APLIS__RFI.DOC

APLIS RFI

Request for Information/Sources Sought

Anatomic Pathology Laboratory Information System (APLIS) for Software Solution (Brand Name or Equal), Hardware, Implementation, Training, and Maintenance Support Services for the Defense Health Agency/Defense Health Clinical Systems (DHCS) Program Office 1.0 Purpose of this RFI/SS THIS IS A REQUEST FOR INFORMATION (RFI)/Sources Sought (SS) ONLY. No phone calls will be accepted. This RFI is for fact finding and planning purposes only. This RFI/SS is issued solely for information and planning purposes – it does not constitute a solicitation nor does it restrict the Government as to the ultimate acquisition approach. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Any contract that might be awarded based on information received or derived from this market research will be the outcome of a competitive process. Responders are advised that the U.S. Government will not pay for any information or administrative costs incurred in response to this RFI. All costs associated with responding to this RFI/SS will be solely at the interested vendor’s expense. Not responding to this RFI/SS does not preclude participation in any future RFP, if any is issued.

This RFI/SS is to gauge interest in the requirement to continue providing proprietary maintenance, operational support, sustainment, as well as integration support, to Military Treatment Facilities (MTFs) that have been deployed to the CoPath® systems. The Government is seeking sources, capability statements, and industry feedback for this requirement for Sustainment Support of the Anatomic Pathology Laboratory Information System (APLIS) software solution (Brand Name or Equal), hardware, implementation, and training support services in accordance with the requirements set forth in the attached Statement of Need (SON). When submitting a capability statement to this SON, please submit a capability statement that describes relevant past performance based upon the size and scope of the outlined requirement. Contractors shall outline company specific capabilities that match the work outlined in the SON in order for the Government to make a fair capabilities determination. In addition, the Government requests you respond to the specific questions listed below in order to satisfy this RFI/SS. In addition, any industry feedback regarding the SON is welcome. Please list any feedback accordingly (marked as vendor feedback) following your capability statement and responses to the listed Government questions.

2.0 Attachments

The attachments to the RFI/SS are:

· Statement of Need – Outlines Software (Brand Name or Equal – CoPath Plus) and Hardware Salient Characteristics 3.0 APLIS Objectives The Anatomic Pathology (AP) community utilizes the commercial-off-the-shelf (COTS) system, Cerner CoPath M and is transitioning to APLIS. APLIS is Contractor’s COTS system developed at private expense. The Government understands that use of APLIS, including upgrades and new releases, is subject to Contractor’s end user license agreement. Cerner CoPath M was deployed at 46 sites and APLIS is deployed at (38) sites. Upon transition from CHCS to MHS Genesis, APLIS will directly interface with MHS Genesis.

The objective of this contract is to support the operation and sustainment of APLIS at AP laboratory sites. The Contractor shall follow the Code of Federal Regulation (CFR), Title 42, and Part 493, to ensure that APLIS is safe and effective for its intended use. The Contractor shall perform integrated activities to include:

· Installation and sustainment of all test, training, production and training environments

· Military Treatment Facility (MTF) installs

· Customer support

· System and infrastructure maintenance at host MAAG sites

· Quality assurance

· Change and configuration management of current and future versions of APLIS to ensure continuous support.

· Configuration, implementation, and maintenance activities required to deploy new versions of APLIS (future releases and/or upgrades of application software throughout the life of the contract)

· Interfaces with other clinical systems.

· Management of the Host Based Security System (HBSS) on the APLIS production, training, and testing servers.

4.0 How to Respond

a) Please provide a capabilities statement of no more than 15 single sided pages that addresses the questions posed in Appendix A. The formal closing date for this RFI/SS and for the submission of responses is NLT 16 October 2019 at 1400 ET. All responses should be submitted electronically using PDF, HTML, MS Word or PowerPoint formats to the POC, Chelsey Jahn at the following e-mail addresses: Chelsey.n.Jahn.civ@mail.mil *Total e-mail file limit size is restricted to 5MB. Files exceeding this threshold shall be submitted over multiple messages, and be identified as “Message #x of #x”.

Appendix A –

1) Please describe your software and how it compares to the requested “brand name or equal” salient characteristics as outlined in the attached SON.

2) Please describe any experience with interface troubleshooting and architecture diagrams.

3) Please describe your organization’s customer base and years of experience in Anatomic Pathology Laboratory Information System (APLIS) Technology, Implementation and Training Support.

4) Please describe your relevant past performance for projects of similar size and scope for this requirement (i.e. your organization’s experience with interfacing software with other critical DoD medical systems such as Composite Health Care System (CHCS) or of those with similar size and scope of the outlined requirement. Please include two to three examples, including the type of challenges working with DoD or similar size and scope customers.

5) Please describe two to three challenging database migration projects your organization has successfully completed within the past three years. Please include the specific challenges and obstacles encountered, your approach for addressing the challenges, and lessons learned.

6) Please describe your organization’s experience with delivering a technical solution for moving a distributed architecture and resources to a robust and scalable regional or domain approach.

7) Please list your organization’s experience and expertise with migrating data from MUMPS database to a MS SQL or other database software migration projects.

8) Please list your organization’s experience and expertise with specialized migration tools in database migration projects, including any relevant information regarding how the tools were selected for specific projects.

9) Please list the hardware components your organization has used in database migration projects, including virtual systems used.

10) Please describe your organization’s experience in system performance tuning post migration, including operating system performance tuning and database performance tuning.

11) Please describe your organization's experience and expertise with DIACAP and product accreditation as it adheres to DoD.

12) Please describe your organization's experience and expertise with developing data dictionaries in a clinical environment.

13) Please describe your pricing methodology. Is your solution available via Government contract vehicle(s) (i.e. GSA Schedule or GWAC) or is it only available through Commercial (Open Market)? Do you provide preferred Government pricing/discounts off commercial pricing if you do not provide pricing through a Government contract vehicle?

14) General Questions/Considerations:

General Design:

a. Please provide any additional architectural details that you feel will help us understand the design and functionality of your product.

b. What type of database(s) does your product use?

c. Tell us how you measure reliability, provide your historical reliability metrics, etc.

Licensing:

a. What is your licensing structure?

b. Are there limits to the number of facilities/users that are accessing the system at any given time, before seeing degrades in performance?

c. Does the product have standard, documented interfaces and support for interfaces?

d. Does your product have an ability to interface with an external clinical record service that serves as the authoritative source of patient laboratory information?

e. Does your product have an ability to interface with an external patient demographics service that serves as the authoritative source of patient demographic information?

f. Does your product have an ability to interface with an external materiel management system that serves as the authoritative source for ordering and receipt of the pharmaceutical commodity?

g. Is the database(s) configured as distributed or centralized?

h. Does your system support report generation at local and enterprise levels?

Appendix B – Vendor Feedback

5.0 Summary

THIS IS A REQUEST FOR INFORMATION ONLY to identify sources that can provide Anatomic Pathology Laboratory Information System (APLIS) Technology Implementation and Training Support. The information provided in the RFI/SS is subject to change and is not binding on the Government. The Government has not made a commitment to procure any of the items discussed, and release of this RFI/SS should not be construed as such a commitment or as authorization to incur cost for which reimbursement would be required or sought. All submissions become Government property and will not be returned.

4 | Page