Bus Stop Maintenance Services.pdf

NOTICE INVITING BIDS

Bus Stop Maintenance Services

Bid # TRT-26-27-06

TABLE OF CONTENTS

Bid #TRT-26-27-06 Bus Stop Maintenance Services City of Santa Clarita, California

SECTION A

NOTICE INVITING BIDS

DOCUMENT CHECKLIST

SECTION B

BID INSTRUCTIONS

BID CLAUSES

SCOPE OF WORK

SECTION C

PROPOSAL FORM

NOTICE TO BIDDERS REGARDING CONTRACTUAL REQUIREMENTS

BID SCHEDULE

BIDDER’S INFORMATION AND CERTIFICATION

BIDDER’S QUESTIONNAIRE

CERTIFICATION OF NON-SEGREGATED FACILITIES

DESIGNATION OF SUBCONTRACTORS

REFERENCES

PROPOSAL GUARANTEE BOND/BIDDER’S BOND

NON-COLLUSION AFFIDAVIT

SECTION D

SUBCONTRACTOR CLAUSES

SECTION E

SAMPLE MAINTENANCE AGREEMENT

FAITHFUL PERFORMANCE BOND

FRINGE BENEFIT STATEMENT

EXHIBIT A

PICTURES OF BUS STOP AMENITIES

EXHIBIT B

BUS STOP LOCATIONS

EXHIBIT C

BIGBELLY LOCATIONS

EXHIBIT D

BIGBELLY ROUTINE CLEANING AND GRAFFITI REMOVAL GUIDE

SECTION A

Solicitation Information

CITY OF SANTA CLARITA NOTICE INVITING BIDS

Project Name: Bus Stop Maintenance Services

BID #: TRT-26-27-06

Dates Published: August 25, 2026 & September 1, 2026

Pre-Bid Meeting: September 8, 2026 at 3:00 PM via Zoom

Last Day for Questions: September 17, 2026 before 11:00 AM (PT)

Bid Closing: September 24, 2026 before 11:00 AM (PT)

Permit(s) Required: Waste Collector’s Permit

Project Description: The City of Santa Clarita (City) invites vendors to submit bids to perform bus stop maintenance and general cleaning services for 276 bus stop locations within the City of Santa Clarita.

Prevailing Wage: Yes

Bond Requirements: Yes

Contact Information: Michele Arima | (661) 286-4066 | marima@santaclarita.gov

Prevailing Wage Monitoring: This Project is subject to prevailing wage compliance monitoring and enforcement by the Department of Industrial Relations.

Required Contractor & Subcontractor Registration: Only bids submitted by bidders (along with all listed subcontractors) that are currently registered and qualified to perform public work pursuant to Labor Code Section 1725.5 will be accepted.

Specifications for this bid may be downloaded from the City’s Purchasing website at:

www.bidnetdirect.com//cityofsantaclarita. Please refer to specifications for complete details and bid requirements. The specifications in this notice shall be considered a part of any contract made pursuant thereto. A paper copy of the bid documents is available upon request in the City Clerk’s office, suite 120.

Bid Questions should be submitted electronically via BidNet “Question and Answer” tab.

Addenda, if issued by the CITY, will be transmitted on BidNet. Addenda must be digitally acknowledged via BidNet in addition to a printed and signed version submitted with the bid. If addenda are not signed and submitted with the bid proposal, the bid may be deemed non-responsive and rejected.

DOCUMENT CHECKLIST

The following documents must be completed and submitted by the bidder as per the outlined timeframes.

The following documents must be provided by ALL bidders:

Uploaded via BidNet (see Section C) Proposal Form Notice to Bidders Regarding Contractual Requirements Bid Schedule Bidder’s Information and Certification Bidder’s Questionnaire Certification of Non-Segregated Facilities Designation of Subcontractors References Non-Collusion Affidavit Copy of Waste Collector’s Permit All signed addendums (if any)

Delivered to City Hall, Attn: Purchasing, Suite 120 prior to bid closing:

Proposal Guarantee Bond/Bidder’s Bond (Notarized)

The following documents must be provided by the AWARDEE ONLY (With Agreement) Delivered to City Hall, Attn: Danielle Watts Maintenance Agreement Faithful Performance Bond (Notarized) Insurance Required by Contract W9 Fringe Benefit Statement

SECTION B

Bid Instructions and Bid Clauses

BID INSTRUCTIONS

Bus Stop Maintenance Services City of Santa Clarita, California

1. SUBMITTING BIDS. The bid response must be submitted on this form and include all forms provided or information requested or required by the scope of work or specifications. Bid forms must be uploaded via BidNet. Bids submitted by any other method, including paper delivery, email, or fax, will be deemed non-responsive and will not be considered for award.

www.bidnetdirect.com//cityofsantaclarita

1.1. Proposals/corrections received after the bid closing time will not be accepted. The City will not be responsible for bids not properly or timely, uploaded. Upon award, all submissions become a matter of public record.

