Call Ordering Procedures.docx

CALL ORDER PROCEDURES

The following provision defines the process by which (1) Fair Opportunity for Award will be afforded; (2) BPA calls will be processed and priced; and (3) BPA calls will be awarded.

(a) Fair Opportunity for Consideration:

1. One or more BPA calls will be issued during the performance period of the resulting Blanket Purchase Agreements. The Contracting Officer's (CO) decision to issue a BPA call to a particular awardee shall be based on the criteria stated below. The CO will give each qualifying (Business Status) awardee a "fair opportunity" to be considered for each order in excess of $2,500 unless one of the conditions in paragraph (2) below applies.

2. Exceptions to Fair Opportunity for Consideration: Awardees will not be given a fair opportunity to be considered for requirements which are expected to exceed $2,500 when the Contracting Officer determines one of the following conditions apply:

A. The agency need for the services is so urgent that providing such opportunity would result in unacceptable delays.

B. The agency needs to meet Socio-Economic goals and FAR requirements for Set-Asides.

C. Agency Cooperators provision of matching value under Stewardship Activities.

D. Only one such awardee is capable of providing such services required at the level of quality required because the services ordered are unique or highly specialized; or

E. The order must be issued on a solesource basis in the interest of economy and efficiency as a logical followon to an order already issued under the contract, provided that all awardees were given fair opportunity to be considered for the original order.

(b) Selection Criteria for Awarding a BPA call

The Government will evaluate the BPA call proposals against selection criteria. At a minimum, the Government’s award decision will be based on price.

Evaluation of relevant past performance will be based on each awardee’s original past performance data as supplemented by the Government and contractor during the life of the Agreement. As work proceeds under this Agreement, it is probable that the relevant past performance data submitted with the original Agreement solicitation proposal will be disregarded for current performance reports received on BPA calls performed under an Agreement. In addition, individual BPA call selection criteria may include other factor(s) relevant to the particular call. The order of importance for the factors will be identified on each individual project call.

(c) BPA call quote process

1. A warranted Contracting Officer, responsible for acquisitions within the area defined in the Scope of Work must issue any BPA call exceeding $2,500. The Contracting Officer will issue a BPA call Quote Request to all contractors within a designated work activity unless an exception to fair opportunity applies. If a Fair Opportunity Exception Applies, the BPA call quote request will be issued to the designated group or single contractor, as applicable. The BPA call quote request will include a due date for quote/proposal submission and a Statement of Work (SOW) which includes a detailed description of work to be accomplished, a listing of the deliverables required, and additional data as appropriate. The BPA call quote request will also include specific instructions for the submission of offers, the selection criteria factors, the factors’ order of importance, and other information deemed appropriate.

2. Awardees under their Blanket Purchase Agreement will generally be allowed 10 working days to prepare and submit quotes or proposals. However, more or less time may be necessary based on the requirements. The due date shall be set forth in each BPA call quote request. If an awardee is unable to perform a requirement, the awardee may “NO QUOTE” the BPA call quote request. All “NO QUOTE” shall include a brief statement as to why the awardee is unable to perform (i.e., Conflict of Interest). While no mandatory requirement exists for the submission of a quote, firms consistently declining to submit offers for availability reasons may jeopardize their ability to receive future BPA calls.

3. Technical Proposals. A BPA call request for quotes or proposals MAY include the demand for any or all of the following information depending upon the complexity of the project:

Technical quote information will be streamlined to no more than 5 pages; excluding any Safety Plan augmentation and the Performance Work Plan Schedule. Quotes shall not merely restate the BPA call’s work statement requirements or Statement of Work.

4. Price Quotes. A written price quote will always be required on the face of each BPA call form. Completing the form with an authorized signature will, in most cases, represent the sum of a firm’s price quote. Pricing will only be provided to the Contracting Officer.

5. Clarification of Offer: Quotes will be evaluated in accordance with selection criteria set forth in the BPA calls Request for Quotes. If necessary, during the evaluation of quotes/proposals the Government may contact an agreement holder with questions concerning their quote/proposal. Upon completion of evaluations, the CO will issue a BPA call to the awardee whose proposal is most advantageous to the Government.

6. BPA call Issuance: Calls may be issued verbally, by facsimile, or by electronic commerce methods. However, all calls must be finalized in writing and provided to the Contracting Officer with the appropriate signatures and agreed upon pricing for stated pay items.

7. Unauthorized Work: The Contractor is not authorized to commence performance prior to issuance of a signed BPA call and Notice to Proceed or verbal approval provided by the CO to begin work.

8. BPA call Funding Restrictions: No unfunded calls are authorized under this Agreement.

9. The acceptance of a vendor’s quote by Contracting Officer and any subsequent issuance of a signed BPA call makes said call a binding contract.

(d) Equipment Availability

The Government will evaluate the offeror’s equipment availability, suitability, and capability to perform the activities listed in the solicitation’s schedule of items. Provide a complete inventory of equipment available by ownership, under lease or subcontract. For each piece of equipment specify: