CEC_Clarification_Request_and_Response_pdf.pdf

Main Office

1110 Washington Street • Phoenix, AZ 85007

(602) 771-2300

Southern Regional Office 400 West Congress Street

Southern Regional Office

400 West Congress Street • Suite 433 • Tucson, AZ 85701

(520) 628-6733

400 West Congress Street Suite 433

10/21/2024

Civil & Environmental Consultants, Inc.

Attn: Ryan Dunning, Robert Livermore and Dennis Miller

11811 N. Tatum Blvd., Suite 3057

Phoenix, AZ 85028

SENT VIA EMAIL:rdunning@cecinc.com

Re: Request for Clarification – Solicitation Number: BPM006397-Brownfields

Environmental Site Assessment Services

Dear Mr. Dunning, Livermore and Miller

Thank you for your submission in response to our recent solicitation for Brownfields

Environmental Site Assessments/BPM006394. During our initial review, we noted that one of the projects listed under your past experience was completed under the name of Engineering and

Environmental Consultants (EEC). To ensure our evaluation is based on complete and accurate information, could you please clarify the following:

Attachment 10-Experience and Capacity Response:

Project History and Acquisition Details: Please confirm whether Civil & Environmental

Consultants Inc (CEC) was directly responsible for executing the project as listed, or if it was completed by EEC prior to any acquisition by your organization. If applicable, please provide the date of acquisition and any relevant details regarding this transition.

Personnel Continuity: If this project experience involves team members retained after the acquisition and currently proposed for this request for proposal, please specify their roles on the referenced project and their proposed roles on ADEQ’s project(s), if awarded a contract .

Additionally, we welcome this as an opportunity for you to disclose any other relevant information that may not have been included in your initial response to include but not limited to other past project work provided in the bid submission. Ensuring a complete understanding of your organization’s experience and capabilities will assist us in conducting a thorough evaluation.

Main Office

1110 Washington Street • Phoenix, AZ 85007

(602) 771-2300

400 West Congress Street Suite 433 Tucson, AZ 85701

Southern Regional Office

400 West Congress Street • Suite 433 • Tucson, AZ 85701

(520) 628-6733

400 West Congress Street Suite 433

Tucson, AZ 85701

Attachment 5-Conformance Statements:

On another note, we also noted that there were two documents submitted for Attachment 5-

Conformance Statements and Exception Requests.; a PDF format, and Excel format with inconsistent information. Please confirm which of the documents you would like the committee to consider in the evaluation of your offer.

Attachment 10-Experience and Capacity Response:

In response to paragraph 3.0 Financial Accounting Information, you stated that “CEC will provide evidence of financial stability and capability to fund all costs associated with providing the relevant Services throughout the term of the Contract upon offer and acceptance under this contract”

Please be aware that an assessment of your firm’s financial stability is a requirement for susceptibility for award of any contract. Therefore, if financial statements are required they will need to be provided for evaluation before a determination can be made for award NOT upon offer and acceptance

A response to this request for clarification is required by 10/23/2024. Note that the purpose of this request for clarification is to provide for a greater mutual understanding of the offer and not a negotiation, and it’s been conducted in accordance with R2-7-C313. Clarification of Offers.

If you have any questions regarding this notification, please contact May Forbin at forbin.merrilyn@azdeq.gov or 602-771-4779.

Sincerely, May Forbin

Procurement Officer

October 23, 2024

Merrilyn Forbin Procurement Officer Arizona Department of Environmental Quality 1110 West Washington Street Phoenix, Arizona 85007

Subject: Requested Clarification for Solicitation Number: BPM006397 Brownfields Environmental Site Assessment Services Submittal CEC Project: 345-743

Dear Ms. Forbin:

Civil & Environmental Consultants, Inc. (CEC) is pleased to submit this letter of clarification to the Arizona Department of Environmental Quality (ADEQ) concerning the Brownfields Environmental Site Assessment Services - BPM006397 submittal. This information is being submitted as per your letter, dated October 21, 2024, and our phone call on the same date to clarify the following items:

1. Attachment 10 - Experience and Capacity Response; Project history and acquisition details to include personnel continuity.

2. Attachment 5 - Conformance Statements; Identify which submitted document to utilize due to inconsistency of format.

3. Attachment 10 - Experience and Capacity Response; Financial Accounting Information.

The following provides CEC’s response to each requested item above.

1.0 ATTACHMENT 10 CLARIFICATION - PROJECT HISTORY AND

ACQUISTION DETAILS TO INCLUDE PERSONNEL CONTINUITY

CEC understands that ADEQ is requesting clarification for a project completed under the name of Engineering and Environmental Consultants (EEC), the acquisition of EEC, project history and personnel continuity. CEC also understands the specific project noted is related to the City of Tempe, as per our phone call discussion on October 21, 2024. The following provides information concerning the acquisition of EEC, history of the Tempe project and personnel continuity.

