BSU Cost Proposal Submission Form.xlsx
XLSX spreadsheet 93 KB Posted
- Solicitation number
- 2135558
- Issued by
- Erie County, New York
About this file
This is a cost proposal submission form for Buffalo State University's request for proposals regarding cooling tower treatment, sampling, and related services. The contract encompasses a five-year term with pricing requirements organized by year and service category. The scope includes services for large boiler systems (3 boiler systems), seasonal cooling towers (21 towers and 14 separate systems), cooling tower/condenser inspections and testing with New York State Department of Health compliance, and small closed-loop heat exchange systems. For each category, vendors must provide pricing for chemical treatment products, equipment and instrumentation, and service visits or advisement. Bidders are required to submit pricing for service visits on either a per-visit or per-year basis, with the instruction that both options or multiple options are not acceptable. The form contains separate cost proposal sections for each of the five contract years, with quantities, cost-per-unit fields, and auto-calculating total cost columns.
All pricing must represent best and final pricing, include applicable shipping charges FOB destination, taxes, and tariffs, and must reflect RFP terms, conditions, requirements, and scope. Bidders must meet mandatory qualification requirements including a minimum of five years of proven experience in cooling and heating system chemical treatment and servicing. Vendors must utilize a New York State Department of Health accredited commercial laboratory for Legionella testing and can only list chemical products approved by the New York State Department of Environmental Conservation. All chemical products containing phosphorus or phosphorus compounds are prohibited for use in boiler and cooling water systems on campus due to regulatory sewer use and discharge restrictions. Price ranges are not acceptable, and all free or zero-dollar items must be clearly identified as zero. The form requires authorization signatures from company representatives and is structured to automatically calculate the grand total bid price across all five contract years.
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Other files
| File | Type | Posted |
|---|---|---|
| IFB#25KMM0041-Cooling Water Tower Treatment, Sampling, & Related Services.docx | DOCX document | |
| 25KMM0041-BSU Bid Questions Submission Worksheet.xlsx | XLSX spreadsheet |
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Text version
YEAR ONE
| BSU COST PROPOSAL SUBMISSION FORM | |||
| A. SEE RFP SECTION 5. REGARDING PRICE REQUIREMENTS | |||
| B. PRICING SHOULD BE BEST AND FINAL PRICING AND SHOULD INCLUDE ANY APPLICABLE SHIPPING CHARGES FOB DESTINATION AS WELL AS ANY APPLICABLE TAXES AND/OR TARIFFS. | |||
| C. PRICING SHOULD REFLECT THE RFP TERMS, CONDITIONS, REQUIREMENTS, AND SCOPE. | |||
| D. GREEN CELLS AUTO-CALCULATE | |||
| E. YELLOW CELLS ARE AREAS THAT NEED TO BE COMPLETED. ROWS CAN BE INSERTED IF NEEDED, HOWEVER THE SUM OF THE ANNUAL TOTAL NEEDS TO BE MAINTAINED IN THE FORMULA. | |||
| F. PRICE RANGES ARE NOT ACCEPTABLE | |||
| G. PLEASE REFER TO RFP SECTION 8 FOR INFORMATION ON METHOD OF AWARD | |||
| H. ANY FREE OR ZERO DOLLAR ITEMS SHOULD BE INSERTED AS A ZERO FOR CLEAR IDENTIFICATION. | |||
| I. VENDOR IS REQUIRED TO PROVIDE PRICING FOR SERVICE VISITS AND ADVISEMENT AS PER VISIT OR PER YEAR BASED UPON THEIR RECOMMENDATION; DO NOT SUBMIT BOTH OR OPTIONS | |||
