25KMM0041-BSU Bid Questions Submission Worksheet.xlsx

This is a Bid Questions Submission Worksheet for an Invitation for Bid (IFB #25KMM0041) issued by Buffalo State University in New York for Cooling Tower Treatment, Sampling, and Related Services. The University is soliciting proposals to award a five-year contract for comprehensive cooling and heating system chemical treatment and servicing. Prospective bidders must demonstrate a minimum of five years of proven experience in providing cooling tower and heating system chemical treatment services. All bidders are required to complete and submit the BSU Bidder Qualifications Submission Form as part of their proposal. The University reserves the right to investigate bidder capabilities and contact client references to validate experience, scope, and quality of work, with bidders responsible for providing readily available contact information for reference clients.

Key requirements and restrictions apply to all bidding vendors. Contractors must utilize a New York State Department of Health (NYS DOH) accredited commercial laboratory for Legionella testing to comply with regulatory requirements for sample holding times and reporting timeframes. All chemical pesticides and water treatment biocide products brought on campus must be approved by the New York State Department of Environmental Conservation (NYS DEC) for use in New York State; vendors listing non-approved pesticide products will be automatically disqualified. Additionally, due to sewer discharge restrictions, the use of chemical products containing phosphorus or phosphorus compounds in boiler and cooling water systems on campus is prohibited, and vendors proposing such products will be disqualified.