chicago housing authority _Event 3348_(REBID) ABLA Brooks Homes Site Infrastrucure Upgrades_FINAL.pdf

CHICAGO HOUSING AUTHORITY

IFB-Event 3348_(REBID) ABLA Brooks Homes Site Infrastructure Upgrades B/F Page 1 of 30

INVITATION FOR BID (“IFB”)

The Chicago Housing Authority (hereinafter “the CHA” or “the Authority”) invites qualified firms/organizations

(“Bidder”) to submit sealed bids for the below described IFB.

IFB EVENT NO. 3348-REBID-(2026)

ABLA Brooks Homes Site Infrastructure Upgrades

RELEASE DATE: Friday, July 24, 2026 BID OPEN DATE AND TIME: Monday, August 10, 2026, at 1:00 PM CT

Proposals must be received electronically no later than the date and time listed in the solicitation.

(Signature) (Contractor's Organization Name)

(Print Name) (Title) (Date)

Keith Pettigrew Sheila Johnson Chief Executive Officer Deputy Chief of Procurement www.thecha.org

Revised as of 05/01/2026, all others void

General Contractor: _______________________________

Contact Name: ___________________________________

Address: ________________________________________

City/State/Zip: ____________________________________

Phone Number: ___________________________________

Fax Number: _____________________________________

LUMP SUM BASE BID TOTAL $__________________.00

Lump Sum Base Bid in whole dollars only

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KEY INFORMATION

1. BIDDER CONTACT WITH THE CHA: The Procurement Specialist identified below is the sole point of contact regarding this solicitation from the date of issuance until selection of the successful Bidder. CHA contact information:

David Martin, Senior Procurement Specialist Chicago Housing Authority 60 East Van Buren Street, 8th Floor Chicago, Illinois 60605 Phone (312) 786-3260 Email: DPMartin@thecha.org

2. Questions may be submitted through CHA’s Supplier Portal or in writing to the Procurement

Specialist as shown above by no later than 2:00 PM (CT) on Friday, July 31, 2026. Questions received with regard to this solicitation after the deadline shown above will likely be unanswered. At its sole discretion, the Authority reserves the right to respond to questions received after the deadline.

3. ELECTRONIC FILES FOR DRAWINGS AND TECHNICAL SPECIFICATIONS: Please be advised that the Chicago Housing Authority is NOT distributing printed plans or specifications with this solicitation.

The Bid Solicitation, Technical Specifications, and Drawings are available on the CHA’s Supplier Portal Website at www.thecha.org.

4. PRE-BID MEETING: An in-person pre-bid conference is scheduled for Thursday, July 30, 2026, at 10:30 AM (CT) to discuss the scope of work and the CHA Contract requirements. The meeting address is 60 E. Van Buren Conference Room 736A. To participate onsite, you must RSVP by Tuesday, July 28th, 2026, at 1:00 PM CT with David Martin via email at DPMartin@thecha.org. Please submit your Company Name, Your Name, and email address confirming. In-person attendance is highly recommended, but virtual viewing is available at https://msteams.link/3E5D.

5. SITE VISIT: Thursday, July 30, 2026, at 2:00 PM at 1353 S. Loomis Street Chicago, IL, 60608, CHA strongly encourages all interested firms to attend the project site visit.

6. BID OPENING: Monday, August 10, 2026, at 1:00 PM CT. Bidders may access the bid opening via this link https://msteams.link/7BP3.

7. PRE-AWARD MEETING: Monday, August 17, 2026. All respondents are required to save this date for the Pre-Award Meeting. The CHA will finalize meeting arrangements with the most responsive/responsible bidder(s).

8. ELECTRONIC SUBMISSION: Sealed bids must be submitted electronically via the CHA Supplier Portal at: https://supplier.thecha.org, Electronic bid submissions only require one submittal. Each Submittal section of the electronic bid shall be labeled and separated into a different file as described in Section II. Instructions for Bidders. FACSIMILE AND/OR E-MAIL TRANSMITTED BIDS WILL NOT BE

ACCEPTED.

There is no maximum file capacity size when uploading attachments in the Supplier Portal. If you receive an error message that states the “Maximum size is: 50” while uploading an attachment in the Supplier Portal, that error message is referring to the file naming size. The name of your file cannot be more than 50 characters. For questions or assistance with the Supplier Portal, please contact David Martin, Senior Procurement Specialist, at 312-786-3260.

IMPORTANT NOTE REGARDING ELECTRONIC SUBMISSIONS: FOR ELECTRONIC BIDS BEING SUBMITTED THROUGH THE CHA SUPPLIER PORTAL, BIDDERS SHALL COMPLETE AND PROVIDE THE DIVISON COST SUBMITTAL IN THE FEE FORM AND BY ENTERING THEIR LUMP

SUM BID PRICE THROUGH CHA’S SUPPLIER PORTAL.

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9. MANUAL SUBMISSION The CHA is currently not accepting manual submissions. Until further notice, electronic submissions will be the only form of submission accepted by the CHA.

10. ADDENDA: Any interpretations, corrections, or changes to the solicitation will be made by addenda issued by the CHA. Any addenda that are issued will be provided to prospective Bidders and posted on the CHA’s website at: www.thecha.org. It is the responsibility of the Bidder to inquire of the issuance of any addenda. Respondents shall acknowledge receipt of all addenda in the Invitation for Bid document. If the CHA determines this solicitation should be modified, it will inform all prospective Bidders by distributing addendum/addenda to this solicitation before the date set for receipt of bids. The CHA reserves the right to issue Addenda to correct, modify and amend this Invitation for Bid. Bidders shall acknowledge receipt of all Addenda below.

