BPM057369 - HP_Park Place HW Maint Ren - PORFP.pdf

Purchase Order Request for Proposals (PORFP) Hardware Master Contract

Revised 051623 1

Section 1 –General Information

PORFP Number:

(eMMA BPM Number)

BPM057369

PORFP Type:

(Select one category from the drop-down list)

Fixed Price

Functional Area/s (FA) for this PORFP:

(Check all that apply)

FA I (Microcomputers / PCs / Servers / Associated Peripherals) FA II (Printers / Associated Peripherals) FA III (Network Communication Equipment) FA IV (Installation / Training) + FA I FA VI (Security / Cameras / Associated Peripherals)

FA IV + FA II

FA IV + FA III

FA IV + FA V (Manufacturer's Extended Warranty)

FA IV + FA VI

FA V

FA VI (Security / Cameras / Associated Peripherals)

Manufacturer Name

HP (Hewlett-Packard)

Agencies must enter only one manufacturer when the manufacturer is known and direct the PORFP only to those Hardware Master Contractors authorized for that manufacturer. If the PORFP is generic or the manufacturer(s) are unknown, agencies must direct the PORFP to all Hardware Master Contractors.

Designated Small Business Reserve?(SBR):

(Select "Yes" or "No" from the drop-down list)

Yes

This is a Small Business Reserve Procurement for which the award will be limited to certified small business vendors. Only businesses that meet the statutory requirements set forth in State Finance and Procurement Article, §§14-501—14-505, Annotated Code of Maryland, and that are certified by GOSBA Small Business Reserve Program are eligible for the award of a contract.

Information on eligibility for the SBR program is available on the following website:

https://gomdsmallbiz.maryland.gov/Pages/sbr-program.aspx

Information on the SBR Vendor Registration processes is available on the following website:

https://gomdsmallbiz.maryland.gov/Pages/SBR-Registration.aspx

Minority Business Enterprise (MBE) Goal for FA IV Below (See "Hardware Master Contract MBE Participation

Worksheet"):

0 %

PORFP Issue Date:

mm/dd/yyyy

08/21/2026 PROPOSAL

DUE DATE

and TIME:

08/31/2026 @ 12pm Eastern Time (ET) https://gomdsmallbiz.maryland.gov/Pages/sbr-program.aspx https://gomdsmallbiz.maryland.gov/Pages/SBR-Registration.aspx

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Place of Performance: Department of Housing and Community Devleopment 7800 Harkins Road Lanham, MD 20706

Special Instructions:

LIMITED TO MASTER CONTRACTORS

Only Master Contractors that are awarded a contract under the Hardware and Associated Equipment and Services 2012, 060B2490022, are eligible to submit a bid in response to this secondary competition Purchase Order Request for Proposal (PORFP). A current Master Contractor under the named Contract may submit an LOA with their bid to be considered for the award.

BID SUBMISSION INSTRUCTIONS

Purchase Order Request for Proposal (PORFP) responses will only be accepted through the State's eMaryland Marketplace Advantage (eMMA) e-Procurement system.

Instructions on how to submit proposals electronically can be found under Vendor Instruction at:

https://mdprocurement.freshdesk.com/support/solutions

Purchase Order Request for Proposal (PORFP) responses will be accepted through e-mail to the Agency Point of Contact listed in Section 2.

• All bids must be password protected by the bidder prior to submission.

• Bidders must e-mail the password-protected bid to the Agency Point of Contact listed in Section 2.

• DO NOT SEND PASSWORDS WITH BID E-MAIL.

• The password must be e-mailed separately from the bid after the bid due date.

Questions Due (Closing) Date and Time:

08/25/2026 at 4:00 PM EDT Questions must be submitted in writing with the subject line, "Question for PORFP # BPM057369," and be submitted in writing via e-mail to the Agency Point of Contact listed in Section 2 no later than the date and time specified.

SPECIAL REQUIREMENTS

1. The Department reserves the right to purchase more or less than the specified quantity to the extent limited by funding.

Charges that are multiple years shall be provided at a per-year price.

