CITB 0012-26 2026 LRA Street Resurfacing Project.pdf

INVITATION TO BID

(CONSTRUCTION)

(CITB)

CITB 0012-26

2026 LRA STREET RESURFACING PROJECT

SOLICITATION ISSUE DATE: Friday, September 21, 2026

BID’S DUE DATE and OPENING DATE:

Monday, October 19, 2026 by 3:00 P.M. BIDNET

WILL NOT ACCEPT LATE SUBMITTALS

“Electronic” Submittals Must be uploaded to “Bidnet” https://Bidnetdirect.com/georgia/cityofstonecrest

(Paper, Faxed, E-mail, Mail Submittals Will Not Be Accepted)

ISSUED BY:

City of Stonecrest

Procurement Department 3120 Stonecrest Boulevard

Stonecrest, Ga. 30038 https://bidnetdirect.com/georgia/cityofstonecrest

ITB 2026-055

2026 LRA Street Resurfacing

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TITLE PAGE NO.

GENERAL INFORMATION 2

PROCUREMENT SCHEDULED AND EVENTS 3

SCOPE OF WORK 4

GENERAL TERMS AND CONDITIONS 18

ADDITIONAL ATTACHMENTS AND REQUIRED FORMS: ATTACHMENT

“A” – BIDDER’S REQUIRED FORMS:

1. BID CHECKLIST

2. BIDDER’S CERTIFICATION

3. STATEMENT OF QUALIFICATIONS

4. AUTHORIZED SIGNATORIES

5. PURCHASING POLICY ADDENDUM

6. CONFLICT OF INTEREST DISCLOSURE

7. AFFIDAVIT VERIFICATION STATUS FOR CITY PUBLIC

BENEFIT APPLICATION

8. DRUG-FREE WORKPLACE

9. GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT

AFFIDAVIT “E-VERIFY”

10. SUBCONTRACTOR AFFIDAVIT UNDER O.C.G.A. § 13-10-91(B)(3)

11. INDEMNIFICATION CLAUSE

12. NON-COLLUSION STATEMENT

13. VENDOR CERTIFICATION REGARDING SCRUTINIZED

COMPANIES LIST

14. TRENCH SAFETY

15. BID BOND

16. PERFORMANCE AND PAYMENT BOND

17. SCHEDULE I AND SCHEDULE II

18. REFERENCES

Attachment B – Bid Cost Proposal Form (Bid Sheet) Attachment C – 2026 LRA Street Resurfacing – Street List Attachment D – Request for Approved Equals Attachment E – Contract “Sample”

TABLE OF CONTENT

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I. GENERAL INFORMATION

The following information and instructions are given for the purpose of guiding Bidders in properly preparing their bid responses and are standard for Construction Invitations to Bid (CITB) Solicitations as issued by the City of Stonecrest Procurement Department. These directions and instructions have equal force and weight with the scope of services, specifications and strict compliance which is required with all of these provisions. The City may delete, modify supersede any of these standard instructions for a particular contract to Contractor or in the line item. It is the Bidder’s sole responsibility to become familiar with the scope of services and requirements herein prior to submitting a bid.

This project is funded by Special Purpose Local Optional Tax (SPLOST) Funds, providing funding for infrastructure projects such as street paving, sidewalks, parks improvements, intersection improvement and sidewalk improvements.

For information concerning procedures, clarification, and technical assistance pertaining to this solicitation, contact the Procurement Specialist / Buyer identified in the solicitation.

City of Stonecrest Procurement Department ATTN: Cheryl Davis, Procurement Manager 3120 Stonecrest Blvd., Suite 190 Stonecrest, Ga. 30038 Phone: (772)-224-0200 Email: procurement@stonecrestga.gov

All questions and requests for clarification concerning this solicitation and procurement process MUST be submitted in writing via Bidnet under “Message – Opportunity Q&A” at: (https://Bidnetdirect.com/georgia/cityofstonecrest).

Please follow the instructions provided on Bidnet. The deadline to submit non-administrative questions is Monday, October 05, 2026, by 3:00 P.M. Answers to questions received will be responded to via an Addendum posted on Bidnet. Questions received after the date referenced above will not be accepted.

• No bid response will be accepted from, nor will any contract be awarded to, any person who is in arrears to the

City, upon any debt or contract, or who has defaulted, as surety or otherwise, upon any obligation to the City such as delinquent in payment of property or other taxes with Stonecrest, delinquent in payment of a loan(s) with the City, has had property acquired through foreclosure or a judgment within the past ten (10) years, has outstanding judgements or debts owed to the City, has been convicted of a felony that affects property or neighborhood or neighborhood stability, health, safety or welfare or who is deemed irresponsible or unreliable by the City Council.

• No variation in price or conditions shall be permitted based upon a claim of ignorance. Submission of a bid response will be considered evidence that the Bidder has familiarized themselves with the nature and extent of the work, equipment, materials, and labor required.

• ADDITIONAL TERMS AND CONDITIONS: No additional terms and conditions included by the Bidder with the Bid response shall be evaluated or considered. Any and all such additional terms and conditions shall have no force and effect and are inapplicable to this Bid if submitted either purposely through intent or design, or inadvertently appearing separately in transmittal letters, specifications, literature, price lists or warranties. It is understood and agreed that the general conditions in this Invitation to Bid are the only conditions applicable to this Bid and the Bidder’s authorized signature on Attachment “B” - Bid Cost Proposal Form – Bid Sheet attests to this.

