camden RFP 26-12 - CM CI TRAFFIC SIGNAL PHASE 1.pdf

Request for Proposal

RFP #26-12

CONSTRUCTION MANAGEMENT/CONSTRUCTION INSPECTION SERVICES

FOR NEW OR UPGRADED TRAFFIC SIGNAL SYSTEM AT INTERSECTIONS, PHASE I

Federal Project No: F00S(175)

NJDOT Job No: 5808432

SITE VISIT:

DATE AND TIME FOR RECEIPT OF PROPOSALS:

TUESDAY, AUGUST 25, 2026 @ 11:00 AM

PROPOSALS WILL NOT BE ACCEPTED AFTER THE TIME SPECIFIED

Questions are due by 9:00 am on August 12, 2026

LOCATION:

CITY COUNCIL CHAMBERS

SECOND FLOOR, CITY HALL

520 MARKET STREET

CAMDEN, NEW JERSEY 08102

856-757-7159 PHONE/FAX

Camden County

CITY OF CAMDEN

SOLICITATION OF PROPOSALS FOR

CONSTRUCTION MANAGEMENT AND

CONSTRUCTION INSPECTION SERVCIES

NOTICE TO PROPOSERS

Notice is hereby given that sealed proposals (“Proposal”) will be received by THE CITY OF

CAMDEN from qualified Proposers for the following:

RFP #26-12

CONSTRUCTION MANAGEMENT/CONSTRUCTION INSPECTION SERVICES

FOR NEW OR UPGRADED TRAFFIC SIGNAL SYSTEM AT INTERSECTIONS, PHASE I

The Purchasing Agent is hereby authorized to receive electronic RFP Submissions on August 25, 2026 @ 11:00 a.m. via the City’s E-Procurement Portal, Bids&Tenders. Only electronic RFPs shall be accepted.

GUIDELINES may be obtained online at https://camden.bidsandtenders.net/Module/Tenders/en

The City will open the RFP at 11:00 am on August 25, 2026 in City Council Chambers, Second

Floor, City Hall, 520 Market Street, Camden, New Jersey 08102. Respondents can also log in to their registered account at this time for the RFP results.

The City encourages prospective respondents to submit their RFPs before the designated date and time of the opening via the City’s Bidding System.

No Respondent may submit more than one RFP. Any RFP received after 11:00 am shall not be accepted in the Bids&Tenders system.

The submitting person/agency must be qualified and experienced to conduct the services in the Proposal.

Those not providing written proof of required qualifications and experience will be disqualified.

If awarded a contract, your company/firm shall be required to comply with the requirements of N.J.S.A.

10:5-31 et seq. and N.J.A.C. 17:27 et seq.

This proposal is being solicited through a fair and open process in accordance with the N.J.S.A. 19:44a-

20.5 et seq.

Any questions concerning technical issues with the City’s Bids & Tenders electronic bidding system contact support@bidsandtenders.ca.

Lateefah Chandler

Purchasing Agent

856-757-7159

July 24, 2026

July 29, 2026

August 4, 2026

SOLICITATION OF PROPOSALS FOR

RFP #26-12

CONSTRUCTION MANAGEMENT/CONSTRUCTION INSPECTION SERVICES

FOR NEW OR UPGRADED TRAFFIC SIGNAL SYSTEM AT INTERSECTIONS, PHASE I

Federal Project No: F00S(175)

NJDOT Job No: 5808432

The City of Camden is seeking proposals from qualified firms for construction management/construction inspection services for the City of Camden NEW OR UPGRADED TRAFFIC SIGNAL SYSTEMS AT INTERSECTION, PHASE I in the City of Camden in Camden County, New Jersey. The intent of this Request for Proposals and resulting contract is to obtain full time construction management and construction inspection (CM/CI) services for the above referenced project in the City of Camden, Camden County, New Jersey. The terms of the contract agreement shall be for the length of the construction project and close out. Per the construction Specifications, Section 108.10, the construction project is to be substantially complete in two hundred and ten (210) calendar days and reach final construction completion in two hundred and forty (240) calendar days. The CM/CI firm will have an additional sixty (60) calendar days for close-out of this federal project, for a total duration of three hundred (300) calendar days as required to advance the City of Camden’s infrastructure projects under the Department of Planning and Development, Division of Capital Improvements. See estimate project schedule provided in Section 3.10. Note the project start date is TBD and may not begin until mid to late 2027.

Firms responding to this Request For Proposals should have extensive material, experience, and a knowledgeable background and qualifications in the provision of the construction inspection and construction management

(CM/CI) services described herein and in the field of civil engineering, including the design and construction methods of roadways in accordance with New Jersey standards and federal standards, retaining wall design, storm pipe design and installation, soil properties, handicap ramp installation in accordance with current ADA and NJDOT standards, concrete curb installation, roadway line striping, traffic controls, material and soil testing procedures necessary for roadway construction, and any additional qualifications required to provide CM/CI services described herein.

The Statements of Qualifications and Cost Proposals will be evaluated by the City using the following criteria with a percentage of value:

1. Approach presented in the Proposal.

2. Prospective company (or firm) must have personnel with thorough experience and a record of satisfactory performance in the construction management and inspection of traffic signal improvements projects and related work. The conditions of the project(s) of reference by the firm must be similar to the conditions prevailing in the City of Camden.

