CI24010-1_CI_Determination.pdf

Page 1 of 4 SPO Form 101 - Competition Impracticable Procurement Authorization (Rev 10.17.23)

Procurement Determination:

Competition Impracticable Authorization A.A.C. R2-7-E303

SECTIONS I THROUGH III MUST BE COMPLETED BY THE REQUESTOR

USE ADDITIONAL PAGE AS NECESSARY

SECTION I - State Governmental Unit Request

SECTION II - Background

1. State Governmental Unit

2. Requestor 3. Email

4. Title 5. Telephone

6. Service(s)/Material(s)

7. Supplier

8. Contract ID

9. CI Type

10. Requesting Term 11. Estimated Cost

No Limits Cleaning Mon-Ami Cleaning Services Rojo Pest Management Commercial Pest Management

Division of Aging and Adult Services

Nate Hudson

Contracts Manager nhudson@azdes.gov

602-815-0055

1/1/2025-12/31/2026 $700,000

- Modification pursuant to R2-7-E303(E) for a CI modification

Page 2 of 4 SPO Form 101 - Competition Impracticable Procurement Authorization (Rev 10.17.23)

SECTION III - Justification

12. Rationale

13. Provide details of the procurement need, reason for the competition impracticable, and how the proposed procurement is advantageous to the State

- Documented lack of suppliers

Page 3 of 4 SPO Form 101 - Competition Impracticable Procurement Authorization (Rev 10.17.23)

14. Describe the procurement process, strategy to promote competition, and determination that the price is fair and reasonable

15. I have conducted research and determined that no mandatory state contract is available for the service(s)/material(s)

16. If needed, I have attached additional documents/clarifications/explanations to the request

17. Signature 18. Date of Request

In accordance with the Procurement Rules, the Arizona Uniform Terms and Conditions must be made a part of all Contracts. If you will be required to sign a software licensing agreement or sign any other agreement containing terms and conditions, these will need additional review to ensure that the terms and conditions do not invalidate the Arizona Uniform Terms and Conditions. Approval of this request does not allow for agencies to exceed their dollar acquisition amount of delegated authority.

Myla Eldredge 12/17/2024

D066478 Underline

Page 4 of 4 SPO Form 101 - Competition Impracticable Procurement Authorization (Rev 10.17.23)

TO BE COMPLETED BY PROCUREMENT AUTHORITY

SECTION IV - Approval

19. Determination

20. Approved Expiration Date

21. Comments, conditions, or restrictions (as applicable)

22. Print Name 23. Title

24. Signature 25. Date of Approval

STATE GOVERNMENTAL UNIT NOTICE: This is an official written determination in response to a procurement authorization request.

A copy of the form shall be maintained by the State Governmental Unit and the State Procurement Office.

Upon completion, Requestor shall forward the signed form to the Contract Owner.

Contract Owner shall upload the signed approval version of this form in the eProcurement system.

If anticipated expenditure is above State Governmental Unit's delegation, forward document to SPOCompliance@azdoa.gov.

David Steuber (Dec 19, 2024 16:19 MST)

12/31/2026

David Steuber State Procurement Administrator

12/19/2024

- Request Authorized Pursuant to R2-7-E303 https://na1.documents.adobe.com/verifier?tx=CBJCHBCAABAAeCrO8ArtRJr8KQR57NvADRQ9cgzQ8_7j

Page 5 of 4 SPO Form 101 - Competition Impracticable Procurement Authorization (Rev 10.17.23)

26. Use section as necessary (or attach additional information and check box 16)

Page 1 of 4 SPO Form 101 - Competition Impracticable Procurement Authorization (Rev 10.17.23)

Procurement Determination:

Competition Impracticable Authorization A.A.C. R2-7-E303

SECTIONS I THROUGH III MUST BE COMPLETED BY THE REQUESTOR

USE ADDITIONAL PAGE AS NECESSARY

SECTION I - State Governmental Unit Request

SECTION II - Background

1. State Governmental Unit

2. Requestor 3. Email

4. Title 5. Telephone

6. Service(s)/Material(s)

7. Supplier

8. Contract ID

9. CI Type

10. Requesting Term 11. Estimated Cost

Division of Aging and Adult Services

Elycia Baehm

Operations Supervisor ebaehm@azdes.gov

(480) 791 - 8281

DAAS APS Care Coordination Program facilitates and pays for emergent need clients.

Services include but are not limited to: hoarding and biohazard cleaning, removal of clutter and infested items, deep cleaning and pest remediation services and materials needed to complete the service.

Affinity Bio Solutions Amador Villavicencio The Lesaffre Group LLC dba T.A.C.T. 48 Rojo Pest Management Blazin Pest Control & Termite Services Commercial Pest Management Other Vendors TBD

TBD

03/01/2024 through 12/31/2024 $700,000.00

- Authorization Request for a new CI

Page 2 of 4 SPO Form 101 - Competition Impracticable Procurement Authorization (Rev 10.17.23)

SECTION III - Justification

12. Rationale

13. Provide details of the procurement need, reason for the competition impracticable, and how the proposed procurement is advantageous to the State

The DAAS APS Care Coordination Program will facilitate and pay for hoarding cleanups and biohazard cleanups. Additionally, this program serves as a liaison for intensive case management, and emergency human service coordination with the Area Agencies on Aging.