• AUTHORIZED SIGNATORIES: All associated forms must be signed by one duly authorized to do so. The individual submitting shall be authorized to sign (electronically accept) this solicitation response on behalf of the Contractor as indicated in the Certificate as to Corporate Principal, designation letter by Director/Corporate Officer, or other business authorization to bind on the behalf of the Contractor. No bid response will be mailto:procurement@stonecrestga.gov

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accepted, for any reason whatsoever, which is not submitted to the City as stated above, within the specified time.

• BID ACCEPTANCE: Bidder warrants, by virtue of bidding, that their bid and the prices quoted will be firm for acceptance by the City for a period of Ninety (90) days from the date of bid opening unless otherwise stated in the solicitation. The City shall award contract within this time period or shall request to the recommended awarded Contractor an extension to hold pricing, until products/services have been awarded.

• MATERIAL MODIFICATIONS / ALTERATIONS: Material modification and/or alterations to the verbiage or documents herein made by the Bidder is expressly prohibited and is not enforceable. Modifications and/or alterations may render the Bidder’s submission void and bar the Contractor from consideration in connection with this solicitation.

II. PROCUREMENT SCHEDULE AND EVENTS

A. PRE-BID MEETING:

There will be a Pre-Bid Meeting on Friday, October 1, 2026, at 1:00 pm, local time, at City of Stonecrest Lithonia Conference Room, located at City Hall, 3120 Stonecrest Blvd., Suite 190, Stonecrest, Ga. 30038. The purpose of this pre-bid conference is to explain the method of selection, to provide an overview of the service requirements and view the area in which services will be performed.

B. It will be the sole responsibility of the Bidder to become familiar with the scope of work and City requirements prior to submitting a bid. No variation in price or conditions shall be permitted based upon a claim of ignorance.

Submission of a bid will be considered evidence that the bidder has familiarized himself with the nature and extent of the work, equipment, materials, and labor required.

C. TRANSACTION FEES:

The City of Stonecrest uses Bidnet (https://Bidnetdirect.com/georgia/cityofstonecrest) to distribute solicitations. There is no charge to Contractors to register and participate in the solicitation process, nor will any fees be charged to the awarded Contractor.

D. ELECTRONIC BID SUBMISSION DEADLINE:

Electronic Bid Responses shall be submitted via Bidnet (https://Bidnetdirect.com/georgia/cityofstonecrest) in response to this solicitation, prior to the designated bids due date and time indicated in the solicitation, Monday, October 19, 2026 by 3:00PM. PAPER BID SUBMITTALS WILL NOT BE ACCEPTED.

E. ELECTRONIC BID OPENING:

All Invitations to Bid solicited by the City of Stonecrest will be opened electronically via Bidnet (https://Bidnetdirect.com/georgia/cityofstonecrest) at the date and time indicated in the solicitation. This meeting will be conducted virtually via “Microsoft Teams Meeting” Platform and in-person at City Hall, 3120 Stonecrest Blvd., Suite 190, Stonecrest, Ga. 30038, Lithonia Conference Room. Bidders may attend this meeting in real time on a computer, laptop, cell phone or any other device with Wi-Fi access.

Get the app now and be ready when your first meeting starts https://www.microsoft.com/en-us/microsoft-teams/downloadapp.

Microsoft Teams meeting Join on your computer, mobile app or room device

Meeting ID: 273 375 468 896 551 Passcode: xo2x4uL9

Information on bid results and solicitations currently out to bid can be obtained on the City website: https://www.stonecrestga.gov/199/Procurement https://bidnetdirect.com/georgia/cityofstonecrest https://www.microsoft.com/en-us/microsoft-teams/downloadapp https://www.microsoft.com/en-us/microsoft-teams/downloadapp https://www.stonecrestga.gov/199/Procurement

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III. SCOPE OF WORK

A. PURPOSE:

The City of Stonecrest (City) is seeking qualified and experienced bidders to respond to a fixed (one-time) project for street resurfacing services and resurfacing of three existing parking lots at three Parks within City limits.

Work shall be performed in accordance with the terms, conditions, and specifications contained in this Construction Invitation to Bid (CITB).

The Contractor shall furnish all labor, materials, equipment, personnel, tools, supervision, transportation, machinery and other incidentals necessary to perform the work requested herein and typical of these types of projects.

Prices offered on the Attachment “B” - Bid Cost Proposal Form (Bid Sheet) are all inclusive and shall constitute complete compensation.

B. BACKGROUND:

Stonecrest is a community of approximately 60,000 people that was incorporated in 2017. The City is located along Interstate 20 roughly three miles east of I-285 (“The Perimeter”) and 20 miles east of Downtown Atlanta.

Stonecrest is in the southeastern portion of Dekalb County and is bordered by Rockdale County to the east, Henry County to the south, and the City of Lithonia and unincorporated Dekalb County to the north and west.

I-20 separates the City into a northern area which includes residential neighborhoods, commercial development along Covington Highway, industrial parks that date to the 1960s and active quarries that predate incorporation by 130 years. South of I-20 features regional retail and lodging, suburban neighborhoods, and substantial outdoor recreation areas.

The City intends on resurfacing 12,795 ft of roadways (approximately 4.85 lane miles) of roadways located on various streets within the City. This project is a continuation of a multi-year effort to improve road surfaces within the City.

