Cisco_Flex_Renewal.pdf

For more information, please visit our online supplier portal, located at https://procurement.opengov.com/portal/pembrokepines

CISCO FLEX RENEWAL

INVITATION FOR BID # TS-26-06

Issuance of Solicitation: Thursday, August 20, 2026

Questions Due Date: Monday, August 31, 2026

Bid Submission Deadline: Tuesday, September 8, 2026

THE CITY OF PEMBROKE PINES

PROCUREMENT DEPARTMENT

8300 SOUTH PALM DRIVE

PEMBROKE PINES, FLORIDA 33025

(954) 518-9020

Table of Contents

1. NOTICE

2. GENERAL PROJECT INFORMATION & TIMELINE

3. PURPOSE AND BACKGROUND

4. SCOPE OF WORK

5. PRICE PROPOSAL / BID TABLE

6. SUBMITTAL DOCUMENTS

7. EVALUATION & SELECTION PROCESS

8. INSURANCE REQUIREMENTS

9. GENERAL TERMS AND CONDITIONS

Attachments:

A - Sample Insurance Certificate

IFB # TS-26-06 SECTION 1 - NOTICE Page 3

City of Pembroke Pines

SECTION 1 - NOTICE

Notice is hereby given that the City Commission of the City of Pembroke Pines is seeking sealed proposals for:

IFB # TS-26-06

Cisco Flex Renewal

Solicitations may be found on the City of Pembroke Pines website under the Procurement

Department at http://www.ppines.com/index.aspx?NID=667, and may be downloaded directly from the OpenGov platform at https://procurement.opengov.com/portal/pembrokepines.

For Technical Support, proposers can reach the OpenGov Service Desk between 7:00 am to 10:00 pm from Monday through Friday via the following methods:

o Chat (preferred method): Click the button in the lower right-hand corner of the portal.

o E-mail: procurement-support@opengov.com o Phone: 1 (650) 336-7167

If additional help is needed with downloading the solicitation package please contact the

Procurement Department at (954) 518-9020 or by email at purchasing@ppines.com. The

Procurement Department hours are between 7:00 am to 6:00 pm on Monday through Thursday and is located at 8300 South Palm Drive, Pembroke Pines, FL 33025.

Bidders shall submit all questions regarding this bid via the City's e-Procurement Portal, located at https://procurement.opengov.com/portal/pembrokepines. Please note the deadline for submitting questions. All answers will be posted on the City's e-Procurement Portal. Bidders may also click

“Follow” on this bid to receive an email notification when answers are posted. It is the bidder's responsibility to check the portal for updates. Only written responses issued through the OpenGov platform will be considered official for interpretations or clarifications.

Proposals will be accepted until 2:00 pm on Tuesday, September 8, 2026, electronically at https://procurement.opengov.com/portal/pembrokepines/projects/283579.

Bid Opening: The sealed electronic proposals will be publicly opened at 2:30 pm, on the bid due date, by the City Clerk’s Office, in the City Clerk’s Office Conference Room located on the 4th

Floor in the Charles F. Dodge City Center/City Hall Administration Building, located at 601 City

Center Way, Pembroke Pines, Florida, 33025.

Virtual Bid Opening: In light of public health concerns and to ensure accessibility for all, the City encourages interested parties and the public to participate virtually via live streaming instead of attending the meeting in person. As a result, meetings may be a combination of in-person and virtual, all as provided by law. To virtually attend the bid opening, please use the Cisco Webex

Meetings platform.

Virtual Meeting Details:

http://www.ppines.com/index.aspx?NID=667 https://procurement.opengov.com/portal/pembrokepines mailto:procurement-support@opengov.com mailto:purchasing@ppines.com https://procurement.opengov.com/portal/pembrokepines/projects/283579

IFB # TS-26-06 SECTION 1 - NOTICE Page 4 o WebEx Meeting Link: https://ppines.webex.com/meet/purchasing o Cisco Webex Meeting Number: 717 019 586 o Join by Phone Number: +1-408-418-9388

The public may download the Cisco Webex Meetings app from https://www.webex.com/downloads.html/.

To ensure an efficient meeting process, participants are requested to mute their audio and camera during the meeting. While the public is welcome to attend the virtual bid opening, please note that active participation and commenting will not be allowed during the proceedings.

For further information about the bid opening or assistance in accessing the virtual meeting, please contact:

Ivan Ospinal or other Procurement Staff in the Procurement Department

City of Pembroke Pines

8300 South Palm Drive, Pembroke Pines, FL 33025

(954) 518-9020 or 954-518-9020 purchasing@ppines.com https://ppines.webex.com/meet/purchasing https://www.webex.com/downloads.html/ mailto:purchasing@ppines.com

IFB # TS-26-06 SECTION 2 - GENERAL PROJECT INFORMATION & TIMELINE Page 5

SECTION 2 - GENERAL PROJECT INFORMATION & TIMELINE

2.1 Project Timeline

Products shall be delivered within 2 calendar days of the City's issuance of a Purchase Order.

2.2 Tentative Schedule of Events

Issuance of Solicitation (Posting Date): August 20, 2026

Question Due Date: August 31, 2026, 11:55pm

Issuance of Final Answers to Questions: September 1, 2026

Bid Submission Deadline: September 8, 2026, 2:00pm

Bid Opening: Will be held at 2:30 pm on the day of bid submissions are due.

Evaluations by Staff: To Be Determined (TBD)

2.3 Pre-Bid Meeting

This project will not have a pre-bid meeting.

2.4 Estimated Project Cost

265,000 annually

2.5 Grant/Federal Funding

Not applicable for this project.

2.6 Proposal Security/Bid Bond

A Proposal Security shall not be required for this project.

2.7 Payment and Performance Bonds

Payment and Performance Bonds shall not be required for this project.

IFB # TS-26-06 SECTION 3 - PURPOSE AND BACKGROUND Page 6

SECTION 3 - PURPOSE AND BACKGROUND

3.1 Purpose

The City of Pembroke Pines is seeking bids from qualified firms, hereinafter referred to as the

Contractor, to renew the Cisco Collaboration Flex Plan Enterprise Agreement for a three-year term, in accordance with the terms, conditions, and specifications contained in this solicitation.

The Cisco Collaboration Flex Plan is a subscription-based licensing model that provides the City with enterprise collaboration, unified communications, contact center, and technical support services under a single agreement.

The Cisco Collaboration Flex Plan provides software licensing, cloud service entitlements, and

Cisco technical support necessary to maintain the City's enterprise communications environment.

Services included in this renewal include Cisco Webex, Cisco Contact Center, Cisco Unified

Communications Manager (Call Manager), Webex Calling, Webex Events, Webex Webinars, and

Cisco Control Hub administration.

Cisco Webex – A cloud-based collaboration platform that provides secure video conferencing, team messaging, file sharing, cloud meetings, and webinar capabilities, enabling employees to collaborate effectively from any location.

Cisco Contact Center – The City's cloud-based customer service platform used to manage incoming calls, call routing, and customer interactions for departments such as Utilities and other public-facing services.

Cisco Unified Communications Manager (Call Manager) – The City's enterprise IP-based communications system that supports voice services, conferencing, video communications, mobility, and integration with the City's telephone infrastructure.

Webex Calling – Cisco's cloud-based enterprise phone system that provides secure voice communications, device registration, common area phone support, receptionist functionality, and integration with the City's existing Unified Communications environment.

Cisco Control Hub – The centralized administrative portal used to manage users, devices, security policies, licensing, analytics, and overall administration of the City's Cisco collaboration services.

3.2 Background

Pembroke Pines, Florida, ranked as the eleventh largest city among the state's four hundred plus municipalities and the second largest in Broward County, maintains a welcoming small-town ambiance that resonates with its residents. Located conveniently in southwest Broward County, the city provides seamless access to major highways, employment centers, entertainment venues, parks, golf courses, and a diverse array of dining and shopping options.