BIDDER ACKNOWLEDGES RECEIPT OF ADDENDA:

Number __________ __________ __________ __________ __________ __________ Dated __________ __________ __________ __________ __________ __________

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I. SCOPE OF WORK:

Brooks Homes was originally built in 1943 and consists of 44 buildings comprising of 330 residential units. The site rehabilitation scope includes comprehensive site improvements designed to enhance infrastructure, safety, and overall quality. Planned upgrades include replacement of the aged stormwater, and sanitary systems that will help improve drainage and reliability which includes removal of storm structures, and abandonment of storm piping, removal as necessary. Also included is the replacement of existing water mains including connections into existing buildings. Removal and replacement of existing pavement and base where utility trenching is identified (storm, sanitary, and water connections to city mains).

In addition, there will be the reconstruction of parking areas using permeable pavers to better manage water runoff. Entrance driveways to the parking lots will be widened and the existing fences at the entrances will be cut in place, trimmed with new end posts/footings, finished and reconnected to existing fences to match the remaining portion of the fences. New and repaired sidewalks will improve accessibility and walkability for the community.

The general scope of plaza and road work includes removal of asphalt parking lot and driveway, Removal of storm structures, and abandonment of storm piping, removal as necessary. Replacement of asphalt driveway around building and driveway to community plaza. New stamped concrete plaza with bollards and base for basketball court. New storm structures, piping, and underground detention vault and fine grading of site including ADA access. Erosion and sedimentation control measures as needed.

Restoration per CDOT requirements, including restoration of all pavement markings and crosswalks

All work will be performed in and around occupied residential buildings. All communications, precautions, provisions, and phased scheduling must be incorporated accordingly to ensure resident safety and minimize resident impact and inconvenience. The work will be performed in two phases consisting of a range between 4 to 7 to 5 to 6 parking lots in each phase.

Environmental remediation is required as part of the NEPA process for approval. An environmental allowance will be used for the purpose of environmental remediation in areas which site work is planned.

The environmental remediation activities are expected to include excavation of near-surface soils, manifesting of waste transport, disposal of all soils at approved Subtitle D landfills, the placement of a geotextile fabric, and the testing and import of certified clean fill soils. All materials transported from the site and used as fill must be documented and approved by an environmental consultant separately retained by CHA. The contractor will follow a remediation specification prepared by this consultant and provided to the contractor prior to the start of work.

The Scope of Work is further described in the detailed Technical Specifications and Drawings.

The General Contractor is responsible for any cost associated with weather conditions to complete the project within the specified contract length of time.

II. INSTRUCTIONS FOR BIDDERS:

BID SUBMITTAL REQUIREMENTS: The Bid Submittal must include the following documents:

A. These BF Pages and other documents in the following form:

i. Enter his/her firm’s name in the space provided on Page BF/1 of this Specification; and

ii. Submit ONE (1) original copy of the “Bid Submittal” form comprising all BF pages (including the

Bidder’s completed BF pages for Sections VII and VIII). PLEASE NOTE: Each BF Page shall bear an original (not photocopied) signature; and

iii. Submit ONE (1) ORIGINAL of the Utilization Plan; and

iv. Submit ONE (1) ORIGINAL of all other required bid documents; and

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v. Acknowledge on Page BF/3 receipt of any Addenda issued.

Failure to submit the documentation set forth above in Section II(A)(i)-(v) may result in the bid package being deemed non-responsive and therefore ineligible for award.

B. GENERAL CONTRACTOR LICENSE: In addition to all other applicable licenses and certifications, the general contractor is required to submit with its bid a copy of bidder’s current valid (Class A) General Contractor License issued by the Department of Buildings of the City of Chicago. The absence of the required license shall cause a bid to be deemed non-responsive and therefore ineligible for award. Any Contractor that does not have a currently valid license from the City of Chicago shall also be deemed non-responsible. Applications are NOT accepted.

C. BID SECURITY: Each individual bid must be accompanied by a Bid Bond in the amount of 5% of the total amount of the submitted bid or a certified check in the same amount, payable to the “Chicago Housing Authority”. If the bid and bid security have not been received by the CHA prior to the time of the bid opening, the bid will not be considered. Checks from unsuccessful Bidders will be returned as soon as practicable after the opening of bids.

D. BIDDER PROFILE INFORMATION: Each individual bid must be accompanied by a summary of the Contractor’s qualifications to complete the work described in the Bid Package, which summary shall include, at a minimum, the following documents:

i. the resumes of the Contractor’s Project Team (including the superintendent, project manager, and project accountant, or equivalent); and

ii. a list of all the Contractor’s subcontractors; and

iii. a list of the Project Team of the Contractor’s subcontractors; and

iv. a detailed description of not less than three (3) jobs completed by the Contractor in the last five

(5) calendar years of a substantially similar size and scope and requiring substantially similar work and level or responsibility, together with the contact information of the owner’s representative for each of these jobs (including name, company name, address, telephone number, fax number, and e-mail address); and

v. the same information described in Paragraph (D)iv above for at least one (1) job performed by each primary subcontractor in the last five (5) calendar years.