Note: The City will provide a Construction Engineering and Inspection (CEI) Consultant to inspect the work and provide materials testing.

C. GOVERNING REGULATIONS:

1. The Contractor shall perform services requested herein in accordance with all State, Federal, Local, and City rules, regulations, policies, procedures and requirements herein but not limited to:

a. Georgia Department of Transportation (GDOT) Standard Specifications Construction of Transportation

Systems, as amended;

b. Georgia Department of Transportation (GDOT) Section 150 - Traffic Control, as amended;

c. Georgia Department of Transportation (GDOT) Section 400 – Hot Mix Asphaltic Concrete Construction, as amended;

d. Georgia Department of Transportation (GDOT) Section 611 – Relaying, Reconstruction or Adjusting to

Grade of Miscellaneous Roadway Structures; as amended;

e. Georgia Department of Transportation (GDOT) Section 660 – Sanitary Sewers; as amended;

f. Georgia Department of Transportation (GDOT) Section 828 – Hot Mix Asphaltic Concrete Mixtures, as amended;

g. Georgia Department of Transportation (GDOT) Design Policy Manual;

h. City of Stonecrest ordinances and regulations;

i. OSHA standards and guidelines; and

j. Any other applicable codes, laws and regulations including but not limited to Section 45-10-20 through

45-10- 28 of the Official Code of Georgia Annotated, Title VI of the Civil Rights Act, Drug-Free Workplace Act, and all applicable requirements of the Americans with Disabilities Act of 1990.

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Note: Failure to follow governing regulations may lead to project delays and stoppage of work as deemed necessary by the Contract Administrator / Designee. Traffic control and erosion control work will stay enforced until matters have been resolved and deemed acceptable to the City.

H. PROJECT LOCATION’S: (See Attachment “C” – 2026 LRA Street Resurfacing Street List)

The project is located on various roadways within the City. The complete list of street segments to be resurfaced is included in Attachment C. See Attachment “C” – 2026 LRA Street Resurfacing Street List. Also provided are the maps for areas that are to be resurfaced at three Parks.

I. PROJECT MEETINGS:

After the contract is awarded and prior to commencement of any work, a pre-construction conference will be held between the Contractor, City representative, and others affected by this work. The time and place of the meeting will be arranged by the City Contract Administrator/Project Manager. The project schedule and dates for completion will be established during this meeting.

1. At the pre-construction conference, the Contractor shall identify his designated project manager, foreman, site supervisor and any additional personnel representing the Contractor and their respective roles and responsibilities for the work. The designated project manager shall represent the Contractor, and communications given to the project manager shall be as binding as if given to the Contractor. Important communications shall be confirmed in writing. Other communications shall be similarly confirmed in written requests in each case.

2. At the pre-construction conference, the Contractor shall furnish in writing to the City’s Contract Administrator the names of persons or entities (including those who are to furnish materials or equipment fabricated to a special design) proposed for each principal portion of the work.

3. The City will promptly reply to the Contractor in writing stating whether or not, after due investigation, has reasonable objection to any such proposed person or entity.

4. The Contractor shall not contract with a proposed person or entity to whom the City has made reasonable and timely objection. The Contractor shall not be required to contract with anyone to whom the Contractor has made reasonable objection.

J. ISSUANCE OF NOTICE TO PROCEED AND PURCHASE ORDER (PO):

The Contractor shall not commence any work until receipt of a Notice to Proceed (NTP) from the Contract Administrator/Designee and receipt of a Purchase Order (PO). Upon receipt of the NTP and PO, the Contractor shall commence work upon the direction of the Contract Administrator / Designee.

K. PROJECT DURATION:

The Contractor shall complete all services no less than Ninety (90) days from receipt of Purchase Order and Notice to Proceed (NTP).

Time is of the essence for the Contractor’s performance of the work. The Contractor is expected to complete this project as expeditiously as possible. The work to be performed under this contract shall commence upon issuance of a Purchase Order (PO) and in conjunction with a Notice to Proceed (NTP). No Contract Time extensions will be allowed for holidays or vacations. At a minimum, the selected DBF must adhere to the following schedule as set by the City:

1. The Contractor recognizes that TIME IS OF THE ESSENCE. The Work shall commence within 10 calendar days of the date of the Notice to Proceed.

L. Preliminary Project Schedule:

Within Ten 10 days after notice of award and as a condition precedent to executing the Contract, prior to

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commencement of any work, the Contractor shall submit their preliminary project schedule to the City for review and approval. The schedule shall be written in sufficient detail to show the chronical relationship of all major aspects of the project (in the form of tabulation, chart/graphic), procurement of materials, scheduling of equipment, construction, phases of each work site, estimated start and completion dates of the various project activities.

The Work shall be Substantially Completed within 60 calendar days, after the date when the Contract Time commences to run as provided in the Notice to Proceed.

The Work shall be finally completed on the Final Completion Date and ready for final payment in accordance with this Agreement within 90 calendar days, after the date when the Contract Time commences to run as provided in the Notice to Proceed.

M. WORK TO BE PERFORMED:

The Contractor shall furnish all materials, equipment, tools, and the performance of all necessary labor necessary to complete the scope of work requested herein. The Contractor shall patch, mill, level, repair, resurface, and re-strip various roadways located within the City. The roadways are identified in Attachment “C”

– Project Location Map and Street’s List.

