CDC_Hot Water Tanks RFQ Scope of Work FY25.docx

Columbus Developmental Center (CDC) – Broadview Hot Water Tank Replacement Project Solicitation: SRC0000029160

Summary: This solicitation is for the removal of two (2) existing hot water tanks and the installation of two (2) new 100-gallon gas hot water tanks located in the Broadview building at the Columbus Developmental Center.

RFQ Schedule:

· RFQ Issued: 3/25/2025 11:00 am

· Inquiry Periods Begins: 3/25/2025 11:00 am

· Site Visit: 3/31/2025 10:00 am

· Inquiry Period Ends: 4/4/2025 12:00 pm

· Quotes Due: 4/8/2025 11:00 am

Site Information:

Columbus Developmental Center (CDC) 1601 W Broad Street Columbus, Ohio 43222

Primary Contact:

Desmond Caldwell, Maintenance Superintendent Email: Desmond.Caldwell@dodd.ohio.gov Phone: (614) 779-0216 Office (614) 306-4663 Cell

Site Visit:

A site visit will be conducted to familiarize potential bidders with the work site and existing equipment. Contact the Primary Contact above to RSVP for the site visit to be held at 10:00 am on March 31, 2025. Please check in at the Administration Building located at the address above.

Requirements:

No work on the equipment covered herein shall be done by subcontractors unless prior approval is obtained from Columbus Developmental Center. The contractor must use trained and qualified personnel directly employed and supervised by him/her.

Columbus Developmental Center is a Medicaid-certified Intermediate Care Facility for Individuals with Intellectual Disabilities (ICF/IID), operated by the Ohio Department of Developmental Disabilities (DODD), serving individuals with developmental and other disabilities. All individuals to be providing services on the grounds of any DODD Developmental Center shall have not been found guilty of, or pleaded guilty to, any offense set forth in Section 5123.08(1), (2), or (3) of the Ohio Revised Code; nor employ any person to provide services under this RFP who has been found guilty of, or pleaded guilty to any offense set forth in Section 5123.081(1), (2), or (3) of the Ohio Revised Code. The person(s) providing services under this contract will be subject to a criminal background check prior to performing any services at any DODD Developmental Center.

Awarded Contractor shall certify that all its employees, while working at any DODD Developmental Center, will not purchase, transfer, use, be under the influence of, or possess illegal drugs or alcohol, or abuse prescription drugs in any way. Contractor shall comply with all applicable provisions of the Rehabilitation Act of 1973 and the Americans with Disabilities Act (ADA), both in the provision of specified services and in its employment practices.

The contractor shall not be subject to an “unresolved” finding for recovery under Section 9.24 of the Ohio Revised Code. If there is a finding for recovery, the Contractor’s proposal will be rejected.

All contract work must be completed during the hours of 7:00 A.M. and 3:30 P.M., Monday through Friday, unless prior arrangements are made with the Developmental Center contact person. Contractor shall complete work for each specific job/task on consecutive days.

Upon arrival at Columbus Developmental Center, the contractor must sign in at the Administration Building, ask for Desmond Caldwell.

The contractor must always keep the work area safe and must provide and use OSHA-approved barricades for any work that is exposed to the public. The contractor must always secure his tools and materials. The contractor must clean his work area of all refuse and scrap materials at the end of each workday.

Cost Proposal: The cost proposal must include the estimated cost of the hot water tanks, additional materials needed to install, labor and permits needed to complete the project. In addition, the proposal must include the solicitation number, “SRC0000021960” in the title of the proposal. The bidder must attach an electronic copy of their cost proposal to the solicitation in Ohio Buys.

Scope of Work: Contractor will be responsible for obtaining permits, providing all tools and equipment necessary to complete the installation. Removal of two (2) existing 100-gallon hot water tanks. Install two (2) new 100-gallon hot water tanks. Reconfigure gas and water pipes, rewire tanks, and replace vents as necessary to accommodate the new hot water tanks.

Time of Performance: Due to the health and safety of the individuals who live in the building, all work shall be completed within 48 hours of the commencement of the project. Contractors shall include and confirm compliance with this requirement in their proposals. Contractors must note lead times in the proposals. Exceptions to this requirement may be considered by the Agency as mutually agreed with the Contractor.

Evaluation / Award: Bids will be evaluated, and the contract will be awarded to the lowest responsive and responsible bidder as determined by the agency.

Solicitation Process:

· The bidder is required to complete the item grid and upload an electronic quote with their bid in OhioBuys. If bid pricing is based on an active State DAS contract, the DAS contract number and the corresponding product codes for the goods/services being quoted must be listed on the bid.

· The quote must indicate the total cost for the demo/disposal of existing equipment and the installation of the equipment to include the cost of all materials, labor, and permits as needed.

· Quotes must be valid for a minimum of 30 days.

· Bids will be evaluated, and the contract for services will be awarded to the lowest responsive and responsible bidder as determined by the agency.