| Year One (1) Costs | Quantity | ||
| (specify UOM) | Cost per | ||
| (hour, each, etc) | Total Cost |
(Quantity x Cost per)
| 2.A. Large Boilers (3 boilers systems) | |
| 1.Boiler water system treatment (chemical) products and test kits | $0.00 |
| 2.Chemical Feed and monitring equipment and instrumentation | $0.00 |
| 3.Service visit and advisement | $0.00 |
| Total 2. A. Large Boilers | $0.00 | ||||
| Year One (1) Costs | Quantity | ||||
| (specify UOM) | Cost per | ||||
| (hour, each, etc) | Total Cost |
(Quantity x Cost per)
| 2. B. 1. Seasonal Cooling Towers (21 towers and 14 separate/systems) | |
| 1.Cooling water system treatment (chemical) products and test kits | $0.00 |
| 2.Chemical feed and monitoring equipment and instrumentation | $0.00 |
| 3.Service visit and advisement | $0.00 |
| Total 2. B. 1. | $0.00 | |||
| Year One (1)Costs | Quantity | |||
| (specify UOM) | Cost per | |||
| (hour, each, etc) | Total Cost |
(Quantity x Cost per)
| 2. B.2. Seasonal Cooling Towers-NYS DOH inspection, Testing, Monthly Maint. Etc. | |
| 1.A. Pre-Startup and 90-day inspectoins | $0.00 |
| 1.B. Microbiological testing | $0.00 |
| 1.C. Advisement on corrective maintenance | $0.00 |
| 1.D. Annual signed certificaion of proper maintenance (Nov 1st) | $0.00 |
| 2. Legionella sampling & testing | $0.00 |
Total 2.B.2. $0.00
| Year One (1)Costs | Quantity | ||
| (specify UOM) | Cost per | ||
| (hour, each, etc) | Total Cost |
(Quantity x Cost per)
| 2. B. 3. Cooling Towers/Condensers | |
| 1.A. Perform weekly chemical feed monitoring, etc. | $0.00 |
| 1.B. Provide per visit pricing for labor for per service visit/per tower system | $0.00 |
Total 2.B. 3. $0.00
| Year One (1)Costs | Quantity | ||
| (specify UOM) | Cost per | ||
| (hour, each, etc) | Total Cost |
(Quantity x Cost per)
| 2.C. Small closed loop heat exchange systems | |
| 1. Small closed loop heat exchang system treatment(chemical) products | $0.00 |
| 2.Annual Service advisement | $0.00 |
Total 2.C. $0.00
GRAND TOTAL YEAR ONE COSTS
YEAR TWO
| Year Two (2) Costs | Quantity | ||
| (specify UOM) | Cost per | ||
| (hour, each, etc) | Total Cost |
(Quantity x Cost per)
| 2.A. Large Boilers (3 boilers systems) | |
| 1.Boiler water system treatment (chemical) products and test kits | $0.00 |
| 2.Chemical Feed and monitring equipment and instrumentation | $0.00 |
| 3.Service visit and advisement | $0.00 |
| Total 2. A. | $0.00 | ||||
| Year Two (2) Costs | Quantity | ||||
| (specify UOM) | Cost per | ||||
| (hour, each, etc) | Total Cost |
(Quantity x Cost per)
| 2. B. 1. Seasonal Cooling Towers (21 towers and 14 separate/systems) | |
| 1.Cooling water system treatment (chemical) products and test kits | $0.00 |
| 2.Chemical feed and monitoring equipment and instrumentation | $0.00 |
| 3.Service visit and advisement | $0.00 |
| Total 2. B. 1. | $0.00 | |||
| Year Two (2)Costs | Quantity | |||
| (specify UOM) | Cost per | |||
| (hour, each, etc) | Total Cost |
(Quantity x Cost per)
| 2. B.2. Seasonal Cooling Towers-NYS DOH inspection, Testing, Monthly Maint. Etc. | |
| 1.A. Pre-Startup and 90-day inspectoins | $0.00 |
| 1.B. Microbiological testing | $0.00 |
| 1.C. Advisement on corrective maintenance | $0.00 |
| 1.D. Annual signed certificaion of proper maintenance (Nov 1st) | $0.00 |
| 2. Legionella sampling & testing | $0.00 |
Total 2.B.2. $0.00
| Year Two(2)Costs | Quantity | ||
| (specify UOM) | Cost per | ||
| (hour, each, etc) | Total Cost |
