questions will be accepted or answered verbally.

No questions will be accepted or answered after the cut-off date/time.

It is the responsibility of the interested bidder to ensure they have received addenda, if any issued.

17. Illinois Freedom of Information Act

Illinois Freedom of Information Act. The Contractor acknowledges the requirements of the Illinois Freedom of Information Act (FOIA) and agrees to comply with all requests made by the City of Aurora for public records (as that term is defined by Section 2(c) of FOIA in the undersigned’s possession and to provide the requested public records to the City of Aurora within two (2) business days of the request being made by the

City of Aurora. The undersigned agrees to indemnify and hold harmless the City of Aurora from all claims, costs, penalty, losses and injuries (including but not limited to, attorney’s fees, other professional fees, court costs and/or arbitration or other dispute resolution costs) arising out of or relating to its failure to provide the public records to the City of Aurora under this agreement.

GENERAL REQUIREMENTS

1. REQUIREMENTS OF BIDDER

The successful Bidder may be required to (a) enter into a fully signed contract in writing with the City of

Aurora covering matters and things as are set forth in the Bid Proposal Package; and (b) carry insurance acceptable to the City covering public liability, property damage and workers compensation.

2. CITY'S AGENT

The Director of Purchasing, or delegate, shall represent and act for the City in all matters pertaining to the bid proposal and Bid in conjunction thereto.

3. BONDS AND INSURANCE

The successful Bidder will not be required to furnish a Performance Bond or Payment Bond.

The successful Bidder shall maintain Commercial General Liability, Commercial Automobile Liability, and

Workers’ Compensation Insurance, as applicable, in amounts and with coverage acceptable to the City of

Aurora and as specified in the Contract Documents.

Prior to execution of the Contract, the successful Bidder shall provide evidence of the required insurance coverage from an authorized and reputable insurance carrier. All required insurance coverage shall remain in full force and effect for the duration of the Contract.

The successful Bidder shall be responsible for the safe delivery and unloading of bulk road salt at the locations designated by the City and for any damage to City property resulting from the negligence or wrongful acts or omissions of the successful Bidder, its employees, agents, or delivery providers.

Failure to maintain the required insurance coverage or comply with the material requirements of the Contract may constitute grounds for termination, subject to the terms and conditions of the Contract.

4. INVESTIGATION

Each Bidder is responsible for thoroughly reviewing the complete Invitation to Bid, specifications, Addenda, and all other solicitation documents prior to submitting a Bid. Bidders shall become fully informed of all requirements and conditions that may reasonably affect the furnishing, pricing, transportation, and delivery of the bulk road salt required under the Contract.

Any questions, discrepancies, omissions, or requests for clarification regarding the solicitation documents shall be submitted through the City’s E-Procurement System, OpenGov, by the designated question deadline.

Failure by a Bidder to review the solicitation documents or obtain information that could reasonably have been identified prior to Bid submission shall not constitute a basis for additional compensation, modification of the

Contract requirements, or relief from the Bidder’s contractual obligations.

Submission of a Bid shall constitute acknowledgment that the Bidder has reviewed and understands the solicitation requirements and has included in its Bid Price all costs necessary to furnish and deliver the bulk road salt in accordance with the Contract Documents.

5. BIDDER CAPABILITY

The City reserves the right to require a Bidder to provide information or documentation demonstrating its qualifications, experience, financial capacity, and ability to furnish and deliver the bulk road salt in accordance with the requirements of this solicitation. Formal prequalification of Bidders is not required unless otherwise specified.

The City reserves the right to determine whether a Bidder is responsible and may reject a Bid for cause. Factors the City may consider include, but are not limited to, the following:

• Evidence of collusion, bid rigging, or other anticompetitive conduct among Bidders.

• Submission of more than one Bid for the same solicitation by the same individual, business entity, or affiliated entity, except as otherwise permitted by the solicitation.

• Default or material nonperformance under a previous contract with the City or another public agency.

• Failure, without reasonable justification, to satisfactorily or timely perform previous contractual obligations.

• A demonstrated history of failure to meet required delivery schedules or provide materials conforming to contract specifications.

• Evidence that the Bidder lacks the financial capacity, experience, supply capability, transportation resources, or other resources necessary to successfully perform the Contract.

• Material misrepresentation or omission of information submitted in connection with the Bid.

