CI22016_CI_Determination.pdf

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AZ|CTR078356
Contract number
CTR078356
Issued by
Arizona

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This document is a Competition Impracticable Procurement Authorization form from the Arizona Department of Administration's State Procurement Office, submitted by the Arizona Department of Economic Security. The document involves multiple community-based organizations participating in the Supplemental Nutrition Assistance Program Career Advancement Network (SNAP CAN), including organizations such as Arizona Center for Youth Resources, Chicanos por la Causa, Community Food Bank of Southern Arizona, and numerous other local nonprofit entities across Arizona.

The procurement authorizes job training, education, and training services for SNAP CAN participants, with a total estimated cost of $21,227,381.00 for the contract period from 1/25/2022 to 11/1/2027. The procurement is structured as a Contract Intergovernmental (CI) agreement that allows the state to continuously onboard new qualified community-based organizations (CBOs) that have proven effective for SNAP participants. Pricing will be managed through an Itemized Service Budget reviewed and approved by the Department of Economic Security to ensure fair and reasonable funding allocation. The authorization allows contracting with providers in additional counties and provides flexibility in establishing geographic service areas while maintaining objective standards for partner selection and performance.

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Other files

File Type Posted
CTR078356_Attachment_7_ISB.pdf PDF
CTR078356_Contract_Documents.pdf PDF
CTR078356_Debarment_Check.pdf PDF
Exhibit_A_Participation_Activity_Spreadsheet.xlsx XLSX spreadsheet
CTR078356_Pre-Contracts_Documents.pdf PDF
Exhibit_B_Contractor_Invoice_for_Reimbursement.xlsx XLSX spreadsheet

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Contract# Description Type Single Audit ADM Program Awd Date Expires Max Term Vendor Name

CTR045960 SNAP CAN PROJECT CI S WDA SNAP CAN 10/17/2019 11/1/2022 11/1/2022 ARIZONA CENTER FOR YOUTH RESOURCES

ADES19-213265 SNAP CAN PROJECT CI S WDA SNAP CAN 9/27/2018 11/1/2022 11/1/2022 AROUET FOUNDATION

CTR040032 SNAP CAN PROJECT CI S WDA SNAP CAN 1/29/2019 11/1/2022 11/1/2022 CHICANOS POR LA CAUSA

ADES18-184019 SNAP CAN PROJECT CI S WDA SNAP CAN 12/20/2017 11/1/2022 11/1/2022 COMMUNITY FOOD BANK OF SOUTHERN ARIZONA

ADES19-214164 SNAP CAN PROJECT CI S WDA SNAP CAN 9/27/2018 11/1/2022 11/1/2022 DRESS FOR SUCCESS PHOENIX

ADES18-184020 SNAP CAN PROJECT CI S WDA SNAP CAN 12/5/2017 11/1/2022 11/1/2022 FATHER MATTERS

ADES18-184018 SNAP CAN PROJECT CI S WDA SNAP CAN 12/5/2017 11/1/2022 11/1/2022 GAP MINISTRIES

CTR045544 SNAP CAN PROJECT CI S WDA SNAP CAN 12/9/2019 11/1/2022 11/1/2022 HABITAT FOR HUMANITY CENTRAL ARIZONA

CTR043261 SNAP CAN PROJECT CI S WDA SNAP CAN 4/12/2019 11/1/2022 11/1/2022 ICM FOOD & CLOTHING BANK (NourishPHX)

CTR049701 SNAP CAN PROJECT CI S WDA SNAP CAN 8/17/2021 11/1/2022 11/1/2022 JOBS FOR ARIZONA GRADUATES, INC.

CTR050913 SNAP CAN PROJECT CI S WDA SNAP CAN 10/21/2020 11/1/2022 11/1/2022 LITERACY VOLUNTEERS OF MARICOPA COUNTY

ADES19-209514 SNAP CAN PROJECT CI S WDA SNAP CAN 9/17/2018 11/1/2022 11/1/2022 LIVE AND LEARN PROGRAM

CTR047392 SNAP CAN PROJECT CI S WDA SNAP CAN 1/27/2020 11/1/2022 11/1/2022 NEIGHBORHOOD MINISTRIES, INC.

CTR040908 SNAP CAN PROJECT CI S WDA SNAP CAN 2/12/2019 11/1/2022 11/1/2022 PHOENIX DREAM CENTER

CTR040033 SNAP CAN PROJECT CI S WDA SNAP CAN 11/23/2018 11/1/2022 11/1/2022 PHOENIX RESCUE MISSION

CTR045405 SNAP CAN PROJECT CI S WDA SNAP CAN 8/28/2019 11/1/2022 11/1/2022 QUALITY CONNECTIONS, INC.

