Chairs Statement of Work 5-29.docx
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- Attached to
- 6530--Dialysis Patient Recliners BH
- Solicitation number
- 36C26326Q0744_2
About this file
This is a Statement of Work (SOW) for the procurement of dialysis patient recliners by VA Black Hills Medical Center at Fort Meade, South Dakota. The requirement encompasses six patient recliner chairs specified as Brand Name or Equal to Ascent Power Recliners Models 65P and 66P, procured for end-of-life replacement purposes. The specific items include five Model 65P Ascent Power Recliners with swivel arms, one table, four-inch casters, handle, and step transporter; six Model 66P Power XL Recliners; six secondary foldaway side tables; and six heat and massage units compatible with the power models. The estimated delivery window is July 31, 2026 through September 30, 2026, with delivery on a freight on board (FOB) destination basis to 113 Comanche Road, Fort Meade, South Dakota 57741.
The vendor is responsible for coordinating delivery with VA Logistics contacts Wesley Walker (605-720-7452) or Emily Apland (605-720-7427) prior to delivery attempts. Delivery must occur during normal business hours (8:00 AM to 4:00 PM Mountain Time, Monday through Friday, excluding federal holidays) and includes offloading, uncrating, placement, setup according to manufacturer specifications, testing for operability, and handover of installation paperwork and warranty information. The vendor must conduct a site visit to verify logistics and loading dock access. All delivered items require labeling with the awarded contract number and VA purchase order number. The vendor shall provide standard warranty coverage of no less than one year, with all warranty terms extended directly to the customer, covering defects in material and workmanship under normal use, with repairs or replacements at vendor cost and vendor responsibility for all return shipping charges.
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| File | Type | Posted |
|---|---|---|
| 36C26326Q0744_2.pdf |
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STATEMENT OF WORK
Dialysis Patient Recliners Service Line: Acute Care Fort Meade VAMC
The VA Health Care System has a requirement to purchase 6 patient recliner chairs with an authorized vendor to supply and deliver the item(s) identified in Table 1 below. This requirement is in support of a Brand Name or Equal to the Ascent Power Recliners Models 65P and 66P. This requirement is in support of the end-of-life replacement. Item(s) are to be delivered to the location specified in section 1.4.
General Conditions Site Address The address of the VA Black Hills is listed below. Additional information on delivery is located in section 2.4.
VA Black Hills Medical Center – Fort Meade 113 Comanche Rd Fort Meade, SD 57741
Delivery Schedule Items shall be delivered no earlier than the estimated delivery start date and no later than the delivery end date listed in Table 1 below.
Table 1 – Anticipated Building Outfitting Schedule
| Building Name |
| ITEMS-COORDINATION |
| Quantity |
| Est. Delivery Start Date |
| Est. Delivery End Date |
| Fort Meade |
| CESS-839274-00007 Model 65P Ascent Power Recliner with Sw Arms, One Table, 4 Inch Casters,Handle, Step |
The Recliner/Transporter
| 5 |
| 7/31/26 |
| 9/30/26 |
| CESS-3545-00 Second Foldaway Side Table |
| 6 |
| 7/31/26 |
| 9/30/26 |
CESS-96013-00 Heat & Massage For Power Models (Classic, Ascent, Alo, Alo Recovery Height)
| 6 |
| 7/31/26 |
| 9/30/26 |
| CESS-839277-00007 Model 66P Power Xl Recliner |
| 1 |
| 7/31/26 |
| 9/30/26 |
| Free Dock to Dock Shipping |
| 1 |
| 7/31/26 |
| 9/30/26 |
Schedule and Order Management The awardees actual delivery dates will be confirmed by VA upon award.
Post-award the vendor will coordinate delivery prior to beginning any work (see section 2.4). Once the dates have been confirmed, modifications to the schedule are subject to written approval by the VA POC. Schedule changes that are beyond the dates specified in the contract will require approval by the Contracting Officer and a contract modification.
Delivery and Receiving Delivery and receipt of the proposed items is expected to be directed to the location identified below. Confirmation of delivery location will be provided by the VA POC post-award. Delivery must be coordinated with VA Logistics POC Wesley Walker (Office); 605-720-7452 or Emily Apland (Office) 605-720-7427 prior to any attempts at delivery. Any item that has not been coordinated will be turned away and any additional charges will be the responsibility of the sender/transportation company. Vendor responsible for conducting a site visit to verify logistics and loading dock access/egress.
☒ VA Black Hills Health Care System VA Black Hills Medical Center – Fort Meade 113 Comanche Rd Fort Meade, SD 57741
Delivery shall be freight on board (FOB) – Destination.
The delivery of items identified in this document shall take place during normal business hours which are defined as: 0800 to 1600 (i.e.: 8:00am to 4:00pm Mountain Time), Monday through Friday, and excluding Federal Holidays.
Delivery trucks will not be permitted to remain at the loading dock. Trucks shall be unloaded, moved from the dock, and then brought back to the dock if required to haul out any waste, tools, or excess materials.
Labeling of delivered items shall include the awarded contract number and VA purchase order number for identification and reference upon receipt of product.
1.4.6 Delivery includes:
Offloading the equipment from the truck, moving the equipment to the correct delivery location in the space, uncrating or unboxing the equipment and removing all trash, setting up the equipment according to the manufacturers specification and testing the equipment to verify that it is operational. Equipment installation paperwork & warranty information must be handed to the approved government contact onsite.
Use of Warehouse-Not applicable direct delivery to the new facility If the vendor requires the use of the Government’s activation contractor’s warehouse to meet the requirements of this contract the vendor must provide a certificate of insurance prior to the delivery and offloading of the item(s). This insurance certificate must be completed and presented to the activation contractor prior to delivery.
The vendor shall communicate through the VA POC any required coordination requirements.
Clean Up and Disposal There are no dumpsters available for vendor use.
The removal of waste and/or excess material shall be conducted through the loading dock area. Delivery trucks and/or other vendor vehicles will not be permitted to remain at the loading dock. Vehicles will need to be brought back to the dock if required to remove any waste, tools, or excess materials.
1.7 Standard Warranty
| 1.10.1 The products shall be covered by vendor’s standard warranty terms and provisions. | Vendors to provide their standard warranty information in their proposals. It should be | noted however that the warranty coverage shall be no less than 1 YEAR per VA policy. |
| 1.10.2 The vendor shall extend such warranty directly to the customer as if such customer | had purchased the Products directly from the vendor. | |
| 1.10.3 The vendor shall warrant the products against defects in material and workmanship | under normal use and service, repair or replace at vendor’s cost any defective Product (or | issue a credit or refund, as the case may be, based on the purchase price paid therefore) |
| 1.10.4 The vendor shall pay (or refund the amount of) all freight and shipping charges for | any defective Products returned under this paragraph. |
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