1. Surface Preparation and Assessment:

Prior to the commencement of any work, the existing surfaces at each location shall be assessed by the Contractor. The preparation and assessment of the roadways shall consist of but not limited to the following:

a. Cracks, potholes, and other types of pavement distress shall be identified in consultation with the City’s representative.

b. Localized areas of pavement failure shall be flagged for specialized patching which may involve more extensive asphalt removal and possible replacement of existing road base with crushed aggregate base material.

c. Curbs and gutters may be damaged and require repairs. The Contractor shall provide an assessment for each location.

d. The existing pavement shall be cleaned by the removal of debris, grass, weeds, and any other items which may hinder work progress.

e. Existing manhole covers are to be identified and marked. Care shall be taken to avoid damage to these structures.

f. Manhole rinds shall be raised or lowered as necessary.

g. The Contractor shall remove all speed bumps/humps from the roadway no sooner than five (5) working days prior to resurfacing the roadways as a part of the milling process.

N. Standard Order of Operations:

The standard order of operations for resurfacing shall be as follows:

1. Milling

2. Patching

3. Leveling

4. Resurfacing

5. Thermoplastic Striping

6. Raised Pavement Markers (where applicable)

O. Measurements:

Prior to ordering materials or commencement of any work, the Contractor shall verify all dimensions and quantities for each location in which work is to be performed. The Contractor shall notify the City of any

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discrepancies in the measurements provided herein. The Contractor shall provide the adjusted measurements to the Contract Administrator / Designee for review and approval prior to ordering materials and commencement of any work.

P. Driveways:

The Contractor shall preserve the original height of driveways entrances after paving operations are complete, and to ensure consistency and avoid any unintended changes to the driveway elevation.

Q. Underground Construction Work:

All underground construction work shall be paved and covered with steel plates during rush hours or at other times when construction is not in progress with the exception of emergency repairs.

R. Repair of Existing Pavement:

This work shall consist of repairing existing pavement areas that have failed or showing signs of distress. The Contractor and CEI inspector shall jointly inspect the roadway and mark all areas to be patched.

S. Temporary Striping:

The Contractor shall lay temporary striping on roads where work is to be performed, until permanent markings can be installed. All temporary striping shall be in compliance with GDOT Manual on Uniform Traffic Control Devices for Streets and Highways; as amended.

T. Right-of-Way Clearence:

The Contractor shall coordinate with others to obtain necessary clearance related to rights-of-way.

U. Utility and Sewage:

1. Utilities:

The Contractor shall notify Georgia Power or Applicable electrical company and obtain all applicable clearances prior to commencement of any excavation activities.

2. Sewage:

The Contractor shall notify Dekalb County Department of Watershed Management prior to any work commences to obtain the applicable clearances.

V. Disruption in Services:

It is not anticipated there will be a disruption in service. However, if it is necessary for the Contractor to cut or relocate any utility, or in any way interfere with any existing service(s), the Contractor shall submit to the Contract Administrator / Designee 48 hours (minimum) in advance, excluding weekends and holidays, and prior to commencing with this part of the work, a complete description of his/her proposed procedures accompanied with a time schedule for restoring the existing service(s) to its operational condition(s) prior to the commencement of construction. Subsequent written approvals must be granted prior to the commencement of such work.

W. Minimum Technical Specification: Road Repair, Patching, Milling, and Resurfacing:

1. Milling:

The existing asphalt surface shall be milled to the depth specified herein and in accordance with GDOT requirements. Milled pavement surfaces are subject to visual and straightedge inspection. The Contractor shall not mill entire roadway before patching operation commences.

2. The Contractor shall use milling equipment that is the size and shape that allows traffic to pass safely

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through areas adjacent to the work. Also, use equipment that is:

a. Designed to mill and remove a specified depth of existing asphalt paving

b. Equipped with grade and slope controls operating from a string line or ski and based on mechanical or sonic operation

c. Capable of removing pavement to an accuracy of 1/8 in. (3 mm)

3. Provided with conveyors.

a. Resurfacing shall be constructed so as to tie into existing streets and driveways with the best possible ride and aesthetic result. A milled paving notch, with a minimum 10 feet transition, shall be provided at each end of the overlay and at intersections, driveways, and side streets. Tie-ins shall be marked on the ground and approved by the City prior to paving.

b. On roadways where milling is carried out on a roadway open to traffic, temporary ramping to ensure the safe passage of vehicles shall be provided.

c. The Contractor shall take considerable care when milling near signalized intersections and shall not damage or destroy any traffic signal sensor loops. This includes both presence and set back loops.

d. Any damage to traffic signal sensor loops shall be repaired at no additional cost to the City. Any damage to traffic signal loops shall be reported to the Contract Administrator / Designee immediately.

e. Immediately after milling, surplus materials shall be removed by a machine of suitable and efficient design and the milled surface swept to remove all dust and loose debris. Every measure and effort shall be taken by the contractor to prevent construction debris from entering into the storm drain system.

f. Following milling operations, where the top layer of asphalt is removed to prepare for resurfacing and patching, the Contractor shall ensure that the new layer of asphalt applied during paving operations has a depth of 1 1/2 inches and the new layer for patching operations has a depth of no less than 2 inches.

g. In areas that have been previously paved, edges are to meet flush and a coating of topping asphalt mix shall be applied to existing pavement to blend with new pavement.