CTR053235 SNAP CAN PROJECT CI S WDA SNAP CAN 1/6/2021 11/1/2022 11/1/2022 REGIONAL CENTER FOR BORDER HEALTH

CTR052043 SNAP CAN PROJECT CI S WDA SNAP CAN 11/9/2020 11/1/2022 11/1/2022 ST. JOSEPH THE WORKER

ADES18-184025 SNAP CAN PROJECT CI S WDA SNAP CAN 12/5/2017 11/1/2022 11/1/2022 ST. MARY'S WESTSIDE FOOD BANK ALLIANCE

ADES18-184026 SNAP CAN PROJECT CI S WDA SNAP CAN 1/10/2018 11/1/2022 11/1/2022 UMOM NEW DAY CENTERS

CTR057113 SNAP CAN PROJECT CI S WDA SNAP CAN 11/16/2021 11/1/2022 11/1/2022 WOMEN'S FOUNDATION FOR THE STATE OF ARIZONA

SNAP CAN Process for New Partner Selection SNAP CAN Process for New Partner Selection P a rt n e r

E li g ib il it y D e te rm in a ti o n

P ro ce ss

P a rt n e r

E li g ib il it y D e te rm in a ti o n

P ro ce ss

DES/DERS/SNAP CAN

Coordinator reviews

Potential Partner

Assessment document to confirm minimum eligibility requirements are met

Email is sent explaining reason for denial; organization can reapply

Does organization meet requirements?

DES/DERS/SNAP CAN

Coordinator and DES/

DERS/FBOA fiscal and contracts business units review service description document

YES

NODES outreach and promotion

DES Informational

Forums

Existing SNAP CAN

Partner Referral

DES/DERS/SNAP CAN

Coordinator meets with organization to review program and address any questions

DES/DERS/FBOA

contracts sends a PAR request to Procurement to build the contract

Organization completes Potential

Partner Assessment document

Organization completes Potential

Partner Assessment document

Organization completes service description document

Organization completes service description document

Does organization choose to proceed?

No further action;

organization can reapply

NO

YES

DES/DERS/FBOA

contracts sends a

“Request for

Documents” email to organization

DES/DERS/FBOA

contracts ensures all documents and requests in “Request for

Documents” email are completed

Services begin

Is the service description approved?

A meeting is scheduled to provide technical assistance

YES

NO

DES/DERS/FBOA

fiscal, works with organization to create and approve budget

Updated

April 2021

Acronyms and Definitions:

APP Arizona Procurement Portal

DES Department of Economic Security

DERS Division of Employment and Rehabilitation Services

FBOA Finance and Business Operations Administration

PAR Procurement Assistance Request

SNAP CAN Supplemental Nutrition Assistance Program Career Advancement Network

Organization resubmits the service description document

DES/DERS/FBOA

contracts ensures all documents and requests in “Request for Signature” email are completed

DES/DERS/FBOA

contracts sends a PAR request to procurement to sign

(execute the contract)

DES/DERS/FBOA

contracts completes the subrecipient determination and fact sheet

(executed contract)

An email notification is sent to the organization, program, and fiscal of the contract award

A New SNAP CAN

Partner Training is scheduled with the organization

DES/DERS/FBOA

contracts sends a

“Request for

Signature” email to organization

Documents & Requests:

-State of Arizona Substitute W-9 Vendor & Authorization Form

-ISB (Itemized Service Budget)

-Contractor Facility Location Chart

-SNAP CAN Local Match Certification Form

-Register in Arizona Procurement Portal (APP)

-Register in Federal System for Award Management (SAM)

-Register with Arizona Corporation Commission

Documents & Requests:

-Sign Unsigned Contract

& Return

-Submit Certificate of

Insurance (COI) https://form.jotform.us/71655542609158 https://form.jotform.us/71655542609158 https://form.jotform.us/SNAPCANAZ/snap-can-partner-service-descript https://form.jotform.us/SNAPCANAZ/snap-can-partner-service-descript

CI22016 DERS-WDA SNAP CAN.1
CI22016 DERS-WDA SNAP CAN.1
CI22016 SNAP CAN Contractsasof1.13.22
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CI22016 Continuation- Partner Eligibility Determination Process
CI22016 Continuation- Partner Eligibility Determination Process.vsdx
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