With a population of approximately 170,000 residents spread across 32.68 square miles, Pembroke

Pines is renowned as one of the best cities to live in America. The city boasts 28 superior parks, lush landscaping, and a distinctive South Florida charm that contributes to its natural beauty. Notably

IFB # TS-26-06 SECTION 3 - PURPOSE AND BACKGROUND Page 7 recognized as 2024's Best Place to Raise a Family in Florida, and 2024's Best City of Hispanic

Entrepreneurs by WalletHub, Pembroke Pines also earned a place as the on Money Magazine's esteemed Best Places to Live list in 2014, as the sole Florida representative, ranking in at #32 in the nation.

Incorporated in 1960, Pembroke Pines is celebrated as a safe and desirable community, having received accolades such as the All-America City designation. The city's commitment to arts and culture, exceptional schools, diverse population, numerous parks, and forward-thinking approach in an ever-evolving world make it a standout destination.

Pembroke Pines is also the home to the largest municipal-run charter school system in the nation, serving over 6,000 students across five separate campuses. The City’s award-winning charter school system is located in the Broward County School District, which is the sixth largest school district in the nation.

IFB # TS-26-06 SECTION 4 - SCOPE OF WORK Page 8

SECTION 4 - SCOPE OF WORK

4.1 Specifications

The City is seeking prices for the following:

Please provide 3-year pricing option, billed annually.

Line Part # Description Qty

1 A-FLEX-3 Collaboration Flex Plan 3.0 1

2 A-AUD-EDGEAUD-USER Webex Edge Audio (1) 2379 Users /36 months

3 A-AUD-TOLLDIALIN Meetings Toll Dial-In Audio (1) 2379 Each /36 months

4 A-FLEX-FILESTG-ENT File Storage Entitlement 57600 Users /36 months

5 A-FLEX-MSG-ENT Messaging Entitlement 2760 Users /36 months

6 A-FLEX-C-DEV-ENT Cloud Device Registration Entitlement 2760 Users /36 months

7 A-AUD-VOIP Included VoIP (1) 1 Each /36 months

8 A-FLEX-PROPACK-ENT Pro Pack for Cisco Control Hub Entitlement 2760 Users /36 months

9 SVS-FLEX-SUPT-BAS Cisco Support Basic 2400 Each /36 months

10 A-FLEX-EDU-CUST Education Customer 1 Each /36 months

11 A-FLEX-MSUITE-ENT Cloud Meetings Entitlement 2736 Users /36 months

12 A-EVENTS-ENT Webex Webinars 5000 Entitlement 2736 Each /36 months

13 A-FLEX-EA-SUITE-E Wbx Suite EA Cloud Meetings EA Cloud Calling and Events5k EDU 2379 Users /36 months

14 A-EVTS-PLM-ENT Webex Events Suite EA Provisioning Flex 3.0 2379 Each /36 months

16 A-FLEX-P-CALL Prem to Webex Calling / UCM Cloud 2400 Users /36 months

17 A-FLEX-LGW-CUBE CUBE for Webex Calling (2) 1200 Users /36 months

18 A-FLEX-C-PRO Webex Calling Entitlement 2736 Users /36 months

19 A-FLEX-CL-CA Webex Calling Common Area Entitlement 1200 Users /36 months

20 A-FLEX-CONT-MGMT Cloud Content Management 1 Each /36 months

21 A-EVTS-PLF-EXT-ENT Webex Events Suite EA 10X KW External Count 23790 Each /36 months

22 A-EVENTS-PLF-ENT Webex Events Suite EA Entitlement Flex 3.0 2379 Each /36 months

23 A-FLEX-WCE-E-ENT Webex Calling Customer Assist Entitlement 25 Users /36 months

24 A-FLEX-P-CC On Prem to Webex Contact Center - Premises Ent 1 Users /36 months

25 A-FLEX-WXAC-ADV Webex Attendant Console 7 Users /36 months

26 A-FLEX-WXAC-A-ENT Webex Attendant Console Entitlement 7 Users /36 months

27 A-FLEX-WCE-E-E EA Webex Calling Customer Assist for Education 21 Users /36 months

28 A-FLEX-P-ACC Access Smart License (1) 0 Users

IFB # TS-26-06 SECTION 4 - SCOPE OF WORK Page 9

29 A-FLEX-P-EA On-Premises Smart License - EA (1) 0 Users

30 A-FLEX-NBR-STG Webex Cloud Recording Storage Entitlement 0 Users

31 A-FLEX-P-ER Emergency Responder Smart License (1) 0 Users

32 A-FLEX-CCUCS-EA Cloud Connected UC EA Standard ENT 0 Users

33 A-FLEX-EAPL EntW On-Premises Calling 0 Each

34 A-FLEX-P-CA Common Area Smart License (1) 0 Users

35 A-SW-EXPWY-14X-K9 Expressway Version 14.2.5 Restricted Software 0 Each

36 A-FLEX-EXP-PAK Expressway Product Authorization Key (1) 0 Users

37 A-FLEX-SW-14-K9 On-Premises SW Bundle v14 (1) 0 Users

38 A-FLEX-P-UCXN Unity Connection Smart License (1) 0 Users

39 A-FLEX-CUAC-S Unified Attendant Console Standard 0 Users

40 A-FLEX-STD-CUBE CUBE Standard Trunk Session License 0 Each

41 A-FLEX-SME-S Session Manager (1) 0 Users

42 A-FLEX-EXP-RMS Expressway Rich Media Session (1) 0 Users

43 A-FLEX-SRST-E SRST Endpoints (1) 0 Users

44 A-FLEX-EAM-E EA Meetings for Education 0 Users

15 A-FLEX-ERC Emergency Response Center Call fee per location search US Per Instance

4.2 Payment and Proposal Requirements

A. Direct Payment to Vendor Only

1. All payments will be made directly to the awarded vendor. The City will not remit payments to any third-party financing or leasing entity.

B. No Third-Party Financing or Installment Agreements

1. Proposers shall not require, include, or condition their proposal on the use of third-party financing, leasing companies, or installment payment agreements.

2. Any proposal requiring the City to enter into a separate agreement with a financial institution will not be permitted.

C. Pricing Requirements

1. All pricing must be fully inclusive of all costs, including licensing, support, maintenance, fees, and any other charges.

2. Pricing must remain firm for the duration of the proposed term(s).

D. Non-Responsive Proposals

IFB # TS-26-06 SECTION 4 - SCOPE OF WORK Page 10

1. Any proposal may be deemed non-responsive and rejected if it:

2. Requires execution of a third-party financing or installment agreement, or

3. Fails to provide pricing for the required options.

IFB # TS-26-06 SECTION 5 - PRICE PROPOSAL / BID TABLE Page 11

SECTION 5 - PRICE PROPOSAL / BID TABLE

The vendor must provide their pricing electronically through the designated line items listed on the

Bid Sheet/Pricing Table via the City's e-Procurement portal on OpenGov.

Vendor Notes: The bid tables includes a “Vendor Notes” column for any additional comments regarding the requested line item(s). A comment is preferred in the “Vendor Notes” column. If the vendor does not need to submit any comments, they may leave it blank or enter N/A or similar.

Primary Responses: The initial Bid Table is for the primary responses so that the vendors can submit the requested goods and/or services.