h. Resurfacing shall be constructed to tie into existing streets and driveways with the best possible ride and aesthetic result. A milled paving notch, with a minimum 10 ft. transition, shall be provided at each end of the overlay and at intersections, driveways, and side streets. Tie-ins shall be marked on the ground and approved by the City prior to paving.

i. A 10 ft. (3 m) straightedge may be used to measure surface irregularities of the milled pavement surface. Contractor shall re-mill irregularities greater than 1/8 in. per 10 ft. at no additional cost to the City.

j. Ensure that the cross slope is uniform and that no depressions or slope misalignments greater than 1/4

in. per 12 ft. exist when the slope is tested with a straightedge placed perpendicular to the center line.

k. The cut edges shall be left neat, vertical and in straight lines. The Contractor shall brush and sweep the milled surface by mechanical means to produce a clean and regular running surface with a groove depth not greater than 10 mm, and with a uniform texture.

l. The Contractor shall provide power brooms, vacuum sweepers, power blowers, or other means to remove loose debris or dust. The Contractor shall not allow dust control to restrict visibility of passing traffic or to disrupt adjacent property owners.

m. The Contractor shall take considerable care when milling near signalized intersections and shall not damage or destroy any traffic signal sensor loops. This includes both presence and set back loops. Any damage to traffic signal sensor loops shall be repaired at the Contractor's expense. Any damage to traffic signal loops shall be reported to the Contract Administrator / Designee immediately.

n. Roadways that are milled for patching shall be paved the same day to seal the base material.

o. All milled surfaces are to be resurfaced within one week of the milling operation.

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X. Manholes:

The Contractor shall lower and make minor adjustments to the manholes. The Contractor shall be responsible for adjusting sewer manholes and water valves within the paving limits. The Contract Administrator / Designee will approve the number of locations for each street.

1. Storm Drain Drop Inlets and Storm Drain Manholes:

The Contractor shall adjust all storm drains inlets and storm drain manholes.

2. Remove the asphalt from the manhole cover and the lip of the manhole frame. The Contractor shall pre-mark the cover's position. At this time, the set of covers within the frame shall be checked and the following actions taken:

a. If the cover is worn so that it is not level with the top of the frame, the existing frame and cover shall be removed and replaced with a new frame cover, equipped with a gasket, and the County Engineer shall be notified.

b. If the cover can be made to rock within the frame due to uneven wear of the contact surfaces, either the frame or cover or both shall be replaced and the County Engineer shall be notified.

If neither condition (a) nor (b) exists, the Contractor shall continue the process with Step 2 (9.9.2.2).

1) The Contractor shall remove a thirty (30) inch area surrounding the manhole ring (unless removing the Barton-Southern style manhole then the entire section of concrete must be removed) and excavate to a solid surface below the base of the frame. This solid surface may be either compacted fill or concrete. The depth of the excavation shall be determined based on the frame height plus two 3-inch ring risers at all points.

2) A jack hammer shall be used to extend the vertical cut down to the solid surface. The Contractor shall ensure that no undermining of the existing surface occurs. The Contractor shall remove all asphalt, concrete, and fill from this excavation. Any loose material shall be shoveled and finally blown out with an air hose.

3) Remove the cover and lift the existing frame off the surface on which it rests. Remove all loose mortar, loose bricks, and other material from this surface down to the required elevation until a solid base is attained both in the excavation and beneath the existing frame.

4) Replace the frame measuring to the finish grade to verify that the correct depth has been attained with the addition of the two 3-inch rings. If the original frame is to be used, the frame shall be wire brushed or sandblasted until all rust and debris have been removed. Small pieces of concrete or asphalt bonded to the frame need not be removed if they withstand the brushing or sand blasting.

5) Metallic shims shall be used under the manhole frame to level with the pavement. Using strings stretched cross the pavement in both directions (both perpendicular to and parallel to the roadway);

ensure that the level of the manhole matches the pavement. No tolerance shall be permitted.

6) The shims shall be cast iron, stainless steel, or hot dipped galvanized steel. They may be built up with flat plates made of the same material if necessary: Broken pieces of brick rock, or other materials are not to be used as shimming material. The frame is to be shimmed in four locations only, at one point on each side of the frame, both perpendicular to and parallel to the roadway.

7) The Contractor shall place and inflate an expandable tube inside the frame so that it seals off the open area between the underside of the frame and the surface on which the frame previously rested.

This allows the collar to be poured at the same time the excavation is filled.

8) Using a hand or machine operated tamping device, moisten the excavation and tamp the earth until it is tightly compacted.

9) Pour Class "A" concrete cap a minimum of 12 inches in diameter around the entire manhole to a minimum depth of 12 inches in height; under no circumstance shall the concrete reach a height above the frame.

CAUTION: This is a critical step. The excavation must be moistened before concrete is placed to

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keep it from drawing water from the concrete and thereby contributing to defects in the concrete.

Moisture also improves the tamping process. Tamping must be performed to ensure a solid surface that will not settle when the concrete is placed. Using trowels, work the concrete until it is level creating a smooth finish, leaving no depressions or ridges around the frame. This will require continual reworking since the concrete will tend to flow downhill and must be worked until it holds its shape.

10) Allow the concrete to cure as per GDOT regulations and requirements.

CAUTION: Do not place concrete when the temperature is expected to drop below 40 degrees in the next 6 hours.

