CALM PROCEDURES May 2025

CALM Procedures

The CALM (Coordination and Logistics Management) Team’s goal is to minimize construction-related impacts to passenger service and tenants while maintaining a positive guest experience. Starting at the

Planning stage, CALM utilizes a Program Master Schedule and GIS database to capture project dates and locations for all projects undertaken at John Wayne Airport. The CALM Team conducts time and space management and tracks all projects including CIP (Airside, Landside and Terminals), Tenant, Commercial and Revenue Management, Maintenance, Information Technology, and Operations. The

CALM team will review projects through the design phase prior to construction to ensure program phasing will limit impacts to operations and customer service.

The Project submittals will include the following:

a) Proposed Project Schedule

b) Project Phasing Plan

c) Site Logistics Plan

d) USR (Utility Shutdown Requests) /LSR (Location Shutdown Requests)

Each project is tracked from its inception through construction completion, to insure efficient sequencing of multiple projects competing for the same time and space resources. A “Notice to Proceed” for the project will not be granted until the Applicant’s submittals have been approved.

For questions regarding the CALM Program please contact:

Don Chinery at dchinery@ocair.com (310.614.1905)

CALM submittal requirements

Below is an outline of the required CALM Submittals:

1. The Applicant must submit the following information:

a. Project Schedule

b. Physical location/Map

c. Scope of the project.

With this information, the CALM Team will be able to identify any conflicts, or impacts with time and space coordination.

2. Due to the large number of construction projects taking place, appropriate project sequencing is of critical importance to JWA. The contractor shall notify the JWA Project Sponsor of any cost/schedule changes that differ from previous submitted documents. Failure to notify the JWA

Project Sponsor of any schedule change, may adversely affect the contractors ability to commence/complete the project.

3. The Contractor must notify the JWA Project Sponsor, who in turn, will notify CALM when they plan to submit their Logistical Work Plan. Please be mindful that each submittal review, and/or resubmit may take a minimum of seven working days per review.

4. Prior to the Applicant receiving a Notice to Proceed (NTP), the Applicant shall have an approved

Logistical Work Plan consisting of, but not limited to the following:

a. Updated Construction Schedule mailto:dchinery@ocair.com

b. Site Logistics Plan

c. Temporary Barricade Plan

d. Temporary Construction Signage Plan

e. Project Phasing Document

f. Haul Routes

g. Construction Stock piles/Laydown Areas

To facilitate the submittal process of the required documents, the Site Logistics & Project Phasing

Checklist is required to be completed and submitted with the Logistical Work Plan. Please incorporate the checklist directly on site logistics work plan.

5. After NTP, and during all phases of construction, the Contractor shall not deviate from the approved Logistical Work Plan. The Contractor must resubmit any changes to the Logistical Plan to the JWA Project Sponsor for final approval.

Project Phasing Plan

1. The Applicant shall submit a Project Phasing Document, defining each specific work area (Phase) into which the overall project is divided. A Project Phasing Document is required for any project with one or more phases of work. A Project Phasing Document and a fully documented Logistical

Work Plan Checklist shall be approved by JWA prior to issuance of a Notice to Proceed. The document shall be developed in accordance with the following criteria.

a) Written description of the work to be accomplished within each phase.

b) Breakdown the physical elements of the project to accurately reflect the progression of work, sequenced in accordance with the project schedule.

c) Include dates for proposed work, daily work hours, and Emergency 24 hour contact information for each phase.

d) The document shall be flexible in its ability to describe real-time updates and shall be updated as required to ensure stakeholders are fully informed of revisions as they occur.

e) The document shall be consistent with the overall Project Schedule.

2. The description of each Phase shall address the following as a minimum.

a) Location of barricades, partitions, covered walkways, stairs, scaffolding, work platforms, etc. which are designed to separate construction activities from ongoing operational areas and mitigate disruptions to passenger and other stakeholder traffic flows.

b) Identify security provisions

c) Identify emergency personnel provisions

d) Emergency evacuation routes

e) Identify egress analysis and Occupancy Load calculations for each phase of the construction

f) Identify the means for public and worker health and safety protection

g) Identify any relocation and definition of temporary facilities required to maintain ongoing operations

h) State the means for maintenance of fire/life safety systems

i) State applicable construction restrictions during special events and holidays

j) Identify locations for material stockpiling and staging

k) Identify Locations and related work zones for worker/material handling equipment

l) Identify the plan for rubbish removal, including location of trash bins

m) Identify modification and maintenance of existing systems during construction

n) Identify temporary signage/way-finding needs and depict on drawings.

o) Identify Stakeholder relocations

p) Show routing of temporary utilities, lines, and points of tie-in

q) Identify temporary facilities

r) Identify means for dust/dirt/debris mitigation

s) Identify means for construction noise mitigation

Site Logistics Plan

As part of the Logistics Work Plan, the Applicant shall submit a proposed Site Logistics Plan. A Site

Logistics Plan and a fully documented Logistical Work Plan Checklist, shall be approved by JWA prior to issuance of a Notice to Proceed. At a minimum, the plan shall address the following information:

a) Identify point of entrance locations and traffic routes for movement of the contractor’s equipment, materials and workers to the work

b) Incorporate Escort provisions including conformance with LAWA and TSA regulations regarding allowable number and handling of un-badged personnel

c) Define alterations to existing facilities/infrastructure

d) Locate on plans, construction zone accommodation of vehicular and aircraft traffic including signage, traffic stripping, flagging, temporary closures, barricades, and detours

e) Locate on plans, provisions and plans for worker parking

f) Locate on plans, the staging/laydown areas for construction equipment, trash/debris receptacles, and material storage and protection

g) Locate on plans, temporary facilities including trailers, and dumpsters.