3. Experience and technical competence of the personnel proposed to be assigned to the project relative to the specific type of work included in the project.

4. Experience in municipal engineering and traffic construction management projects in Cities.

5. Location of the firm in the geographical area of the project provided that there are an appropriate number of qualified firms therein for consideration.

6. Cost of services.

The City of Camden reserves the right to reject any and all submissions for failure to adhere to the requirements stated herein or to accept any submission, which, in its judgment will best serve its interest. The City may interview the companies that submit a proposal. All submitting firms grant to the City a non executive right to use, or cause others to use, the contents of the submission of any parts thereof for any purpose.

The City intends to award this contract pursuant to an Agreement between the New Jersey Department of

Transportation and the City of Camden, Fed. Project No.: F00S(175) NJDOT Job No.: 5808432, and pursuant to N.J.S.A. 40A:11-5(1)(a)(i).

SOLICITATION OF PROPOSALS FOR

PROFESSIONAL ENGINEERING SERVICES

RFP #26-12

CONSTRUCTION MANAGEMENT/CONSTRUCTION INSPECTION SERVICES

FOR NEW OR UPGRADED TRAFFIC SIGNAL SYSTEM AT INTERSECTIONS, PHASE I

1. BACKGROUND

The City of Camden is seeking proposals from qualified firms for construction management/construction inspection services for the City of Camden NEW OR UPGRADED TRAFFIC SIGNAL SYSTEMS AT

INTERSECTION, PHASE I in the City of Camden in Camden County. The intent of this Request for

Proposals and resulting contract is to obtain full time construction management and construction inspection (CM/CI) services for the above referenced project in the City of Camden, Camden County, New Jersey. The terms of the contract agreement shall be for the length of the construction project and close out.

This project consists of improvements to traffic signal systems, full signal replacement, ADA ramp improvements, pavement reconstruction and pavement striping at the following five (5) intersections

1. 34th Street & Westfield Avenue

2. 29th Street & Westfield Avenue

3. 36th Street & Federal Avenue

4. 35th Street & Federal Avenue

5. 10th Street & State Street

The construction work is shown on the engineering plans as prepared by CME Associates, dated June

30, 2026, consisting of 70 total sheets, and contract specifications (Attachments A & B). The construction project is anticipated to be advertised and awarded by Spring of 2027, with construction activity commencing thereafter.

The specific extent and character of the construction management and construction inspection services to be performed shall be subject to the general control and approval of the City of Camden Department of Public Works and Division of Capital Improvements.

The critical components of this construction management and inspection service project include, but are not limited to:

1. Grant Administration

2. Progress Reports

3. Meetings and Site Visits

4. Project Oversight

5. Construction Management and Inspection Tasks

6. Contract Administration

7. Construction Inspection Reports and Expectations

SOLICITATION OF PROPOSALS FOR

2.0. COMPLIANCE WITH LAWS

The successful firm(s) shall comply with all applicable federal, state, and local statutes, rules, and regulations.

In addition to any other Federal requirements that apply, including specific and/or additional Buy

America and Davis Bacon Act Prevailing Wage requirements or other specific requirements that apply under Title 23 and Title 49 of the Code of Federal Regulations, performance by the professional services firm providing Construction Management/Construction Inspection to the City of Camden for

New or Upgraded Traffic Signal Systems at Intersections Phase I shall be governed by and be in compliance with the following requirements as applicable to the type of organization of the recipient and any applicable sub-recipients:

2.1 The awarding of contract for professional engineering services as defined in 23 U.S.C.§ 112 (b) (2)

(A) and 23 C.F.R. §172 include program management, construction management or other professional engineering related services, or incidental services that may be performed by a professional engineer, or individuals working under their direction, who may logically or justifiably perform these services.

In accordance with FHWA policy, an indirect cost rate proposal will not be accepted by the City of

Camden from a construction management firm and no agreement will be made between the City of

Camden and any professional construction management firm establishing final indirect cost rates, unless the costs have been certified by an official of the construction management firm as being allowable in accordance with the applicable FAR cost principals of 48 CFR, part 31, and approved by a cognizant government agency.

2.2 Americans with Disabilities Act (ADA) compliance is required by Federal law. Section 504 of the

Rehabilitation Act of 1973 and Title II of the Americans with Disabilities Act of 1990 requires all public right-of-way and facilities to be accessible by all users during construction and after the completion of construction. ADA compliance is required for all projects funded with public monies.

Projects must be planned, designed, and constructed in accordance with AASHTO standards, Americans with Disabilities Act Accessibility Guidelines (ADAAG), the current Public Rights-of-Way

Accessibility Guidelines (PROWAG) and NJDOT standard construction details. The Resident

Engineer is responsible for ensuring that upon completion of the project that the project conforms to

ADA standards. The Resident Engineer proposed for this project must demonstrate that they are well versed with the ADA standards and have taken the ADA compliance course offered by CAIT-LPA at

Rutgers or equivalent.