(Quantity x Cost per)
| 2. B. 3. Cooling Towers/Condensers | |
| 1.A. Perform weekly chemical feed monitoring, etc. | $0.00 |
| 1.B. Provide per visit pricing for labor for per service visit/per tower system | $0.00 |
Total 2.B. 3. $0.00
| Year Two (2)Costs | Quantity | ||
| (specify UOM) | Cost per | ||
| (hour, each, etc) | Total Cost |
(Quantity x Cost per)
| 2.C. Small closed loop heat exchange systems | |
| 1. Small closed loop heat exchang system treatment(chemical) products | $0.00 |
| 2.Annual Service advisement | $0.00 |
Total 2.C. $0.00
GRAND TOTAL YEAR TWO COSTS $0.00
YEAR THREE
| Year Three (3) Costs | Quantity | ||
| (specify UOM) | Cost per | ||
| (hour, each, etc) | Total Cost |
(Quantity x Cost per)
| 2.A. Large Boilers (3 boilers systems) | |
| 1.Boiler water system treatment (chemical) products and test kits | $0.00 |
| 2.Chemical Feed and monitring equipment and instrumentation | $0.00 |
| 3.Service visit and advisement | $0.00 |
| Total 2. A. | $0.00 | ||||
| Year Three (3) Costs | Quantity | ||||
| (specify UOM) | Cost per | ||||
| (hour, each, etc) | Total Cost |
(Quantity x Cost per)
| 2. B. 1. Seasonal Cooling Towers (21 towers and 14 separate/systems) | |
| 1.Cooling water system treatment (chemical) products and test kits | $0.00 |
| 2.Chemical feed and monitoring equipment and instrumentation | $0.00 |
| 3.Service visit and advisement | $0.00 |
| Total 2. B. 1. | $0.00 | |||
| Year Three (3)Costs | Quantity | |||
| (specify UOM) | Cost per | |||
| (hour, each, etc) | Total Cost |
(Quantity x Cost per)
| 2. B.2. Seasonal Cooling Towers-NYS DOH inspection, Testing, Monthly Maint. Etc. | |
| 1.A. Pre-Startup and 90-day inspectoins | $0.00 |
| 1.B. Microbiological testing | $0.00 |
| 1.C. Advisement on corrective maintenance | $0.00 |
| 1.D. Annual signed certificaion of proper maintenance (Nov 1st) | $0.00 |
| 2. Legionella sampling & testing | $0.00 |
Total 2.B.2. $0.00
| Year Three (3)Costs | Quantity | ||
| (specify UOM) | Cost per | ||
| (hour, each, etc) | Total Cost |
(Quantity x Cost per)
| 2. B. 3. Cooling Towers/Condensers | |
| 1.A. Perform weekly chemical feed monitoring, etc. | $0.00 |
| 1.B. Provide per visit pricing for labor for per service visit/per tower system | $0.00 |
Total 2.B. 3. $0.00
| Year Three (3)Costs | Quantity | ||
| (specify UOM) | Cost per | ||
| (hour, each, etc) | Total Cost |
(Quantity x Cost per)
| 2.C. Small closed loop heat exchange systems | |
| 1. Small closed loop heat exchang system treatment(chemical) products | $0.00 |
| 2.Annual Service advisement | $0.00 |
Total 2.C. $0.00
GRAND TOTAL YEAR THREE COSTS $0.00
YEAR FOUR
| Year Four (4) Costs | Quantity | ||
| (specify UOM) | Cost per | ||
| (hour, each, etc) | Total Cost |
(Quantity x Cost per)
| 2.A. Large Boilers (3 boilers systems) | |
| 1.Boiler water system treatment (chemical) products and test kits | $0.00 |
| 2.Chemical Feed and monitring equipment and instrumentation | $0.00 |
| 3.Service visit and advisement | $0.00 |
| Total 2. A. | $0.00 | ||||
| Year Four (4) Costs | Quantity | ||||
| (specify UOM) | Cost per | ||||
| (hour, each, etc) | Total Cost |
(Quantity x Cost per)
| 2. B. 1. Seasonal Cooling Towers (21 towers and 14 separate/systems) | |
| 1.Cooling water system treatment (chemical) products and test kits | $0.00 |
| 2.Chemical feed and monitoring equipment and instrumentation | $0.00 |
| 3.Service visit and advisement | $0.00 |
| Total 2. B. 1. | $0.00 | |||
| Year Four (4) Costs | Quantity | |||