1.2. Notarized Forms - An original, notarized Proposal Guarantee Bid Bond and Bid Security Form for Check or Bond to Accompany Bid must be submitted as a hard-copy original. This document must be received at the address specified below no later than the bid due date and time for the vendor to be considered responsive. This document is to be received in a separately sealed envelope clearly marked with title of content, vendor’s name and address, and bid number.

City of Santa Clarita ATTN: Purchasing 23920 Valencia Blvd, Suite 120 Santa Clarita, CA 91355

1.3. Pricing must be entered as a lump sum amount on BidNet. All documentation of unit pricing or other cost breakdowns as outlined in this bid shall be submitted to support the total bid price.

All bid amounts will be deemed to include any applicable taxes (Sales Tax, Use Tax, or any other tax). In the case of any pricing entered elsewhere that conflicts with what is entered on BidNet, the number(s) entered on BidNet shall govern.

2. BID OPENING. The City publicly opens bids online via BidNet at the time shown on the “CITY OF SANTA

CLARITA NOTICE INVITING BIDS.”

3. PRE-BID MEETING AND JOBWALK. A non-mandatory, pre-bid meeting to discuss the required scope of work will be held at 3:00 PM (PT) on September 8, 2026, via Zoom.

https://santaclarita.zoomgov.com/meeting/register/WPlJ7-zAS1GvpYc7QhgibA

4. BID QUESTIONS. Questions shall be submitted and responses provided electronically through the BidNet platform in accordance with the date and time shown on the “CITY OF SANTA CLARITA NOTICE

INVITING BIDS.”

5. BONDS. Bid bonds shall be furnished by all Bidders in the amount of at least 10% of the total value of the bid to guarantee that Bidders will enter into contract to furnish goods or services at prices stated.

http://www.bidnetdirect.com/cityofsantaclarita

The bonding company must be listed on Treasury Circular 570 and licensed to operate in the state of California. Likewise, a Faithful Performance Bond and a Labor and Material Bond shall be required of the successful Bidder when stated in the specification.

6. ADDENDA. The City will not accept responsibility for incomplete packages or missing addenda. All addenda will be issued through the BidNet platform, and it is the Bidder’s responsibility to monitor BidNet for release of the addenda prior to submission of the quote to make certain the package is complete and all required addenda are included. All official information and guidance will be provided as part of this solicitation or written addenda and Bidders are cautioned against relying on verbal information in preparation of the bid response. Addenda must be digitally acknowledged through BidNet in addition to a printed and signed version submitted with the bid. If addenda are not signed and submitted with the quote response, the bid may be deemed non-responsive and rejected.

7. INSPECTION OF WORKSITE. Bidders are encouraged to inspect the worksite, by personal examination or by such other means, of the location of the proposed work and the actual conditions of the worksite. If, during the course of examination, a Bidder finds facts or conditions which conflict with the bid documents, he/she shall submit questions for clarification via BidNet.

The submission of any received bid shall constitute an acknowledgement that any necessary site inspection has taken place. No claim for additional compensation will be allowed which is based upon lack of knowledge of the work site.

8. INTERPRETATION OF CONTRACT DOCUMENTS. Errors, omissions, or discrepancies found in the plans, specifications, or other contract documents shall be called to the attention of the City and clarified by the last day for questions. No oral interpretation will be made to any Bidder as to the meaning of the Contract Documents. All questions should be submitted via BidNet platform.

9. BRAND NAMES, ALTERNATIVES, OR EQUIVALENTS. In the bid documents, the use of a specific manufacturer, brand or make does not restrict Bidders in their proposed solution. When brand names are used, it indicates the quality and utility of the article desired; thus, the bids submittal shall in all cases propose goods equal in quality and utility.

If Materials differing from stated specifications may be considered, provided such differences are clearly noted and described. The City shall make the final determination of compliance with the specifications. If proposing an alternative or equivalent product, the Bidder shall provide the cut sheet/spec sheet or detailed product description for the proposed product via email to purchasing@santa-clarita.com prior to the last day for questions. For each product proposed documentation provided must include a description reflecting the characteristics and level of quality that will satisfy the salient physical, functional, or performance characteristics of “equal” products specified in the solicitation. The proposal must clearly identify the item by brand name (if any), and make/model number, and may include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the City. The proposal shall clearly describe any modifications the Bidder plans to make in a product to make it conform to the solicitation requirements.

The City has the option of accepting or rejecting any alternative or equivalent product. Exception is made on those items wherein identical supply has been determined a necessity and the notation NO SUBSTITUTE has been used in the specification section.

10. NON-DISCRIMINATION. In the performance of this Contract, Bidder shall not discriminate in recruiting, hiring, promotion, demotion, or termination practices on the basis of race, religious creed, color, national origin, ancestry, sex, age, or physical handicap and shall comply with the provisions of the California Fair Employment & Housing Act (Government Code Section 12900, et seq.), the Federal Civil Rights Act of 1964 (P.L. 88-352) and all amendments thereto, Executive Order No. 11246 (30 Federal Register 12319), and all administrative rules and regulations issued pursuant to said Acts and Order. Bidder shall likewise require each subcontractor to comply with this paragraph and shall include in each such subcontract language similar to this paragraph.