2.3 This technical effort is federally funded, therefore, the RFP and any contract related documents must exclude any references to N.J.S.A. 19, ie., the "fair and open process under N.J.S.A. 19:44A-20.7

(Chapter 19); disclosure language related to political contributions N.J.S.A. 19:44A-20.26-27 (Chapter

271) & P.L. 1973, c. 83 (C.19:44A-1 et al); and Election Law Enforcement Commission (ELEC) political contribution disclosures requirements N.J.S.A. 19:44A-20.27.

2.4 Title 23 CFR 635.105(a) (4) requires the City of Camden as the Local Public Agencies (LPA) to provide a full-time employee to be in responsible charge of Federal-aid projects. For this project, the

“Responsible Charge” person is Timothy Cunningham, Esq, Business Administrator, City of Camden.

2.5 23 CFR 635.105 requires a full-time resident engineer (RE) be designated to oversee construction and to ensure adequate staffing. Field personnel need to accurately maintain records during construction including daily inspection reports, daily quantity tracking, engineer’s diary, material

SOLICITATION OF PROPOSALS FOR

delivery tickets, material certifications, material questionnaires, Buy America certifications (23 U.S.C.

313 and 23 CFR 635.410) for all steel and iron materials, and any material testing performed on the project. The resident engineer and inspectors are expected to review the contract documents prior to the start of construction to ensure they understand the requirements and expectations of the project.

2.6 The Prime Consultant and each sub-consultant listed in the Proposal must be Cost Basis Approved by

NJ Department of Transportation at the time the Proposals are submitted. Consultant services funded in wholly or partially with FHWA funds are to be procured and administered by the City in accordance with 49 CFR Part 18.”

2.7 All contracts for engineering services related to construction projects will comply with the requirements of 23 CFR 172 and the federal Brooks Act. All such contracts will also comply with

Federal Acquisition Regulation (FAR) cost principles for determining allowable costs on consultant services contracts, including consultant costs directly associated with the specific contract, and consultant’s overhead costs, formally referred to as their indirect cost rate, that can only be approved by either a federal agency or NJDOT for use for purposes of estimating, negotiating, and making payment on the contract.

2.8 Pursuant to N.J.S.A. 52:32-58, the Consultant must certify in their cover letter that neither the consultant, nor one of its parents, subsidiaries, and/or affiliates (as defined in N.J.S.A. 52:32-56(e)(3)), or sub-consultants, is/are listed on the Department of the Treasury's List of Persons or Entities

Engaging in Prohibited Investment Activities in Iran and that neither is involved in any of the investment activities set forth in N.J.S.A. 52:32-56(f). If the Consultant is unable to so certify, the

Consultant shall provide a detailed and precise description of such activities.”

2.9 Section 49 C.F.R. Part 20 entitled “New Restrictions on Lobbying” found at http://www.dot.gov/ost/m60/grant/49cfr20.htm#20.100

2.10 Pursuant to N.J.S.A. 40A:11-15(9), the Consultant obligation to render services shall begin at the

Notice to Proceed and shall continue until the satisfactory completion and close-out of the project. The work may also include assistance with any utility relocations and project mitigation work. Failure to provide services as required and in a timely manner shall constitute a breach of contract entitling the

Local Public Agency (LPA) to proceed with all available remedies to recover any lost funding or extra costs associated with properly completing.

3.0 SCOPE OF SERVICES

The awarded Respondent shall, at a minimum, provide the following Scope of Work and Deliverables.

Further, it is to be understood the City will only accept a complete construction management/construction inspection services proposal that best meets its the needs and is in the best interest of the City. In addition to the RFP requirements herein, the Respondent shall submit a schedule of completion dates for each Task of the work with their proposal submission.

SOLICITATION OF PROPOSALS FOR

3.1 GRANT ADMINISTRATION

The professional services firm selected will be required to administer the construction project in accordance with all Federal regulations.

3.2 PROGRESS REPORTING

Provide THE CITY OF CAMDEN with a written Monthly Project Progress Report detailing the status of the project at the start of every month. Provide original of Monthly Project Progress Report to THE CITY

OF CAMDEN via United States Postal Service or hand delivery with copy to the City Engineer via PDF.

The Monthly Project Progress Report may be included in the contractor’s invoice if billing is sent at the beginning of each month. If billing is not sent at the beginning of each month, Monthly Project Progress

Report should be sent separately.

Provide the City of Camden with a 2–3-page Bi-Weekly Project Progress Report in Adobe format.

The Bi-Weekly Project Progress Report should contain several photographs of work completed, an easy-to-understand description of work in each photo, a summary of work completed during the two week period, and the anticipated project completion date. During project construction, the Bi-Weekly Report shall be emailed to the City Engineer every Monday during City business hours. The City Engineer will distribute to stakeholders via email.

3.3 MEETINGS AND SITE VISITS

Coordinate and schedule bi-weekly progress meetings between the contractor, CM/CI consultant, City, and project stakeholders. The project stakeholders include the City of Camden, Camden County, NJDOT Local

Aid, local Police Departments, the contractor, and any other organizations with an interest in the construction. The construction manager shall coordinate all meeting dates and times with the City of

Camden’s Responsible Charge and City Engineer.