| (specify UOM) | Cost per | |||
| (hour, each, etc) | Total Cost |
(Quantity x Cost per)
| 2. B.2. Seasonal Cooling Towers-NYS DOH inspection, Testing, Monthly Maint. Etc. | |
| 1.A. Pre-Startup and 90-day inspectoins | $0.00 |
| 1.B. Microbiological testing | $0.00 |
| 1.C. Advisement on corrective maintenance | $0.00 |
| 1.D. Annual signed certificaion of proper maintenance (Nov 1st) | $0.00 |
| 2. Legionella sampling & testing | $0.00 |
Total 2.B.2. $0.00
| Year Four (4) Costs | Quantity | ||
| (specify UOM) | Cost per | ||
| (hour, each, etc) | Total Cost |
(Quantity x Cost per)
| 2. B. 3. Cooling Towers/Condensers | |
| 1.A. Perform weekly chemical feed monitoring, etc. | $0.00 |
| 1.B. Provide per visit pricing for labor for per service visit/per tower system | $0.00 |
Total 2.B. 3. $0.00
| Year Four (4)Costs | Quantity | ||
| (specify UOM) | Cost per | ||
| (hour, each, etc) | Total Cost |
(Quantity x Cost per)
| 2.C. Small closed loop heat exchange systems | |
| 1. Small closed loop heat exchang system treatment(chemical) products | $0.00 |
| 2.Annual Service advisement | $0.00 |
Total 2.C. $0.00
GRAND TOTAL YEAR FOUR COSTS $0.00
YEAR FIVE
| Year Five (5) Costs | Quantity | ||
| (specify UOM) | Cost per | ||
| (hour, each, etc) | Total Cost |
(Quantity x Cost per)
| 2.A. Large Boilers (3 boilers systems) | |
| 1.Boiler water system treatment (chemical) products and test kits | $0.00 |
| 2.Chemical Feed and monitring equipment and instrumentation | $0.00 |
| 3.Service visit and advisement | $0.00 |
| Total 2. A. | $0.00 | ||||
| Year Five (5) Costs | Quantity | ||||
| (specify UOM) | Cost per | ||||
| (hour, each, etc) | Total Cost |
(Quantity x Cost per)
| 2. B. 1. Seasonal Cooling Towers (21 towers and 14 separate/systems) | |
| 1.Cooling water system treatment (chemical) products and test kits | $0.00 |
| 2.Chemical feed and monitoring equipment and instrumentation | $0.00 |
| 3.Service visit and advisement | $0.00 |
| Total 2. B. 1. | $0.00 | |||
| Year Five (5) Costs | Quantity | |||
| (specify UOM) | Cost per | |||
| (hour, each, etc) | Total Cost |
(Quantity x Cost per)
| 2. B.2. Seasonal Cooling Towers-NYS DOH inspection, Testing, Monthly Maint. Etc. | |
| 1.A. Pre-Startup and 90-day inspectoins | $0.00 |
| 1.B. Microbiological testing | $0.00 |
| 1.C. Advisement on corrective maintenance | $0.00 |
| 1.D. Annual signed certificaion of proper maintenance (Nov 1st) | $0.00 |
| 2. Legionella sampling & testing | $0.00 |
Total 2.B.2. $0.00
| Year Five (5) Costs | Quantity | ||
| (specify UOM) | Cost per | ||
| (hour, each, etc) | Total Cost |
(Quantity x Cost per)
| 2. B. 3. Cooling Towers/Condensers | |
| 1.A. Perform weekly chemical feed monitoring, etc. | $0.00 |
| 1.B. Provide per visit pricing for labor for per service visit/per tower system | $0.00 |
Total 2.B. 3. $0.00
| Year Five (5)Costs | Quantity | ||
| (specify UOM) | Cost per | ||
| (hour, each, etc) | Total Cost |
(Quantity x Cost per)
| 2.C. Small closed loop heat exchange systems | |
| 1. Small closed loop heat exchang system treatment(chemical) products | $0.00 |
| 2. Annual Service advisement | $0.00 |
Total 2.C. $0.00
GRAND TOTAL YEAR FIVE COSTS $0.00
GRAND TOTAL BID PRICE (All Five Years) $0.00
| *Bidder is responsible to ensure that excel formulas on all tabs are accurately representing all costs* | |
| Company Name |
Authorized Signature
Printed Signatory Name
Official Title
Phone number
Email Address
Date image1.jpeg
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