Line Item Part Number Description Quantity Unit of

Measure Term Unit Cost Total Vendor

Notes

1 A-FLEX-3 Collaboration Flex Plan 3.0 1 Each 36 Months

2 A-AUD-

EDGEAUD-

USER

Webex Edge Audio (1) 2,379 Each 36 Months

3 A-AUD-

TOLLDIALIN

Meetings Toll Dial-In Audio

(1) 2,379 Each 36 Months

4 A-FLEX-

FILESTG-

ENT

File Storage Entitlement 57,600 Each 36 Months

5 A-FLEX-

MSG-ENT

Messaging Entitlement 2,760 Each 36 Months

6 A-FLEX-C-

DEV-ENT

Cloud Device Registration

Entitlement 2,760 Each 36 Months

7 A-AUD-VOIP Included VoIP (1) 1 Each 36 Months

8 A-FLEX-

PROPACK-

ENT

Pro Pack for Cisco Control

Hub Entitlement 2,760 Each 36 Months

9 SVS-FLEX-

SUPT-BAS

Cisco Support Basic 2,400 Each 36 Months

10 A-FLEX-

EDU-CUST

Education Customer 1 Each 36 Months

11 A-FLEX-

MSUITE-ENT

Cloud Meetings Entitlement 2,736 Each 36 Months

12 A-EVENTS-

ENT

Webex Webinars 5000

Entitlement 2,736 Each 36 Months

IFB # TS-26-06 SECTION 5 - PRICE PROPOSAL / BID TABLE Page 12

Line Item Part Number Description Quantity Unit of

Measure Term Unit Cost Total Vendor

Notes

13 A-FLEX-EA-

SUITE-E

Wbx Suite EA Cloud

Meetings EA Cloud Calling and Events5k EDU

2,379 Each 36 Months

14 A-EVTS-

PLM-ENT

Webex Events Suite EA

Provisioning Flex 3.0 2,379 Each 36 Months

16 A-FLEX-P-

CALL

Prem to Webex Calling /

UCM Cloud 2,400 Each 36 Months

17 A-FLEX-

LGW-CUBE

CUBE for Webex Calling

(2) 1,200 Each 36 Months

18 A-FLEX-C-

PRO

Webex Calling Entitlement 2,736 Each 36 Months

19 A-FLEX-CL-

CA

Webex Calling Common

Area Entitlement 1,200 Each 36 Months

20 A-FLEX-

CONT-

MGMT

Cloud Content Management 1 Each 36 Months

21 A-EVTS-PLF-

EXT-ENT

Webex Events Suite EA 10X

KW External Count 23,790 Each 36 Months

22 A-EVENTS-

PLF-ENT

Webex Events Suite EA

Entitlement Flex 3.0 2,379 Each 36 Months

23 A-FLEX-

WCE-E-ENT

Webex Calling Customer

Assist Entitlement 25 Each 36 Months

24 A-FLEX-P-

CC

On Prem to Webex Contact

Center - Premises Ent 1 Each 36 Months

25 A-FLEX-

WXAC-ADV

Webex Attendant Console 7 Each 36 Months

26 A-FLEX-

WXAC-A-

ENT

Webex Attendant Console

Entitlement 7 Each 36 Months

27 A-FLEX-

WCE-E-E

EA Webex Calling

Customer Assist for

Education

21 Each 36 Months

28 A-FLEX-P-

ACC

Access Smart License (1) 0 Each 36 Months

29 A-FLEX-P-

EA

On-Premises Smart License

- EA (1)

0 Each 36 Months

IFB # TS-26-06 SECTION 5 - PRICE PROPOSAL / BID TABLE Page 13

Line Item Part Number Description Quantity Unit of

Measure Term Unit Cost Total Vendor

Notes

30 A-FLEX-

NBR-STG

Webex Cloud Recording

Storage Entitlement 0 Each 36 Months

31 A-FLEX-P-

ER

Emergency Responder Smart

License (1) 0 Each 36 Months

32 A-FLEX-

CCUCS-EA

Cloud Connected UC EA

Standard ENT 0 Each 36 Months

33 A-FLEX-

EAPL

EntW On-Premises Calling 0 Each 36 Months

34 A-FLEX-P-

CA

Common Area Smart

License (1) 0 Each 36 Months

35 A-SW-

EXPWY-14X-

K9

Expressway Version 14.2.5

Restricted Software 0 Each 36 Months

36 A-FLEX-

EXP-PAK

Expressway Product

Authorization Key (1) 0 Each 36 Months

37 A-FLEX-SW-

14-K9 On-Premises SW Bundle v14 (1) 0 Each 36 Months

38 A-FLEX-P-

UCXN

Unity Connection Smart

License (1) 0 Each 36 Months

39 A-FLEX-

CUAC-S

Unified Attendant Console

Standard 0 Each 36 Months

40 A-FLEX-

STD-CUBE

CUBE Standard Trunk

Session License 0 Each 36 Months

41 A-FLEX-

SME-S

Session Manager (1) 0 Each 36 Months

42 A-FLEX-

EXP-RMS

Expressway Rich Media

Session (1) 0 Each 36 Months

43 A-FLEX-

SRST-E

SRST Endpoints (1) 0 Each 36 Months

44 A-FLEX-

EAM-E

EA Meetings for Education 0 Each 36 Months

15 A-FLEX-ERC Emergency Response Center

Call fee per location search

US

1 Each Per Instance

TOTAL

IFB # TS-26-06 SECTION 6 - SUBMITTAL DOCUMENTS Page 14

SECTION 6 - SUBMITTAL DOCUMENTS

Bids must be submitted electronically at https://procurement.opengov.com/portal/pembrokepines on or before 2:00 pm on Tuesday, September 8, 2026. Please note vendors should be registered on

OpenGov under the name of the organization that they are operating as and it should match the organization name on the documents that they are submitting and utilizing when responding to the solicitation. In addition, the vendor must complete the required documents in this section and provide any additional information requested throughout this solicitation. Any additional information requested in the solicitation should be scanned and uploaded. The City recommends for proposers to submit their proposals as soon as they are ready to do so. Please allow ample time to submit your proposals on the https://procurement.opengov.com/portal/pembrokepines website. Proposals may be modified or withdrawn prior to the deadline for submitting Proposals.

PLEASE DO NOT SUBMIT ANY PROPOSALS VIA MAIL, E-MAIL OR FAX.

Prospective proposers interested in responding to this solicitation are requested to provide all of the applicable information listed in this section. Submittals that do not respond completely to all of the requirements specified herein may be considered non-responsive and eliminated from the process.

Brevity and clarity are encouraged.

1 CONFIRMATION TO BIND

1.1 I certify that I have read, understood and agree to the terms in this solicitation, and that I am authorized to submit this response on behalf of my company.*

☐ Please confirm

*Response required

2 CERTIFICATION OF INSURANCE COMPLIANCE AND INTENT TO PROCURE

REQUIRED COVERAGE

NOTE: Vendors are not required to purchase any additional insurance in order to submit a bid.

However, they must certify that they either currently hold, or are able and willing to obtain, all required insurance coverages, endorsements, and limits prior to award and execution of the contract.

2.1 I certify that, if awarded this contract, I will be required to obtain and maintain all insurance policies as detailed in the INSURANCE REQUIREMENTS Section of this solicitation before any work may commence, and throughout the life of the contract.*

☐ Please confirm

*Response required

2.2 Do you confirm that you will only use insurance carriers licensed to do business in the

State of Florida and rated no less than “A” as to management, and no less than “Class VI” as to financial strength by A.M. Best, and that you understand all endorsements required

(e.g., Additional Insured, Waiver of Subrogation, etc.) must be included?*

☐ Yes

☐ No https://procurement.opengov.com/portal/pembrokepines https://procurement.opengov.com/portal/pembrokepines/projects/283579/document?section=2734793

IFB # TS-26-06 SECTION 6 - SUBMITTAL DOCUMENTS Page 15

*Response required

2.3 Do you currently carry insurance policies that meet or exceed the minimum requirements outlined in the INSURANCE REQUIREMENTS section of this solicitation?*

☐ Yes

☐ No

*Response required

When equals "Yes"

2.3.1 Please upload your current certificate(s) of insurance that demonstrate compliance with the insurance requirements outlined in this solicitation.*

*Response required

When equals "No"

2.3.2 Please upload documentation showing that you have obtained a letter from your insurance broker or carrier, such as a Letter of Intent to Insure, Evidence of Insurability, or a

Conditional Certificate of Insurance.*

Documentation should show that:

• You can obtain the required insurance.