NJDOT will conduct a minimum of three (3) inspections of the project. The initial field inspection by

NJDOT will occur after 10 to 15% of the construction work is completed. A final field inspection by NJDOT will occur after substantial completion has been reached with all pay items. Other periodic field inspections will occur over the course of the construction project. During the field inspection, NJDOT personnel will perform an overview of the project documentation and review the justifications supporting the pay estimates.

The Consultant is expected to attend and participate in every oversight review of the project scheduled by

NJDOT or FHWA. The Consultant shall make all their reports and the proper personnel available for the field inspection and oversight reviews. NJDOT/FHWA will provide a report of their findings to the City of

Camden as the Local Public Agency (LPA). The LPA will share the findings with the Consultant and the

Consultant shall take immediate steps to respond in writing to NJDOT and correct any defects or deficiencies noted in the NJDOT/FHWA oversight reviews.

3.4 PROJECT OVERSIGHT

The professional services firm must provide a system to track project progress, including project budgets.

Copies of all documentation must be provided to the City of Camden. The project oversight system must:

• Monitor project budgets and contingencies to ensure that all projects expend funds in accordance with all Federal policies and regulations.

• Coordinate administrative details of the project, including budget, billing, and documentation

SOLICITATION OF PROPOSALS FOR

required for federal construction projects for any contractors and subcontractors performing construction on the project.

• Maintain records and documentation as required for federally funded projects such as but are not limited to the following:

o Daily inspection reports, material certifications, certified payrolls, quantity logs, buy

America documentation, change order documentation, ADA curb ramp compliance measurements, final as-built review and NJDOT Local Aid closeout required documents etc.

• Close out the project in accordance with federal requirements.

The general tasks for the chosen professional shall include but not be limited to the following:

1. Coordinate, schedule, attend, document, etc. all necessary construction meetings.

2. Daily on-site inspection of all work performed by the contractor and any subcontractors.

3. Manage and oversee the construction of the project, including daily interface with the contractor and weekly meetings to ensure that the work is progressing as specified and is on-time.

4. Verify that all services are provided in accordance with applicable federal, state, local codes, rules and requirements.

5. Maintain data and records of activity performed by contractor and subcontractor(s).

6. Ensure compliance with applicable requirements including Affirmative Action, prevailing wage, and fair hiring practices. Complete wage rate inspection reports for every contractor and sub-contractor in accordance with federal requirements.

7. Track for the City of Camden all Requests For Information (RFI) and subsequent actions as a result of RFIs submitted during the course of construction. Review and evaluate for the City of

Camden’s RFIs that are not overly technical and send technical RFIs to the design firm for information.

8. Review and evaluate for the City of Camden all change order requests made of additional work, for extension of time, or for any other matter during the course of construction. The evaluation may include preparation of an independent estimate of change order work and recommendation.

9. Review and make recommendation to City of Camden on all request for payment submitted during construction. Document all quantities constructed. Provide material tickets and certifications from construction.

10. Ensure the project meets federal quality control standards.

11. Coordinate with City of Camden and the stakeholder municipalities to minimize impact to schools, recreation events and business community.

12. Ensure that construction schedules are maintained.

13. Verify that the construction of all handicap ramps meet the current version of ADA standards of Accessibility Guidelines for Pedestrian Facilities in the Public Right-of-Way. Grades for ramps and walkways must be checked in the field using the consultant’s survey instruments or electronic smart level.

14. The consultant will be responsible for providing a sub-consultant to provide any federally

SOLICITATION OF PROPOSALS FOR

required material testing and material inspection services, such as asphalt and concrete testing.

The construction manager/construction inspection firm will be responsible for scheduling and coordinating when material testing services are required during construction. The consultant will also be responsible for the review of the core reports and coordination of any penalty assessments if applicable.

15. Provide as-built field information to contractor for preparation of As-Built drawings.

“Americans with Disabilities Act (ADA) compliance is required by Federal law. Section 504 of the

Rehabilitation Act of 1973 and Title II of the Americans with Disabilities Act of 1990 requires all public right-of-way and facilities to be accessible by all users during construction and after the completion of construction. ADA compliance is required for all projects funded with public monies. Projects must be planned, designed and constructed in accordance with AASHTO standards and the Americans with

Disabilities Act Accessibility Guidelines (ADAAG). The Resident Engineer is responsible to ensure that upon completion of the project that it conforms to ADA standards. The Resident Engineer proposed for this project must demonstrate that they are well verse with the ADA standards and have taken the ADA compliance course offered by CAIT-LPA at Rutgers or equivalent.

3.5 CONSTRUCTION MANAGEMENT AND INSPECTION TASKS

1. Provide documentation that the project has been completed in reasonably close conformity with approved plans and specs including authorized changes and extra work including time extensions.

2. Provide a basis for acceptance and reimbursement of project costs with federal funds.

3. Acquire information on construction changes.

4. Provide documentation of solutions to problems or commitments.

5. Offer technical and procedural advice.

6. Recommend improved construction techniques and engineering supervision.

7. Communicate with project staff.

8. Monitor and evaluate progress of work.

9. Follow-up on previous inspection findings.

3.6 CONSTRUCTION INSPECTION REPORTS EXPECTATIONS

Purpose:

• Provide permanent file evidence that inspections are being made as required by federal regulations.

• Provide a basis for acceptance of completed work.

• Document field conditions and contractor performance.