11. PROTECTION OF RESIDENT WORKERS. The City actively supports the Immigration and Nationality Act (INA) which includes provisions addressing employment eligibility, employment verification, and nondiscrimination. Under the INA, employers may hire only persons who may legally work in the United States (i.e., citizens and nationals of the U.S.) and aliens authorized to work in the U.S. The employer must verify the identity and I-9 employment eligibility of anyone to be hired, which includes completing the Employment Eligibility Verification Form (I-9). The Bidder shall establish appropriate procedures and controls so no services or products under the Contract Documents will be performed or manufactured by any worker who is not legally eligible to perform such services or employment.

12. BID VALIDITY. All bids, including all pricing, shall be effective/valid for a minimum period of 120 calendar days after the date of bid closing. In the event a final contract has not been awarded within this period, the City reserves the right to negotiate extensions to this period.

13. AWARD OF CONTRACT. If the City awards the contract, the award is made to the lowest responsible and responsive Bidder. This is determined solely by the City. Additionally, the City reserves the right to reject any or all bids, to waive (or not waive) any irregularity, and to take the bids under advisement for a period of ninety (90) days, all as may be required to provide for the best interests of the City. In no event will an award be made until all necessary investigations are made as to the responsibility and qualifications of the Bidder to whom the award is contemplated. All bids will be compared with the Engineer's Estimate.

The acceptance of a bid will be evidenced by a Notice of Award of Contract in writing, delivered to the Bidder whose bid is accepted. All other unsuccessful Bidders will also receive notification. This correspondence may be issued via BidNet. No other act of the City shall constitute acceptance of a bid. The award of contract shall obligate the Bidder, whose bid is accepted to furnish all required bonds, as well as evidences of insurance and execute the contract set forth herein.

The successful Bidder will be required to furnish a Labor and Material Bond in an amount equal to one hundred percent (100%) of the Contract price and a Faithful Performance Bond in an amount equal to one hundred percent (100%) of the Contract price. Also, the successful Bidder will be required to submit worker’s compensation insurance, and liability insurance with the contract. Surety bonds shall be signed by a guaranty or surety company listed in the latest issue of the U.S. Treasury Circular 570 and satisfactory to the City.

The determination of lowest bid shall be based upon Base bid only.

The City reserves the right to add any applicable additive or deductive alternates via change order at any time during the project up to the last contract working day. The bidder agrees to hold all unit prices bid for alternates constant throughout the project’s duration up to the last contract working day. No additional compensation for alternates added by change order will be allowed beyond the amount shown on the original bid.

Increases or decreases in work quantities within the specified limits shall not invalidate the unit bid or contract prices. The bidder shall not claim any loss of anticipated profits because of any alteration or variation between the approximate quantities and the quantities of work as done. The City reserves the right to increase or decrease the amount of any or all of the approximate quantity shown in the Bid Schedule and to add or delete the type and extent of work identified and summarized.

Bidders are also directed to the provisions in “Award and Execution of Contract” of the Standard Specification of Public Works Construction (SSWPC) latest edition, and in the General Provisions of this document.

Finally, the City reserves the right to reject any and all bids, or delete portions of any and all bids, or waive any irregularity in the bid not affected by law.

14. WITHDRAWAL OF BIDS PER PUBLIC CONTRACT CODE. A bid may be withdrawn by a written request signed by the Bidder. Such requests must be delivered by certified mail to the Purchasing Agent to the address below. Failure to comply may result in forfeit of bid bond.

City of Santa Clarita ATTN: Purchasing 23920 Valencia Blvd, Suite 120 Santa Clarita, CA 91355

15. ASSIGNMENT OF CONTRACT. The Contract may not be assigned without the written consent of the

City, provided that this shall not preclude the assignment of the Contract as security or the assignment of the whole or any part of the proceeds of the Contract including monies, assessment, partial assessment, reassessment, or any bonds which may be issued and represent any assessment or reassessment due or to be due under the Contract.

Before entering into a Contract, the successful Bidder shall furnish a statement of the company’s financial condition and previous construction experience or such evidence of his qualifications as may be required by the City.

16. REQUIRED PERMIT(S). The successful Bidder shall provide proof of the required Waste Collector’s Permit issued by the Los Angeles County Department of Public Health, as identified in the Notice Inviting Bids. A copy of the required permit shall be submitted with the Bid. See Section B, Scope of Work, for additional requirements.

17. DEPARTMENT OF INDUSTRIAL RELATIONS REQUIREMENTS. No Bidder or subcontractor may be listed on a bid proposal for a public works project (submitted on or after March 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code Section 1725.5 [with limited exceptions from this requirement for bid purposes only under Labor Code Section 1771.1(a)]. No BIDDER or subcontractor may be awarded a contract for public work on a public works project (awarded on or after April 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code Section 1725.5. This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.