• The limits and types of coverage will meet the INSURANCE REQUIREMENTS outlined in the solicitation.

• You will provide a COI upon contract award.

*Response required

When equals "No"

2.3.3 Please upload your current certificate(s) of insurance.*

*Response required

2.4 Do you believe you are exempt from one or more insurance requirements (e.g., Workers'

Compensation)?*

☐ Yes

☐ No

*Response required

When equals "Yes"

2.4.1 Please upload written documentation requesting an exemption on your company letterhead, subject to City approval.*

*Response required

2.5 Do you plan on using subcontractors for this project?*

☐ Yes

IFB # TS-26-06 SECTION 6 - SUBMITTAL DOCUMENTS Page 16

☐ No

When equals "Yes"

2.5.1 Do you acknowledge that all subcontractors must also carry the same insurance or be covered under your policy, and that proof of such coverage must be provided to the City?*

☐ Yes

☐ No

*Response required

3 REFERENCE # 1

The minimum experience for this project is five (5) years. Provide specific examples of similar experience conducting licensed work of equal or similar scope of work, preferably delivered by the proposed team members. A minimum of 3 references should be from the last five years and should be capable of explaining and confirming your firm’s capacity to successfully complete the scope of work outlined herein. As part of the proposal evaluation process, the City may conduct an investigation of references, including a record check or consumer affairs complaints. Proposers’ submission of a proposal constitutes acknowledgment of the process and consent to investigate. The

City is the sole judge in determining Proposers qualifications. In this section you will have the ability to enter information for 5 different references including their contact details and specific project information.

Please note that the City prefers references who are not current employees of the City of Pembroke

Pines, as we generally do not contact our own employees for reference checks.

Proposers are advised to confirm that:

A. Each reference provided by the Respondent has up to date contact persons and contact information;

B. The contact person provided for each reference is someone who has personal knowledge of the Proposer's performance during the referenced project; and

C. The contact person for each reference has been contacted by the Proposer regarding this specific bid submittal and such person confirmed their willingness to serve as a reference.

3.1 Reference Contact Information - Name of Firm, City, County or Agency*

*Response required

3.2 Reference Contact Information - Reference's Business Address*

*Response required

3.3 Reference Contact Information - Reference's Contact Name & Title*

IFB # TS-26-06 SECTION 6 - SUBMITTAL DOCUMENTS Page 17

3.4 Reference Contact Information - Reference's E-mail Address*

3.5 Reference Contact Information - Reference's Phone Number*

*Response required

3.6 Project Information - Was your firm the prime contractor for the listed project?*

☐ Yes

☐ No

*Response required

3.7 Project Information - Name of Contactor Performing the Work*

*Response required

3.8 Project Information - Name and location of the project*

*Response required

3.9 Project Information - Nature of the firm's responsibility on the project and work for which staff was responsible for*

*Response required

3.10 Project Information - Project Duration*

*Response required

3.11 Project Information - Completion (Anticipated) Date*

*Response required

3.12 Project Information - Size of Project*

*Response required

3.13 Project Information - Cost of Project*

*Response required

4 REFERENCE # 2

4.1 Reference Contact Information - Name of Firm, City, County or Agency*

*Response required

4.2 Reference Contact Information - Reference's Business Address*

*Response required

4.3 Reference Contact Information - Reference's Contact Name & Title*

*Response required

4.4 Reference Contact Information - Reference's E-mail Address*

*Response required

4.5 Reference Contact Information - Reference's Phone Number*

IFB # TS-26-06 SECTION 6 - SUBMITTAL DOCUMENTS Page 18

4.6 Project Information - Was your firm the prime contractor for the listed project?*

☐ Yes

☐ No

*Response required

4.7 Project Information - Name of Contactor Performing the Work*

*Response required

4.8 Project Information - Name and location of the project*

*Response required

4.9 Project Information - Nature of the firm's responsibility on the project and work for which staff was responsible for*

*Response required

4.10 Project Information - Project Duration*

*Response required

4.11 Project Information - Completion (Anticipated) Date*

*Response required

4.12 Project Information - Size of Project*

*Response required

4.13 Project Information - Cost of Project*

*Response required

5 REFERENCE # 3

5.1 Reference Contact Information - Name of Firm, City, County or Agency*

*Response required

5.2 Reference Contact Information - Reference's Business Address*

*Response required

5.3 Reference Contact Information - Reference's Contact Name & Title*

*Response required

5.4 Reference Contact Information - Reference's E-mail Address*

*Response required

5.5 Reference Contact Information - Reference's Phone Number*

*Response required

5.6 Project Information - Was your firm the prime contractor for the listed project?*

☐ Yes

IFB # TS-26-06 SECTION 6 - SUBMITTAL DOCUMENTS Page 19

5.7 Project Information - Name of Contactor Performing the Work*

5.8 Project Information - Name and location of the project*

*Response required

5.9 Project Information - Nature of the firm's responsibility on the project and work for which staff was responsible for*

*Response required

5.10 Project Information - Project Duration*

*Response required

5.11 Project Information - Completion (Anticipated) Date*

*Response required

5.12 Project Information - Size of Project*

*Response required

5.13 Project Information - Cost of Project*

*Response required

6 REFERENCE # 4

6.1 Reference Contact Information - Name of Firm, City, County or Agency

6.2 Reference Contact Information - Reference's Business Address

6.3 Reference Contact Information - Reference's Contact Name & Title

6.4 Reference Contact Information - Reference's E-mail Address

6.5 Reference Contact Information - Reference's Phone Number

6.6 Project Information - Was your firm the prime contractor for the listed project?

☐ Yes

☐ No

6.7 Project Information - Name of Contactor Performing the Work

6.8 Project Information - Name and location of the project

6.9 Project Information - Nature of the firm's responsibility on the project and work for which staff was responsible for

6.10 Project Information - Project Duration

6.11 Project Information - Completion (Anticipated) Date

6.12 Project Information - Size of Project

6.13 Project Information - Cost of Project

7 REFERENCE # 5

IFB # TS-26-06 SECTION 6 - SUBMITTAL DOCUMENTS Page 20

7.1 Reference Contact Information - Name of Firm, City, County or Agency

7.2 Reference Contact Information - Reference's Business Address

7.3 Reference Contact Information - Reference's Contact Name & Title

7.4 Reference Contact Information - Reference's E-mail Address

7.5 Reference Contact Information - Reference's Phone Number

7.6 Project Information - Was your firm the prime contractor for the listed project?

☐ Yes

☐ No

7.7 Project Information - Name of Contactor Performing the Work

7.8 Project Information - Name and location of the project

7.9 Project Information - Nature of the firm's responsibility on the project and work for which staff was responsible for

7.10 Project Information - Project Duration

7.11 Project Information - Completion (Anticipated) Date

7.12 Project Information - Size of Project

7.13 Project Information - Cost of Project

8 PROJECT DOCUMENTS

8.1 PROPOSERS BACKGROUND INFORMATION FORM*

a. Please download the attached document, complete all required fields, and upload the completed form here.

• Proposers_Background_Inform...

*Response required

9 SWORN STATEMENT ON PUBLIC ENTITY CRIMES UNDER FLORIDA

STATUTES CHAPTER 287.133(3)(a)

9.1 SWORN STATEMENT ON PUBLIC ENTITY CRIMES FORM*

a. Please download the attached document, complete all required fields, and upload the completed form here.

• Sworn_Statement_on_Public_E...