• Document inspection measurement/calculations, observations, findings, resolution of identified problems, claims, and any other topic of interest.

• There is no DBE goal for the project.

Inspection reports are subject to Freedom of Information Act, so reports should only contain facts, observations, and professional recommendations and may be used in evaluating or refuting contract claims.

SOLICITATION OF PROPOSALS FOR

Reports need to be comprehensive and coherent and cover these areas, if applicable:

1. Activities taking place on project during the inspection.

2. Observations and actions taken regarding quality and progress of work.

3. Adequacy of addressing traffic control, safety, and environmental commitments.

4. Documentation of change or extra work including proper justification for the work and adequacy of supporting documentation.

5. Must be signed and dated.

6. Prepare to develop inspection diaries, daily reports, progress reports, and other documentation to facilitate project control.

7. Prepared to begin a complete audit trail for work performed, measured, and paid.

8. Assess the prime contractor’s general administration of subcontractor work.

9. Provide verification documentation that staking and survey work is correct.

10. Document coordination of work between the contractor and a railroad / utility company, the supervision and inspection by the proper personnel, and efficiency and economy of work being performed.

11. Document erosion control implementation techniques and quantities.

12. Examine and comment on the uniformity of embankment and cut sections, compliance with contract requirements, and proper slope for drainage.

13. Document control was exercised to secure finished grades.

14. Measurement of cross-slopes as to conformity to plans.

15. Review and comment on underdrain installations.

16. Review and comment on waterway, ditches, and drainage structures, including proper elevations

/ slopes.

17. Document and verify compliance with approved storm water management plan.

18. Document and verify that alignment, bedding, and joint construction were examined prior to backfilling.

19. Observe backfilling and witness density tests to ensure proper controls.

20. Documentation and approval of formwork and assurance that deflection doesn’t occur during concrete placement operations.

21. Documentation of installation, condition, tying, and support of reinforcing steel.

22. Document methods used for placing and finishing concrete.

23. Document and assure riding surface, curbs, curb ramps, and sidewalks conform to proper grades and cross-section.

24. Document and identify the location of measurement by stations.

25. Follow-ups from previous reports.

26. Coordinate Archaeological Monitoring Plan implementation with third party vendor supplied by the City.

SOLICITATION OF PROPOSALS FOR

3.7 RECOMMENDED INSPECTION TECHNIQUES

1. Verify that the items reviewed were measured in the units called for in the contract provisions and that the methods of measurements prescribed in the contract and in authorized instructions were followed.

2. Examine project records to ensure all materials measured for payment were delivered and incorporated into the project.

3. When payment is based on weight or mass, verify the accuracy of the measurements; consider the calibration of scales, checking of truck tare weights, and weighing of haul trucks.

4. Where payment is based on loads delivered to the project, either on a weight or volume basis, verify the procedures followed for assuring validity in receipt of haul tickets.

5. Where area methods of measurement are specified, make dimension checks to the extent necessary to verify the actual work performed. Ensure measurements were made at the proper time and prior to the subsequent placement of other courses of materials.

6. Where final quantities are determined by volume computations, verify the method of measurement and documentation of calculations.

3.8 CHANGE ORDER PROCESS

The CM/CI firm must follow the Federal Change Order process when administering the construction project:

1. Change orders are required for changes in project quantities or extra work (23 CFR 635.120) and for time extensions (23 CFR 635.121). The Contractor is not to perform any work outside of the original contract until a Change Order is approved. Change Orders must be processed in accordance with

NJDOT Standard Specifications in advance of the work being performed. Costs, in particular, must be broken out and supported with written documentation. Change orders for project quantities or extra work must be approved by NJDOT prior to any payment being made to the Contractor. Supplemental work and costs may not be eligible for reimbursement if not in strict accordance with these procedures.

2. Section 104 of the Standard Specifications addresses changes in the work as follows:

• Field Orders (Subsection 104.03.01.1) – The Resident Engineer may issue a Field Order directing the Contractor to perform the work. The Contractor may begin the work upon receipt of the written Field Order. Subsequently, a Change Order addressing the Field Order must be processed in an expedient manner.

• Change Orders (Subsection 104.03.01.2) – Change Orders are to be issued for increases, decreases in quantities, modifications to Contract Time, change is scope of work and new or extra work.

• Work cannot deviate from the requirements of the Contract unless a Field Order is issued, or a

Change Order is approved.

3. The Contractor shall not expend any sum more than the contract’s authorized funding amount until a

Change Order is approved by NJDOT and the LPA.

SOLICITATION OF PROPOSALS FOR

3.9 COMPLIANCE

The professional services firm must ensure that the City of Camden meets all applicable laws, statutes, funding guidelines and deadlines for the project in accordance with NJDOT and FHWA for the project. The Consultant shall maintain all financial records, supporting documentation, payroll records, correspondence, inspection reports, and other project records for a minimum of three (3) years following final reimbursement by NJDOT and shall make such records available for audit by the City, NJDOT, FHWA, and other authorized agencies. The

Consultant shall comply with the requirements contained in NJDOT Division of Local Aid Summary of Project

Management Eligibility Requirements for Locally Administered Federal Aid Highway Projects.

