Capitol_Screening_Equipment.pdf
PDF 28 KB Posted
- Attached to
- Capitol Screening Equipment
- Solicitation number
- 2000018734
- Issued by
- Minnesota
About this file
This is a Request for Proposal (RFP) issued by the State of Minnesota, Department of Public Safety, seeking to establish an ongoing contract for security screening equipment at the St. Paul Capitol Complex. The State is requesting two single-lane person weapon scanners and two single-lane bag/container scanners, each including hardware, software, and maintenance services. Prospective respondents must submit proposals through the Supplier Portal no later than October 6, 2026, at 3:00 PM CDT. Questions regarding the solicitation must be submitted in writing to Jennifer Bartle at jennifer.bartle@state.mn.us by October 1, 2026, at 3:00 PM CT, with responses provided via addendum. All required attachments, including the RFP Content, RFP Attachments, RFP Sample Contract and Exhibits, and the completed Exhibit D: Price Schedule, must be submitted with the proposal. The delivery date for the equipment is October 10, 2026.
Bidders must complete and submit the Exhibit D: Price Schedule as part of their response and are required to register as either a bidder or supplier to participate in the event. The RFP includes a Diversity and Inclusion component, evaluating whether bidders are Minnesota-based small businesses certified under the State's Small Business Procurement Program, including businesses that are minority-owned, women-owned, disability-owned, veteran-owned, service-disabled veteran-owned, or located in economically disadvantaged counties. Responses submitted through non-electronic means or email will not be accepted. Bidders experiencing technical difficulties may contact the SWIFT Vendor Helpline at 651-201-8100, Option 1, for assistance. The State reserves the right to use any contract resulting from this solicitation.
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Other files
| File | Type | Posted |
|---|---|---|
| Exhibit_D-_Price_Schedule_Event_18734.xlsx | XLSX spreadsheet | |
| Event_18734_RFP_SampleContractAndExhibits.pdf | ||
| Event_18734_RFP.pdf | ||
| Event_18734__RFP_Attachments.pdf |
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Text version
Event Description THIS IS A FORMAL REQUEST FOR PROPOSAL (RFP). Non-electronic and e-mail responses WILL NOT BE ACCEPTED. The response must be submitted in the Supplier Portal no later than the date and time called for in the Finish Time in the Event Details.
The State of Minnesota (State) is seeking to establish an ongoing contract with a Contractor(s) to provide two
(2) single lane person weapon scanners with hardware, software and maintenance, and two (2) single lane bag/container scanners with hardware, software, and maintenance for the State of Minnesota Department of Public Safety, St. Paul Capitol Complex.
The State reserves the right to use any Contract that may result from this Solicitation.
SUBMITTING QUESTIONS. Questions from prospective Responders regarding this solicitation must be submitted in writing to jennifer.bartle@state.mn.us no later than October 1, 2026, 3:00 PM CT. All questions received by the cutoff date and time will be responded to via an addendum.
Contact regarding this solicitation with any State personnel other than the Buyer listed above may result in rejection of the response.
IF YOU ENCOUNTER ISSUES UPLOADING YOUR RESPONSE, YOU MAY CALL THE SWIFT VENDOR HELPLINE AT 651.201.8100, OPTION 1 FOR ASSISTANCE.
Event comments and ATTACHMENTS:
REVIEW THE FOLLOWING DOCUMENTS PRIOR TO SUBMITTING YOUR RESPONSE:
1. RFP Content
2. RFP Attachments
3. RFP Sample Contract and Exhibits Responders must complete and submit all attachments.
General Comments
* REVIEW THE FOLLOWING DOCUMENTS PRIOR TO SUBMITTING YOUR RESPONSE:
1. RFP Content
2. RFP Attachments
3. RFP Sample Contract and Exhibits
4. Exhibit D: Price Schedule
Responders must complete and submit all attachments. If a Responder needs assistance with entering their proposal, they may contact the Vendor Assistance Help Desk at (651) 201-8100, option #1, and then option #1 again.
General Questions Question Ideal Response
DIVERSITY AND INCLUSION
Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size/
And:
Is your business a for-profit business that is majority owned, operated and controlled by:
Event Details
Bidder: PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Bartle,Jennifer Alexandra Phone:
Fax #:
Email: Jennifer.Bartle@state.mn.us
Event ID Format Type Page G0210-2000018734 Sell RFx 1 Event Round Version 1 1 Event Name Capitol Screening Equipment Start Time Finish Time
09/29/2026 15:00:00 CDT 10/06/2026 15:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.
• a racial minority,
• a woman,
• a person with a substantial physical disability,
• a veteran or service-disabled veteran, or is your business
• located in, or the owner lives in, an economically disadvantaged county?
( http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/counties )
If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/.
You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.
• Do you believe your company meets the criteria listed above?
• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)
Required: Yes Ideal Resp Reqd? No
Response Comments
Upload all required or requested attachments here.
Required: Yes Ideal Resp Reqd? No
A file attachment is required to satisfy this question.
Your bid will need to be edited online to include attachment responses.
Response Comments
If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments? (Yes / No)
Required: Yes Ideal Resp Reqd? No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Bartle,Jennifer Alexandra Phone:
Fax #:
Email: Jennifer.Bartle@state.mn.us
Event ID Format Type Page G0210-2000018734 Sell RFx 2 Event Round Version 1 1 Event Name Capitol Screening Equipment Start Time Finish Time
09/29/2026 15:00:00 CDT 10/06/2026 15:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Line Details No Bid:
Line: 1 Item ID: Line Qty: 1 UOM: EACH Bid Qty: 1 Required: No Reserve Price: No
Description: Complete Exhibit D: Price Schedule
Question Response Complete the Exhibit D: Price Schedule
Required: Yes Ideal Resp Reqd? No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Bartle,Jennifer Alexandra Phone:
Fax #:
Email: Jennifer.Bartle@state.mn.us
Event ID Format Type Page G0210-2000018734 Sell RFx 3 Event Round Version 1 1 Event Name Capitol Screening Equipment Start Time Finish Time
09/29/2026 15:00:00 CDT 10/06/2026 15:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Bartle,Jennifer Alexandra Phone:
Fax #:
Email: Jennifer.Bartle@state.mn.us
Event ID Format Type Page G0210-2000018734 Sell RFx 4 Event Round Version 1 1 Event Name Capitol Screening Equipment Start Time Finish Time
09/29/2026 15:00:00 CDT 10/06/2026 15:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: EACH Description: Complete Exhibit D: Price Schedule
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: ADMIN OSP EVENTS
ADMIN OSP EVENTS
United States
Quantity: 1 Due Date: 10/10/2026 Freight Terms:
Ship Via:
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Bartle,Jennifer Alexandra Phone:
Fax #:
Email: Jennifer.Bartle@state.mn.us
Event ID Format Type Page G0210-2000018734 Sell RFx 5 Event Round Version 1 1 Event Name Capitol Screening Equipment Start Time Finish Time
09/29/2026 15:00:00 CDT 10/06/2026 15:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Appendix B - Terms & Conditions
1. Please review the attached Terms and Conditions attached to the event.
Last Updated: 12/24/2018
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Bartle,Jennifer Alexandra Phone:
Fax #:
Email: Jennifer.Bartle@state.mn.us
Event ID Format Type Page G0210-2000018734 Sell RFx 6 Event Round Version 1 1 Event Name Capitol Screening Equipment Start Time Finish Time
09/29/2026 15:00:00 CDT 10/06/2026 15:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
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