Failure to submit the documentation set forth above in Section II(D)(i)-(v) may result in the bid package being deemed non-responsive and therefore ineligible for award. The CHA may also, on the basis of the Bidder’s profile information submitted, find that there exists an insufficient amount of information to clearly determine whether a Bidder or its subcontractor(s) possess the ability to perform successfully under the terms and conditions of the Contract Documents, and the CHA may therefore determine the bid package is ineligible for award on the basis of insufficient evidence regarding responsibility.

E. FINANCIAL STATEMENT: The Respondent/Financially Responsible Party shall demonstrate its financial responsibility by submitting the most recent two years of audited, reviewed or compiled financial statements prepared by a third party licensed Certified Public Accountant (CPA). Listed below are the minimum acceptable required documents based upon the amount of the procurement:

The Respondent must provide Financial Statements, which are compiled, reviewed and/or audited as defined below (which may be subject to different levels depending upon the Respondent’s proposal and the projected contract value of the award), and which consist of:

• Accountant’s Report

• Balance Sheet (last 2 years)

• Income Statement (last 2 years)

• Cash Flow Statement (last 2 years)

• Financial Statement Footnotes (if applicable)

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For proposals or contracts awards valued at less than $500,000, the Respondent must provide the IRS tax transcript.

For proposals or contract awards valued at less than $1,000,000 the Respondent must provide complied financial statements.

For proposals or contract awards valued at less than $2,500,000.00, the Respondent must provide reviewed financial statements.

For proposals or contract awards valued in excess of $2,500,000.00, the Respondent must provide audited financial statements.

CHA will also evaluate the respondents based upon analysis of third-party reporting agencies, regulatory agencies, bureaus, etc., as it deems necessary to determine the financial adequacy of the respondent entity and confirm that the entity is in good financial standing with governmental agencies.

Other considerations in the evaluation of the financial condition of Respondents follow:

• Financial statements must be from a legal business entity (i.e., corporation, partnership, LLC, etc.).

The entity name and address listed on the Financial Report should match the address on file with Dun & Bradstreet report in order for CHA to perform financial review.

• If respondent is not able to provide the Financials 6 months after their fiscal year end, respondents should provide the reason for delay or non-completion.

• Newly created entities (partnerships, LLC’s, etc.) must provide financial statements from the entity’s general partner and/or any other financially responsible entity that collectively can demonstrate the capability to complete the contract.

• Internally prepared business entity financial reports generated by the respondent will not be accepted.

• Personal financial statements or tax returns will not be accepted.

• CHA reserves the right to request Dun & Bradstreet reports in order to make an award determination.

Vendors must provide the address on file with Dun & Bradstreet if it differs from the address listed on the proposal.

• CHA reserves the right to request additional information to complete the financial evaluation and review of any respondents.

F. SUBSTANTIAL COMPLETION FOR ALL WORK: Work will need to be substantially completed no later than November 30, 2027. Please provide a project delivery schedule that satisfies the required completion date as referenced. Bidders are required to identify potential areas of concern that would jeopardize the required completion date. The project delivery schedule must accompany your bid submission. The earliest date for a Notice to Proceed (NTP) would be Friday, October 1, 2026.

G. CRITICAL PATH METHOD SUMMARY PROJECT SCHEDULE: In evaluating this IFB, the CHA will determine the responsibility of each bidder and whether a particular bidder can complete the Work in the shortest time frame, which time frame shall not exceed the Substantial Completion date of November 30, 2027, for the Work as set forth in this IFB and in the Contract Documents. The Critical Path Method (“CPM”) Summary Project Schedule to be submitted as part of the bid, and the Work Schedule, as defined in Paragraph 6 of the CHA’s “Special Conditions of the Contract for Construction", is to reflect the following.

The Contractor shall furnish as part of this proposal a CPM Summary Project Schedule showing the proposed construction phasing and sequencing approach of the major scope items. This CPM Summary Project Schedule shall:

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1. Be submitted in a hard copy format;

2. Be prepared using only Primavera P6 Professional R8.3.2 or Microsoft Project software:

3. Be prepared using the Critical Path Scheduling Method (CPM);

a. Depict the critical path starting with the Notice to Proceed and ending with the Substantial Completion Date of November 30, 2027.

4. Include critical tasks to be performed by the Owner, the Architect, or others, for the completion of all the Work; and

5. Have each construction activity be resource-loaded with the person-hours estimated necessary to complete the activity.

The CPM Summary Project Schedule dates for the elements cited in the project’s IFB shall be met or enhanced.

For purposes of the CPM Summary Project Schedule to be submitted with this bid, the Contractor shall assume that the substantial completion date is November 30, 2027, however, the CHA shall not be bound to issue a Notice to Proceed by or for that date;

1. The Substantial Completion Date shall be November 30, 2027.

2. The building(s) will be available to the Contractor on the date(s) set forth in the Notice to Proceed.

For additional detail on how to submit required Schedules, please refer to Paragraph 6 and Paragraph 55 of the CHA’s “Special Conditions of the Contract for Construction".

Failure to submit this CPM Summary Project Schedule in the requested software format, prepared using only Primavera P6 Professional R8.3.2 software or Microsoft Project, shall result in the entire Bid Package being deemed non-responsive.