3.10 SCHEDULE

The anticipated construction project schedule for the City of Camden project is provided below:

1. Federal Aid Authorization to Advertise CM/CI Contract: July 2026

2. Award CM/CI City Approval: September 2026

3. NJDOT Concurrence of CM/CI Award: October 2026

4. Construction Contract Advertisement: February 2027

5. Construction Contract Award: April 2027

6. NJDOT Concurrence of Award: May 2027

7. Preconstruction Meeting: June 2027

8. Notice to Proceed Issued: June 2027

9. Construction Substantial Completion: (210calendar days)

10. Construction Final Completion (240 calendar days)

11. CM/CI Project closeout: Winter 2028

CITY OFCAMDEN SOLICITATION OF PROPOSALS FOR

CONSTRUCTION MANAGEMENT AND CONSTRUCTION

INSPECTION SERVCIES

4.0 STATEMENT OF QUALIFICATIONS

The Statement of Qualifications package is to contain a cover sheet, table of contents, and the following sections:

Section 1 - Company Identification

Section 2 - Company Qualifications

Section 3 - Company Specific Project Experience

Section 4 - Key Personnel

Section 5 - Technical Approach

Section 6 - Management Approach

These sections of the Statement of Qualifications will contain the information described in the following subsections.

4.1 Company Identification

A) Name of firm, address, telephone and telefax number of main office and any branch office which will be involved in the project in any way.

B) Name, title, address, telephone and telefax number of the principal-in-charge.

C) Type (e.g. corporation, partnership) and size of firm, including number of offices, number of employees, and respective disciplines.

D) List of subcontractors, including information requested in A, B, and C above for each subcontractor, and general nature of type of service to be provided on the property by each subcontractor.

E) List any current violations or claims against you/your organization and those having occurred in the past five years, especially those resulting in claims or legal action against you.

4.2 Company Qualifications

Prospective company (or firms) must have personnel with thorough experience with designing traffic signal improvements (including ADA improvements). Describe the average project size and scope of the team's past projects. The firm(s) must have demonstrated experience in this work. A narrative detailing the capabilities of the firm(s) is to be presented.

Provide a statement of qualifications for your organization, including a statement of the size of firm (if the Proposer is not an individual), a description of the types of services provided by your organization, a statement of the extent of experience/history providing the services requested by this RFP, and number of years in business.

4.3 Company's Specific Project Experience

Prospective company (or firms) must provide three detailed examples of the firm's previous experience with of relevant projects completed in the last five (5) years. Give brief description of each project and firm's involvement and provide details on that work's relevancy to this project. Provide specific references, including Owner's address, telephone and telefax number. Identify the duration of the contract, time constraints, whether or not the project was completed within budget and approximate dollar value of the project

4.4 Key Personnel

Key personnel associated with the items provided in the above qualifications sections should provide a project schedule of a list of relevant projects completed in the last five (5) years.

4.4.1 Project Team

Provide a description of the proposed team including any sub consultants.

4.4.2 Project Manager

Designate a project manager who will be the primary contact with the City. The proposal must contain the qualifications and experience of the project manager, who should have the authority to make decisions for his/her organization. The project manager must have the ability to commit the necessary periods of time to conduct the work as described in the RFP.

4.4.3 Staff Qualifications

Provide a biography describing the key project team members' individual qualifications and history and role of key staff that will be committed to this project.

You may attach a resume at the end of the submittal. Resumes do not count towards the page limitation.

4.4.4 Organizational Chart

Include all key project team members and explain their role and responsibility throughout the project. Identify the project team members who are the daily contacts.

4.5 Technical Proposal Requirements

Present a written technical approach, including methodologies to be used to accomplish the items as notified in the Scope of Services, and must demonstrate the company's clear understanding of the project. Alternate proposals will also be considered in addition to the outline given, particularly where savings in cost or schedule can be achieved. The proposed approach description should contain the firm name and be titled “Technical Proposal.” The proposal must include the following elements in order:

1. Cover letter from a principal of the Respondent, providing summary of proposed solution of the project, along with primary contact information (phone number and email address). (1 page recommended)

2. Project Team Description including qualifications, relevant experience, and contact information for each team member. Please identify the project manager, key personnel, and any sub-consultants, and include an organizational chart of the project team, if available. If team of

Consultants, explain how team may have previously worked together. The Respondent may provide resumes in an appendix.

3. Detailed Summary of Experience related to the type of services described in this RFP. Possible elements can include methods, approximate geographic size, project’s beginning and end dates, explanations of significant delays, and lessons learned. (3 pages recommended)

4. Proposal Narrative providing sufficiently detailed information of project methods and discussion of their approach so that the Respondent’s competence and ability to provide the required deliverables of task and products is clearly demonstrated. The narrative should specify which tasks will be done by the lead Consultant and which tasks will be done by sub-consultants, if applicable. Respondents are invited to present alternative methods that would enhance the deliverables or shorten the time required to complete the deliverables. (10 pages recommended)

5. Detailed Project Schedule outlining the Respondent’s proposed sequence of activities. (2 pages recommended)

4.6 Management Approach

Present a management approach which includes project organization, key personnel assignments, subcontractors' assignments, report procedure, cost control and schedule monitoring, and demonstrate an ability to manage the project and subcontractors within the parameters of budget and schedule.