18. REQUIRED CONTRACTOR AND SUBCONTRACTOR REGISTRATION.

18.1. Owner shall accept Bids only from Bidders that (along with all Subcontractors listed in Document 00 4330 (Subcontractors List) are currently registered and qualified to perform public work pursuant to Labor Code Section 1725.5.

18.2. Subject to Labor Code Sections 1771.1(c) and (d), any Bid not complying with paragraph A. above shall be returned and not considered; provided that if Bidder is a joint venture (Business & Professions Code Section 7029.1) or if federal funds are involved in the Contract (Labor Code Section 1771.1(a)), Owner may accept a non-complying Bid provided that Bidder and all listed Subcontractors are registered at the time of Contract award.

18.3. Pursuant to Labor Code Section 1771(a), Contractor represents that it and all of its Subcontractors are currently registered and qualified to perform public work pursuant to Labor Code Section 1725.5. Contractor covenants that any additional or substitute Subcontractors will be similarly registered and qualified.

19. PREVAILING WAGES. This contract is subject to the State prevailing wage requirements of the California Labor Code including, but not limited to, Sections 1770, 1771.5, 1773, 1776 and 1777.5.

Contractor shall comply with California prevailing wage laws including, to the extent applicable, Labor Code Section 1720.9. Pursuant to Section 1773 of the Labor Code, the general prevailing wage rates in the county, or counties, in which the work is to be done have been determined by the Director of the California Department of Industrial Relations. These wages are set forth in the General Prevailing Wage Rates for this project, available from the California Department of Industrial Relations’ Internet web site at http://www.dir.ca.gov/OPRL/DPreWageDetermination.htm. Future effective general prevailing wage rates which have been predetermined and are on file with the California Department of Industrial Relations are referenced but not printed in the general prevailing wage rates. A copy of the prevailing rate of per diem wages shall be posted at the job site. The Contractor is responsible for obtaining a current edition of all California statutes and regulations, and adhering to the latest editions of such.

20. SCOPE OF WORK/SPECIFICATION MODIFICATIONS. The right is reserved, as the interest of the City may require, to amend the specifications or drawings before the bid closing date. Such revisions and amendments, if any, will be announced by an addendum or addenda. Copies of such addenda as may be issued, will be furnished to all prospective Bidders. If the revisions and amendments require material changes in quantities or price bid, or both, the date set for bid closing may be postponed by such number of days as, in the opinion of the City, will enable Bidders to revise their bids. In such cases, the addendum will include an announcement of the new date for bid closing.

The Bidder is required to acknowledge all issued addendums at the time of bid closing. Please sign and return all submitted addendums to avoid disqualification of the submitted bid. It is the Bidder’s responsibility to ensure all addendums have been received before the bid closing.

21. SUBCONTRACTORS REQUIREMENTS. Each Bidder must submit the Designation of Subcontractors form with their bid. No bid shall be considered unless it is included with the bid submission. Please see Section D: Subcontractor Information for more information.

22. MANDATORY REQUIREMENTS. All requirements, submittals, or subsequent communications shall be considered mandatory.

http://www.dir.ca.gov/OPRL/DPreWageDetermination.htm

23. EXAMINATION OF CONTRACT DOCUMENTS.

23.1. Bidder shall scrutinize the entire site of work, including but not restricted to any corresponding or associated conditions and encumbrances related, the plans and specifications, bid documents, and contract forms therefore. The submission of a bid shall be conclusive evidence that Bidder has investigated and is satisfied as to the conditions to be encountered, as to the character, quality, and scope of the work to be performed, the quantities of material to be furnished, and as to the requirements of the proposal, plans, specifications, and other contract documents.

23.2. Bidders must satisfy themselves by examining the work site, plans, specifications, and other contract documents, and by any other means as they may believe necessary, as to the actual physical conditions, requirements, and difficulties under which the work must be performed. No Bidder shall at any time after submission of a proposal make any claim or assertion that there was any misunderstanding or lack of information regarding the nature or amount of work necessary for the satisfactory completion of the job. Errors, omissions, or discrepancies found in the plans, specifications, or other contract documents shall be called to the attention of the City as instructed and with the date and time given for Bidders’ questions in the most current CITY OF SANTA NOTICE INVITING BIDS or as updated in any addenda.

24. PROTEST PROCEDURES. Any person or entity may present a formal protest to the City concerning solicitations being conducted by staff.

24.1.1. Definitions

“Bidder” means any person or firm providing a timely, written response to the City solicitation.

“Bid Protest” means any protest with regard to the response submitted by another Bidder.

“Response” means the written response to the City solicitation provided by a person or firm.

“Solicitation Protest” means a statement of protest, dispute, challenge, disagreement, disapproval or other objection regarding documents, determinations or actions taken or contemplated by the City with respect to a solicitation.

“Solicitation” means the document by which the City identifies goods, equipment, services or public construction projects for which it seeks a response.

