C05_SOW_.pdf

140R3023Q0028

Statement of Work

Onsite Tool & Equipment Calibration

Summary The Bureau of Reclamation (Reclamation), Lower Colorado Dams Office (LCDO), must calibrate their tools and equipment (mechanical, electrical, electronic) on an annual basis. The contractor/vendor will provide onsite calibration services in a self-contained mobile lab, with the work performed by qualified technicians, at a time specified by the government (Hoover Engineering) during the summer for the year

2023. Calibration services will be performed onsite at two locations: Hoover Dam and Parker Dam.

Calibration services for Hoover Dam typically last five (5) days; services for Parker Dam typically last one day.

Work Requirement The contractor will provide the following services for this Work Requirement:

1. Provide an itemized estimate/quote and total cost for all labor, tools, equipment, special items, and consumables needed to complete onsite tool and equipment calibration services at Hoover and Parker Dam.

2. Provide an estimate for additional items that are taken to the contractor for servicing.

a. Items that are new or not previously serviced may be added for servicing after approval from the Contracting Officer.

3. Provide a mobile lab with trained and qualified calibration technicians to perform the work onsite.

4. Provide a NIST traceable detailed inventory (Calibration Schedule) of all items, tools, equipment received for calibration.

a. Completed inventory in electronic format (.pdf, MS Excel, SAP, or equivalent) showing the item number, manufacturer, model, description, serial number, cost to calibrate and any pertinent notes.

b. The contractor is expected to provide all consumable items used during the testing and calibration process.

5. Provide a certification stamp, sticker, or seal on each piece of calibrated equipment with the company name, unique equipment ID, date, and initials of the technician that performed the work.

6. Provide a written report (electronic format) with findings and recommendations for tools and equipment that could not be calibrated or serviced, along with any other recommendations the calibration provider should bring to our attention.

7. Provide an explanation of the process used to remove/dispose of items consumed during calibration.

8. Schedule and arrange transportation of qualified service personnel, tools, equipment, a mobile lab, and any special items to Hoover and Parker Dam.

9. Supervise and conduct clean-up and removal of debris or excess materials from the work sites after calibration services are completed.

10. Provide invoice documents in a timely manner to the Acquisitions Office contract officer (CO) and contract officer representative (COR).

Period of Performance The period of performance will be mutually agreed upon between Reclamation and the contractor and must take place in either the second half of July, or August. A mobile lab is required because tools and equipment must be calibrated annually, and tools are still used throughout the year by Reclamation personnel.

The contractor may be granted early site access to stage materials and equipment, but work cannot start until the specified date agreed to by Reclamation.

Schedule The contractor will provide a proposed work schedule that states the days and hours of work, for approval, prior to the start of work onsite at both Hoover and Parker Dam.

The calibration technicians may work beyond 10 hours a day, with written prior approval, to complete the calibration services within five (5) days at Hoover Dam, and one (1) day at Parker Dam.

A Reclamation escort will be provided to allow daily site access, on the days and hours approved for work.

Daylight working hours are preferred. Reclamation maintenance staff works 10-hour days, M-F (0630-

1700).

Performance Standards The contractor must provide calibration services adhering to National Institute of Standards and

Technology (NIST) traceable ISO/IEC 17025 quality standards.

The contractor will comply with all federal, state and local laws as well as the USBR manual titled

“Reclamation Safety and Health Standards (RSHS),” latest edition. The RSHS manual is available for free in electronic format at this website: https://www.usbr.gov/safety/rshs/index.html

Worksite Reclamation will provide a place to stage the mobile laboratory on the Nevada or Arizona ramp at the end of the respective powerhouse at Hoover Dam. Staging at Parker Dam will be near the powerhouse as well.

No utilities or other services (phone, internet, and electric power) will be provided to the contractor since the work requirement is for a mobile self-contained calibration lab. Major cell phone services are available at the locations the contractor will be staged at.

The Reclamation escort will guide the contractor personnel, vehicle and mobile lab down into the facility and out of the facility at the completion of each work day.

https://www.usbr.gov/safety/rshs/index.html

The Reclamation escort will arrange tools and equipment brought to the mobile lab, monitor the contractor’s work, and arrange for the serviced items to be returned to maintenance staff.

The following facilities and equipment will be available, at no charge, for the contractor to use during the performance of services for this Statement of Work:

1. Restrooms are available inside the powerplant on the Nevada and Arizona side of Hoover Dam and inside the powerhouse of Parker Dam.