• Outstanding debts or other financial obligations owed to the City, to the extent permitted by applicable law and City policy.

• Any other documented circumstances that reasonably demonstrate the Bidder's inability or unwillingness to perform the Contract in accordance with the solicitation requirements.

The City's determination of Bidder responsibility shall be made in accordance with the solicitation, applicable

City requirements, and applicable law.

6. ALTERNATE PROPOSALS

The specifications are prepared to describe the goods which the City deemed to be in the best interest to meet its performance requirements. Bidders desiring to submit a Bid Proposal on items which deviate from the stated specifications, but which they believe to be equal, may do so by submitting all inquiries via the City’s E

Procurement System, OpenGov, but all specification deviations must be clearly stated. Bidders shall submit all inquiries, including requests for alternates or substitutions regarding this bid via the City’s E Procurement

System by the designated date and time. All answers to inquiries, including requests for alternates or substitutions, will be posted on the City’s E Procurement System. Bidders may also click “Follow” on this bid to receive an email notification when answers are posted. It is the responsibility of the interested bidder to ensure they have received addendum, if any issued. The Purchasing Director reserves the right to rule upon specification deviation in a manner as best befits the needs of the City. The Purchasing Director will reject all deviations that amount to material nonconformity with the specifications of the Bid Proposal.

7. PAYMENT

Payment shall be made for services rendered. The City, after inspection and acceptance, and in consideration of the faithful performance by the Proposer, agrees to pay for the completion of the work embraced in this contract, payment shall be made in accordance with the Illinois Local Government Prompt Payment Act (50

ILCS 505/1, et. seq.) upon receipt of the invoice.

Time, in connection with any discount offered, will be computed from the date of delivery to the City or from the date a correct invoice is received by the City of Aurora Purchasing Division, if the latter date is later than the date of delivery.

Prices will be considered NET, if no payment discount is shown.

Invoices MUST contain the Purchase Order Number, as issued by the City.

The successful Bidder shall submit invoices via e-mail to:

PurchasingDL@aurora.il.us or Mail to the following address:

City of Aurora

Attn: Purchasing Division

44 E. Downer Place

Aurora, IL 60507

The City of Aurora offers electronic funds transfer (EFT) payment to our vendors. EFT is fast, simple, safe and secure and is our preferred method of payment!

8. DEFAULT

Time is of the essence with respect to all delivery requirements under this solicitation and any resulting

Contract. The successful Bidder shall furnish and deliver bulk road salt within the timeframes specified in the

Contract Documents and in accordance with all applicable specifications and requirements.

If the successful Bidder fails to deliver conforming bulk road salt within the required timeframe, the City reserves the right, upon written notice, to cancel or terminate the Contract, in whole or in part, and procure the required salt from another available source.

The successful Bidder may be held responsible for any reasonable additional costs incurred by the City as a result of its failure to timely deliver conforming bulk road salt.

Nothing in this provision shall limit any other rights or remedies available to the City under the Contract

Documents, the Uniform Commercial Code as adopted in Illinois, or other applicable law.

9. INSPECTION

Materials or equipment purchased are subject to inspection and approval at the City’s destination. The City reserves the right to reject and refuse acceptance of items which are not in accordance with the instructions, specifications, drawings or data of Bidder's warranty (express or implied). Rejected materials or equipment shall be removed by, or at the expense of, the Bidder promptly after rejection.

10. WARRANTY

The successful Bidder warrants that all bulk road salt furnished under the Contract shall conform to the specifications, standards, and requirements established in the Contract Documents and shall be suitable for its intended use.

All bulk road salt delivered to the City shall be of the quality and composition specified in the solicitation and shall be free from contamination, foreign materials, or other conditions that would render the material nonconforming or unsuitable for its intended purpose.

The City reserves the right to inspect and, when necessary, test delivered material to verify compliance with the specifications. Any bulk road salt determined to be defective, contaminated, or otherwise nonconforming may be rejected by the City and shall be removed and replaced by the successful Bidder at no additional cost to the

City.

Acceptance or payment for any delivery shall not relieve the successful Bidder of its responsibility to provide material that complies with the requirements of the Contract.

11. CANCELLATION

The City reserves the right to cancel the whole or any part of the Bid if the Bidder fails to perform any of the provisions in the Bid or fails to make delivery within the time stated. The Bidder will not be liable to perform if situations arise by reason of strikes, acts of God or public enemy, acts of the City, fires or floods.