24.1.2. Format- The protest must be in writing and include the following information at a minimum:

24.1.2.1. The name, address and phone number of the protester, or the authorized representative of the protester;

24.1.2.2. The signature of the protester or authorized representative of the protester;

24.1.2.3. The solicitation number and title under which the protest is submitted;

24.1.2.4. A detailed description of the legal or factual grounds for the protest and all supporting documentation. For protests containing elements not based on publicly released information the protest must have documentation clearly showing the date on which the protester received the information; and

24.1.2.5. The form of relief requested.

24.1.3. Solicitation Protests- Protests of any kind regarding the solicitation including, but not limited to, specifications, scope of work or process, must be received by the City’s Purchasing Agent not more than five calendar days after the last day for questions or the last addendum is issued, whichever is later. The decision by the Purchasing Agent on any solicitation protest shall be final.

24.1.4. Bid Protest and Review

24.1.4.1. The protest, in the Format specified above, must be submitted to the City Manager by email or by personal delivery or overnight mail (to City Hall, 23920 Valencia Boulevard, Suite 120, Santa Clarita, CA 91355) so that it is received by the City no later than seven calendar days after the bid closing.

24.1.4.2. A copy of the protest must be served upon the Bidder subject to the protest in the same manner by which the protest was submitted to the City Manager.

Failure to serve the protest upon the Bidder subject to the protest is grounds upon which the City may deny the protest.

24.1.4.3. A Bidder whose bid has been protested by another bidder may submit to the City Manager a written response to the protest by email or by personal delivery or overnight mail (to City Hall, 23920 Valencia Boulevard, Suite 120, Santa Clarita, CA 91355) so that it is received by the City no later than seven calendar days after the protesting Bidder has served the protest.

24.1.4.4. The City Manager or designee shall have up to ten calendar days to decide whether to approve or reject the protest. The written decision of the City Manager or designee on the protest shall be served upon the protesting Bidder and any Bidder subject to the protest within 14 calendar days of receipt of the bid protest. The City Manager or designee may extend the 10 calendar days if necessary to review additional information requested from any Bidder.

24.1.4.5. The decision of the City Manager or designee on the bid protest shall be final with no further review.

24.1.5. State or Federal Funding

24.1.5.1. If the subject matter of the solicitation or project is receiving any State or Federal funds which requires a protest procedure different than the procedures stated above, then that protest procedure shall control.

24.1.5.2. In the event there is any lawsuit filed against the City relating to any federally funded project, the City will provide prompt notice of that lawsuit to all agencies who participated in the funding of the project.

24.1.6. Mandatory Procedure- This administrative procedure and the time limits set forth herein are mandatory. Failure to comply with these mandatory procedures shall constitute a waiver of any right to pursue the bid protest, including filing a Government Code claim or any legal proceedings or actions.

The City of Santa Clarita’s “Terms and Conditions” is found on a separate attachment in BidNet.

BID CLAUSES

1. BID RIGGING. The U.S. Department of Transportation (DOT) provides a toll-free hotline to report bid rigging activities. Use the hotline to report bid rigging, Bidder collusion, and other fraudulent activities.

The hotline number is (800) 424-9071. The service is available 24 hours 7 days a week and is confidential and anonymous. The hotline is part of the DOT's effort to identify and investigate highway construction contract fraud and abuse and is operated under the direction of the DOT Inspector General.

2. DISQUALIFICATION OF BIDDERS. In the event that any Bidder acting as a prime contractor has an interest in more than one bid, all such bids will be rejected, and the Bidder will be disqualified. This restriction does not apply to subcontractors or suppliers who may submit quotations to more than one Bidder and, while doing so, may also submit a formal bid as a prime contractor. A contractor or subcontractor shall not be qualified to bid on, be listed in a bid proposal, subject to the requirements of Section 4104 of the Public Contract Code, or engage in the performance of any contract for public work, as defined in this chapter, unless currently registered and qualified to perform public work pursuant to Section 1725.5. It is not a violation of this section for an unregistered contractor to submit a bid that is authorized by Section 7029.1 of the business and Professions Code or by Section 10164 or 20103.5 of the Public Contract Code, provided the contractor is registered to perform public work pursuant to Section 1725.5 at the time the contract is awarded. Labor Code Section 1771.1(a) requires contractors and their subcontractors to possess and maintain such registration with DIR in order to be awarded and to perform on public works projects (regardless of funding source). Any Bidder which has been debarred by any PUBLIC City in the last ten (10) years is deemed not to be a qualified Bidder for the purposes of this project.

The City may conduct investigations as it deems necessary to assist in the evaluation of any bid and to establish the responsibility, qualifications and financial ability of the Bidder to do the work in accordance with the Contract Documents to the City’s satisfaction within the prescribed time. To determine the degree of responsibility to be credited to the Bidder, the City will weigh any evidence including but not limited to evidence of suspension, debarment, exclusion, or determination of ineligibility by any other City. Any Bidder which is currently debarred by any public agency is deemed not to be a qualified Bidder for the purposes of this project.

If in the opinion of the City, a Bidder is determined to be insufficiently qualified, then that bid will not be considered for award of the contract.

3. DEBARMENT AND SUSPENSION. Certification Regarding Debarment, Suspension, and Other Responsibility Matters- Lower Tier Covered Transactions. Instructions for Certification:

3.1.1. By signing and submitting this bid, the prospective lower tier participant is providing the signed certification set out below.

