Buffer Zones Ainaloa .pdf
PDF 165 KB Posted
- Attached to
- Buffer Zones - Ainaloa
- Solicitation number
- Q26000803
- Issued by
- Hawaii County, Hawaii
About this file
This document is a contract solicitation from the Hawaii Department of Land and Natural Resources (DLNR) Land Division for clearing invasive trees and vegetation on unencumbered state lands located in Waikahekahe, Puna, Hawaii. The project involves creating two 80' x 30' buffer zones along the boundary between state land and two adjacent private parcels, with a specific scope of work that includes cutting and dropping all trees, shrubs, and undergrowth within a 335' long and 40' wide buffer zone. The work must be performed under the direct supervision of a certified arborist, with vegetation cut close to the ground, treated with herbicide, and removed from buffer zones to be laid out flat on bordering state lands.
The solicitation requires the contractor to maintain comprehensive insurance coverage, including $1 million per occurrence in commercial general liability and $500,000 in automobile insurance. Contractors must be registered with Hawaii Compliance Express (HCE) and submit insurance certificates before a purchase order can be generated. The contract is set to begin immediately after processing, with the contractor required to notify the land agent within 3 days of project completion and include photos of the completed project area. Payment will be contingent upon satisfactory completion of the scope of work and compliance with all specified terms and conditions.
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Other files
| File | Type | Posted |
|---|---|---|
| Exhibit A .pdf |
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Text version
JOSH GREEN, M.D.
GOVERNOR | KE KIAʻĀINA
SYLVIA LUKE
LIEUTENANT GOVERNOR | KA HOPE KIAʻĀINA
DAWN N. S. CHANG
CHAIRPERSON
BOARD OF LAND AND NATURAL RESOURCES
COMMISSION ON WATER RESOURCE MANAGEMENT
STATE OF HAWAIʻI | KA MOKUʻĀINA ʻO HAWAIʻI
DEPARTMENT OF LAND AND NATURAL RESOURCES
LAND DIVISION
180 Kalanikoa Street Hilo, Hawaii 96720
PHONE: (808) 961-9590
October 10, 2025
TO: Prospective Contractor
FROM: Pua Ishibashi DLNR Land Agent Hawaii District Land Office
RE: Clearing of Invasive Trees, Weeds, and Attendant Vegetation on unencumbered State lands located at Waikahekahe, Puna, Hawaii, identified as TMK: (3) 1-5-008:001 (portion).
PROJECT DESCRIPTION:
Hawaii District Land Office is seeking bids to create two 80’ x 30’ buffer zones along the boundary between the above referenced State land and TMKs: (3) 1-6-068:002 and (3) 1-6-072:021 (2-Parcels).
SCOPE OF WORK (SOW):
▪ Cut and drop all trees, shrubs and undergrowth within a 335’ long and 40’ wide buffer zone along the border of the State parcel adjacent to the private parcels, as shown on the attached map labeled Exhibit A.
▪ Trees shall be cut under the direct supervision of an onsite certified Arborist.
▪ Vegetation (trees, brush, etc.) shall be cut as close to the ground (<6”) as possible. Stump removal is not required.
▪ Vegetation shall be cut to pieces no longer than 3 feet long.
▪ Cut vegetation shall be removed from buffer zones and laid out on bordering
State lands as flat as possible; do not stack or pile.
▪ Cut tree stumps and vegetation shall be treated with herbicide to inhibit future growth.
▪ Subject property is situated in a residential area, do not use loud equipment before 8am and be mindful of windblown debris entering private properties.
▪ Access to project area shall be coordinated through Pua Ishibashi, DLNR
Land Agent, Pua Ishibashi (Land Agent).
INSURANCE REQUIREMENTS:
Certificates of Insurance with the following minimum insurance coverage(s) and limit(s) shall be required from the Contractor AND any subcontractor(s).
Coverage Limits (no less than) Commercial General Liability $1 million per occurrence/$2 million aggregate Automobile Insurance $500,000 per occurrence/$500.000 aggregate
Each insurance policy shall contain the following clauses:
1. “This insurance shall not be canceled, limited in scope of coverage or non-renewed until after 30 days written notice has been given to the State of Hawaii, Department of Land and Natural Resources, Land Division, 180 Kalanikoa Street Hilo, Hawaii 96720.”
2. “The State of Hawaii shall be added as additional insured for Liability Insurance in respect to operations performed for the State of Hawaii.”
The State of Hawaii does not require to be additional insured on auto.
insurance.
3. “It is agreed that any insurance maintained by the State of Hawaii will apply in excess of, and not contribute with, insurance provided by this policy.”
The minimum insurance required shall comply to the Hawaii Insurance Code.
Certificates of insurance shall be submitted to Land Agent before a purchase order is generated and before any work can be performed by Contractor AND any sub-contractor(s).
ARBORIST REQUIREMENTS:
Arborist shall submit a copy of Arborist Certification to Land Agent.
If Arborist is acting as a Subcontractor, Arborist shall comply to all insurance requirements and expectations referenced above.
BID/CONTRACT PROVISIONS:
▪ Contract is to start as soon as possible once PO is processed and “notice to proceed” is given to Contractor.
▪ Access to project area shall be coordinated through Land Agent.
▪ Contractor shall notify Land Agent by email within 3-days of completion of project so work can be inspected for SOW compliance.
▪ Invoice shall include photos of completed project area.
▪ Payment of invoice shall be contingent upon satisfaction of SOW and the terms and conditions specified above.
HAWAII COMPLIANCE EXPRESS:
Contractor (and Arborist if subcontractor) compliance shall be conducted via Hawaii Compliance Express (HCE). It is the responsibility of the Contractor (and Arborist if applicable) to ensure that they are registered with HCE and that their information is current and accurate.
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