11) The Contractor shall replace manhole lid and repair the roadway by temporarily paving over the manhole until the milling and paving operation has been completed. A smoothness test will be performed by the City. Upon passing the smoothness test, the Contract Administrator / Designee shall provide written approval to the Contractor to proceed with raising the manholes.

Y. Asphalt:

Asphalt placement for patching should begin as soon as adequate space is available after milling. Roadways shall be resurfaced within ten (10) business days after patching is completed. Failure to comply with the required timeframe may result in assessment of damages of $500.00 per day.

1. The Contractor shall place traffic cones on the newly paved surface to prevent vehicular traffic access during the curing phase typically 24-72 hours depending on weather conditions and the type of asphalt used

2. All surfaces shall be cleaned completely and thoroughly dry before any tack is applied. Bituminous tack shall not be applied when the pavement is wet.

3. The Contractor is not required to use an MTV (Shuttle Buggy) when placing the

12.5mm asphalt material on the main roadways where work is to be performed.

4. Road surface shall be 9.5 mm Superpave.

5. Plant mix materials shall be in compliance with GDOT regulations and requirements.

6. Bituminous track coat shall be in compliance with GDOT regulations and requirements. AC-20 or AC-30 shall be used or an approved GDOT equivalent “Approved Equal” if available.

7. Prior to placement of Bituminous tack coat surface shall be leveled. Ensure the tack coat is applied evenly across the entire surface, avoiding streaks.

8. Bituminous tack coat shall be applied between .04 and .06 gallons per square yard.

9. Topping course shall be 220 LB/SY, 9.5mm Superpave, GP 2 only, including Bituminous material & H lime

(Corrected Optimum Asphalt Content).

10. In areas that have been previously paved, edges are to meet flush and a coating of topping asphalt mix shall be applied to existing pavement to blend with new pavement.

11. It is intended that all bituminous asphalt concrete furnished and placed shall be hot mix recycled asphalt, in accordance with GDOT regulations and requirements.

12. The Contractor shall notify the Contract Administrator / Designee of its intent to substitute bituminous asphalt concrete consisting of 100% virgin material, for the recycle mix.

13. Written approval must be received prior to substitution is to be used. The substitute mix shall meet all the applicable GDOT regulations and requirements. Substitution shall be provided at a no additional cost to the City.

14. All temperature and maximum placement requirements must be adhered to GDOT regulations and requirements.

15. Maximum RAP is 35% rather than 40% allowed by regulations and requirements, as amended.

16. When intersection has radii and tying into a through road that is not being resurfaced, remove radii by making a pass with the milling machine perpendicular to the roadway being resurfaced (see illustration below).

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17. Striping: On Roadways with Striping – Temporary striping shall be completed on a daily basis.

18. On Roadways with Thermoplastic Striping – Thermoplastic traffic striping must be placed no sooner than fifteen (15) days after placement of 9.5mm asphalt but must be completed within thirty (30) days of placement of 9.5mm. Failure to adhere to this requirement will result in assessment of damages of $500.00 per day. Thermoplastic Pavement Markings:

Final (thermoplastic) pavement markings shall be placed at least 15 calendar days but no more than 60 calendar days after placement of final asphalt lift.

a) These final pavement markings shall match the original pavement markings, including center lines, lane lines, turn arrows, crosswalks, stop bars, etc. unless specifically directed otherwise by the Contract Administrator / Designee.

b) Final pedestrian crosswalk markings shall adhere to the latest GDOT and ADA regulations and requirements.

c) Pavement marking materials shall meet GDOT regulations and requirements and be on the qualified and approved products list. This will consist of a solid line to the beginning of tapers with mini skips through the length of the taper followed by a 5-inch solid line.

d) The final pavement markings also include installation of type 1 and type 3 Raised Pavement Markers (RPMs) in accordance with GDOT regulations and requirements, as required.

e) RPMs shall be spaced every 80’ as required (every 40’ along sharp curves) and as directed by Contract Administrator / Designee and CEI.

f) RPM materials shall meet GDOT regulations and requirements and shall be on the GDOT qualified and approved products list.

g) 24 in. white permanent solid stripe is to be installed as a stop bar at each stop sign where previously existed, or as directed.

h) 5 in. double yellow permanent double yellow traffic stripe is to be installed at each stop sign of each subdivision entrance approaching main roads for a total centerline length of 50 LF, as directed by the Contract Administrator / Designee.

19. Patching:

All patching shall be performed prior to resurfacing. Patching may require asphalt removal and replacement of existing road base with crushed aggregate base material to be approved by Contract Administrator / Designee.

a) All patch work shall be in compliance with GDOT regulations and requirements.

b) The Contractor shall give the City at least twenty-four (24) hours’ notice before proceeding with

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patching a particular location.

c) Areas marked for patching shall be cut out in a rectangular shape 4 inches below the surface of the existing asphalt pavement, trimmed to vertical sides, and all loose material removed. After the area has been cleaned, it shall be tack coated.

d) The Contractor will be allowed to use a milling machine to excavate for patches. The minimum width for the patches will be based on the size of the machine used to excavate but shall not exceed 7’ in width.

e) Patch road surface shall be 19mm Superpave.

f) The Contractor shall patch, and repair identified failed areas including graded aggregate subgrade failures, as indicated by the City. If utilities are discovered within the failed areas, the Contractor shall notify the Contract Administrator / Designee immediately and wait for further instructions.

g) Asphalt placement for patching should begin as soon as adequate space is available after milling. The Contractor shall not mill entire roadway before patching operation commences.

h) Streets/areas that are milled for patching shall be paved the same day to seal the base material.

i) Patching shall be filled to existing depth unless otherwise directed by the Contract Administrator /

Designee. All removal and patching operations at any site shall be completed within the same day.