3.1.2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the City may pursue available remedies, including suspension and/or debarment.

3.1.3. The prospective lower tier participant shall provide immediate written notice to the City if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

3.1.4. The terms “covered transaction,” “debarred,” “suspended,” “ineligible,” “lower tier covered transaction,” “participant,” “persons,” “lower tier covered transaction,” “principal,” “proposal,” and “voluntarily excluded,” as used in this clause, have the meanings set out in the Definitions and Coverage sections of rules implementing Executive Order 12549 [49 CFR Part 29]. You may contact the City of Santa Clarita for assistance in obtaining a copy of those regulations.

3.1.5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized in writing by the City.

3.1.6. The prospective lower tier participant further agrees by submitting this bid that it will include the clause titled “Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion - Lower Tier Covered Transaction”, without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions.

3.1.7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may, but is not required to, check the Non-procurement List issued by U.S. General Service Administration.

3.1.8. Nothing contained in the foregoing shall be construed to require establishment of system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

3.1.9. Except for transactions authorized under Paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to all remedies available to the Federal government, the City may pursue available remedies including suspension and/or debarment.

3.2. Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion - Lower Tier Covered Transaction

3.2.1. The prospective lower tier participant certifies, by submission of this bid, that neither it nor its “principals” as defined at 49 C.F.R suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency.

3.2.2. When the prospective lower tier participant is unable to certify to the statements in this certification, such prospective participant shall attach an explanation to this bid.

4. LEGAL RESPONSIBILITIES. Proposals must be submitted, filed, made, and executed in accordance with State and Federal laws relating to bids for contracts of this nature, whether the same are expressly referred to herein or not. Bidders submitting a proposal shall, by such action thereby, agree to each and all of the terms, conditions, provisions, and requirements set forth, contemplated, and referred to in the plans, specifications, and other contract documents, and to full compliance therewith.

5. UNFAIR BUSINESS PRACTICES CLAIMS: ASSIGNMENT TO AWARDING BODY. Pursuant to Section 7103 of the Public Contracts Code, the contract to be awarded will be defined as a “public works contract.”

In entering into a public works contract or a subcontract to supply goods, services, or materials pursuant to a public works contract, the Bidder or subcontractor offers and agrees to assign to the awarding body all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec 15) or under the Cartwright Act (Chapter 2 commencing with B-12 Section 16700, of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, services, or materials pursuant to the public works contract or the subcontract. This assignment shall be made and become effective at the time the awarding body tenders final payment to the Bidder, without further acknowledgment by the parties.

6. CHANGED CONDITIONS.

6.1. Differing Site Conditions

6.1.1. During the progress of the work, if subsurface or latent physical conditions are encountered at the site differing materially from those indicated in the contract or if unknown physical conditions of an unusual nature, differing materially from those ordinarily encountered and generally recognized as inherent in the work provided for in the contract, are encountered at the site, the party discovering such conditions shall promptly notify the other party in writing of the specific differing conditions before the site is disturbed and before the affected work is performed.

6.1.2. Upon written notification, the engineer will investigate the conditions, and if it is determined that the conditions materially differ and cause an increase or decrease in the cost or time required for the performance of any work under the contract, an adjustment, excluding anticipated profits, will be made and the contract modified in writing accordingly.

SSPWC (Standard Specifications for Public Works Construction) of the contract is warranted.

6.1.3. No contract adjustment which results in a benefit to the contractor will be allowed unless the contractor has provided the required written notice.

6.1.4. No contract adjustment will be allowed under this clause for any effects caused on unchanged work. (This provision may be omitted by the Local Agency, at their option.)

6.2. Suspensions of Work Ordered by the Engineer

6.2.1. If the performance of all or any portion of the work is suspended or delayed by the engineer in writing for an unreasonable period of time (not originally anticipated, customary, or inherent to the construction industry) and the contractor believes that additional compensation and/or contract time is due as a result of such suspension or delay, the contractor shall submit to the engineer in writing a request for adjustment within 7 calendar days of receipt of the notice to resume work. The request shall set forth the reasons and support for such adjustment.

6.2.2. Upon receipt, the engineer will evaluate the contractor's request. If the engineer agrees that the cost and/or time required for the performance of the contract has increased as a result of such suspension and the suspension was caused by conditions beyond the control of and not the fault of the contractor, its suppliers, or subcontractors at any approved tier, and not caused by weather, the engineer will make an adjustment (excluding profit) and modify the contract in writing accordingly. The contractor will be notified of the engineer's determination whether or not an adjustment of the contract is warranted.

6.2.3. No contract adjustment will be allowed unless the contractor has submitted the request for adjustment within the time prescribed.

6.2.4. No contract adjustment will be allowed under this clause to the extent that performance would have been suspended or delayed by any other cause, or for which an adjustment is provided or excluded under any other term or condition of this contract.

