C202615 - Pool Maintenance Services Bid Quote Sheet.xlsx
XLSX spreadsheet 16 KB Posted
- Attached to
- Pool Maintenance Service State and local contract opportunity
- Solicitation number
- 2120406
- Issued by
- Bronx County, New York
About this file
This is a Bid Quote Sheet for Pool Maintenance Services (Contract C202615) issued by the New York Office of Mental Health (OMH) for the Bronx Campus, specifically for Building 37, Room C1-110. The contract covers a five-year period with preventive maintenance services and time-and-materials repair options, allowing for monthly pool maintenance and emergency/repair services. The bid document outlines specific requirements for service technicians, including a two-hour emergency response time and clear guidelines for invoicing and service frequency.
The total bid amount is $20,000, comprised of a $20,000 time and material allowance, with a $4,000 annual material allowance. The pricing structure includes provisions for straight time, overtime, and training hours, with a fixed 10% material markup. The bid requires detailed unit cost submissions for each service task, and bidders are bound to their quoted rates. Additional requirements include compliance with prevailing wage rates, potential subcontractor involvement, and mandatory electronic payment system participation. The document emphasizes that only actual services performed may be invoiced at the quoted unit costs.
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Other files for this state and local contract opportunity
| File | Type | Posted |
|---|---|---|
| C202615 - Bid Tab Sheet.pdf | ||
| C202615 - Q&A Memo.pdf | ||
| C202615 - BP Final 3.21.25.pdf | ||
| C202615 - IFB Final 3.21.25.pdf |
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Text version
C202615 - Pool Maintenance
| ATTACHMENT D - BID QUOTE SHEET: NYCCC - Bronx Campus - #OMH01-C202615-3650771 |
| Provide Preventive Maintenance Service for the Pool per Appendix D of the Contract. The FACILITY reserves the right to alter the scheduling of the services as necessary. There is no reimbursement for travel time and/or travel expenses including mileage and fuel costs. |
Subcontractors Costing: The prices/rates quoted include all direct and indirect costs of any subcontractors, including those used to meet any stated M/WBE/SDVOB participation goals.
| Directions: 1) Insert the Unit Cost in the Unit Cost ($) column for each preventive maintenance service task listed (unless blocked); 2) The Annual Cost for each Contract Year, which is equal to the Bid Unit x Service Frequency per Year x Unit Cost will be calculated automatically; 3) The Total Amount (Years 1 – 5) for each preventive maintenance service task listed, which is equal to the total sum of the Annual Costs for each Contract Year (1 through 5) will be calculated automatically; 4) The Subtotal Bid for Preventive Maintenance Tasks, which is equal to the sum of the Total Amount (Years 1 – 5) column will be calculated automatically. | ||||
| Failure to follow these directions exactly may result in your bid being disqualified. Please be advised that only actual services performed may be invoiced at the Unit Costs quoted as per Appendix C of the contract. The Unit Cost for each item must be completed for each item listed (unless blocked). Do not leave any areas blank or the bid may be disqualified. Bidders are bound by the Unit Costs provided and cannot be changed after the Bid Opening. | ||||
| Page 1: Maintenance Services | ||||
| Item / Bldg. | Maintenance Task | Number of Months | Year 1 | |
| Unit Cost ($) | Year 1 | |||
| Annual Cost ($) | Year 2 | |||
| Unit Cost ($) | Year 2 | |||
| Annual Cost ($) | Year 3 | |||
| Unit Cost ($) | Year 3 | |||
| Annual Cost ($) | Year 4 | |||
| Unit Cost ($) | Year 4 | |||
| Annual Cost ($) | Year 5 | |||
| Unit Cost ($) | Year 5 | |||
| Annual Cost ($) | Total Amount |
(Years 1-5)
| Building 37, Room C1-110 | Monthly Maintenance | 12 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||
| Page 1 Subtotal Bid for Maintenance | $0.00 | ||||||||||||||
| Page 2: Time and Materials | |||||||||||||||
| With respect to labor and material for repairs not covered under the routine maintenance (including emergency service), provide labor rate quote. If on-site emergency service is requested by the FACILITY, a CONTRACTOR Service Technician shall arrive on-site within two (2) hours of the FACILITY's request for an on-site CONTRACTOR Technician. Prior FACILITY approval is required for all repairs. Material markup will be fixed at 10%. Shipping costs are not to be included in the material markup. There is no reimbursement for travel time and/or travel expenses including mileage and fuel costs. | |||||||||||||||