Where required, milling depth varies with conditions and shall be the Contractor’s responsibility to verify depths.

j) The edges around the patch shall be tack coated using GDOT approved material.

k) Recycled asphalt concrete F-Mix (9.5mrn) with Bitum Material and H Lime or Binder (19mrn) shall be used for road patching unless otherwise indicated by the City.

20. Signal System (Traffic Signal Loops & Detectors) Repair’s and Replacements:

a) The Contractor shall repair or replace damaged traffic signal loops caused by work being performed under this contract at no additional cost to the City.

b) Any damage caused by neglect or failure to use care will be repaired or replaced at the expense of the

Contractor.

c) The Contractor shall repair and/or replace damaged loops and detectors within seven (7) calendar days after final asphalt lift is placed.

d) The Contractor shall immediately notify the Contract Administrator / Designee when loops are damaged.

e) The Contractor shall notify the Contract Administrator / Designee when the repair or replacement installation has been completed.

f) Location of replacement loops and detectors and lead-in wire, where practical, shall coincide with original location.

g) While performing milling services and damage to the conduit and wire occurs, the Contractor shall make the necessary repairs or be required to install a new traffic signal pull box. The traffic signal pull box shall be a PB-1 conduit and loop lead-in shall be installed in accordance with GDOT regulations and requirements.

h) Traffic signal pull boxes shall be GDOT qualified products.

i) Testing of the replacement loop detectors shall be performed at the point where the loop wire is spliced to the existing shielded lead-in wire. There shall be no work or testing required beyond this splice point.

21. Curb and Gutter Repair or Replacement:

The Contractor shall repair or replace damaged curbs and gutters at each location in accordance with GDOT regulations and requirements.

Z. CONTRACTOR RESPONSIBILITIES:

Unless otherwise specified, Contractor will be responsible for the provision, installation and performance of all equipment, materials, work, etc. offered in their response. Contractors are in no way relieved of the

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responsibility for the performance of all equipment furnished, or of assuring the timely delivery and installation of materials, equipment, etc. even though it is not of their own manufacture.

1. Person of Contact (POC):

a. The Contractor shall provide contact information for Primary and Secondary staff within the company who will be responsible for providing a response to City request for support work during the term of this agreement. Contact information shall include: Name of Contact(s), E-mail address. Website Information, Phone Number, and Fax Number.

b. The Contractor shall conform to all applicable OSHA, NEPA, Americans with Disabilities Act (ADA), State and Federal safety requirements, rules, regulations, policies, and procedures to perform the work requested herein.

c. The Contractor shall conform to and meet the requirements of the GDOT Standard Specifications Construction of Transportation System, as amended.

d. The Contractor shall verify and confirm all dimensions for each location and report them to the Contract Administrator / Designee.

e. The Contractor shall supervise and oversee all work performed under this contract.

f. The Contractor shall provide and maintain a Punch list throughout the entire project.

g. The Contractor shall be responsible for initiating, maintaining, and supervising all safety precautions and provide reasonable protection to prevent damage to properties surrounding the work site, injury or loss to employees, materials, and equipment in connection with the performance of the work herein.

h. The Contractor shall be responsible for preservation of all public property consisting of but not limited to; private property, driveways, sidewalks, curbs, catch basins, waterways, trees, highway signs and markers, monuments, fencing, grassy and sodded areas, alone and adjacent to the highway, roads and streets surrounding project sites except where work is to be performed.

Note: Replacement or repair of damaged property as listed above must be completed within 15 days of occurrence, failure to adhere to this time requirement will result in assessment of damages of $500.00 per day.

i. The Contractor shall be use care in protecting the riding surface of all roadways. Gouges and edge failures and curb damage will be corrected at no additional cost to the City.

j. The Contractor shall be responsible for protecting all existing utilities, irrigation, drainage structures, pipes and signs within the limits of this project site shall remain in place and be in working condition during and after the completion of this project.

k. The Contractor shall assess the conditions at this site, notify the designated Project Manager in writing of any discrepancies, conflicts, or omissions promptly upon discovery, and make necessary recommendations to resolve identified issues.

l. The Contractor shall be responsible for the appearance of all working personnel assigned to the projects (clean and appropriately always dressed), and their compliance with City Policies and Rules prohibiting smoking and consumption of alcohol and illegal drugs while on City projects.

m. The Contractor shall enforce strict disciple and good order amongst its employees and other persons carrying out work under this contract.

n. The Contractor shall be responsible to the City of acts and omissions of its employees, subcontractors, and other agents performing portions of the work for or on the behalf of the Contractor or any of its subcontractors.

o. The Contractor shall have an English-speaking supervisor/representative on the work site at all times, who shall be thoroughly knowledgeable of all plans, specifications, and other contract documents and has the authority to act on the contractor's behalf.

p. The Contractor shall be solely responsible for the safety of its employees and subcontractors hired to perform the work requested herein.

q. The Contractor shall ensure all employees and subcontractors assigned to perform work under this

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contract are properly licensed, trained and certified.

r. The Contractor shall restore all trees, shrubbery, and sodding if all areas disturbed while performing the work herein (as applicable).

s. The Contractor shall remove all material removed from the roadway from each site and dispose of it in accordance with State, Local, Federal rules and regulations. No stockpiling of removed materials shall be allowed on site.

t. The Contractor shall ensure the job site and surroundings are free from the accumulations of waste materials or rubbish on a daily basis, prior to their departure. Failing to comply may result in an assessment of damages in an amount of $500.00 per day.