*Response required

9.2 Public Entity Crimes Status*

▪ Which option did you select on the Sworn Statement on Public Entity Crimes Form:

• A) Neither the entity submitting this sworn statement, nor any officers, directors, executives, partners, shareholders, employees, members, or agents who are active in management of the entity, nor any affiliate of the entity have been charged with and convicted of a public entity crime subsequent to July 1, 1989.

https://government-project.s3.us-west-2.amazonaws.com/109708/d19d1648-daba-4f13-be21-890a8a862354_Proposers_Background_Information_Form_%281%29.xlsx?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4BPQCSBSL%2F20260821%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260821T030610Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjENP%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJGMEQCIEIquqvZIgXsf%2BJVuGOgumTl3mqZjxhaB0xiuyqUIqk9AiAX4a9i%2FzwCkAWxtgypr7yVktaHzeempC%2Folbwn5dDWySqVBQic%2F%2F%2F%2F%2F%2F%2F%2F%2F%2F8BEAIaDDg5MjM2NDY4NzY3MiIMT%2FNN7XkGLHadbAeVKukEGE%2Bylwz9FgleNyzVi4XALfH7o%2Fove3dBOQTcV6oJHg8hLxQNAyEhgnEG1mqUp%2FxUIYoJZuSKzVEYjfJh%2BX1TiQUfzr7MVOmaWHA%2BP4%2FsgO9MxQAni6AD9sGgHTy3Yao3NLB2ON4MhdHq103oYG6RlknFz5EjGYNqQCef1ZB6Wb67xmOBgbQOXM5aV1mHmiWF6ti7jFlwRUzb9lb4HrSq1TkIArpHZIw5YzDynLzQd8wTsw3epI1OgjVGnCBX8wx8fkZz2LDHi3sUt%2FxCRcL2JaiefVjGGV9uvafULsi48guw%2FWumvOqWBY8Z9EO2nW%2B%2Bz%2B1kRfhGh8Q3US%2Bwt3DxLwlMkp6qmCQGOBPbFoDC7C1cYHTRtCtsISmR14rvp%2FdGtkkW%2Fql0aE%2Fka%2B2C17rNhdK2eAy0VjDiUMsfIegWsQ6AOvEN81Awxe%2FcaO8nHQ72yOYwmxFtoRPq%2BcTeZ8oBFX9k56P0Yysbmotl%2BsWA9SsJ6kCcu3RSy4yah9xp0nD5MKvKH749nBeYrosGsQPhFz%2BarCjzIkR7%2B%2FfgJvWEIZ9Pg68JDjSsnY9e6Cxc%2F3LlLlE5GC7y9BbYlBoRvLJB9K3betx2qtC%2FRd7gKf2cA2Fulxr1JPdpUZkXAY28I6Cf6LIarV%2BIZBm%2BYzDEVf0UWUQAlEo4pW7EJVps%2FQ2mirkK8qeFEWUnagcMB6bc4dC9dxWBJ2Q%2BYThtoFDaxWzub%2B3f4e7IPquHFb3lWfzttILgZJhHmj4MLwrEUCgQbbY5Qv5cXV8hzdFmHxgp4NmkMfZ6guH1osA7CDHbIFtmKHpIWgzuG0rLgzQwpYCf1AY6mgGnrDk9DTa2Txd4iapBc4lAYw1wK8hj5VWEwM%2F%2BikGO8i9bAfxTQ57X3OKyLOrxDpRM%2BOM%2BEaJn%2FazjEWJBRAQAjm%2Fp%2B2KEKs77emqzLL6JLpu%2BTvIBfMnl92Vx5Ajc2HZ39%2FAdSvGNHQbxjL9gbqCh1yGuwej6mWEqb%2Fd7JqlDJjliZhoE8aaLKnljU8M8Y0FX2Dr54Jm%2F1Wbo&X-Amz-Signature=0b6c88bcd8c494004c1fc341cba172c44362049a5f82a8e87f1555ca2252df96&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Proposers_Background_Information_Form_%281%29.xlsx%22&x-id=GetObject https://government-project.s3.us-west-2.amazonaws.com/101918/a08213be-7bed-4db1-94ae-c1ceb315d196_Sworn_Statement_on_Public_Entity_Crimes.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4BPQCSBSL%2F20260821%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260821T030610Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjENP%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJGMEQCIEIquqvZIgXsf%2BJVuGOgumTl3mqZjxhaB0xiuyqUIqk9AiAX4a9i%2FzwCkAWxtgypr7yVktaHzeempC%2Folbwn5dDWySqVBQic%2F%2F%2F%2F%2F%2F%2F%2F%2F%2F8BEAIaDDg5MjM2NDY4NzY3MiIMT%2FNN7XkGLHadbAeVKukEGE%2Bylwz9FgleNyzVi4XALfH7o%2Fove3dBOQTcV6oJHg8hLxQNAyEhgnEG1mqUp%2FxUIYoJZuSKzVEYjfJh%2BX1TiQUfzr7MVOmaWHA%2BP4%2FsgO9MxQAni6AD9sGgHTy3Yao3NLB2ON4MhdHq103oYG6RlknFz5EjGYNqQCef1ZB6Wb67xmOBgbQOXM5aV1mHmiWF6ti7jFlwRUzb9lb4HrSq1TkIArpHZIw5YzDynLzQd8wTsw3epI1OgjVGnCBX8wx8fkZz2LDHi3sUt%2FxCRcL2JaiefVjGGV9uvafULsi48guw%2FWumvOqWBY8Z9EO2nW%2B%2Bz%2B1kRfhGh8Q3US%2Bwt3DxLwlMkp6qmCQGOBPbFoDC7C1cYHTRtCtsISmR14rvp%2FdGtkkW%2Fql0aE%2Fka%2B2C17rNhdK2eAy0VjDiUMsfIegWsQ6AOvEN81Awxe%2FcaO8nHQ72yOYwmxFtoRPq%2BcTeZ8oBFX9k56P0Yysbmotl%2BsWA9SsJ6kCcu3RSy4yah9xp0nD5MKvKH749nBeYrosGsQPhFz%2BarCjzIkR7%2B%2FfgJvWEIZ9Pg68JDjSsnY9e6Cxc%2F3LlLlE5GC7y9BbYlBoRvLJB9K3betx2qtC%2FRd7gKf2cA2Fulxr1JPdpUZkXAY28I6Cf6LIarV%2BIZBm%2BYzDEVf0UWUQAlEo4pW7EJVps%2FQ2mirkK8qeFEWUnagcMB6bc4dC9dxWBJ2Q%2BYThtoFDaxWzub%2B3f4e7IPquHFb3lWfzttILgZJhHmj4MLwrEUCgQbbY5Qv5cXV8hzdFmHxgp4NmkMfZ6guH1osA7CDHbIFtmKHpIWgzuG0rLgzQwpYCf1AY6mgGnrDk9DTa2Txd4iapBc4lAYw1wK8hj5VWEwM%2F%2BikGO8i9bAfxTQ57X3OKyLOrxDpRM%2BOM%2BEaJn%2FazjEWJBRAQAjm%2Fp%2B2KEKs77emqzLL6JLpu%2BTvIBfMnl92Vx5Ajc2HZ39%2FAdSvGNHQbxjL9gbqCh1yGuwej6mWEqb%2Fd7JqlDJjliZhoE8aaLKnljU8M8Y0FX2Dr54Jm%2F1Wbo&X-Amz-Signature=bbd8efc542fc98350b1b13f79b762b8375e0524adaa4c064e7904394d1d15a43&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Sworn_Statement_on_Public_Entity_Crimes.pdf%22&x-id=GetObject

IFB # TS-26-06 SECTION 6 - SUBMITTAL DOCUMENTS Page 21

• B1) The entity submitting this sworn statement, or one or more of the officers, directors, executives, partners, shareholders, employees, members, or agents who are active in management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989, AND There has been a proceeding concerning the conviction before a hearing officer of the State of Florida, Division of Administrative Hearings. The final order entered by the hearing officer did not place the person or affiliate on the convicted vendor list. (Please attach a copy of the final order.)