6.3. Significant Changes in the Character of Work

6.3.1. The engineer reserves the right to make, in writing, at any time during the work, such changes in quantities and such alterations in the work as are necessary to satisfactorily complete the project. Such changes in quantities and alterations shall not invalidate the contract nor release the surety, and the contractor agrees to perform the work as altered.

6.3.2. If the alterations or changes in quantities significantly change the character of the work under the contract, whether such alterations or changes are in themselves significant changes to the character of the work or by affecting other work cause such other work to become significantly different in character, an adjustment, excluding anticipated profit, will be made to the contract. The basis for the adjustment shall be agreed upon prior to the performance of the work. If a basis cannot be agreed upon, then an adjustment will be made either for or against the contractor in such amount as the engineer may determine to be fair and equitable.

6.3.3. If the alterations or changes in quantities do not significantly change the character of the work to be performed under the contract, the altered work will be paid for as provided elsewhere in the contract.

6.3.4. The term “significant change” shall be construed to apply only to the following circumstances:

6.3.4.1. When the character of the work as altered differs materially in kind or nature from that involved or included in the original proposed construction; or

6.3.4.2. When a major item of work, as defined elsewhere in the contract, is increased in excess of 125 percent or decreased below 75 percent of the original contract quantity.

Any allowance for an increase in quantity shall apply only to that portion in excess of 125 percent of original contract item quantity, or in case of a decrease below 75 percent, to the actual amount of work performed.

7. QUALITY ASSURANCE. The Agency uses a Quality Assurance Program (QAP) to ensure a material is produced to comply with the Contract. You may examine the records and reports of tests the Agency performs if they are available at the job site. Schedule work to allow time for QAP.

8. TAXES. All bid pricing submitted shall be deemed to include any applicable taxes, fees, duties, and charges. The City will assume that all such costs have been incorporated into the bid pricing.

9. NONDISCRIMINATION. In the performance of this Contract, Bidder shall not discriminate in recruiting, hiring, promotion, demotion, or termination practices on the basis of race, religious creed, color, national origin, ancestry, sex, age, or physical handicap and shall comply with the provisions of the California Fair Employment & Housing Act (Government Code Section 12900, et seq.), the Federal Civil Rights Act of 1964 (P.L. 88-352) and all amendments thereto, Executive Order No. 11246 (30 Federal Register 12319), and all administrative rules and regulations issued pursuant to said Acts and Order.

The contractor shall carry out applicable requirements of Title 49 CFR (Code of Federal Regulations) part 26 in the award and administration of US DOT assisted contracts. Bidder shall likewise require each subcontractor to comply with this paragraph and shall include in each such subcontract language similar to this paragraph. Failure by the contractor to carry out these requirements is a material breach of this contract, which may result in the termination of this contract or such other remedy, as the recipient deems appropriate.

10. SPECIAL PROVISIONS. Failure of the Bidder to fulfill the requirements of the Special Provisions for submittals required to be furnished after bid closing, including but not limited to escrowed bid documents, where applicable, may subject the Bidder to a determination of the Bidder's responsibility in the event it is the apparent low Bidder on future public works contracts.

SCOPE OF WORK

Bus Stop Maintenance Services City of Santa Clarita, California

1. BACKGROUND

The City of Santa Clarita (City) invites vendors to submit bids to perform bus stop maintenance and general cleaning services for 276 bus stop locations within the City of Santa Clarita. Bus stops must be serviced at a frequency based on the attached Exhibit B. The City reserves the right to reduce or increase frequency of any bus stop or unit on any route at any time during the contract period, upon consultation with the selected contractor. Although the City defines the general level of service required for each type of location, it is the contractor’s responsibility to know and understand the requirements of each site. The awarded contract will be for a one-year (1) maintenance agreement with four (4), one-year renewal options to be instituted at the City’s sole discretion.

2. WORK LOCATION

The bus stop maintenance and general cleaning services must be performed at designated transit bus stops in the City of Santa Clarita, as specified in Exhibit B.

3. DEFINITIONS

Please see Exhibit A for examples of all types of amenities. For the purposes of the scope of work and contract, the City of Santa Clarita defines the following:

• Bus Stop – Any location that has a trash receptacle, bench, bus shelter, wayside signage, or a combination of all four.

• Bus Shelter – A single large shelter or several shelters. Pre-fabricated, steel and aluminum construction, powder coated, solar powered system.

• Specialized Bus Shelter – Any NON, pre-fabricated shelter. Steel, wood, and/or aluminum construction, painted, solar powered system.

• Public Art Bus Shelter, Bench and Trash Receptacle – Pre-fabricated, artist designed. May consist of various material types and fabrication methods.

• Bench – Steel strap and powder coated.

• Specialized Bench – Pre-cast concrete.

• Trash Receptacle – 32-gallon, steel strap, powder coated, plastic liner, with a lid cover.

• Specialized Trash Receptacle – Pre-cast concrete, plastic liner.

• Solar Powered Bigbelly Trash & Recycling Compactors – Solar powdered, trash-compacting bins, manufactured by Bigbelly Solar. See Exhibit C for specifications.