12. PATENT

The successful Bidder shall indemnify, defend, and hold harmless the City of Aurora and its officers, officials, employees, and agents from and against any claims, demands, damages, liabilities, costs, or expenses arising from any actual or alleged infringement of any patent, trademark, copyright, or other intellectual property right associated with the products or materials furnished under the Contract.

The successful Bidder shall be responsible for resolving any such claim at no additional cost to the City.

13. COMPLIANCE WITH LAWS AND REGULATIONS

The Bidder shall at all times observe and comply with all Federal, State, Municipal and other local laws, ordinances, regulations, and requirements which in any manner affect the conduct of the Work, and with all

Federal, State and local laws and policies of non-discrimination, sexual harassment, prevailing wages and others applicable thereto; and all such orders or decrees as exist at the present and which may be enacted later, of bodies or tribunals having jurisdiction or authority over the Work, and no plea of misunderstanding or ignorance thereof will be considered. He shall indemnify and save harmless the City and all its officers, agents, employees and servants against any requirement, claim or liability arising from or based on the violation of any such law, ordinance, regulation, order or decree, whether by himself or his employees.

This Bid shall be governed by and construed according to the laws of the State of Illinois.

14. INSURANCE AND HOLD HARMLESS PROVISION

At the Bidder’s expense, the Bidder shall secure and maintain in effect throughout the duration of this Bid, insurance of the following kinds and limits to cover all locations of the Bidder’s operations. The Bidder shall furnish Certificates of Insurance to the City before starting or within ten (10) days after the execution of the Bid, whichever date is reached first. All insurance policies shall be written with insurance companies approved by the City of Aurora and licensed to do business in the State of

Illinois and having a rating of not less than A:VII, according to the latest edition of the A.M. Best Company; and shall include a provision preventing cancellation of the insurance policy unless thirty (30) days prior written notice is given to the City. This provision shall also be stated on each Certificate of Insurance as: “Should any of the above-described policies be canceled before the expiration date thereof, the issuing company will endeavor to mail 30 days written notice to the certificate holder named to the left”. Upon requested, the awardee of this Bid will give the City a copy of the insurance policies. The policies must be delivered to the City within two weeks of the request. The limits of liability for the insurance required shall provide coverage for not less than the following amount, or greater where required by law:

(1) Worker’s Compensation Insurance - Statutory amount.

(2) General Liability Insurance:

(a) $1,000,000 per occurrence and $2,000,000 general aggregate (combined single limit)

(b) $1,000,000 per occurrence for Personal Injury

(3) Auto Liability Insurance:

(a) Combined single limit not less than $1,000,000

(4) Umbrella excess liability of $4,000,000 per occurrence, $4,000,000 aggregate

The Bidder shall include the City as a primary, non-contributory additional named insured on the General, Auto Liability, and

Umbrella insurance policies and indicate said status on any Certificates of Insurance provided to the City pursuant to this project. All insurance premiums shall be paid without cost to the City.

The Bidder agrees to indemnify and save harmless the City of Aurora, their elected officials, employees, agents and volunteers from and against all loss and expenses (including costs and attorneys' fees) by reason of liability imposed by law or claims made upon the City of Aurora for damages because of bodily injury, including death at any time resulting therefrom sustained by any person or persons or on account of damage to property, including loss of use thereof, arising out of or in consequence of the performance of this project work, whether such claims or injuries to persons or damage to property be due to the negligence of the Bidder or his Subcontractors. The Bidder shall assume total risk and shall be responsible for any and all damages or losses caused by or in any way resulting from the work and provide all insurance necessary to protect and save harmless the City of

Aurora and its employees.

The Bidder agrees to a waiver of subrogation. Neither the Bidder nor its insurers shall have the right to pursue the City to recover its costs associated with a claim arising out of the provision of the services required.

WORKERS COMPENSATION ACT

The Bidder further agrees to insure his employees and their beneficiaries and to the employees and the beneficiaries of any subcontractor employed from time to time by him on said Work, the necessary first-aid, medical, surgical, and hospital services and any compensation provided for in the Workers Compensation Act of the State of Illinois that is or may be in force in the

State.

Such insurance shall be placed by said Bidder in a company or association (to be approved by the City and to be accepted by the

Council thereof) authorized under the laws of the State of Illinois to insure the liability above specified.