2. No government electrical power will be provided.

3. No government phone or internet will be provided for security reasons.

4. No desk or office space to work from will be provided.

5. Access to a fax line may be available upon request.

The physical address for Hoover Dam, and the rally point to meet the Reclamation escort is the Central warehouse:

Hoover Dam Central Warehouse

US Hwy. 93/ SR172

Boulder City, NV 89005

Parker Dam is located approximately 160 miles South via either Highway 95 (West of the Colorado

River), or Highway 93 (East of the Colorado River):

3006 Parker Dam Rd, Parker, AZ 85344, United States

Additional Required Submittals In addition to the required submittals listed above under the “Work Requirement” section, the contractor will also review and sign the following government provided submittals before any work may begin:

1. Job Hazard Analysis (JHA): to be reviewed and signed by the COR and contractor’s job supervisor prior to the start of any work.

2. Site Entry Permit (SEP): to be reviewed and signed by the COR and contractor’s job supervisor prior to the start of any work, and signed to release the contractor at the completion of work.

a. The SEP authorizes contractor personnel, vehicles, and the mobile lab to be onsite for the duration of the services provided by the contractor and informs federal and contracted security forces of contractor assets/personnel.

3. A copy of both the signed JHA and SEP will be attached to mobile lab while it is left overnight in the dedicated staging area.

Site Security The operation of Hoover Dam and Parker Dam requires continuous and effective security measures. Site security is carried out and enforced by a federal guard system, Security Response Force (SRF), and contracted security guard personnel.

All contractor vehicles and the mobile lab will pass through the security checkpoint, upon arrival, on the

Nevada approach where the main entrance is located. Once the security checkpoint inspects and approves the mobile lab and contractor vehicles, passage down to the facility will be allowed, with the Reclamation escort.

Contractor personnel will have a Reclamation escort at all times while performing calibration duties at both Hoover and Parker Dam. The contractor is responsible for ensuring employees comply with all security rules and regulations. Contractor personnel will not enter established or designated restricted areas without authorization from Reclamation. Restricted area entry will be in accordance with security regulations established for the local area (Hoover and Parker Dam).

The staging area for the mobile lab and optional additional vehicle will be on the Nevada ramp just outside of the powerhouse. The mobile lab may be left overnight and the additional vehicle can park in an available spot with the keys left in the vehicle during working hours. The mobile lab is typically left in the staging area overnight, and will be in a secure location. Additional vehicle parking is available for free in designated parking areas near the Hoover Dam Central Warehouse. Prior to the start of work each day, the additional contractor vehicle and contractor personnel will pass through the inspection checkpoint before traveling down to the powerplant and staged mobile lab with the Reclamation escort.

The Reclamation escort will take the mobile lab and additional vehicle down the gated Lower Portal Road;

this road has sections of steep grade with multiple blind corners and a very limiting hair-pin (180 degree) turn. The road is also limited by an electronically controlled swing arm gate and a concrete lined, single lane, tunnel that can allow a dump truck size vehicle through. A standard tractor trailer (18 wheeler) cannot make it down to the Hoover Dam powerplant on the Lower Portal Road. A standard pickup truck

(dually) with a fifth wheel trailer, garbage truck, large bread truck, bucket truck, and similarly sized vehicles routinely make this trip and can be accommodated.

List of Submittals The contractor will furnish all submittals to the Reclamation contracting office point of contact (TBA), in accordance with Table 1 (List of Submittals) below.

Listed on each pre-award submittal will be the contractor’s contact information, solicitation number reference and USBR contracting office point of contact.

All costs associated with providing the submittals will be at the contractor’s expense.

Table 1: List of Submittals

RSN Item Submittals Required Due Date

01 Quote Total Itemized Quote for Services at Hoover Dam and Parker Dam

Pre-Award

02 Quote Quote for Possible New Items Pre-Award

03 Schedule Proposed Work Schedule Pre-Award

04 Report Complete Inventory of Serviced Items Post-Award

05 Report Complete Inventory of Defective Items Post-Award

06 Invoice Invoice for Services at Hoover Dam Post-Award

07 Invoice Invoice for Services at Parker Dam Post-Award

Upon arrival at each dam, provided by USBR for signature by contractor’s Job Supervisor

08 Safety Documentation Job Hazard Analysis (JHA) Before start of work onsite

09 Safety Documentation Site Entry Permit (SEP) Before start of work onsite

RSN 04 is the final NIST traceable report, schedule of calibrated items, and will be submitted in a timely manner after services are complete at both Hoover and Parker Dams, in electronic format.