2. Purchase new and unused equipment.

3. The Master Contractor shall not impose a restocking fee if an item is returned due to damage or incorrect product shipped.

https://mdprocurement.freshdesk.com/support/solutions

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4. The Master Contractor must provide the estimated ship date/lead time for each item listed in the PORFP.

5. Please allow for pricing provided in response to this PORFP to be valid for at least 90 days after the set due date above.

6. The Master Contractor must be an authorized reseller for the Manufacturer named in Section 1. The state reserves the right to request a Letter of Authorization (LOA) from the Manufacturer or Distributor.

7. The Master Contractor must include a screenshot of the Manufacturer's Suggested Retail Price (MSRP) with the bid.

8. Bids must be received by the due date and time listed in the solicitation. Bids that are not received by the due date and time will not be accepted.

9. If applicable, the Master Contractor must provide a Mercury Affidavit: https://procurement.maryland.gov/wp-content/uploads/sites/12/2018/04/Attachment-K- MercuryAffidavit.pdf

10. A "No Bid" form must be completed and submitted by the bid due date and time if your firm elects not to bid.

Security Requirements (if applicable):

N/A

Invoicing Instructions:

E-mail invoice to: termia.jones@maryland.gov

An invoice not satisfying the requirements of a Proper Invoice (as defined at COMAR 21.06.09.01 and .02) cannot be processed for payment. To be considered a Proper Invoice, invoices must include the following information without error:

1) Contractor name and address;

2) Remittance address;

3) Federal taxpayer identification (FEIN) number, social security number, as appropriate;

4) Invoice period (i.e., the time period during which services covered by invoice were performed);

5) Invoice date;

6) Invoice number;

7) State-assigned Contract number;

8) State-assigned (Blanket) Purchase Order number(s);

9) Goods or services provided;

10) Amount due; and

11) Any additional documentation required by regulation or the Contract.

For items of work for which there is one-time pricing, those items shall be billed within 30 days of acceptance.

https://procurement.maryland.gov/wp-content/uploads/sites/12/2018/04/Attachment-K-MercuryAffidavit.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2018/04/Attachment-K-MercuryAffidavit.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2018/04/Attachment-K-MercuryAffidavit.pdf mailto:termia.jones@maryland.gov

Revised 051623 4

For items of work for which there is annual pricing, items shall be billed annually. The first year's invoice shall be billed within 30 days of contract start. Each additional year shall be billed on the anniversary of the first year's invoice.

Section 2 – Agency Point of Contact (POC) Information

Agency / Division Name: Department of Hosuing and Community Development Agency POC Name: Lisa Peters Agency POC

Phone Number:

301.429.7746

Agency POC E-mail Address:

Lisa.peters1@maryland.gov Agency POC Fax:

N/A

Agency POC Mailing Address:

7800 Harkins Road

Section 3 – Delivery Address / Work Site POC Information

Agency On-site Contact Name:

Termia Jones Agency On-site Phone Number:

301.429.7677

Agency On-site E-mail Address:

Termia.jones@maryland.go v

Agency On-site Fax:

N/A

Agency On-site Address: 7800 Harkins Road

Section 4 – Scope of Work

FA I – Microcomputers, PCs, Servers, and Associated Peripherals

(Provide product specifications below. If some or all specifications are unknown, Master Contractors may propose products based on a detailed description in the

Business Need / Required Functionality field*) *Business Need / Required Functionality

Annual Renewal of Hardware Maintenance, Monitoring, and Support services (including Parts, Technical Support, and Labor on a 7x24x4 response matrix) to ensure continuous operation, uptime, and system stability for the agency's existing production server infrastructure.

Product Name Product Description Model # Qty Due Date mm/dd/yyyy

1. HP ProLiant Server

Park Place Hardware Maintenance

Coverage (Serial:

EA8TLJC128)

DL380 G3

X3.06GHz

1 09/15/2026

2. HP ProLiant Server

Park Place Hardware Maintenance

Coverage (Serial:

USE827N4LG)

DL580 G5 CTO

8SFF Chassis

1 09/15/2026

3. HP Storage Library

MSL4048 2 LTO-4

Ultrium 1840 FC Tape MSL4048 1 09/15/2026 mailto:Lisa.peters1@maryland.gov mailto:Termia.jones@maryland.gov mailto:Termia.jones@maryland.gov