2. Reporting Dangerous Conditions / Situations:

The Contractor shall notify the Contract Administrator / Designee of any and all encounters with unsafe and dangerous conditions and/or unusual situations occurring at work sites while working on this project.

AA. WORK SCHEDULE:

A penalty fee of $500.00 per hour will be imposed on the Contractor for failure to comply with the work schedule provided below:

1. City Roads:

Regular work Hours: 7:00 am to 7:00 pm, Monday through Friday. The City will consider extended workdays, workweeks and hours upon written request by the Contractor on a case-by-case basis. No work will be allowed on national holidays (i.e. Memorial Day, July 4th, Labor Day, etc.). Lane closures are limited to the hours of 9:00 AM to 4:00PM.

2. County Roads:

The Contractor shall observe all restricted hours when performing work on County roads in accordance with Dekalb County Ordinance Section 23-2. Regular Work Hours: 7:00 am to 6:00 pm, Monday through Friday and 8:00 am to 6:00 pm, Saturday. The City will consider extended workdays, workweeks and hours upon written request by the Contractor on a case-by-case basis and upon receipt of written approval from the County. No work will be allowed on Sundays and County observed holidays.

BB. MATERIALS AND METHODS:

Materials and methods to complete this project shall be in accordance with GDOT requirements and regulations.

1. Materials:

Materials must be certified, were required and come from GDOT approved sources and product list, were required. The Contractor will be required to submit in writing a list of proposed sources of materials. Upon request, the Contractor shall provide certificates from manufacturers for products and materials used to complete this project.

2. Testing:

When required, representative samples will be taken for examination and testing prior to approval. The materials used in the work shall meet all quality requirements of the contract. Materials will not be considered as finally accepted until all tests, including any to be taken from the finished work which has been completed and evaluated. All materials will be tested according to the GDOT Sampling, Testing, and Inspection Manual by an approved consultant/lab hired by the City.

CC. EQUIPMENT AND MATERIAL:

The Contractor shall ensure all equipment used on this project complies with and is used in accordance with all pertinent safety regulations. Comply with the manufacturer’s warranty and guaranty instructions for

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installation. Make all adjustments for alignment and operation. Clean all surfaces and remove excess sealant and lubricants. Before construction starts on any particular sequence of work, all equipment and materials necessary for proper execution of the work shall be on site and in good/full working order.

DD. MAINTENANCE OF TRAFFIC (MOT):

The Contractor shall closely follow the directions provided throughout this document and shall be in conformance with the applicable sections of the GDOT Section 104.05, 107.09 and 150. Temporary speed limit reductions in Work zones must comply with Georgia Law (Code Section 40-6-188).

1. The Contractor shall provide a comprehensive MOT Plan to the Contract Administrator / Designee for review and approval.

2. The Contractor shall conduct operations that shall not close any thoroughfare, nor interfere in any way with any traffic on roadways without the written consent of the proper authorities within the City.

3. The Contractor shall confine operations of all equipment, workers and storage of materials and equipment to areas permitted by law, ordinances, permits or the requirements of the contract and shall not unreasonably encumber the premises with material or equipment.

4. NO WORK shall be performed as denoted under herein, without the appropriate and approved maintenance of traffic signs, barricades, flashers and ALL other applicable Maintenance of Traffic (MOT) items being in place per the approved written MOT plan(s).

5. In addition to the Maintenance of Traffic (MOT), driveways and entrances must be kept open, with a minimum disturbance to the adjacent property owner(s). However, by agreement with each owner the Contractor may obtain permission to close such accesses for a short period of time. Any such agreement must be obtained in writing from the applicable property owner(s).

6. The flow of traffic will be maintained at all times during construction by permitting at least one lane of traffic to move through the construction site. All flagmen, warning signs, barricades and lights necessary to control the traffic and protect the public shall be furnished by the Contractor. All traffic control devices will be in accordance with the GDOT "Manual on Uniform Traffic Control Devices for Streets and Highways 2009 Edition.

7. Traffic, whose origin and destination are within the limits of the project shall be provided ingress and egress at all times unless otherwise specified by the City. The ingress and egress include entrances and exits via driveways at various properties, and access to the intersecting roads and streets. The Contractor shall maintain sufficient personnel and equipment (including flaggers and traffic control signage) on the project sites at all times, particularly during inclement weather, to ensure that the ingress and egress are safely provided when and where needed.

8. Two-way traffic shall be maintained at all times, unless otherwise specified or approved by the City. In the event of an emergency, the Contractor shall provide access to emergency vehicles and/or emergency personnel through or around the construction area. Any pavement damaged by such an occurrence will be repaired by the Contractor at no additional cost to the City.

9. The Contractor shall furnish, install and maintain all necessary and required barricades, signs and other traffic control devices in accordance with the MUTCD and GDOT specifications, and take all necessary precautions for the protection of the workers and safety of the public.

10. All existing signs, markers and other traffic control devices removed or damaged during…