III. BID PREPARATION AND WITHDRAWAL OF BIDS BEFORE BID OPENING

Respondents must complete the current versions of all forms which are required for a solicitation.

Copies of these forms have either been provided therein or may be accessed and downloaded through the CHA’s website, www.thecha.org in the “Forms and Documents” tab located under “Doing Business- Contractor and Developer Resources.” Failure to submit completed copies of all of the current required forms may result in a solicitation response being deemed non-responsive.

A. PREPARATION OF BIDS – Construction:

i. Bidders must make their own estimates of the facilities and difficulties attending the execution of a proposed bid;

ii. CHA FORMS and DOWNLOAD: Bids must be submitted on the forms furnished by the

CHA or on copies of those forms and must be signed electronically. The person signing a bid must initial each erasure or change appearing on any bid form. To facilitate the solicitation process, many of the standard CHA documents are now available for download at: http://www.thecha.org/doing-business/forms-and-documents/.

The bid forms may require Bidders to submit bid prices for one (1) or more items on various bases, including lump sum bid, alternate prices, unit prices, change order pricing of construction, or any combination thereof;

iii. If the solicitation requires bidding on all items, failure to do so will disqualify the bid. If bidding on all items is not required, Bidders should insert the words “no bid” in the space provided for any item on which no price is submitted; and

iv. Alternate bids will not be considered

v. Product substitutions will not be considered unless this solicitation authorizes the submission. Bidders are responsible for providing bids for products that fully meet the required specifications. Bidders may bid the referenced manufacturers OR EQUAL.

Nevertheless, bidders MUST bid what the specifications require. The Architect of Record

IFB-Event 3348_(REBID) ABLA Brooks Homes Site Infrastructure Upgrades B/F Page 8 of 30 will only consider substitution requests after the award from the selected General Contractor.

B. WITHDRAWAL OF BIDS: No bid shall be withdrawn for a period of one hundred eighty (180) calendar days after the opening of bids without the consent of the CHA.

C. TAX: This bid shall not include charges for the Illinois Retailers’ Occupational Tax (so called “Sales Tax”) on direct sales to the CHA or on any material incorporated into or becoming part of the work;

federal excise taxes; or federal transportation taxes. The CHA will provide all contract awardees with a Tax Exemption Certificate.

D. MINIMUM WAGE REQUIREMENT: Any award under this solicitation shall be subject to the current local Minimum Wage Requirement. The Minimum Wage Requirements shall be specifically incorporated as a contractual requirement in any award and agreement resulting from this solicitation for any of the Selected Respondent’s covered employees. The Respondent must take the Minimum Wage Requirement into consideration in determining its fees for services to be performed or provided by Respondent under its fee proposal and other submittals.

E. FALSE STATEMENTS IN BIDS: Bidders must provide full, accurate, and complete information as required by this solicitation and its attachments. The penalty for making false statements in bids is prescribed in 18 U.S.C. 1001.

F. REQUESTS FOR INFORMATION: Bidders shall only communicate with the CHA’s Department of Procurement and Contracts regarding this IFB and the bid to be submitted in response to this IFB.

These questions will be answered individually or, if applicable, to all potential Bidders, in the form of an addendum to the IFB, if the CHA determines that a revision to the IFB is warranted. All technical questions and Requests for Information (RFIs) regarding this IFB must be submitted through the CHA Supplier Portal or in writing by e-mail. Telephonic, oral, or any other means of communication of relaying questions shall not be answered. If an answer is inadvertently or otherwise provided to a question other than as specified in this section, it is expressly understood that the answer is not binding in any way on the Authority.

Bidders must include in the body of your email or fax the following information in the order shown:

1) Subject of Question

2) Drawing/Sheet Number

3) Specification Section / Page Number

4) Information Requested

5) Suggestion

IV. Bid Opening and Review of Bids

A. BID OPENING: No bids will be accepted after the fixed date and time for the opening of bids, at which time all bids received will be publicly opened and read aloud. Failure to submit bid documents in the required quantity and properly executed may result in the bid being deemed non-responsive and rejected by the CHA from further consideration.

B. PRE-AWARD MEETING/VALUE ENGINEERING MEETING: The CHA reserves the right to conduct a Pre-Award Meeting with the Bidder(s) prior to making an award to determine if the Bidder(s) is(are) a responsible party(ies) as described and required by applicable law. This Pre-Award Meeting may include, but shall not be limited to:

i. a review of the Bidder’s capacity to perform the terms and conditions of the contract;

ii. a review of the Bidder’s understanding of the Scope of Work, and confirmation of inclusion of the entire Scope of Work in its Lump Sum;

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iii. a discussion (and demonstration, if requested) of the Bidder’s expertise in reading and interpreting the drawings and technical specifications included with this solicitation;

iv. further breakdown of the Lump Sum;

v. past performance on other CHA and State/local government agencies’ contracts;

vi. current employee depth and capabilities;

vii. financial records and resources/capabilities;

viii. a visit to examine the Bidder’s facilities and on-hand equipment; and

ix. any other area or aspect of the Bidder’s integrity, operations and/or capability that will assist the

CHA in making a determination of responsibility.

x. Review and confirmation of Critical Path Method (CPM) delivery schedule

V. AWARD: Contract Award – Sealed Bidding – Construction

A. The CHA will evaluate bids in response to this solicitation without discussions and will award a contract to the responsible Bidder whose bid, responsive and conforming to the solicitation, will be most advantageous to the CHA, considering the Lump Sum Base Bid Total, financial resources, capacity and proposed delivery schedule and the factors specified elsewhere in the solicitation. . CHA has the discretion to select the low bidder on the basis of low LUMP SUM BASE BID TOTAL and/or low bid considering a combination of any or all alternate deducts. To be considered eligible for contract award the Bidder must meet the following minimum requirements:

i. Have adequate financial resources, or the ability to obtain such resources as required during performance of the contract.

ii. Be able to comply with the required and proposed delivery schedule.

iii. Be properly licensed by the appropriate regulatory agencies for the services to be performed.