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Library (Serial:

MXA83010H6)

4. HP Storage Drive

LTO-4 800GB/1.6TB

Tape Drive

LTO-4 1 09/15/2026

5. HP ProLiant Server

Park Place Hardware Maintenance

Coverage (Serial:

USE828N1M6)

DL320 G5p CTO Chassis

1 09/15/2026

6. HP ProLiant Server

Park Place Hardware Maintenance

Coverage (Serial:

USE826NG3S)

DL360 G5 CTO

Chassis

1 09/15/2026

7. HP ProLiant Server

Park Place Hardware Maintenance

Coverage (Serial:

USE826N4LC)

DL580 G5

E7340 4P

1 09/15/2026

8. HP ProLiant Server

Park Place Hardware Maintenance

Coverage (Serial:

EB4HLJC12M)

DL380 G3

X3.06GHz

1 09/15/2026

9. HP ProLiant Server

Park Place Hardware Maintenance

Coverage (Serial:

USE826NG3N)

DL360 G5 CTO

Chassis

1 09/15/2026

10. HP ProLiant Server

Park Place Hardware Maintenance

Coverage (Serial:

6J36LGP3900R)

DL360 G3

X3.06GHz 1P

1 09/15//2026

11. HP ProLiant Server

Park Place Hardware Maintenance

Coverage (Serial:

USE928N8FJ)

DL385 G5 CTO

Chassis

1 09/15/2026

12. HP ProLiant Server

Park Place Hardware Maintenance

Coverage (Serial:

EA8SLJC128)

DL380 G3

X3.06GHz

1 09/15/2026

13. HP ProLiant Server

Park Place Hardware Maintenance

Coverage (Serial:

USE015N23C)

DL160 G6 CTO

LFF Chassis

1 09/15/2026

14. HP ProLiant Server

Park Place Hardware Maintenance

Coverage (Serial:

USE940N076)

DL580 G5 CTO

8SFF Chassis

1 09/15/2026

15. HP ProLiant Server

Park Place Hardware Maintenance

DL360 G5 CTO

Chassis

1 09/15/2026

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Coverage (Serial:

USE827N0DH)

16. HP ProLiant Server

Park Place Hardware Maintenance

Coverage (Serial:

USE908N3N2)

DL580 G5

X7350 4P

1 09/15/2026

17. HP ProLiant Server

Park Place Hardware Maintenance

Coverage (Serial:

USE022N6TN)

DL585 G6 CTO

Chassis

1 09/15/2026

18. HP ProLiant Server

Park Place Hardware Maintenance

Coverage (Serial:

USE827N4LH)

DL580 G5 CTO

8SFF Chassis

1 09/15/2026

19. HP ProLiant Server

Park Place Hardware Maintenance

Coverage (Serial:

EB56LJC12M)

DL380 G3

X3.06GHz

1 09/15/2026

20. HP ProLiant Server

Park Place Hardware Maintenance

Coverage (Serial:

USE015N23G)

DL160 G6 CTO

LFF Chassis

1 09/15/2026

21. HP ProLiant Server

Park Place Hardware Maintenance

Coverage (Serial:

USE826NFK4)

DL580 G5 CTO

8SFF Chassis

1 09/15/2026

22. HP ProLiant Server

Park Place Hardware Maintenance

Coverage (Serial:

USE826NG3M)

DL360 G5 CTO

Chassis

1 09/15/2026

23. HP ProLiant Server

Park Place Hardware Maintenance

Coverage (Serial:

6J36LGP39001)

DL360 G3

X3.06GHz 1P

1 09/15/2026

24. HP ProLiant Server

Park Place Hardware Maintenance

Coverage (Serial:

USE928N6FK)

DL580 G5 CTO

8SFF Chassis

1 09/15/2026

25. HP ProLiant Server

Park Place Hardware Maintenance

Coverage (Serial:

EA8VLJC128)

DL380 G3

X3.06GHz

1 09/15/2026

26. HP ProLiant Server

Park Place Hardware Maintenance

Coverage (Serial:

EB6CLJC12P)

DL380 G3

X3.06GHz

1 09/15/2026

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FA II - Printers and Associated Peripherals (Provide product specifications below. If some or all specifications are unknown, Master Contractors may propose products based on a detailed description in the

Business Need / Required Functionality field*) *Business Need / Required Functionality

Product Name Product Description Model # Qty

Due Date

1.