Often these hoarding situations require a variety of services from several vendors (removal of clutter and infested items, and deep cleaning). These services are urgent for the client�s health, safety, and wellbeing. Often unsanitary conditions cause poor air quality, mildew, and fungus that can cause serious illness, including mental illness. In the case of hoarding there are hazards for tripping, falling, and fire. Currently our statewide contracts do not provide service to residential homes, are not available to provide services in rural areas, or do not have the time or capacity to service clients within 24 to 48 hours. Some of these vendors provide a combo of services because coordination for multiple vendors can be difficult for a quick turnaround. We are requesting a CI to use vendors who can provide the emergent services in residential homes in all Arizona locations. Approval of this CI would be in the best interest of the state to provide emergent services for the vulnerable population of Arizona.

- Documented lack of suppliers

Page 3 of 4 SPO Form 101 - Competition Impracticable Procurement Authorization (Rev 10.17.23)

14. Describe the procurement process, strategy to promote competition, and determination that the price is fair and reasonable

15. I have conducted research and determined that no mandatory state contract is available for the service(s)/material(s)

16. If needed, I have attached additional documents/clarifications/explanations to the request

17. Signature 18. Date of Request

In accordance with the Procurement Rules, the Arizona Uniform Terms and Conditions must be made a part of all Contracts. If you will be required to sign a software licensing agreement or sign any other agreement containing terms and conditions, these will need additional review to ensure that the terms and conditions do not invalidate the Arizona Uniform Terms and Conditions. Approval of this request does not allow for agencies to exceed their dollar acquisition amount of delegated authority.

Strategic processes to ensure fair and reasonable pricing include obtaining multiple quotes for each project and evaluating which company can offer the best price and service for emergent situations. Direct contracts will be formulated and processed for selected vendors based on the services they can provide, capacity aligned with emergent needs, service location, and pricing. Additionally, considerations may include vendors offering a combination of services at a fair and reasonable price, efficient and expedited scheduling, and factors such as quality, delivery, and other elements deemed in the best interest of the State of Arizona.

Page 4 of 4 SPO Form 101 - Competition Impracticable Procurement Authorization (Rev 10.17.23)

TO BE COMPLETED BY PROCUREMENT AUTHORITY

SECTION IV - Approval

19. Determination

20. Approved Expiration Date

21. Comments, conditions, or restrictions (as applicable)

22. Print Name 23. Title

24. Signature 25. Date of Approval

STATE GOVERNMENTAL UNIT NOTICE: This is an official written determination in response to a procurement authorization request.

A copy of the form shall be maintained by the State Governmental Unit and the State Procurement Office.

Upon completion, Requestor shall forward the signed form to the Contract Owner.

Contract Owner shall upload the signed approval version of this form in the eProcurement system.

If anticipated expenditure is above State Governmental Unit's delegation, forward document to SPOCompliance@azdoa.gov.

- Request Authorized Pursuant to R2-7-E303

Page 5 of 4 SPO Form 101 - Competition Impracticable Procurement Authorization (Rev 10.17.23)

26. Use section as necessary (or attach additional information and check box 16)

Text6: DAAS APS Care Coordination Program services emergent need clients.

Services include but are not limited to: hoarding and bio-hazard cleaning, removal of clutter and infested items, deep cleaning and pest remediation services and materials Text7: Affinity Bio Solutions The Lesaffre Group LLC dba T.A.C.T. 48 Blazin Pest Control & Termite Services Pro 12 - Arizona Speciality Services LLC Other Vendors TBD Text8: The Lesaffre Group LLC dba T.A.C.T. 48 CTR072424 Affinity Bio Solutions CTR073680

TBD

Text11: This modification is to extend the CI24010 by revising the Requesting Term date to 12/31/2026 due to the change in the funding source. DAAS APS has concluded that emergent services will need to continue outside of the original funding source/funding date. Due to the new funding source, the CI and the program will continue past its originally planned/funding date of 12/31/2024. By allowing CI24010 to continue through 12/31/2026 the DAAS APS will continue to enter into direct contracts while assessing the longterm statewide need by gathering data and utilization trends throughout the state. The state will need more time to research and collect data to determine appropriate costs for each type of service, as each need is different and may contain more than one type of emergent service.

The DAAS APS Care Coordination Program facilitates and funds emergent cleaning services including hoarding cleanups and bio-hazard cleanups as well as pest control services. Additionally, this program serves as a liaison for intensive case management, and emergency human service coordination with the Area Agencies on Aging.

Often these hoarding situations require a variety of services from several vendors (removal of clutter and infested items, pest remediation and deep cleaning). These services are urgent for the client’s health, safety, and wellbeing. Often unsanitary conditions cause poor air quality, mildew, and fungus that can cause serious illness, including mental illness. In the case of hoarding there are hazards for tripping, falling, and fire. Some of these vendors can provide a combination of services. This is beneficial to the State and the client because coordination for multiple vendors can be difficult for a quick turnaround. We are requesting a CI to use vendors who can provide the emergent services in residential homes in all Arizona locations. Approval of this CI extension would be in the best interest of the state to provide emergent services for the vulnerable population of Arizona. Currently our statewide contracts do not provide service to residential homes, are not available to provide services in rural areas, or do not have the time or capacity to service clients within 24 to 48 hours.

Text12: Strategic processes to ensure fair and reasonable pricing include obtaining multiple quotes for each project and evaluating which company can offer the best price and service for emergent situations. Direct contracts will be formulated and processed for selected vendors based on the services they can provide, capacity aligned with emergent needs, service location, and pricing. Additionally, considerations may include vendors offering a combination of services at a fair and reasonable price, efficient and expedited scheduling, and factors such as quality, delivery, and other elements deemed in the best interest of the State of Arizona.