B. The CHA may waive informalities or minor irregularities in bids received.

C. The CHA may accept any item or combination of items, unless doing so is precluded by a restrictive limitation in the solicitation or the bid.

D. The CHA may reject a bid as non-responsive if the prices bid are materially unbalanced between line items or sub-line items. A bid is materially unbalanced when it is based on prices significantly less than cost for some work and prices which are significantly overstated in relation to cost for other work, and if there is a reasonable doubt that the bid will result in the lowest overall cost to the CHA even though it may be the low evaluated bid, or it is so unbalanced as to be tantamount to allowing an advance payment.

E. The CHA reserves the right to reject any and all bids, or to reissue or withdraw this Invitation for Bid in the event that competition is deemed inadequate or that it is otherwise deemed to be in the best interest of the CHA. In such instances, the CHA reserves the right to seek procurement by means of non-competitive negotiation.

F. No Awards may be made to a contractor or firm that is on the list of contractors ineligible to receive awards from the Authority or the United States, as furnished by HUD.

G. The Bidder to whom the award is made will be notified as soon as practicable after the Authority approves award of the Contract. This written notification constitutes the Notice of Award and acceptance of the bid submitted.

H. If written notice of the acceptance of this Bid is mailed, faxed, e-mailed or otherwise delivered to the undersigned within the time noted herein, or at any time thereafter before this Bid is withdrawn, the undersigned agrees to enter into a Contract with the Chicago Housing Authority with the Bid as accepted. The undersigned agrees to give a Performance and Payment Bond as specified in the Contract Documents, with good and sufficient surety or sureties, and to furnish the required insurance, all within five (5) days after given Notice of Award.

I. Upon award of Contract, the Authority will process the Contract for final execution.

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VI. NOTICE TO PROCEED: Following execution of the Contract and the Contractor’s delivery of all information and documents required by the Contract Documents and otherwise reasonably required by the CHA’s Department of Procurement and Contracts, the CHA will issue a Notice to Proceed (NTP) to the Contractor, which will set forth the date(s) for the official commencement of the Work described in this IFB and in the Contract Documents. Upon issuance of the NTP, the CHA will make the Project location(s) available to the Contractor for the start of the required Work.

VII. Type OF CONTRACT(S) AND CONTRACT REQUIREMENTS

A. TYPE OF CONTRACT(S): In selecting the lowest responsive and responsible bidder(s), the CHA will examine which bidder(s) offers the lowest responsive and responsible Lump Sum Base Bid Total among other criteria. The CHA anticipates awarding a Single Firm Fixed Price contract under this solicitation based on the Lump Sum Base Bid Total, financial resources, capacity and proposed delivery schedule and the factors specified elsewhere in the solicitation.

B. TIME FOR PERFORMANCE: Please refer to XV. PROJECT SCHEDULE. A Notice to Proceed will be issued by the CHA subsequent to contract execution. The work to be performed under this Contract shall be subject to and comply with the CHA’s “Special Conditions of the Contract for Construction" and the HUD “General Conditions for Construction Contracts – Public Housing Programs” (Form HUD- 5370).

C. PRE-CONSTRUCTION CONFERENCE: The CHA will notify the Awardee(s) when and where the Pre-Construction Conference(s) will take place. The Awardee(s) must attend this conference before entering the worksite or having materials delivered to the worksite.

D. PERFORMANCE AND PAYMENT BOND: Upon award of the contract by the CHA, the Contractor shall provide and pay for an acceptable Performance Bond in the amount of 100% of the Lump Sum Base Total or separate acceptable Performance and Payment Bonds each in the amount of 50% or more of the Lump Sum Base Total. IMPORTANT: The surety must be a guaranty or Surety Company which appears in the U. S. Treasury Circular No. 570 published annually in the Federal Register, and must, at a minimum, have an “A” rating according to the A.M. Best Rating Guide. Assistance in securing the Performance and Payment Bond is available through the Small Business Administration, which encourages Minority Business Enterprises. The CHA shall not be responsible for the cost of the Performance and Payment Bond.

E. CERTIFICATE OF INSURANCE REQUIREMENTS: Before commencing work, the Contractor and each Subcontractor shall furnish the Chicago Housing Authority with certificates of insurance showing the required insurance is in force and will insure all operations under the Contract. See Paragraph 36 of the HUD “General Conditions for Construction Contracts – Public Housing Programs” (Form HUD-5370) and the CHA’s “Special Conditions of the Contract for Construction" for details on the required types and levels of insurance coverage.