Administrative Proposal Requirements

Please respond and upload your Administrative Proposals via the City’s e-procurement platform – Bids and Tenders - Camden. The Administrative Proposal should contain:

A. Certification of Eligibility – A certificate is to be included in the proposal for each firm stating that:

"The firm is not ineligible to receive award of a contract due to the firm's inclusion on any Federal, Pennsylvania, or New Jersey state lists of debarred contractors, or otherwise ineligible to be awarded a contract using Federal or state funds." This statement should be written on your firm’s letterhead and should be signed by an officer of the firm.

B. New Jersey Department of Transportation (NJDOT) Approved Overhead Rate. An overhead rate, approved and issued by NJDOT, and on NJDOT letterhead, must be submitted for the prime

Consultant and each sub-consultant. The overhead rates must be valid for the period of the contract being entered into.

C. Project Cost Budget – Respondent will be asked to provide a detailed project cost budget estimate.

The Cost Proposal must include a price and level of effort for the Scope of Work the Consultant has described in their technical proposal. Indirect charges, such as fringe benefit, overhead, profit, etc., must be identified, yielding a total project cost. A list of key personnel arranged by title and level with hourly rates shall be included in the cost proposal. During negotiations, the Respondent or

CITY OF CAMDEN may suggest that deliverables or tasks be modified or deleted. Please note that

Title 41 Code of Federal Regulations limits the amount of profit or fee to 10 percent of the direct labor and indirect costs. The negotiated fixed fee shall comply with applicable Federal Acquisition

Regulation (FAR) cost principles.

a. Each proposal shall give a breakdown of the anticipated labor hours by job title, labor rate and shall use a multiplier to cover overhead expenses such as fringe benefits, insurance, etc

b. A separate detailed budget is to be prepared by the Respondent and each subconsultant.

During negotiations, the Respondent or CITY OF CAMDEN may suggest that deliverables or tasks be modified or deleted. Please note that Title 41 Code of Federal Regulations limits the amount of profit or fee to 10 percent of the direct labor and indirect costs.

5.0 COST PROPOSAL

Cost proposals will be submitted separately from the Statement of Qualifications in a sealed envelope. These proposals will remain sealed until after the Statement of Qualifications have been evaluated by the Selection Committee. Proposals will include a total for performing the whole project, but will also be broken down to show the amount for each item in the scope of services.

Hourly billing rates for the proposed personnel are to be provided. Proposals will also include all applicable costs for meeting attendance, mileage, reproduction, subcontractor prices, reimbursable expenses, and all other anticipated charges for this contract.

6.0 EQUAL EMPLOYMENT OPPORTUNITY PROVISIONS

Companies and their subcontractors will not discriminate on the basis of race, color, national origin, or sex in the award and performance of this contract.

All potential companies must demonstrate a commi1ment to the effective implementation of an affirmative action plan or policy on equal employment opportunity. The potential company must insure equal employment opportunity to all persons and not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, physical disability, mental disorder, ancestry, marital status, criminal record, or political beliefs. The company must uphold and operate in compliance with Section 3(b)(i) of Executive Order 14173, the Equal

Employment Opportunity Act of 1972, the Fair Employment Practices Act, and the American with

Disabilities Act of 1990.

In response to this RFP, companies should furnish a detailed statement relative to their Equal

Employment Opportunity practices and any statistical employment information that it deems appropriate, relative to the composition of its work force or its subcontractors.

7.0 SELECTION PROCESS AND EVALUATION CRITERIA

The selection will be based on an evaluation of the Statement of Qualification and the Cost

Proposal. Subsequent price negotiations will be initiated with the firm that submitted the highest rated response to this RFP.

The major factors/criteria to be used in this evaluation will include, but may not be limited to those given within this RFP. Following the initial evaluation of the proposals submitted, any or all of the qualified companies may be invited for an interview, if deemed necessary.

The Owner reserves the right, it its sole and absolute discretion, to reject any and all submission or to accept any submission, which in its judgment, will under all the circumstances, best serve its interest.

It is expected that all responding companies will conform with and abide by the contractual language to be developed by the Owner.

The selection will be based on an evaluation of the Statement of Qualification.

The major factors/criteria to be used in this evaluation will include, but may not be limited to those given within this RFP. Following the initial evaluation of the proposals submitted, any or all of the qualified companies may be invited for an interview, if deemed necessary.

The Owner reserves the right, at its sole and absolute discretion, to reject any and all submission or to accept any submission, which in its judgment, will under all the circumstances, best serve its interest.

It is expected that all responding companies will conform with and abide by the contractual language to be developed by the Owner.

Evaluation Criteria Weight

1. Approach presented in the Proposal. 20%

2. Record of satisfactory performance by the firm on similar projects.

The projects listed should be similar in scope and magnitude to the proposed project. The work must have been performed within the past two years. This record should establish the ability to properly provide the services listed.

20%

3. Experience and technical competence of the personnel proposed to be assigned to the project relative to the specific type of work included in the project.

25%

4. Experience in municipal engineering and knowledge of local conditions.

25%

5. Location of the firm in the geographical area of the project provided that there are an appropriate number of qualified firms therein for consideration.

