City Colleges of Chicago nc2621 audio visual equip and services.pdf
PDF 317 KB Posted
- Solicitation number
- NC2621
- Issued by
- Cook County, Illinois
About this file
This is a Request for Proposal (RFP) document for City Colleges of Chicago, an Illinois public education institution, seeking qualified vendors to provide audio visual equipment and services for classroom modernization across its seven colleges and satellite locations. The project (NC2621) encompasses multimedia classroom upgrades and related technology environment maintenance and installation. The RFP was posted on August 5, 2026, with an Intent to Bid deadline of September 8, 2026, at 12:00 AM CDT and a final proposal submission deadline of September 8, 2026, at 12:00 PM CDT. A pre-proposal conference was held on August 12, 2026, via Zoom, and the questions submission deadline was August 17, 2026, at 12:00 PM CDT. The solicitation covers multiple commodity codes related to audio and video equipment, systems, design, consulting, and maintenance and repair services.
Vendors must submit comprehensive proposals including executive summaries, qualifications documentation, team structure, pricing in the provided Excel cost proposal format, financial statements, insurance documentation, and various compliance forms including MBE/WBE participation plans, ethics certifications, debarment attestations, and economic disclosure statements. The contact person for this opportunity is Nanzi Cantero at ncantero1@ccc.edu. Supporting documentation includes detailed audio visual specifications, MWBE compliance instructions, and the complete RFP document available through the Euna Supplier Network portal at ccc.bonfirehub.com. No specific contract value, incumbency status, or award timeline was disclosed in the available materials.
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Project Details
NC2621 - Audio Visual Equipment and Services - Classroom Updates RFP City Colleges of Chicago Back to list
Project: Audio Visual Equipment and Services - Classroom Updates RFP
Ref. #: NC2621
Department: Office of Information Technology (District Wide)
Type: RFP
Status: OPEN
Open Date: Aug 5th 2026, 9:00 AM CDT
Intent to Bid Due Date: Sep 8th 2026, 12:00 AM CDT
Questions Due Date: Aug 17th 2026, 12:00 PM CDT
Contact Information: Nanzi Cantero, ncantero1@ccc.edu
Close Date: Sep 8th 2026, 12:00 PM CDT
Days Left: 22
August 2026
Project Description:
The selected vendor(s) will help CCC modernize and maintain multimedia classrooms and related technology environments in the seven colleges, and satellite locations across the district.
Important Events:
Commodity Codes:
NIGP 84014 Audio Equipment and Accessories, Television, Microphones, Mixers, and Amplifiers NIGP 84055 Switchers, Audio and Video NIGP 84056 Teleconference Systems, Audio/Video, Including Video on Demand Systems NIGP 84084 Video and Audio Systems, Accessories and Parts, Closed Circuit TV, Including Surveillance Type NIGP 88011 Audio Visual Equipment and Supplies, (Not Otherwise Classified) NIGP 91802 Audio and Visual (A/V) Consulting NIGP 92591 Video and Audio Design Engineering NIGP 93906 Audio-Visual Equipment Maintenance and Repair
Supporting Documentation:
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Status Event Name Location Description Dates Mandatory
ONGOING Open Date Online Portal Posting date for the Opportunity Aug 5th 2026, 9:00 AM CDT N/A
UPCOMING Intent to Bid Online Portal Sep 4th 2026, 12:00 PM CDT No
UPCOMING Intent to Bid Due Dat e
Online Portal Deadline to indicate your intent to Bid Sep 8th 2026, 12:00 AM CDT Yes
UPCOMING Close Date Online Portal Deadline for Submissions Sep 8th 2026, 12:00 PM CDT N/A
PASSED Pre-Proposal Confere nce
Zoom Mtg. https://cccedu.zoom.us/j/98355581615?pwd=I8VKz8V7Mw6EbpnWGTlRQLyCL2ggeb.1 Meeting ID: 983 555 8 1615 Passcode: 855487
Aug 12th 2026, 11:00 AM CDT No
PASSED Questions Due Date Online Portal Deadline to submit Questions Aug 17th 2026, 12:00 PM CDT N/A
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File Type Description Date Created Actions
Appendix II - Audio Visual Specifications.xlsx Documentation Item Specifications Aug 4th 2026, 3:18 PM
CDT
Instructions for MWBE Compliance Schedule Completion - NG Edits (v2).pdf
Other Instructions for MWBE Compliance Schedule Completion. Aug 4th 2026, 3:42 PM
CDT
NC2621 - Fee Cost Proposal.xlsx Documentation Fee Cost Proposal document Aug 4th 2026, 3:19 PM
CDT
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Requested Information:
Listed below are the documents and information needed to complete your submission:
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NC2621-Audio Visual Equipment and Services - Classroom Updates RFP (Final).pdf
Documentation Solicitation Document. Also download the other two excel files (Fee Cost Proposal and Read more...
Aug 4th 2026, 3:16 PM
CDT
Pre-Proposal Conference Attendees List - August 12, 2026.pdf
Other Aug 12th 2026, 12:00
PM CDT
Pre-Proposal Presentation - NC2621-AV Equipment and Services RFP.pdf
Other Aug 12th 2026, 12:01
PM CDT
Name Type # Files Requirement
7.0 Copy of Full PDF Proposal File Type: PDF (.pdf) 1 REQUIRED
7.1 Table of Contents File Type: PDF (.pdf) 1 REQUIRED
7.2 Cover Letter File Type: PDF (.pdf) 1 REQUIRED
7.3 Executive Summary File Type: PDF (.pdf) 1 REQUIRED
7.4 Response to the Scope of Services/Interrogatories File Type: PDF (.pdf) 1 REQUIRED
7.5 Qualifications of the Proposer and References File Type: PDF (.pdf) 1 REQUIRED
7.6 Proposed Team Structure/Key Personnel File Type: PDF (.pdf) 1 REQUIRED
7.7 MBE/WBE Participation (Subcontracting or Teaming) File Type: PDF (.pdf) Multiple REQUIRED
7.8 Joint Ventures File Type: PDF (.pdf) 1 REQUIRED
7.9 Fee/Cost Proposal File Type: Excel (.xls, .xlsx) 1 REQUIRED
7.10 Financial Statements File Type: Any (.*) Multiple REQUIRED
7.11 Insurance requirements File Type: PDF (.pdf) Multiple REQUIRED
7.12 Legal Actions File Type: PDF (.pdf) 1 REQUIRED
7.13 CCC Ethics Orientation Contractors/Vendors File Type: PDF (.pdf) 1 REQUIRED
7.14 Disclosure File Type: PDF (.pdf) 1 REQUIRED
7.15 Debarment File Type: PDF (.pdf) 1 REQUIRED
7.16 Economic Disclosure Statement File Type: PDF (.pdf) Multiple REQUIRED
7.17 IRS W-9 Form File Type: PDF (.pdf) Multiple REQUIRED
7.18 Addenda Acknowledgement Form (Appendix I) File Type: PDF (.pdf) Multiple REQUIRED
Redacted Copy of Proposal (Optional) File Type: PDF (.pdf) 1 OPTIONAL
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