Said Bidder hereby further agrees to indemnify, keep and save harmless said City from all action, proceedings, claims, judgments, awards, and costs, loss, damages, expenses, and attorney’s fees which may in any way come against said City by reason of any accidental injuries or death suffered by any of his employees or the employees of any subcontractor employed by him in and about the performance of the Work provided for in the Bid, and any and all liability resulting thereupon; and said

Bidder, in case of any suit, action, or proceeding on account of any or all of the foregoing shall defend the same for and on behalf of said City and indemnify the City therefore, and pay the amount of any and all awards and final judgments and orders rendered and entered therein, together with all loss, costs, damages, attorney’s fees, and expenses incurred therein. Said Bidder shall be the sole employer of its employees and workers, and in no way shall the City be considered a joint employer of same under any circumstance.

PERSONNEL AND EQUIPMENT

The Bidder shall provide an adequate number of competently trained personnel with sufficient supervision to provide the services required, and the Bidder shall provide identification of its personnel if requested by the City.

Any Bidder’s employee whose employment is reasonably detrimental or objectionable to the City shall be immediately transferred from the premises upon the City’s request. The exercise of the option shall not be construed as placing the City in charge of the Work or making the City responsible for safety.

All on the road vehicles or equipment shall be identified by the Bidder’s name for purpose of identification.

All tools or equipment required to carry out the operations within the scope of the contract shall be provided by the Bidder, and shall meet the standards of the Federal Occupational Safety and Health Act and State of Illinois safety codes as may be required by law. The City reserves the right to inspect the equipment that will be used prior to award of Bid.

15. MINORITY PARTICIPATION

The City of Aurora encourages minority business firms to submit Bidders and encourages the successful Bid

Bidder to utilize minority businesses as sub-contractors for supplies, equipment, services and construction.

16. PROSECUTION OF WORK

Following execution of the Contract and receipt of a purchase order or other authorized order from the City, the successful Bidder shall furnish and deliver bulk road salt in accordance with the specifications, quantities, delivery locations, and timeframes established in the Contract Documents.

The successful Bidder shall maintain sufficient supply, transportation, staffing, and other resources necessary to fulfill the City’s orders and meet the required delivery schedules throughout the term of the Contract.

The successful Bidder shall promptly notify the City in writing of any known or anticipated circumstance that may affect its ability to furnish the required quantities or meet an established delivery timeframe. Such notification shall not relieve the successful Bidder of its contractual obligations unless otherwise authorized by the City in writing.

17. TIME

The successful Bidder shall coordinate all deliveries with the City and shall furnish and deliver bulk road salt in accordance with the delivery locations, schedules, quantities, and other requirements established in the Contract

Documents.

The successful Bidder shall promptly notify the City in writing of any known or anticipated delay that may affect its ability to meet a required delivery timeframe. Such notice shall identify the cause of the delay, the anticipated duration, the quantity or delivery affected, and the actions being taken to minimize the delay.

If a delay results from circumstances beyond the reasonable control of the successful Bidder and without its fault or negligence, the City may, at its discretion, approve a reasonable extension of the applicable delivery timeframe. Any extension shall be authorized by the City in writing.

The successful Bidder shall take reasonable measures to minimize disruptions to the City’s operations and shall continue to fulfill all unaffected delivery and contractual obligations during any period of delay.

18. REGULATORY COMPLIANCE

Bidder represents and warrants that the goods furnished hereunder (including all labels, packages and container for said good) comply with all applicable standards, rules and regulations in effect under the requirements of all

Federal, State and local laws, rules and regulations as applicable, including the Occupational Safety and Health

Act as amended, with respect to design, construction, manufacture or use for their intended purpose of said goods or services.

19. RESPONSIBLE BIDDER

Section 2-331(5) of the Aurora City Code requires that bidders for city contracts in excess of $25,000 must participate in active apprenticeship and training programs approved and registered with the United States

Department of Labor’s Bureau of Apprenticeship and Training to be considered a responsible bidder. A bidder must affirm such participation in the Bidder’s Certification submitted with any bid. Furthermore, the bidder must submit a copy of each applicable program registration certificate with his/her bid.

20. CONTRACT

The successful Bidder will be required to execute a contract within fifteen (15) days after notice of award and receipt of the contract from the City and sign and deliver to the City all required copies of the contract. Failure on the part of the Bidder to execute the contract within fifteen (15) days and provide the required evidence of insurance at, or before the execution of the contract, will be considered just cause for the annulment of the award of the Bid.