5%

6. Optional Interview(s), at the City’s sole discretion. 5%

The City of Camden reserves the right to negotiate and enter into agreements with one or more firms for some or all of the items of work identified above based on its determination of relative qualifications.

Negotiations for award of the contract will be to the Respondent(s) that best meet the evaluation criteria.

The City of Camden may reject all proposals. The City of Camden further reserves the right to negotiate cost and scope elements with the leading Respondent(s). The City of Camden reserves and may, in its sole discretion, exercise any or more of the following rights and options with respect to this RFP if it determines that doing so is in the best interest of the City:

A. Decline to consider any response to this RFP; cancel the RFP at any time; elect to proceed or not to proceed with discussions or presentations regarding its subject matter with any Respondent and with firms that do not respond to the RFP;

B. Extend the Submission Date/Time and/or to supplement, amend, substitute or otherwise modify the RFP at any time prior to the Submission Date/Time, by posting notice thereof on the City of

Camden’s web page(s) where the RFP is posted;

C. No contractual obligation on behalf of the City of Camden whatsoever shall arise from the RFP process;

D. This RFP does not commit the City of Camden to pay any cost incurred in the preparation or submission of any response to the RFP;

E. The City of Camden considers any information submitted directly to Council to be confidential and proprietary. While the City of Camden may not make such information public, unsuccessful

Respondents may request a debrief meeting to discuss their submission and subsequent evaluation;

Statutory and Other Requirements

a. Acknowledgement of Receipt of Notices Revisions or Addenda to RFP Documents

Proposers shall acknowledge receipt of any addenda through the Bidding System by checking a box for each addenda and any applicable attachment.

It is the responsibility of the Bidder to have received all Addenda that are issued. Proposers should check online at https://camden.bidsandtenders.net prior to submitting their RFP and up until the RFP closing time and date in the event additional addendum are issued.

If a Proposer submits their RFP prior to the RFP closing time and date and an addenda have been issued, the Bidding System shall WITHDRAW the RFP submission and the RFP status will change to an INCOMPLETE STATUS and Withdraw the RFP. Proposers can view the status change in the “MY BIDS” section of the Bidding System.

The Proposer is solely responsible to:

• Make required adjustments to their RFP; and

• Acknowledge the addenda; and

• Ensure the re-submitted RFP is RECEIVED by the Bidding System no later than the stated RFP closing time and date.

b. Compliance with Laws

Any contract entered into between the contractor and the City must be in accordance with and subject to compliance by both parties with the New Jersey Local Public Contracts Law. The contractor must agree to comply with the non-discrimination provisions and all other laws and regulations applicable to the performance of services there under. The respondent shall sign and acknowledge such forms and certificates as may be required by this section.

c. Public Emergency

In the event of a Public Emergency declared at the Local, State or Federal Level, if the City opts to extend terms and conditions of this RFP, the contractor agrees to extend the terms and conditions of this RFP, whether existing, expiring or expired no longer than six months, for goods and/or services for the duration of the emergency. In the event the original contractor cannot meet this requirement, the City may solicit the goods and/or services from any respondent of this contract.

d. Non-Allocation of Funding Termination

Each calendar year payment obligation of the City is conditioned upon the availability of City funds appropriated or allocated for the payment of such an obligation. If funds are not allocated and available for the continuance of any services performed by the Contractor hereunder, whether in whole or in part, the City at the end of any particular fiscal year may terminate such services. The

City will notify the Contractor in writing immediately of any services that will be affected by a shortage of appropriated funds. This provision shall not be construed so as to permit the City to terminate this Agreement during the term, or any service hereunder, merely in order to acquire identical services from a third party contractor.

e. Mandatory EEO/Affirmative Action Compliance

No firm may be issued a contract unless it complies with the affirmative action regulations of N.J.S.A.

10:5-31 et seq. (P.L. 1975, c.127) and N.J.A.C. 17:27-1 et seq. as administered by the Division of

Purchase & Property Contract Compliance and Audit Unit (Division) and/or Department of Labor &

Workforce Development provided below. The form shall be properly executed and uploaded along with Certified Employee Information Report or form AA302. The contract will include the language included in this specification.

f. New Jersey Anti-Discrimination

The contract for this bid shall require that the contractor agrees not to discriminate in employment and agrees to abide by all anti-discrimination laws including but not limited to N.J.S.A. 10:2-1.

g. Americans with Disabilities Act of 1990

Discrimination on the basis of disability in contracting for the delivery of services is prohibited.

Respondents are required to read American with Disabilities language that is part of the documents attached hereto and agree that the provisions of Title II of the Act are made part of the contract. The contractor is obligated to comply with the Act and hold the City harmless.

h. Prompt Payment of Goods and Services Contracts

N.J.S.A. 40A:11-19.1 establishes a prompt payment requirement that applies to goods and services contracts a contracting unit awards to a “business concern” under the Local Public Contracts Law

(LPCL)

i. Statement of Ownership Disclosure

Pursuant to N.J.S.A. 52:25-24.2 provide that no business organization, regardless of form of ownership shall be awarded any contract for the performance of any work or the furnishing of any goods and services, unless, prior to the receipt of the bid or accompanying the bid of said business organization, bidders shall submit a statement setting forth the names and addresses of all persons and entities that own ten percent (10%)…