• Solar Panels - Photovoltaic charging panels and rechargeable batteries found in bus shelters.

• Electronic LED Signs & LCD Monitors – Powered by direct electrical current, and uses radio antennae and computer technology to display GPS bus arrival times.

4. CLEANING STANDARDS

A. Pressure Washing – Contractor shall pressure wash all bus stops, shelters, amenities, and sidewalks within a 10-foot radius of the bus stop amenities at least once a month. A schedule of pressure washing must be submitted to the City’s Project Manager upon request. No pressure washing work must be done within the peak traffic hours, from 6 a.m. to 9 a.m., and 4 p.m. to 8 p.m., Monday through Friday, except holidays. The contractor shall provide any and all vehicles to perform pressure washing operations.

Contractor shall supply their own source of water and capture all water and other fluids when pressure washing. The discharge of wash water from cleaning operations to the storm drain collection system is not an acceptable practice. Wash water must be disposed of in compliance with all applicable local, state, and federal water quality laws and regulations including but not limited to the National Pollutant Discharge Elimination System (NPDES) permit. Contractor must treat wastewater and not discharge it to the storm drain, by:

i. Removing trash, debris, and free-standing oil/grease, spills/leaks (use absorbent material, if necessary) from the area before washing; and

ii. Using high pressure, low volume spray washing using only potable water with no cleaning agents at an average usage of 0.006 gallons per square feet of sidewalk area.

B. Trash Receptacles – All trash receptacles at each listed bus stop must be emptied at each service cleaning with a new replacement trash bag installed, regardless of the amount of waste in the bag.

The contractor must remove the liner of the trash receptacle and clean the areas in between the trash can liner and the sidewalk, using a pressure washer if necessary. All debris, stickers, paper/flyers in and around the trash can container must be picked up and removed. The exterior surfaces of the trash receptacle must be sprayed with a disinfectant solution and wet wiped cleaned. All trash and debris collected as a result of the cleaning must be removed by the contractor and properly disposed of. Contractor must recycle debris picked up at bus stops that can be recyclable and supply the City with confirmation/receipt of such.

Concrete around the trash receptacle must be cleaned to remove spills, gum, or other materials using either pressure washing or steam cleaning. The discharge of wash water from cleaning operations to the storm drain collection system is not an acceptable practice. Wash water must be disposed of in compliance with all applicable local, state, and federal water quality laws and regulations including but not limited to the National Pollutant Discharge Elimination System (NPDES) permit.

During each scheduled service, contractor must examine the condition of all trash receptacles. If the trash receptacle lids, liners, and body of the receptacle itself have been removed, damaged, or appear in unsafe condition, the contractor must report the issue to the City’s Project Manager the same business day the issue was identified.

C. Solar-Powered Bigbelly Trash & Recycling Compactors – All Bigbelly trash and recycle compactors must be emptied whenever the indicator light on the front of the unit is illuminated yellow (75% full) or red (100% full). Bigbelly units require specialized liners sized 48” x 60” or 46” x 47” in, which the contractor shall be required to supply. All recyclables collected must be disposed of at the City’s Bigbelly refuse bin inside of the Transit Maintenance Facility (28283 Alta Vista Ave, Santa Clarita, CA 91355). All regular waste collected or produced during cleaning shall be removed by the contractor and properly disposed of. Contractor shall follow the regular maintenance and cleaning of Bigbelly units as specified in Exhibit D.

D. Benches – Bus stop benches (including specialized benches) shall be cleaned using appropriate products to remove mud, spit, chalk, fingerprints, stickers, paper/flyers, and other materials that contribute to unsanitary appearances and unsafe conditions. Gum or other materials shall be removed using commercial removers or scrapers that preserve the paint and exterior surface condition of the unit. All dry spillage shall be cleaned to avoid staining.

Concrete around the bench shall be cleaned to remove spills, gum, or other materials using either pressure washing or steam cleaning. The discharge of wash water from cleaning operations to the storm drain collection system is not an acceptable practice. Wash water shall be disposed of in compliance with all applicable local, state, and federal water quality laws and regulations including but not limited to the National Pollutant Discharge Elimination System (NPDES) permit.

During each scheduled service, contractor shall examine the condition of all benches. If the bench(es) appear to be damaged, unsecure, or appear in unsafe condition, the contractor must report the issue to the City’s Project Manager the same business day the issue was identified.

E. Shelters – Bus stop shelters (including specialized bus shelters) shall be cleaned using appropriate products to remove mud, spit, chalk, fingerprints, graffiti, stickers, paper/flyers, and other materials that contribute to unclean appearances. Gum or other materials shall be removed using commercial removers or scrapers that preserve the paint and exterior surface condition of the unit.

All dry spillage must be cleaned to avoid staining. The contractor shall pick up any trash or debris in and around the shelter and within a 10-foot radius of the shelter itself. Interior and exterior surfaces, including roofing panels and solar panels, shall be wet wiped and cleaned and/or power washed clean and dried.

Concrete around the shelter shall be cleaned to remove spills, gum, or other materials using either pressure washing or steam cleaning.