Chambers_Specification_Janitorial_Service.pdf

SPECIFICATION

JANITORIAL SERVICE

ALABAMA DEPARTMENT OF PUBLIC HEALTH

GENERAL REQUIREMENTS

1. Contract vendor must provide a list of cleaning products and equipment for use in the performance of the janitorial services.

2. Contract vendor must provide a continuous updated employee list from the contract vendor to

ADPH authorized personnel for employees cleaning ADPH facility. Employee list information must include employee name, current address, and current valid company phone number and company valid email address.

3. A supervisor is required at each location. The supervisor may be a working supervisor but must make sufficient inspections and follow-up to ensure services are being performed as specified.

4. Contract vendor’s employees agree not to bring, escort or give any other person(s) access to ADPH premises while performing the cleaning services. This includes no pets. If service dogs are required to be on the premises, ADPH must receive prior notification. Failure to adhere as outlined above may result in that employee’s ban from ADPH premises.

5. Alternative cleaning services required due to the contract vendor’s deficient cleaning resulting in emergency safety issues or hazardous conditions.

a. ADPH county office authorized personnel will immediately contact the contract vendor to report the deficient cleaning issues.

b. ADPH will request that the contract vendor correct the deficiencies immediately within one (1) - two (2) hours from reporting the deficiencies. If the contract vendor fails to correct the deficiencies within the specified timeframe, ADPH will secure alternative cleaning services from another vendor to correct the deficient cleaning issues, withhold payment from the contract vendor for the deficient cleaning service, and withhold payment from the contract vendor for any differences in the amount charged by the alternative cleaning service.

c. ADPH will document the deficiencies in writing, to the contract vendor, applicable ADPH county file, ADPH Purchasing, and State Purchasing requesting that the contract vendor refrain from such the deficiencies in the future.

d. Should the deficient cleaning continue or reoccur anytime during the contract a period, the contract vendor must refer to the “performance – contract cancellation” term and condition of the contract RFB document.

6. Contract vendor must discuss and document any existing floor or technical issues.

7. Contract vendor will be responsible for the costs of lost, misplaced, or stolen keys, and rekeying lock to building(s), including reporting the loss.

8. Contract vendor must complete daily sign in / out sheets to include printed and signed name, and record arrival and departure times.

9. Contract vendor must complete a daily cleaning checklist of all cleaning duties performed as assigned herein.

10. Contract vendor must daily turn off lights after completion of work; (except in those areas designated by ADPH authorized personnel to remain on).

11. Contract vendor must daily secure and lock all doors to the building.

12. Contract vendor must daily activate the security system where applicable.

13. There will be NO SUBCONTRACTING at any time.

ITEMS FURNISHED BY THE STATE:

PAPER TOWELS, TOILET TISSUE, HAND SOAP, TRASH CAN LINERS, AND LINERS FOR

SANITARY NAPKIN HOLDERS WILL BE FURNISHED BY THE STATE. CONTRACTOR TO

REPLACE IN DISPENSORS AND TRASH CANS. ALL DISPENSORS FURNISHED AND

INSTALLED BY THE STATE.

EXAMINATION OF BUILDINGS

CONTRACTOR IS TO CONDUCT A THOROUGH AND COMPLETE EXAMINATION OF THE

FACILITIES PRIOR TO SUBMITTING A BID.

FAILURE OF CONTRACTOR TO COMPLETELY FAMILIARIZE HIM/HER SELF WITH THE

BUILDING CONDITIONS AND REQUIREMENTS PRIOR TO SUBMITTING THE BID, WILL

NOT RELIEVE THE BIDDER OF THE RESPONSIBILITY IN MEETING THE

SPECIFICATIONS. EACH LOCATIONS YOU DESIRE TO BID, MUST BE SIGNED AND

DATED BY THE MANAGER, SUPERVISOR OR PERSON IN CHARGE TO VERIFY YOUR

ON-SITE INSPECTION. BY HAVING YOUR BID SIGNED AND DATED BY THE MANAGER,

SUPERVISOR, OR PERSON IN CHARGE WILL INDICATE THAT THE CONTRACTOR FULLY

UNDERSTANDS THE CONDITIONS OF THE BUILDINGS AND THE CLEANING THAT IS

REQUIRED TO DO A SATISFACTORY JOB.