In addition to any other provisions of this Contract or at law, the Contractor may immediately, and without notice, have all compensation withheld or suspended, be suspended from providing further Work, or be terminated for cause from this Contract for any lapse in coverage or material change in coverage pursuant to the requirements of Paragraph 36 of the HUD “General Conditions for Construction Contracts – Public Housing Programs” (Form HUD-5370) and the CHA’s “Special Conditions of the Contract for Construction", for failure to furnish the CHA with a timely certificate or renewal of certificate, or for making an incorrect or a false representation with regard to provision of the insurance specified in Paragraph 36 of the HUD “General Conditions for Construction Contracts

– Public Housing Programs” (Form HUD-5370) and the CHA’s “Special Conditions of the Contract for Construction

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Prior to the commencement of this Agreement, Contractor shall procure and maintain at all times during the term of this Agreement insurance against claims for bodily injury or property damage which may arise from or in connection with services performed under this Agreement and from the negligent acts, omissions and errors of the Contractor, its officers, agents, representatives or employees. The insurance carriers used must be authorized to conduct business in the State of Illinois and shall have an A.M. Best rating of not less than A: VII.

If the Contractor maintains broader coverage and/or higher limits than the minimum requirements, CHA requires and shall be entitled to the broader coverage and/or the higher limits maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to CHA.

In the event that Contractor utilizes subcontractors to perform any Services under the Agreement on its behalf, Contractor shall require and verify that such subcontractors maintain the minimum insurance required herein or as appropriate for the work performed and Contractor shall ensure that CHA is included as an additional insured on subcontractor’s liability insurance.

Contractor’s insurance policies shall contain no exclusions for work performed under the Agreement for Chicago Housing Authority or Low-Income Housing exposure. Policies must waive subrogation or any other right of recovery Contractor, or its insurer(s) may have against CHA because of payments made for injuries or damages arising out of your ongoing operations of “your work” done under a contract with CHA.

Minimum Coverage and Limit Requirements

1. Commercial General Liability: General Liability Insurance on an occurrence basis with limits not less than $1,000,000 per occurrence with an aggregate of not less than $2,000,000 covering bodily injury and property damage. This coverage shall also include, but not be limited to, contractual liability, products and completed operations, personal and advertising injury.

2. Auto Liability: Required when any vehicles (owned, hired and/or non-owned) are used in connection with the Services to be performed, coverage limits of not less than $1,000,000 each accident combined single limit for Bodily Injury and Property Damage.

3. Workers’ Compensation and Employer’s Liability: Coverage must be in accordance with the laws of the State of Illinois and include a waiver of subrogation in favor of Chicago Housing Authority.

o Coverage A – Statutory Limits o Coverage B - Employers Liability - $500,000 bodily injury or disease each accident; each employee

4. Professional Liability: Coverage is required when services are performed by licensed professionals and/or Scope involves performing any design, engineering, surveying, testing, or other professional services. Professional Liability insurance appropriate to the Contractor’s profession shall provide coverage for the acts, errors, or omissions with a limit of not less than $1,000,000 per claim or occurrence. When policies are renewed or replaced, the policy retroactive date must coincide with, or precede, the start of Services under the Agreement. A claims-made policy which is not renewed or replaced must have an extended reporting period of two (2) years following termination of Agreement.

5. Contractor’s Pollution Liability: Coverage required when work involves environmental or remedial hazardous material operations such as radon, asbestos, mold, or other hazardous materials, etc.

Contractor and/or Subcontractor must carry a Contractor's Pollution Liability policy with limits not less than $5,000,000 for bodily injury, personal injury, and property damage, including clean-up costs, transportation of hazardous materials to a permanent disposal facility, whether activities are performed

IFB-Event 3348_(REBID) ABLA Brooks Homes Site Infrastructure Upgrades B/F Page 12 of 30 by Contractor or by anyone directly or indirectly employed or otherwise contracted by Contractor. Policy shall be written on an occurrence basis and shall include CHA as an additional insured on a primary and non-contributory basis.

6. Excess Liability: Shall follow the form of all primary coverage requirements as outlined above in the amount of not less than Five Million Dollars ($5,000,000) in excess of all other coverages required. In no event shall any excess or umbrella liability insurance provide narrower coverage than the primary policy.

Related Insurance Requirements

The Certificate of Insurance evidencing the minimum coverages required herein shall be in force on the Effective Date of the Contract and continuously throughout the duration. The required documentation must be received prior to the commencement of work under this Agreement.

It is understood and agreed to by the parties hereto that Chicago Housing Authority and others listed below shall be included as Additional Insureds on Contractor’s liability policies, with the exception of Professional Liability and Employer’s Liability and such insurance is primary to and will not seek contribution from any insurance, deductibles, self-insured retentions and/or self-insured programs available to Chicago Housing Authority.

Certificate Holder: Chicago Housing Authority

60 E Van Buren Chicago, IL 60605

Additional Insureds: Collectively referred to as the “Additional Insureds” shall include Chicago Housing Authority, Chicago Housing Administration, LLC; and/or other Partnership, Limited Liability Company as established by CHA; its respective commissioners, board members, officers, directors, agents, property management firms, agents, employees, invitees and visitors.

Primary Coverage: For any claims related to this Agreement, the Contractor’s insurance coverage shall be the primary policy. The Contractor expressly understands and agrees that any insurance or self-insurance programs maintained by the CHA shall apply in excess of and shall not contribute with insurance provided by the Contractor.