SCOPE OF WORK

1. Scope of Services

Specifications

This work consists of delivering bulk rock salt in accordance with the Specifications and Special Provisions.

Please be advised that the below will be attached to this solicitation.

Attachment A - Aurora_27-00000-01-GM_Bid Package (specs portion only)

PRICING TABLE

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Rock Salt 6,250 TON

TOTAL

VENDOR SUBMISSIONS

1. City of Aurora terms and conditions acknowledgement*

Please download the below documents, complete, and upload.

• City_of_Aurora_Terms_and_Co...

*Response required

2. Contact Information*

Please download the below documents, complete, and upload.

• COA_Contact_Information.docx

*Response required

3. BLR 12230 - Bid Bond*

Please download the below documents, complete, and upload.

• BLR_12230_Bid_Bond.pdf

*Response required

4. BLR12240 Local Public Agency Material Proposal or Deliver & Install Proposal*

Please download the below documents, complete, and upload.

• BLR_12240_-_Local_Public_Ag...

*Response required

5. BLR 12241 - Material Proposal Schedule of Prices*

Please download the below documents, complete, and upload.

• BLR_12241_Material_Proposal...

*Response required

6. References*

Include Municipality, Address, Phone Number, Contact Person, Date of Project for each reference

*Response required

7. Sub-Contractor List*

Please provide the following information for each subcontractor. If you do not have subcontractors, please write

"N/A"

Company:

Address:

City, State, Zip:

Phone Number:

Contact Person:

*Response required

8. Eligibility*

By signing this Proposal, the Proposer hereby certifies that they are not barred from bidding on this Proposal as a result of a violation of Article 33E, Public Bids of the Illinois Criminal Code of 1961, as amended (Illinois

Compiled Statutes, 720 ILCS 5/33E-1).

☐ Please confirm

*Response required

9. Bidder's Tax Certification*

The Bidder's Executing Officer, being first duly sworn on oath, deposes and states that all statements made herein are made on behalf of the Bidder, that this deponent is authorized to make them and that the statements contained herein are true and correct.

Bidder deposes, states and certifies that Bidder is not barred from contracting with any unit of local government in the State of Illinois as result of a delinquency in payment of any tax administered by the Illinois Department of Revenue unless Bidder is contesting, in accordance with the procedures established by the appropriate statute, its liability for the tax or the amount of the tax, all as provided for in accordance with 65 ILCS 5/11-

42.1-1.

☐ Please confirm

*Response required

10. Bidder's Certification*

I/We hereby certify that:

A. A complete set of bid papers, as intended, has been received, and that I/We will abide by the contents and/or information received and/or contained herein.

B. I/We have not entered into any collusion or other unethical practices with any person, firm, or employee of the City which would in any way be construed as unethical business practice.

C. I/We have adopted a written sexual harassment policy which is in accordance with the requirements of

Federal, State and local laws, regulations and policies and further certify that I/We are also in compliance with all other equal employment requirements contained in Public Act 87-1257 (effective July 1, 1993) 775 ILCS

5/2-105 (A).

D. As applicable, I/We are in compliance with the most current “Prevailing Rate” of wages for laborers, mechanics and other workers as required by the State of Illinois Department of Labor.

E. I/We operate a drug free environment and drugs are not allowed in the workplace or satellite locations as well as City of Aurora sites in accordance with the Drug Free Workplace Act of January, 1992.

F. The Bidder is not barred from bidding on the Project, or entering into this contract as a result of a violation of either Section 33E-3 or 33E-4 of the Illinois Criminal Code, or any similar offense of “bid rigging” or “bid rotating” of any state or the United States.

G. As applicable, I/We will submit, for all contracts in excess of $25,000.00, a certificate indicating participation in apprenticeship and training programs approved and registered with the United States

Department of Labor.

H. I/We will abide by all other Federal, State and local codes, rules, regulations, ordinances and statutes.

☐ Please confirm

*Response required

11. Certificate of Insurance (COI)*

A prospective contractor shall submit a compliant Certificate of Insurance (COI) with its bid or proposal, evidencing the coverage required for the project in accordance with City of Aurora Policy No. 2026-2502-002.

All required insurance policies must remain in full force and effect for the duration of the project.

*Response required

12. Additional Information