| Straight Time is defined as an eight (8) hour day Monday thru Friday. Overtime includes all other times except hours/days indicated as Straight Time, i.e.: NY State Holidays, weekends, etc. | |||||||||||||||
| Directions: 1) Insert the Hourly Labor Rate in the Unit Cost ($) column for Straight Time, Overtime, and Training. Do not enter any pricing for the Material Allowance; 2) The Annual Cost for the Contract Year, which is equal to the Estimated Service Frequency per Year x Unit Cost is calculated automatically; 3) The Total Amount (Years 1 – 5) for Straight Time, Overtime, and Training for each Contract Year (1 through 5) is calculated automatically; 4) The Time & Material Allowance Subtotal which is equal to the sum of the Total Amount (Years 1 – 5) column (Total Material Allowance + Total Straight Time + Total Overtime + Total Training) is calculated automatically. | |||||||||||||||
| The Unit Cost for each item must be completed for each item listed (unless blocked). Do not leave any areas blank or the bid may be disqualified. Please be advised that only actual services performed may be invoiced at the Unit Costs quoted as per Appendix C of the contract. Bidders are bound by the Unit Costs provided and cannot be changed after the Bid Opening. | |||||||||||||||
| Item | Bid Unit | Est. Service Freq. per Year | Year 1 | ||||||||||||
| Unit Cost ($) | Year 1 Annual Cost ($) | Year 2 | |||||||||||||
| Unit Cost ($) | Year 2 Annual Cost ($) | Year 3 | |||||||||||||
| Unit Cost ($) | Year 3 Annual Cost ($) | Year 4 Unit Cost ($) | Year 4 Annual Cost ($) | Year 5 | |||||||||||
| Unit Cost ($) | Year 5 Annual Cost ($) | Total Amount (Years 1-5) | |||||||||||||
| Material Allowance | LOT | 1 | $4,000.00 | $4,000.00 | $4,000.00 | $4,000.00 | $4,000.00 | $4,000.00 | $4,000.00 | $4,000.00 | $4,000.00 | $4,000.00 | $20,000.00 | ||
| Technician Straight Time | HRS | 40 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||
| Technician Overtime | HRS | 20 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||
| Page 2: Time and Material Allowance Subtotal ($) | $20,000.00 | ||||||||||||||
| Page 3: Bid Totals | |||||||||||||||
| Directions: When finished, be sure to sign and date the bottom of the Bid Totals sheet. Only the signed original Bid Quote Sheet can be submitted with the proposal. | |||||||||||||||
| Preventive Maintenance Task Subtotal (Page 1) | $0.00 | ||||||||||||||
| Time and Material Allowance Subtotal (Page 2) | $20,000.00 | ||||||||||||||
| TOTAL BID | $20,000.00 |
| When applicable, | |
| -The bidder’s signature below attests that they have reviewed the prevailing wage rates that apply to this solicitation. | |
| -The bidder’s signature below attests to the receipt and understanding of the questions & answers associated with this solicitation. | |
| -The bidder’s signature below attests that they will inform the OMH in writing of the name(s) of any individual(s) who will provide any service under the resulting contract who has not been off the New York State payroll for at a minimum of two years from the start date of the resulting contract. The bidder must notify the OMH of such individual(s) prior to the start of the contract or prior to that individual(s) providing any service in accordance with resulting contract. | |
| -The bidder’s signature below attests they have reviewed and understand the requirements stated in the IFB (section 17) and the OMH contract boilerplate (Appendix C) regarding the necessity to accept Electronic Payments for all invoices if awarded this contract, and certifies that it has already applied to participate in the State Comptroller’s Electronic Payment system, or will do so within 10 days of receiving notification of contract selection. | |
| -If award is to an individual: | |
| □ | The signature below attests that I have not been on the New York State payroll during the last two years. |
| OR | |
| □ | The signature below attests that I have been on the New York State payroll during the last two years and the N.Y. State Ethics Commission Approval Letter is attached. |
Name of Firm_______________________________________________________ Date _________________________
Authorized Representative (Print):_____________________________________ Authorized Signature________________________________________
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