Chemco_Sole_Source_Letter.pdf

This Sole Source Letter pertains to the City of Holly Hill, Florida's procurement of lime slaking systems and related services from Chemco Systems, L.P. The procurement encompasses proprietary lime slaking systems, original equipment manufacturer (OEM) replacement parts, and authorized maintenance and service support for the City's Public Works water treatment facility. The systems are specifically engineered for the City's existing water treatment operations and are not interchangeable with equipment from alternative manufacturers. No competitive bidding process will occur, as this is a sole source procurement with a seven-day public notice period closing on March 13, 2026, and no bid opening is scheduled.

This procurement is restricted exclusively to Chemco Systems, L.P., the original manufacturer and sole authorized provider capable of delivering the required parts and service necessary to maintain the City's current lime slaking infrastructure. The justification for sole source procurement is based on the proprietary design characteristics and technical compatibility requirements of the equipment already installed at the facility, which creates an operational dependency preventing any other manufacturer or distributor from meeting the City's needs. No budget range or award value is specified in the available documentation. No set-asides or alternative vendor participation is permitted under this procurement.