Brief Summary.pdf
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- Solicitation number
- BPM055340
- Issued by
- Washington County, Maryland
About this file
This is a brief summary document for a construction contract issued by the City of Hagerstown, Maryland for interior renovations of the fourth floor of City Hall located at 1 E. Franklin Street. The project scope includes demolition, construction of new partitions, plumbing, electrical, mechanical, and HVAC work, flooring, and related construction activities. Bidders must obtain contract documents from the City's Engineering Department on the third floor of City Hall or request electronic versions at no cost; hard copies are available for a non-refundable fee of $200 per set if picked up or $250 per set if mailed. A non-mandatory pre-bid conference is scheduled for Wednesday, February 25th at 2:00 pm in the Hub City Board Room on the first floor of City Hall to allow prospective bidders and their electrical subcontractors to inspect work areas. Sealed bids are due on March 11, 2026 at 11:00 am at the office of the City Clerk on the second floor of City Hall. Bidders must propose the number of calendar days required to complete both the base bid and alternate bid work. Notice to Proceed is anticipated for April 2026.
Bidders must submit a 10% bid bond, cashier's check, or certified check with their sealed proposal. The successful contractor will be required to provide a 100% Performance Bond and a Labor and Materials Payment Bond upon contract award. Liquidated damages are assessed at $1,500 per day for failure to meet schedule requirements. Wage rates are not required for this project as it is funded by the City of Hagerstown. Contract documents were prepared by Newcomer Associates and include Drawings Series 62-255 and the Project Manual. All questions regarding the contract must be directed to Ryan Bigham at rbigham@newcomerassociates.com no later than 4:00 pm on March 4, 2026.
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Text version
CITY HALL FOURTH FLOOR RENOVATIONS
CONTRACT 26-CH4-03
BRIEF SUMMARY
THIS IS ONLY A BRIEF SUMMARY OF INFORMATION. IT SHALL BE THE BIDDER’S RESPONSIBILITY TO FAMILIARIZE HIMSELF WITH THE ENTIRE CONTRACT DOCUMENTS AND TO FREQUENTLY CHECK THE CITY OF
HAGERSTOWN WEBSITE FOR ADDENDA AND UPDATES UNTIL THE BID OPENING.
SCOPE OF WORK: This project entails the renovations of a portion of the fourth of City Hall, and all labor, material, time, and other related items necessary to complete the project in accordance with the plans and specifications prepared by Newcomer Associates.
CONTRACT DOCUMENTS; Contract documents and plans as prepared by Newcomer Associates, which includes Drawings Series 62-255 along with the Project Manual.
COST OF BID DOCUMENTS: Copies of the Contract Documents are on file and may be obtained by the Bidder from the Engineering Department, 3rd floor, City Hall, Hagerstown, MD 21740 (Phone: 301-739-8577 extension 125). For electronic versions no fee will be charged, for hard copies a NON-REFUNDABLE fee of $200.00 per set if picked up, or $250.00 per set if mailed. Make check payable to: The City of Hagerstown.
PRE-BID CONFERENCE: There will be a NON-MANDATORY pre-bid meeting on Wednesday, February
25th at 2:00 pm in the Hub City Board Room, 1st floor, City Hall, 1 E. Franklin Street, Hagerstown, MD. Prospective bidders and their electrical subcontractors are encouraged to attend to inspect the work areas.
LENGTH OF CONTRACT: Bidder shall propose the number of calendar days to complete the work for both the base bid and the alternate bid on the Bid Form. The City will use both the calendar days and the bidder’s prices to evaluate the proposals.
LIQUIDATED DAMAGES: Liquidated damages are assessed at $1500.00 per day.
FUNDING: Funding for this project is provided by the City of Hagerstown
BID BOOKLET: The separate Bid Booklet attachment shall be completed by the Bidder & submitted as the Sealed Proposal.
BID OPENING: Bids shall be opened on March 11, 2026 at 11:00 am in the office of the City
Clerk, 2nd Floor, City Hall.
BID SURETY: 10% Bid Bond, Cashier’s Check or Certified Check to be submitted with the
Sealed Proposal.
CONTRACT BONDS: The successful Bidder shall submit a 100% Performance Bond and a Labor &
Materials Payment Bond upon award of contract.
ESTIMATED START: Notice to Proceed will be in April 2026.
WAGE RATES: Wage Rates are not required due to City of Hagerstown funding.
CUT OFF FOR QUESTIONS: Direct all questions to Ryan Bigham rbigham@newcomerassociates.com of
Newcomer Associates no later than 4:00 pm on March 4, 2026.
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