Prior to the issuing of the Notice to Proceed by the CHA, the Contractor shall submit a Certificate of Insurance via PINS Advantage Certificate Tracking System, evidencing compliance with the insurance requirements set forth above. You will receive an email with instructions for the submission of your insurance. Copies of the endorsement(s) adding the CHA to Contractor’s policy as an additional insured are required upon request. Updated Certificates of Insurance are required for policies which renew during the term of this Agreement or extensions thereof. Under no circumstances shall the Contractor allow any required coverage to lapse, cancel or non-renew throughout the duration of the Agreement or extensions thereof.

At the CHA’s option, non-compliance will result in (1) all payments due the Contractor being withheld until the Contractor has complied with the Agreement; or (2) the Contractor will be assessed Five Hundred Dollars ($500.00) for every day of non-compliance; or (3) the Contractor will be immediately removed from the premises and the Agreement will be terminated for default. The receipt of any certificates does not constitute agreement by the CHA that the insurance requirements in the

IFB-Event 3348_(REBID) ABLA Brooks Homes Site Infrastructure Upgrades B/F Page 13 of 30

Agreement have been fully met or that the insurance policies indicated on the certificate comply with all Agreement requirements. The insurance policies shall provide for thirty (30) days prior written notice to be given to the CHA in the event coverage is substantially changed, canceled or non-renewed.

The Authority in no way warrants that the minimum limits contained herein are sufficient to protect the Authority from liabilities that might arise out of the performance of the work under this Agreement by the Contractors or its Subcontractors. The Contractor shall assess its own risks and, if it deems appropriate and/or prudent, maintain higher limits and/or broader coverages. If Contractor maintains broader coverage and/or higher limits than the minimum requirements above, CHA and Additional Insured require and shall be entitled to same. The Contractor is not relieved of any liability or other obligations assumed or pursuant to the contract by reason of its failure to obtain or maintain sufficient insurance.

The Contractor shall require all subcontractors to carry the insurance required and adhere to the same requirements and conditions as outlined above.

The Contractor expressly understands and agrees that any insurance or self-insurance programs maintained by the CHA shall apply in excess of and will not contribute with insurance provided by the Contractor and/or any of its subcontractors.

F. CONTRACT REQUIREMENTS: CHA is committed to contracting with vendors who share our values for inclusive and equitable contracting opportunities. CHA strives to be fair, transparent and practical, and to optimize the use of public funds through purchasing decisions.

1. Summary of Contract Requirements

Type of Contract M/W/DBE Section 3 (Labor Hours)

S3 Business subcontracting (> $250,000)

Davis Bacon

Construction Yes Yes Yes Yes Professional Service (licensure required)

Yes No Yes No

Professional Service (non-licensure required)

Yes Yes Yes No

Professional Services (direct services to residents)

Yes Yes No No

Material & Supply Yes No Yes No

Minimum Contract Requirements:

Minority/Women/Disadvantaged Business Enterprises (M/W/DBEs)

IFB-Event 3348_(REBID) ABLA Brooks Homes Site Infrastructure Upgrades B/F Page 14 of 30

Certified Minority, Women, and Disadvantaged Business Enterprises (M/W/DBEs) shall have the maximum opportunity to participate in the performance of contracts financed in whole or in part with federal funds. Vendors and their subcontractors or suppliers must take all necessary and reasonable steps to ensure that M/W/DBEs have the maximum opportunity to compete for and perform contracts financed in whole or in part by federal funds. CHA establishes minimum thresholds for all contracts over $50,001. Vendors unable to meet the requirement may propose indirect participation subject to CHA’s written approval.

Section 3 Business Subcontracting

For contracts >$250,000, vendors are required to subcontract to Section 3 Businesses, unless self-performing. To locate a Section 3 Business, visit the Workforce Opportunity Resource Center (WORC) site. Professional Services that directly provide social support services for CHA residents are not required to sub-contract to Section 3 Businesses but are encouraged to sub-contract when feasible.

Vendors unable to meet the requirement may propose indirect participation subject to CHA’s written approval. These may include, but are not limited to mentorship programs, internships, training, and employment opportunities for non-CHA funded projects, or payment into CHA’s Workforce & Education Fund.

Section 3 Labor Hours

CHA supports Section 3 of the HUD Act of 1968 (12 U.S.C. § 1701u) (“Section 3”) and its requirements for Economic Opportunities for Low – and Very Low-Income Persons (24 CFR Part 75). which counts labor hours. All applicable contracts require at least 25% of the labor hours performed on a project are done so with Section 3 workers and businesses, of which 5% of those hours must be performed by Targeted Section 3 workers (i.e. CHA residents and HCV participants). Vendors will report these hours via B2Gnow and/or LCPtracker or through required affidavits based on the contract type.

Davis Bacon and Minimum Wage Requirements:

The Davis-Bacon Acts applies to construction contracts over $2,000 and ensures that all construction employees are paid in compliance with wage decision of the US Department of Labor’. Union contractors must ensure the terms of their contracts are in compliance with wage requirements pursuant to the Davis-Bacon Act.

All CHA contracts must comply with the current local Minimum Wage requirement. The Minimum Wage Requirements shall be specifically incorporated as a contractual requirement in any award and agreement resulting from this solicitation for any of the Selected Respondent’s covered employees. The Respondent must consider the Minimum Wage Requirement in determining its fees for services to be performed or provided by the Respondent under its fee proposal and other submittals. Note that Federal wage determinations under the Davis-Bacon Act or HUD-Determined Wage Rates preempt any conflicting State prevailing wage rate or the Minimum Wage Requirement when the State prevailing wage rate or the Minimum Wage Requirement is higher than the Federally imposed wage rate (pursuant to the Preemption of State Prevailing Wage Requirements (24 CFR § 965.101).