Acquisition Details: Civil and Environmental Consultants, Inc. (CEC) acquired Engineering and Environmental Consultants, Inc. on November 4, 2023 to include all assets, contracts, accounts receivable and personnel. The acquisition provided for EEC to operate as “EEC part of Civil &

Merrilyn Forbin, Arizona Department of Environmental Quality

Environmental Consultants, Inc.” for approximately four (4) months to allow for integration and contract/client changeover to the CEC name. Final contract name changeover from EEC to CEC was completed on March 15, 2024 with the City of Phoenix. This is relevant because work conducted on behalf of the City of Tempe is being performed under the Rio Reimagined Brownfields Assessment Coalition Grant being administered by the City of Phoenix.

Project History: Project history for the submitted project name “City of Tempe Brownfields Assistance” is as follows:

• Site Inventory – Initiated March 2023 with the final documentation submitted to the City of Phoenix June 2024.

• Phase I Environmental Site Assessment (ESA) - Initiated June 26, 2023 with a draft report submitted July 11, 2023 and final report completed August 15, 2023.

• Sampling and Analysis Plan (SAP) – Draft plan submitted August 25, 2023 and final SAP approved January 4, 2024.

• Phase II ESA – Initiated January 1, 2024 to include a cultural resources assessment and site access agreement. Phase II ESA field activities are pending finalization of the site access agreement between the City of Tempe and the adjacent property owner.

It is anticipated that the Phase II ESA field activities will be conducted in November 2024 with the report submitted to the City of Tempe by the end of January 2025.

Personnel Continuity: Key personnel retained from the EEC acquisition, involved in the City of Tempe Brownfields project, are provided below along with their roles and proposed roles on ADEQ’s project(s), if awarded a contract.

• John Burton – Mr. Burton is involved in the City of Tempe Brownfields project and had 22 years of experience with EEC prior to being retained by CEC through the acquisition.

His role on the City of Tempe Brownfields project with EEC was as the Project Manager and primary point of contact. Mr. Burton developed the scope of work/budget in coordination with the City and managed the work to completion of each task and phase.

This includes the site inventory, Phase I ESA, SAP, Phase II ESA scope and cost. He was also responsible for ensuring adequate staff were assigned to the project, timelines were being met and for the quality assurance/quality control (QA/QC) of each deliverable. Mr.

Burton also managed the budget, submitted invoices, addressed questions, and resolved issues as needed. His proposed role for the ADEQ Brownfields projects will be as Project Manager and primary point of contact. Mr. Burton will manage the technical staff, subconsultants and task assignments from the proposal stage to the final deliverable. He will also conduct QA/QC of each deliverable, submit invoices, and watch for potential risks and issues.

• Chad Hancock – Mr. Hancock is involved in the City of Tempe Brownfields project and had 22 years of experience with EEC prior to being retained by CEC through the acquisition. His role on the City of Tempe Brownfields project with EEC was as Field Services Manager for coordination and impletion of site activities. Mr. Hancock was

Merrilyn Forbin, Arizona Department of Environmental Quality responsible for the oversight of field data collection, data review and analysis, map preparation for site inventory, Phase I ESA, SAP, and Phase II ESA scoping. His proposed role for the ADEQ Brownfields projects will be as Field Services Manager. Mr. Hancock will provide field investigation oversight for Phase I and II ESAs, asbestos surveys, and lead-based paint assessments.

• Oliver Sullivan, RPG – Mr. Sullivan is involved in the City of Tempe Brownfields project and had nine (9) years of experience with EEC prior to being retained by CEC through the acquisition. His role on the City of Tempe Brownfields project with EEC was as the primary field investigator and as registered professional geologist (RPG). Mr. Sullivan was responsible for field data collection, research, report writing and submittal development for the site inventory, Phase I ESA, SAP, and Phase II ESA scope preparation.

His proposed role for the ADEQ Brownfields projects will be as lead field technician for conducting site visits, field investigations, sampling, data acquisition, research, interviews, report writing, Phase I and II ESA efforts, asbestos and lead-based paint sampling. Mr.

Sullivan will also provide a final RPG seal for final reports if required by ADEQ.

2.0 ATTACHMENT 5 CLARIFICATION - SUBMITTED DOCUMENTS

CEC understands that two documents were submitted for Attachment 5- Conformance Statements and Exception Requests to include a PDF format and Excel format. Please utilize the submitted Excel format document for the evaluation Conformance Statements and Exception Requests.

3.0 ATTACHMENT 10 CLARIFICATION - FINANCIAL ACCOUNTING INFORMATION

CEC understands that under Attachment 10, paragraph 3.0 Financial/Accounting Information, that evidence of financial stability and capability may be requested by ADEQ after the proposal date and prior to an offer and an acceptance (if applicable).

4.0 CLOSING

CEC appreciates the opportunity to present clarification for Solicitation Number: BPM006397- Brownfields Environmental Site Assessment Services. Please contact our office at (602) 760-2324 should you have questions concerning this submittal.

Sincerely, CIVIL & ENVIRONMENTAL CONSULTANTS, INC.

John Burton Ryan D. Dunning Project Manager III Vice President