2.

3.

(insert additional rows as needed)

FA III - Network Communication Equipment (Provide product specifications below. If some or all specifications are unknown, Master Contractors may propose products based on a detailed description in the

Business Need / Required Functionality field*)

FA IV – Installation and Training Services (Provide a detailed description of required services and deliverables and include MBE goal listed above. MBE goal should be calculated only on FA IV value.

Installation / Training Services

Deliverables

Start Date

End Date

(insert additional rows as needed)

FA V - Manufacturer's Extended Warranty (Provide a detailed description of warranty requirements and deliverables)

Warranty Requirements

Deliverables

Start Date

End Date

Revised 051623 8

1. Annual third-party hardware maintenance renewal and monitoring services for twenty-six (26) HP enterprise servers and tape storage library systems. Coverage must include full parts, technical support, and labor on a 24-hour-a-day, 7-days-a-week basis with a 4-hour response matrix (7x24x4)

Fully executed Park Place maintenance agreement, proof of active coverage registration, and a manufacturer/distr ibutor service validation certificate.

09/15/2026 07/31/2027

FA VI – Security, Cameras and Associated Peripherals (Provide product specifications below. If some or all specifications are unknown, Master Contractors may propose products based on a detailed description in the

Business Need / Required Functionality field*)

1.

2.

3.

Section 5 – Evaluation Criteria – Technical Proposal (Provide a list of evaluation criteria in descending order of importance)

Evaluation Criteria

1. Conformance with Scope of Work: Complete compliance with the requested maintenance requirements, covering all twenty-six (26) listed server/storage assets with the specified 7x24x4 parts, tech, and labor response matrix.

2. Vendor Authorization & Qualifications: Verification that the Master Contractor is an authorized reseller/partner capable of providing valid Park Place Maintenance/Monitoring agreements and manufacturer-backed service tiers.

3. Price / Technical Value: Evaluation of the proposed cost to ensure it meets the budget allocation and provides the most advantageous outcome for the State, combined with a confirmed service activation timeline of August 1, 2026.

Basis for Award Recommendation The agency Point of Contact listed in Section 2 will recommend the award to a responsive and responsible Master Contractor that provides the most advantageous offer considering the price and evaluation factors above. The agency Point of Contact will initiate and deliver a PO to the selected Master Contractor.

All awards from this PORFP shall comply with the requirements of COMAR 21.05.13.06.

Revised 051623 9

NO BID NOTICE/VENDOR FEEDBACK FORM

To help us improve the quality of State solicitations and to make our procurement process more responsive and business-friendly, please provide comments and suggestions regarding this solicitation. Please return your comments with your response. If you have chosen not to respond to this solicitation, please e-mail or fax this completed form to the attention of the Agency Point of Contact listed in Section 2.

Title: Hardware Solicitation No: 060B2490022

PORFP:

1. If you have chosen not to respond to this solicitation, please indicate the reason(s) below:

� Other commitments preclude our participation at this time.

� The subject of the solicitation is not something we ordinarily provide.

� We are inexperienced in the work/commodities required.

� Specifications are unclear, too restrictive, etc. (Explain in REMARKS section)

� The scope of work is beyond our present capacity.

� Doing business with the State is simply too complicated. (Explain in REMARKS section)

� We cannot be competitive. (Explain in REMARKS section)

� Time allotted for completion of the Bid is insufficient.

� Prior State of Maryland contract experience was unprofitable or otherwise unsatisfactory. (Explain in REMARKS section)

� Other: _________________________________________________________

2. If you have submitted a response to this solicitation, but wish to offer suggestions or express concerns, please use the REMARKS section below.

REMARKS: _________________________________________________________________

Offeror Name: ________________________________ Date: _______________________

Contact Person: _________________________________ Phone (____) _____ - ________

Address: _________________________________________________________________

E-mail Address:____________________________________________________________