• B2) The entity submitting this sworn statement, or one or more of the officers, directors, executives, partners, shareholders, employees, members, or agents who are active in management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989, AND The person or affiliate was placed on the convicted vendor list. There has been a subsequent proceeding before a hearing officer of the State of Florida, Division of Administrative Hear¬ings. The final order entered by the hearing officer determined that it was in the public interest to remove the person or affiliate from the convicted vendor list. (Please attach a copy of the final order.)

• B3) The entity submitting this sworn statement, or one or more of the officers, directors, executives, partners, shareholders, employees, members, or agents who are active in management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989, AND The person or affiliate has not been placed on the convicted vendor list.

(Please describe any action taken by or pending with the Department of General

Services.)

☐ A) No convictions.

☐ B1) Convicted, final order did not place on the convicted vendor list.

☐ B2) Convicted, listed, then removed.

☐ B3) Convicted, not listed, action pending.

*Response required

9.3 Did you select option B1 or B2 above?*

☐ Yes

☐ No

When equals "Yes"

IFB # TS-26-06 SECTION 6 - SUBMITTAL DOCUMENTS Page 22

9.3.1 Please upload a copy of the final order issued by the hearing officer of the State of

Florida, Division of Administrative Hearings.*

*Response required

9.4 Did you select option B3 above?*

☐ Yes

☐ No

*Response required

When equals "Yes"

9.4.1 Please describe any action taken by or pending with the Department of General

Services.*

*Response required

10 DRUG-FREE WORKPLACE CERTIFICATION

10.1 VENDOR DRUG FREE WORKPLACE CERTIFICATION FORM*

a. Please download the attached document, complete all required fields, and upload the completed form here.

• Vendor_Drug-Free_Workplace_...

*Response required

10.2 Drug-Free Status*

☐ Complies fully.

☐ Does not comply.

*Response required

11 STANDARD DOCUMENTS

The following documents are standard documents that the City generally requires for every solicitation. As a result, we recommend vendors to keep these documents updated and readily available so that they can be easily uploaded for each project that the vendor would like to participate in. In the event that the City does not have one of the forms or documents listed below for your company, the City may reach out to your company after the bid has closed to obtain the document(s).

11.1 NON-COLLUSIVE AFFIDAVIT*

a. Please download the attached document, complete all required fields, and upload the completed form here.

• Non-Collusive_Affidavit.pdf

*Response required https://government-project.s3.us-west-2.amazonaws.com/109708/95904db9-709d-4b3e-95c7-64795b66f8b1_Vendor_Drug-Free_Workplace_Certification_Form.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4BPQCSBSL%2F20260821%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260821T030610Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjENP%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJGMEQCIEIquqvZIgXsf%2BJVuGOgumTl3mqZjxhaB0xiuyqUIqk9AiAX4a9i%2FzwCkAWxtgypr7yVktaHzeempC%2Folbwn5dDWySqVBQic%2F%2F%2F%2F%2F%2F%2F%2F%2F%2F8BEAIaDDg5MjM2NDY4NzY3MiIMT%2FNN7XkGLHadbAeVKukEGE%2Bylwz9FgleNyzVi4XALfH7o%2Fove3dBOQTcV6oJHg8hLxQNAyEhgnEG1mqUp%2FxUIYoJZuSKzVEYjfJh%2BX1TiQUfzr7MVOmaWHA%2BP4%2FsgO9MxQAni6AD9sGgHTy3Yao3NLB2ON4MhdHq103oYG6RlknFz5EjGYNqQCef1ZB6Wb67xmOBgbQOXM5aV1mHmiWF6ti7jFlwRUzb9lb4HrSq1TkIArpHZIw5YzDynLzQd8wTsw3epI1OgjVGnCBX8wx8fkZz2LDHi3sUt%2FxCRcL2JaiefVjGGV9uvafULsi48guw%2FWumvOqWBY8Z9EO2nW%2B%2Bz%2B1kRfhGh8Q3US%2Bwt3DxLwlMkp6qmCQGOBPbFoDC7C1cYHTRtCtsISmR14rvp%2FdGtkkW%2Fql0aE%2Fka%2B2C17rNhdK2eAy0VjDiUMsfIegWsQ6AOvEN81Awxe%2FcaO8nHQ72yOYwmxFtoRPq%2BcTeZ8oBFX9k56P0Yysbmotl%2BsWA9SsJ6kCcu3RSy4yah9xp0nD5MKvKH749nBeYrosGsQPhFz%2BarCjzIkR7%2B%2FfgJvWEIZ9Pg68JDjSsnY9e6Cxc%2F3LlLlE5GC7y9BbYlBoRvLJB9K3betx2qtC%2FRd7gKf2cA2Fulxr1JPdpUZkXAY28I6Cf6LIarV%2BIZBm%2BYzDEVf0UWUQAlEo4pW7EJVps%2FQ2mirkK8qeFEWUnagcMB6bc4dC9dxWBJ2Q%2BYThtoFDaxWzub%2B3f4e7IPquHFb3lWfzttILgZJhHmj4MLwrEUCgQbbY5Qv5cXV8hzdFmHxgp4NmkMfZ6guH1osA7CDHbIFtmKHpIWgzuG0rLgzQwpYCf1AY6mgGnrDk9DTa2Txd4iapBc4lAYw1wK8hj5VWEwM%2F%2BikGO8i9bAfxTQ57X3OKyLOrxDpRM%2BOM%2BEaJn%2FazjEWJBRAQAjm%2Fp%2B2KEKs77emqzLL6JLpu%2BTvIBfMnl92Vx5Ajc2HZ39%2FAdSvGNHQbxjL9gbqCh1yGuwej6mWEqb%2Fd7JqlDJjliZhoE8aaLKnljU8M8Y0FX2Dr54Jm%2F1Wbo&X-Amz-Signature=4378e73881ca746666757b5b6f85ce30a116891474ace78f6885faf69993a23b&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Vendor_Drug-Free_Workplace_Certification_Form.pdf%22&x-id=GetObject https://government-project.s3.us-west-2.amazonaws.com/101918/08f82742-419a-4dde-b6b9-9037dd638daf_Non-Collusive_Affidavit.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4BPQCSBSL%2F20260821%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260821T030610Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjENP%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJGMEQCIEIquqvZIgXsf%2BJVuGOgumTl3mqZjxhaB0xiuyqUIqk9AiAX4a9i%2FzwCkAWxtgypr7yVktaHzeempC%2Folbwn5dDWySqVBQic%2F%2F%2F%2F%2F%2F%2F%2F%2F%2F8BEAIaDDg5MjM2NDY4NzY3MiIMT%2FNN7XkGLHadbAeVKukEGE%2Bylwz9FgleNyzVi4XALfH7o%2Fove3dBOQTcV6oJHg8hLxQNAyEhgnEG1mqUp%2FxUIYoJZuSKzVEYjfJh%2BX1TiQUfzr7MVOmaWHA%2BP4%2FsgO9MxQAni6AD9sGgHTy3Yao3NLB2ON4MhdHq103oYG6RlknFz5EjGYNqQCef1ZB6Wb67xmOBgbQOXM5aV1mHmiWF6ti7jFlwRUzb9lb4HrSq1TkIArpHZIw5YzDynLzQd8wTsw3epI1OgjVGnCBX8wx8fkZz2LDHi3sUt%2FxCRcL2JaiefVjGGV9uvafULsi48guw%2FWumvOqWBY8Z9EO2nW%2B%2Bz%2B1kRfhGh8Q3US%2Bwt3DxLwlMkp6qmCQGOBPbFoDC7C1cYHTRtCtsISmR14rvp%2FdGtkkW%2Fql0aE%2Fka%2B2C17rNhdK2eAy0VjDiUMsfIegWsQ6AOvEN81Awxe%2FcaO8nHQ72yOYwmxFtoRPq%2BcTeZ8oBFX9k56P0Yysbmotl%2BsWA9SsJ6kCcu3RSy4yah9xp0nD5MKvKH749nBeYrosGsQPhFz%2BarCjzIkR7%2B%2FfgJvWEIZ9Pg68JDjSsnY9e6Cxc%2F3LlLlE5GC7y9BbYlBoRvLJB9K3betx2qtC%2FRd7gKf2cA2Fulxr1JPdpUZkXAY28I6Cf6LIarV%2BIZBm%2BYzDEVf0UWUQAlEo4pW7EJVps%2FQ2mirkK8qeFEWUnagcMB6bc4dC9dxWBJ2Q%2BYThtoFDaxWzub%2B3f4e7IPquHFb3lWfzttILgZJhHmj4MLwrEUCgQbbY5Qv5cXV8hzdFmHxgp4NmkMfZ6guH1osA7CDHbIFtmKHpIWgzuG0rLgzQwpYCf1AY6mgGnrDk9DTa2Txd4iapBc4lAYw1wK8hj5VWEwM%2F%2BikGO8i9bAfxTQ57X3OKyLOrxDpRM%2BOM%2BEaJn%2FazjEWJBRAQAjm%2Fp%2B2KEKs77emqzLL6JLpu%2BTvIBfMnl92Vx5Ajc2HZ39%2FAdSvGNHQbxjL9gbqCh1yGuwej6mWEqb%2Fd7JqlDJjliZhoE8aaLKnljU8M8Y0FX2Dr54Jm%2F1Wbo&X-Amz-Signature=463415d4fb61b828d1c02a357301ea985d0a13c7cd216c752c05228c38054fd4&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Non-Collusive_Affidavit.pdf%22&x-id=GetObject