h) Identify locations and related work zones for worker/material handling equipment such as cranes, and lifts

i) Provide emergency vehicle access provisions

j) Provide emergency evacuation routes

k) Provisions for protection of private and public properties, including leased properties on site, if applicable

l) Identify security provisions

m) Locate on plans, fencing and enclosure provisions

n) Identify location of off-site, project-related facilities

o) Identify on-site parking provisions if applicable.

p) Emergency contacts posted on plan

q) Define work shifts and corresponding working hours

r) Show routing of temporary utility lines and points of tie-ins

s) Show provisions for reclamation of areas disturbed by the contractor

t) Provide plans and actions taken to comply with environmental requirements and permits

u) Identify the means for dust/dirt/debris mitigation

v) Identify the means for construction noise mitigation

w) Incorporate coordination and accommodation of stakeholders impacted by the work

x) Incorporate coordination with other contractors impacted by or impacting the work

CALM Shutdown Coordination Center

JWA established the CALM Shutdown Control Center (SCC) to coordinate all Utility Shutdown

Requests (USR) and Location Shutdown Requests (LSR).

1. Utility Shutdown (USR) is any disruption or disconnection of a utility

(including abandonment) of any system, subsystem, or branch for any length of time. This includes electrical, water, natural gas, fuel, fire alarm, security/ACAMS, sewer, communications, HVAC, and sprinkler. A utility shutdown is defined as a singular event; one turn off/one turn on. Utility

Shutdowns cover the following:

a. Electrical

b. Water

c. Natural Gas

d. Fuel

e. Fire Alarm

f. Security/ACAMS

g. Sewer

h. Communications/ IT

i. HVAC

j. Sprinklers

2. Location Shutdown (LSR) is the closure of an area preventing normal activity for a set period of time. This includes all landside, airside, and terminal areas and is generally associated with the disruption of normal vehicle, pedestrian, and aircraft use or flow. Area shutdown is defined as a singular event; one shutdown of operation / one restoration of operation. Area Shutdowns include:

a. Landside traffic closures

b. Airside traffic closures (vehicle or aircraft)

c. Terminal Area road closures

d. Restrictions to Public Access (i.e. walkways, public access doors)

e. Elevator/Escalator

f. Restroom Closures

g. Gate Closures

The Contractor is responsible to submit a new request 30 days in advance of proposed start date. This will identify any impacts to Airport Operations including Utility Shutdowns and Location Shutdowns.

This will allow the Project Sponsor the time needed to review and coordinate the requests with the

Primary Stakeholders. Incomplete documentation will delay the approval process of the USR/LSR and potentially impact the requested date(s). An email notification will be sent by the CALM SCC to indicate final approval.

LSR Review

• Identify Impacts (Facilities, Stakeholders, Operations)

• Gather Facts (Time, Duration, Purpose, Contacts)

• Determine Area

• Develop Mitigation Plan

• Review Contractor Work Plan

LSR Submittal Process

The completed LSRs are submitted by the JWA Project Sponsor to the Shutdown Control Center for processing and tracking. Once a submittal is received, it is distributed to the LSR Approval Team to review any additional coordination and logistical needs. The requests are tracked through the CALM

Shutdown Control Center tracking system.

• To guarantee LSR approval for on-time implementation, projects expected to have a large impact to stakeholders and other projects should plan on submitting a draft package which includes the LSR and a traffic control plan to the LSR Approval Team at least 30 days prior to expected implementation date. Some projects have been introduced at least 1-2 months in advance to allow for coordination and planning.

• LSRs are approved prior to project implementation and a complete LSR package should be submitted at least 30 days prior to the expected start date. In addition, a site walk is typically completed 2 weeks prior to give a better understanding to Airport Operations, CALM and the Project Management team of all field conditions.

CALM / LSR Requirements

A separate LSR is required for each area to be impacted.

• Complete the application in its entirety and attach any Completed/Approved Required documentation. Incomplete applications may be delayed for processing.

• This package shall describe all details related to the submitted Phasing Plan, Logistical Work

Plan, and logistical checklist and will be updated as needed to ensure stakeholders are informed of revisions.

The Contractor shall submit an overall Phasing Plan with a baseline schedule.

• Within the task specific phasing plan, the contractor shall identify specific tasks, which will function as a sub phase to the overall Phasing Plan and schedule.

• If a Task Specific Phase has separate logistical needs, the contractor will be required to complete a Logistical Work Plan for each of those Task Specific Phases.

• The Logistical Work Plan shall include the following: Scope and description of work, a

Communications Plan, identification of coordination plans with all contractor construction activities in the area, and identification of all permits.

LSR Revisions

An LSR Revision shall be submitted when an existing LSR changes in scope of work or dates are extended. For example – work will now be added to the project in a different location. Date extension requests shall be sent to the CALM SCC at least one week prior to

LSR expiration date.

LSR Updates

An LSR Update shall be disseminated when an existing LSR has additional work, but the scope of work does not change and neither do the dates. Contractor shall submit addendums to the

LSR to the SCC for any changes that affect the work area or airport operations. The SCC shall be notified when work is completed.