Pool Maintenance Service

The New York State Office of Mental Health (OMH) and New York City Children's Center are soliciting bids for comprehensive Swimming Pool Maintenance Services at the Bronx Campus located at 1300 Waters Place. The procurement is structured as an Invitation for Bid (IFB) for a five-year contract from June 1, 2025, to May 31, 2030, covering weekly and monthly maintenance of a pool measuring approximately 23' x 33' x 4.5'. Required services include vacuuming and brushing pool walls and floor, skimming water surface, cleaning strainers, testing water chemistry, conducting chemical treatments, and performing monthly equipment inspections. Bidders must demonstrate five years of business experience and be prepared to provide all necessary maintenance chemicals. A mandatory site visit is scheduled for April 1, 2025, at 9:00 AM EST, with site visit registration due by March 31, 2025. Bidders must submit questions by April 8, 2025, with OMH providing answers by April 15, 2025, and final bids are due by April 22, 2025, at 3:00 PM EST. The contract will be awarded to the responsive bidder offering the lowest total bid amount who meets all mandatory requirements.

The procurement includes specific set-aside and participation goals for minority-owned businesses (MBE at 16%), women-owned businesses (WBE at 14%), and service-disabled veteran-owned businesses (SDVOB at 6%). New York State Department of Labor Prevailing Wage Rates will apply to this contract. No incumbent vendors were identified as having been awarded similar contracts in the past five years. The bid documents indicate a total bid amount of $20,000, which includes a $4,000 annual material allowance, with pricing structured to include straight time, overtime, and training hours, and a fixed 10% material markup. Bidders must comply with the Procurement Lobbying Act and are restricted to communicating only with the designated point of contact during the procurement process. The contract requires electronic payment system participation and allows for time and material repairs beyond standard maintenance, subject to prior approval from the facility's Plant Superintendent. Successful bidders must also submit material safety data sheets and comply with all specified safety protocols and state regulations.