IFB # TS-26-06 SECTION 6 - SUBMITTAL DOCUMENTS Page 23

11.2 SCRUTINIZED COMPANY CERTIFICATION*

a. Please download the attached document, complete all required fields, and upload the completed form here.

• Scrutinized_Company_Certifi...

*Response required

11.3 E-VERIFY SYSTEM CERTIFICATION*

a. Please download the attached document, complete all required fields, and upload the completed form here.

b. Effective January 1, 2021, pursuant to Section 448.095. Florida Statues, the City may not enter into a contract with a vendor/contractor/subcontractor unless that vendor/contractor/subcontractor is registered with and uses the E- Verify system administered by the U.S. Department of Homeland Security (“DHS”).

c. Contractor shall also require all subcontractors to provide an affidavit attesting that the subcontractor does not employ, contract with, or subcontract with, an unauthorized alien. The Contractor shall maintain a copy of such affidavit for the duration of the contract.

• E-Verify_System_Certificati...

*Response required

11.4 HUMAN TRAFFICKING AFFIDAVIT*

a. Please download the attached document, complete all required fields, and upload the completed form here.

• Human_Trafficking_Affidavit...

*Response required

11.5 ANTI DEI CERTIFICATION*

a. Please download the attached document, complete all required fields, and upload the completed form here.

b. Please note the requirements outlined in Section 287.139, Florida Statutes, applies to contracts executed or renewed after January 1, 2027.