If an employee is paid less than the prevailing wage for work performed on a construction project, the employer must make the employee whole by paying them restitution.

The following chart indicates the goals set by the CHA for each type of contract.

IFB-Event 3348_(REBID) ABLA Brooks Homes Site Infrastructure Upgrades B/F Page 15 of 30

Type of Contract

Contract Amount

MBE/WBE/DBE

Participation

Section 3 Business

Subcontracting (>$250,000)

Section 3 Labor Hours (25% of which 5% is through CHA resident hires)***

Construction $50,001+ 30% 10% 25%

Supply & Delivery

$50,001 + 20% 3%* N/A

Professional Services

$50,001 + 20% 3%** 25%

*Or indirect **excludes direct support service providers *** Required regardless of contract amount

2. Utilization Plan:

This chart is a list of items needed to evaluate a full utilization Plan (UP). All respondents to CHA solicitations must submit a UP which enables CHA to evaluate how they will fulfill contract requirements.

Document Name To be Completed By

Details

Utilization Plan

(UP) M/W/DBE

and Section 3 Businesses

Prime Contractor

This Excel worksheet will list all subcontractors including but not limited to all M/W/DBE and Section 3 Businesses subcontracting for Direct and if applicable Indirect participation credit.

Total final hard cost will be utilized to calculate the compliance denominator. Insurance, fees, A&E services & permits are excluded.

Letter of Intent Each M/W/DBE and Section 3 subcontractor listed on the UP including a self-performing Prime Contractor

If a Prime is a M/W/DBE and they are self-performing, they must submit a Letter of Intent. A Letter of Intent for each sub-contractor that is MWD/BE or Section 3 Business must also be submitted. The information outlined in the UP must correspond with the Letters.

Letter of

M/W/DBE

Certification

Each M/W/DBE listed on UP, including a self-performing Prime Contractor

This form must be submitted with every UP and Letter of Intent and include current certification letters.

Applications are not accepted.

Waiver Request-

M/W/DBE

Prime Contractor This form is only to be used if a vendor cannot meet their subcontracting requirements and all good-faith efforts, including indirect participation, have been exhausted. The form must include (1) the

IFB-Event 3348_(REBID) ABLA Brooks Homes Site Infrastructure Upgrades B/F Page 16 of 30 scope/statement of work and (2) the reason the Prime cannot meet the commitments outlined.

Other Economic Opportunities

(OEO)

Prime Contractor If vendor is unable to subcontract to a Section 3 Business in full or in part, based on the total contract value they will need to propose indirect participation through the OEO section on the UP, or make commensurate payment at contract signing into the Workforce and Education Fund, subject to approval by CHA.

3. Reporting Requirements:

Contract Requirement

System Details

Construction Contracts

LCPtracker Certified Payroll Reports must be entered into LCPtracker weekly. This system also tracks compliance with the Davis -Bacon Act and Section 3 hours.

Professional Services

B2GNow Payments must be entered into B2Gnow for every pay application monthly. This system tracks and verifies Prime and Subcontractor payments made and received.

Additional Information:

(a) COUNTING M/W/DBE AND SECTION 3 BUSINESS (S3B) CREDIT: A self-performing business that is certified as a Section 3 Business and certified as a M/W/DBE may proportionally propose percentage credit toward each designation.

(b) PROVIDING OPPORTUNITIES TO SECTION 3 WORKERS: I: Pursuant to the Additional Provisions for Public Housing Financial Assistance (24 CFR § 75.9, Prime and sub-contractors (including Section 3 Businesses) on CHA/HUD-funded contracts must ensure that Section 3 workers are provided economic opportunities with the following preference when applicable: a) residents of the project where the assistance is being provided; b) residents of other public housing or HCV participants; c) Youthbuild participants; and d) resident of the metropolitan area.

(c) SUBSTITUTION/REMOVAL OF SUBCONTRACTOR: A prime contractor that needs to remove or substitute a subcontractor on its approved utilization plan must submit a written request for the removal or substitution of the subcontractor concerned. Only when Department of Procurement and Contracts (DPC) approves such a request in writing can the removal or substitution of the subcontractor be done by the prime contractor. Under no circumstance should a prime contractor unilaterally remove or substitute a subcontractor on its CHA/HUD-funded contract without prior approval by DPC.

Definitions

A Section 3 Business concern is a business that meets at least one of the following criteria documented within the last six-month period: (a) At least 51 percent owned and controlled by low-or very low-income

IFB-Event 3348_(REBID) ABLA Brooks Homes Site Infrastructure Upgrades B/F Page 17 of 30 persons; (b) Over 75 percent of the labor hours performed for the business over the prior three-month period are perfomed by Section 3 workers; or (c) A business at least 51 percent owned and controlled by current public housing residents or residents who currenlty live in Section 8-assisted housing.

The Davis-Bacon Act directs the US Department of Labor to determine prevailing wage rates.The Davis- Bacon Act apllies to contractors and subcontractors perforning work on federal or District of Columbia contracts.The…