***ALL DUTIES TO BE PERFORMED NIGHTLY (N)***

A. OFFICES AND CONFERENCE ROOM(S):

1. EMPTY WASTEBASKETS. REPLACE ALL OBVIOUSLY SOILED OR TORN

LINERS IN WASTEBASKETS. (N)

2. VACUUM ALL CARPETS. (N)

3. DUST MOP TILE FLOORS, TAKING CARE TO GET UNDER FURNITURE AND

INTO CORNERS. (N)

4. DAMP MOP TILE FLOORS TO REMOVE ALL FOREIGN MATTER AND/OR

SPILLAGE. (N)

5. CLEAN, DISINFECT WITH GERMICIDAL DETERGENT SOLUTION AND POLISH

DRINKING FOUNTAINS. (N)

6. EMPLOYEES BREAKROOM (AT TMC,EAST VENT BUILDING (EVB), TUNNEL

MAINTENANCE OFFICE) TILE FLOORS ARE TO BE DAMP MOPPED,

COUNTER/TABLE TOP AND SINKS ARE TO BE KEPT CLEAN. (N)

7. FRONT & BACK ENTRANCES & SIDEWALKS TO BE KEPT CLEAN. (N)

8. REMOVE ALL DEBRIS FROM PARKING LOTS AND SHRUBBERY. (N)

9. IF JANITORIAL PERSONNEL UTILIZE HVAC SYSTEMS, THEY MUST BE RESET

TO PROPER CONTROL/THERMOSTAT SETTING BEFORE LEAVING. (N)

10. SUPPLY CLOSETS TO BE KEPT CLEAN & NEAT AT ALL TIMES. (N)

11. ALL PAPER PRODUCTS AND DISPENSERS SHOULD BE CHECKED AND

REPLENISHED AS NEEDED. (N)

B. RESTROOMS: MUST BE CLEANED EVERY DAY – NO EXCEPTION

1. EMPTY ALL CONTAINERS AND DISPOSALS.

2. CLEAN MIRRORS.

3. CLEAN AND DISINFECT WITH A GERMICIDAL DETERGENT SOLUTION ALL

WASH BASINS, COMMODES, TOILET SEATS, URINALS AND ADJACENT

SURFACES.

4. REMOVE SPLASH MARKS FROM WALLS AROUND WASH BASINS & URINALS.

5. WET MOP RESTROOM FLOOR USING A GERMICIDAL DETERGENT SOLUTION.

6. EMPTY CANS SANITIZE INTERIOR OF SANITARY NAPKIN CONTAINER.

7. ALL PAPER PRODUCTS AND DISPENSERS SHOULD BE CHECKED AND

REPLENISHED AS NEEDED.

C. LOBBY ENTRANCEWAYS AND CORRIDORS:

1. DUST MOP FLOORS & DAMP MOP FLOORS.

2. VACUUM ENTRANCE MATS AND REPLACE IN ENTRANCEWAY AFTER FLOOR

HAS DRIED.

3. DUST & CLEAN TO REMOVE FINGERPRINTS FROM ALL GLASS.

D. PATIO:

1. SWEEP FLOOR THOROUGHLY.

2. EMPTY URNS AND TRASH CANS.

3. CLEAN TABLES, CHAIRS AND/OR PATIO FURNITURE.

4. DUST AND CLEAN ENTRANCE DOOR.

***ALL DUTIES TO BE PERFORMED TWICE WEEKLY***

A. OFFICES:

1. THOROUGHLY DUST ALL HORIZONTAL SURFACES, INCLUDING ALL

AVAILABLE DESK TOPS, TABLES, FILE CABINETS, WINDOW SILLS, CHAIRS,

LEDGES, ETC.

2. REMOVE FINGERPRINTS FROM GLASS TOPPED DESK, DOORS, ETC.

3. REMOVE HAND PRINTS FROM AROUND LIGHT SWITCHES AND DOOR

FRAME.

4. DUST AND WIPE ALL TELEPHONES.

5. DUST ALL VERTICAL SURFACES OF DESK, FILE CABINETS & CHAIRS.

6. REMOVE DUST FROM ALL HARD TO REACH AREAS SUCH AS TOPS OF HIGH

CABINETS, PICTURE FRAMES, BASEBOARDS, LIGHT FIXTURES AND ANY

OTHER AREAS NOT SERVICED DAILY.

7. WET MOP AND SPOT WAX FLOOR WHERE AREAS SHOW EXCESSIVE WEAR.

8. WASH OUT TRASH RECEPTACLES USING A DISINFECTANT.

9. CLEAN AND POLISH BRIGHT METAL TO HAND HEIGHT.

10. CLEAN ALL GLASS IN PARTATIONS AND DOORS (BOTH SIDES).

11. SWEEP STAIR WELLS IN EAST VENTILATION BUILDING.

12. DUST HANDRAILS IN STAIR WELLS AND REMOVE COBWEBS IN STAIR

WELLS.