• Anti_DEI_Certification.pdf

*Response required

12 VENDOR REGISTRATION

https://government-project.s3.us-west-2.amazonaws.com/109708/16499809-6cf6-45c6-82b3-2f8344bf336b_Scrutinized_Company_Certification.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4BPQCSBSL%2F20260821%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260821T030610Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjENP%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJGMEQCIEIquqvZIgXsf%2BJVuGOgumTl3mqZjxhaB0xiuyqUIqk9AiAX4a9i%2FzwCkAWxtgypr7yVktaHzeempC%2Folbwn5dDWySqVBQic%2F%2F%2F%2F%2F%2F%2F%2F%2F%2F8BEAIaDDg5MjM2NDY4NzY3MiIMT%2FNN7XkGLHadbAeVKukEGE%2Bylwz9FgleNyzVi4XALfH7o%2Fove3dBOQTcV6oJHg8hLxQNAyEhgnEG1mqUp%2FxUIYoJZuSKzVEYjfJh%2BX1TiQUfzr7MVOmaWHA%2BP4%2FsgO9MxQAni6AD9sGgHTy3Yao3NLB2ON4MhdHq103oYG6RlknFz5EjGYNqQCef1ZB6Wb67xmOBgbQOXM5aV1mHmiWF6ti7jFlwRUzb9lb4HrSq1TkIArpHZIw5YzDynLzQd8wTsw3epI1OgjVGnCBX8wx8fkZz2LDHi3sUt%2FxCRcL2JaiefVjGGV9uvafULsi48guw%2FWumvOqWBY8Z9EO2nW%2B%2Bz%2B1kRfhGh8Q3US%2Bwt3DxLwlMkp6qmCQGOBPbFoDC7C1cYHTRtCtsISmR14rvp%2FdGtkkW%2Fql0aE%2Fka%2B2C17rNhdK2eAy0VjDiUMsfIegWsQ6AOvEN81Awxe%2FcaO8nHQ72yOYwmxFtoRPq%2BcTeZ8oBFX9k56P0Yysbmotl%2BsWA9SsJ6kCcu3RSy4yah9xp0nD5MKvKH749nBeYrosGsQPhFz%2BarCjzIkR7%2B%2FfgJvWEIZ9Pg68JDjSsnY9e6Cxc%2F3LlLlE5GC7y9BbYlBoRvLJB9K3betx2qtC%2FRd7gKf2cA2Fulxr1JPdpUZkXAY28I6Cf6LIarV%2BIZBm%2BYzDEVf0UWUQAlEo4pW7EJVps%2FQ2mirkK8qeFEWUnagcMB6bc4dC9dxWBJ2Q%2BYThtoFDaxWzub%2B3f4e7IPquHFb3lWfzttILgZJhHmj4MLwrEUCgQbbY5Qv5cXV8hzdFmHxgp4NmkMfZ6guH1osA7CDHbIFtmKHpIWgzuG0rLgzQwpYCf1AY6mgGnrDk9DTa2Txd4iapBc4lAYw1wK8hj5VWEwM%2F%2BikGO8i9bAfxTQ57X3OKyLOrxDpRM%2BOM%2BEaJn%2FazjEWJBRAQAjm%2Fp%2B2KEKs77emqzLL6JLpu%2BTvIBfMnl92Vx5Ajc2HZ39%2FAdSvGNHQbxjL9gbqCh1yGuwej6mWEqb%2Fd7JqlDJjliZhoE8aaLKnljU8M8Y0FX2Dr54Jm%2F1Wbo&X-Amz-Signature=efbbbf09271798d0c0bcb37469102449fa907a99f7cfe6d066cfdc0f4dc7bdaf&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Scrutinized_Company_Certification.pdf%22&x-id=GetObject https://government-project.s3.us-west-2.amazonaws.com/109708/1c1f60e5-e6d8-4883-a9f2-dfa4448291d1_E-Verify_System_Certification_Statement.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4BPQCSBSL%2F20260821%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260821T030610Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjENP%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJGMEQCIEIquqvZIgXsf%2BJVuGOgumTl3mqZjxhaB0xiuyqUIqk9AiAX4a9i%2FzwCkAWxtgypr7yVktaHzeempC%2Folbwn5dDWySqVBQic%2F%2F%2F%2F%2F%2F%2F%2F%2F%2F8BEAIaDDg5MjM2NDY4NzY3MiIMT%2FNN7XkGLHadbAeVKukEGE%2Bylwz9FgleNyzVi4XALfH7o%2Fove3dBOQTcV6oJHg8hLxQNAyEhgnEG1mqUp%2FxUIYoJZuSKzVEYjfJh%2BX1TiQUfzr7MVOmaWHA%2BP4%2FsgO9MxQAni6AD9sGgHTy3Yao3NLB2ON4MhdHq103oYG6RlknFz5EjGYNqQCef1ZB6Wb67xmOBgbQOXM5aV1mHmiWF6ti7jFlwRUzb9lb4HrSq1TkIArpHZIw5YzDynLzQd8wTsw3epI1OgjVGnCBX8wx8fkZz2LDHi3sUt%2FxCRcL2JaiefVjGGV9uvafULsi48guw%2FWumvOqWBY8Z9EO2nW%2B%2Bz%2B1kRfhGh8Q3US%2Bwt3DxLwlMkp6qmCQGOBPbFoDC7C1cYHTRtCtsISmR14rvp%2FdGtkkW%2Fql0aE%2Fka%2B2C17rNhdK2eAy0VjDiUMsfIegWsQ6AOvEN81Awxe%2FcaO8nHQ72yOYwmxFtoRPq%2BcTeZ8oBFX9k56P0Yysbmotl%2BsWA9SsJ6kCcu3RSy4yah9xp0nD5MKvKH749nBeYrosGsQPhFz%2BarCjzIkR7%2B%2FfgJvWEIZ9Pg68JDjSsnY9e6Cxc%2F3LlLlE5GC7y9BbYlBoRvLJB9K3betx2qtC%2FRd7gKf2cA2Fulxr1JPdpUZkXAY28I6Cf6LIarV%2BIZBm%2BYzDEVf0UWUQAlEo4pW7EJVps%2FQ2mirkK8qeFEWUnagcMB6bc4dC9dxWBJ2Q%2BYThtoFDaxWzub%2B3f4e7IPquHFb3lWfzttILgZJhHmj4MLwrEUCgQbbY5Qv5cXV8hzdFmHxgp4NmkMfZ6guH1osA7CDHbIFtmKHpIWgzuG0rLgzQwpYCf1AY6mgGnrDk9DTa2Txd4iapBc4lAYw1wK8hj5VWEwM%2F%2BikGO8i9bAfxTQ57X3OKyLOrxDpRM%2BOM%2BEaJn%2FazjEWJBRAQAjm%2Fp%2B2KEKs77emqzLL6JLpu%2BTvIBfMnl92Vx5Ajc2HZ39%2FAdSvGNHQbxjL9gbqCh1yGuwej6mWEqb%2Fd7JqlDJjliZhoE8aaLKnljU8M8Y0FX2Dr54Jm%2F1Wbo&X-Amz-Signature=3a3b7c7eab78f1070f400b7edd094c82b0762b478d7745808c7c6fa752fb13f5&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22E-Verify_System_Certification_Statement.pdf%22&x-id=GetObject https://government-project.s3.us-west-2.amazonaws.com/114165/a3a3055c-98a3-4fe8-aefe-baaaa244149c_Human_Trafficking_Affidavit.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4BPQCSBSL%2F20260821%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260821T030610Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjENP%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJGMEQCIEIquqvZIgXsf%2BJVuGOgumTl3mqZjxhaB0xiuyqUIqk9AiAX4a9i%2FzwCkAWxtgypr7yVktaHzeempC%2Folbwn5dDWySqVBQic%2F%2F%2F%2F%2F%2F%2F%2F%2F%2F8BEAIaDDg5MjM2NDY4NzY3MiIMT%2FNN7XkGLHadbAeVKukEGE%2Bylwz9FgleNyzVi4XALfH7o%2Fove3dBOQTcV6oJHg8hLxQNAyEhgnEG1mqUp%2FxUIYoJZuSKzVEYjfJh%2BX1TiQUfzr7MVOmaWHA%2BP4%2FsgO9MxQAni6AD9sGgHTy3Yao3NLB2ON4MhdHq103oYG6RlknFz5EjGYNqQCef1ZB6Wb67xmOBgbQOXM5aV1mHmiWF6ti7jFlwRUzb9lb4HrSq1TkIArpHZIw5YzDynLzQd8wTsw3epI1OgjVGnCBX8wx8fkZz2LDHi3sUt%2FxCRcL2JaiefVjGGV9uvafULsi48guw%2FWumvOqWBY8Z9EO2nW%2B%2Bz%2B1kRfhGh8Q3US%2Bwt3DxLwlMkp6qmCQGOBPbFoDC7C1cYHTRtCtsISmR14rvp%2FdGtkkW%2Fql0aE%2Fka%2B2C17rNhdK2eAy0VjDiUMsfIegWsQ6AOvEN81Awxe%2FcaO8nHQ72yOYwmxFtoRPq%2BcTeZ8oBFX9k56P0Yysbmotl%2BsWA9SsJ6kCcu3RSy4yah9xp0nD5MKvKH749nBeYrosGsQPhFz%2BarCjzIkR7%2B%2FfgJvWEIZ9Pg68JDjSsnY9e6Cxc%2F3LlLlE5GC7y9BbYlBoRvLJB9K3betx2qtC%2FRd7gKf2cA2Fulxr1JPdpUZkXAY28I6Cf6LIarV%2BIZBm%2BYzDEVf0UWUQAlEo4pW7EJVps%2FQ2mirkK8qeFEWUnagcMB6bc4dC9dxWBJ2Q%2BYThtoFDaxWzub%2B3f4e7IPquHFb3lWfzttILgZJhHmj4MLwrEUCgQbbY5Qv5cXV8hzdFmHxgp4NmkMfZ6guH1osA7CDHbIFtmKHpIWgzuG0rLgzQwpYCf1AY6mgGnrDk9DTa2Txd4iapBc4lAYw1wK8hj5VWEwM%2F%2BikGO8i9bAfxTQ57X3OKyLOrxDpRM%2BOM%2BEaJn%2FazjEWJBRAQAjm%2Fp%2B2KEKs77emqzLL6JLpu%2BTvIBfMnl92Vx5Ajc2HZ39%2FAdSvGNHQbxjL9gbqCh1yGuwej6mWEqb%2Fd7JqlDJjliZhoE8aaLKnljU8M8Y0FX2Dr54Jm%2F1Wbo&X-Amz-Signature=922e23a8df92a38a038fbde6c9695f00d6bcc220311703af607f5685033ee496&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Human_Trafficking_Affidavit.pdf%22&x-id=GetObject https://government-project.s3.us-west-2.amazonaws.com/114165/d7ea3f11-7b5a-4144-9d47-ed6b15b7e95a_Anti_DEI_Certification.pdf

IFB # TS-26-06 SECTION 6 - SUBMITTAL DOCUMENTS Page 24

12.1 Do you currently have a City of Pembroke Pines Vendor Number registered in the

PaymentWorks System?*

▪ The City of Pembroke Pines utilizes OpenGov as its e-Procurement platform for solicitation and bid submission purposes. However, please be advised that vendor registration for onboarding and processing payments is handled separately through the City's Accounts Payable Division using PaymentWorks, a secure online vendor management platform.

▪ All vendors that will be submitting invoices and requiring payments from the City are required to register on the PaymentWorks platform. If the vendor is not currently registered with the City via PaymentWorks and does not have a Vendor Number, the

City will have to invite the vendor to register.

▪ For formal solicitations such as this project, the Procurement Department will send

PaymentWorks registration invitations to vendor(s) who are under active consideration for award. Please be aware that not all vendors who submit proposals will receive an invitation, in order to manage system usage and avoid onboarding vendors who are unlikely to receive payments from the City.

▪ Invitations will typically be sent to the contact listed on the submitted Vendor

Information Form.

☐ Yes

☐ No

*Response required

When equals "Yes"

12.1.1 What is your Vendor Number?*

*Response required

12.2 VENDOR INFORMATION FORM*

a.