B. RESTROOMS:

1. CLEAN TOILETS AND URINALS WITH AN ACID – TYPE BOWL CLEANER AND

BOWL MOP. (MATERIALS TO BE USED APPROVED BY ADPH PRIOR TO USE).

2. CLEAN TOWEL CABINET COVERS.

3. REMOVE FINGERPRINTS FROM STALL DOORS.

4. CLEAN ENTRANCE DOORS.

5. SPOT CLEAN METAL PARTITIONS AND POLISH BRIGHT WORK.

6. DUST METAL PARTITIONS.

7. WASH AND SANITIZE METAL PARTITIONS.

8. WASH TRASH RECEPTACLES USING A DISINFECTANT.

9. CLEAN EXTERIOR OF PLUMBING UNDER SINKS.

10. WASH AND SANITIZE EXTERIOR OF ALL CONTAINERS IN THE RESTROOMS.

C. LOBBY ENTRANCEWAYS AND CORRIDORS:

1. DUST LEDGES AND MOLDINGS.

2. SPRAY BUFF HEAVY TRAFFIC AREAS.

3. REMOVE EXCESSIVE BLACK MARKS OR SCUFFING FROM TILE FLOORS.

4. CLEAN AND POLISH METAL WORK ON ENTRANCE DOORS.

5. DUST AND CLEAN BUILDING REGISTERS.

6. KICK PLATES, PUSH PLATES, AND PUSH BARS SHALL BE CLEANED AND

POLISHED. ALL FOREIGN RESIDUE REMOVED ON OR AROUND DOOR AND

COMPONENTS.

D. STAIRWAYS:

1. SWEEP STAIRS LANDINGS AND STEPS. DUST RAILINGS, LEDGES, GRILLES,

FIRE APPARATUS, DOOR AND RADIATORS.

***ALL DUTIES TO BE PERFORMED MONTHLY(M)***

A. OFFICES AND CONFERENCE ROOM(S):

1. REMOVE NOTICEABLE ACCUMULATIONS OF DUST ON CHAIR BOTTOMS,

BASE OF COAT RACKS, BOTTOM OF TYPEWRITER STANDS, DOORS, ETC. (M)

2. CLEAN AND SANITIZE TELEPHONES. (M)

3. CLEAN ALL WINDOWSILLS. (M)

4. VACUUM ALL FABRIC FURNITURE. (M)

5. SPRAY BUFF ALL UNCARPETED FLOORS, EXCEPT THE STAIRWELLS. (M)

6. DUST AND/OR VACUUM VENTS IN CEILINGS/WALLS. (M)

B. RESTROOMS:

1. DUST AND/OR VACUUM VENTS IN CEILING/WALLS.

***ALL DUTIES TO BE PERFORMED SEMI-ANNUAL OR QUARTERLY***

***UNLESS OTHERWISE SPECIFIED IN BID***

SEMI-ANNUALLY SERVICE TO BE PERFORMED FIRST BETWEEN THE MONTHS OF

OCTOBER AND MARCH, SECOND SERVICE BETWEEN THE MONTHS OF APRIL AND

AUGUST.

1. SHAMPOO OR STEAM CLEAN CARPETS. METHOD USED IS TO DEPEND UPON

THE TYPE OF CARPET. HALLWAY AND HEAVY TRAFFIC AREAS TO BE DONE

ONCE PER YEAR.

2. DUST ALL CORRIDOR WALLS UP TO THE CEILING WITH UNTREATED MOP OR

VACUUM. DUST OR CLEAN CEILING VENTS. (QUARTERLY)

4. LIGHT FIXTURES TO BE CLEANED THOROUGHLY. (SEMI-ANNUALLY)

5. CLEAN ALL WINDOWS. (SEMI-ANNUALLY)

6. VENDOR IS RESPONSIBLE FOR THE INSIDE AND OUTSIDE OF THE FIRST AND

SECOND FLOORS ONLY. INSIDE ONLY ON THE THIRD FLOOR.

7. MIST ALL BLINDS OR WASH IF NECESSARY. (SEMI-ANNUALLY)

8. CLEAN ALL BASEBOARDS THOROUGHLY. (SEMI-ANNUALLY)