BPM007142__AZDCS_Sole_Source_Notification-Collaborative_Safety_Services.docx

Sole Source Procurement Notification State of Arizona Department of Child Safety Office of Procurement & Contracts 3003 N. Central Ave., 20th Fl.

Phoenix, AZ 85012

Sole Source Request No: BPM007142

Description: Collaborative Safety Services

In accordance with A.R.S. § 41-2536, Sole Source Procurement, an agency chief procurement officer may issue a Sole Source Request to registered vendors to invite comments on the sole source quest that will be available for three working days. This request is an opportunity for suppliers to acknowledge if the requested services can be provided.

RESPONSES TO A SOLE SOURCE REQUEST ARE NOT OFFERS AND CANNOT BE ACCEPTED TO FORM A BINDING CONTRACT.

You are receiving this notification because your organization has designated the State’s eProcurement system, the Arizona Procurement Portal (APP) commodity code of 99106221 Staff Development and Training, as an area of service that your organization may be able to provide. The Arizona Department of Child Safety (ADCS) is verifying a Sole Source for Collaborative Safety services.

Sole Source Request Due Date/Time: On or before 11/3/2025 3:00:00PM, Arizona local time.

Submittal Location: Submit via the Arizona Procurement Portal (https://app.az.gov) (Note: Questions on how to submit the bid shall be directed to the Arizona Procurement Portal Help Desk at app@azdoa.gov or (602) 542-7600.

Please note that in order to retrieve the attachment for this Sole Source Request, suppliers are required to be registered in the State’s eProcurement system (APP) in order to submit a response. If you require any assistance with the registration process, contact the APP Help Desk at (602) 542-7600 or app@azdoa.gov.

Please download the Sole Source Request documents to your computer, save any information entered, and submit the completed information as a new attachment in the State’s eProcurement system (APP).

SECTION 1-A: Scope of Work

1.0 INTRODUCTION

1.1 The Arizona Department of Child Safety (ADCS) is statutorily responsible for providing services to families whose children are involved with ADCS. ADCS Vision and Mission Statements are:

Vision: Children thrive in family environments free from abuse and neglect.

Mission: Successfully partner with families, caregivers, and the community to strengthen families, ensure safety, and achieve permanency for all Arizona’s children through prevention, services, and support.

3.0 SPECIFIC REQUIREMENTS The Contractor shall:

3.1 Be a recognized developer or subject matter expert of the Collaborative Safety model, and have experience installing and implementing the model at a State level.

3.2 Demonstrate it is the sole proprietor of the Collaborative Safety model by providing evidence the Contractor holds the copyright or trademark.

3.3 Be familiar with technical writing, coaching and employee development.

3.4 Ensure that all services, procedures, and forms provided are culturally relevant, linguistically appropriate and gender responsive (including Lesbian, Gay, Bisexual, Transgender, and Questioning (LGBTQ)).

3.5 Ensure cross-cultural communication support with the involvement of culturally competent staff in all levels of service delivery.

4.0 CONTRACTOR REQUIREMENTS

4.1 The Contractor shall have adequate, qualified staff assigned to Arizona to handle the tasks listed in the scope of work.

a) Up to three (3) hours per month of individualized technical assistance

b) Access to Safety Management System, including the Systems Mapping Tool, and Safety Reporting System for the purpose of:

i. Reviewing critical incidents, capturing systemic influences, utilization of tools during review meetings, creating, saving and editing systems maps and generating PDF copies, development and creation of online forms and the management of critical incident data.

c) Access to Technical Assistance Skills Sessions

d) Access to virtual SCIR Institute

i. The use of the Institute will allow ADCS to train or retrain Safety Analysts with no additional costs

e) Onsite Visits (two (2) days for twelve (12) months) or Virtual Day (two (2) total days for twelve (12) months) of ongoing technical assistance, training and live virtual mapping support

f) Unlimited email access

g) Dedicated Slack Channel

h) Fidelity Case Reviews for the purpose of:

i. Monitoring and maintaining the quality of work associated with the review process as well as calibrate skills learned in the Systemic Critical Incident Institute. Fidelity Case Reviews consist of identifying a sample of completed reviews to evaluate the Technical Data Review, Learning Points development, Human Factors Debriefing Data, Systemic Mapping, Narrative Creation and Scoring with the Systems Analysis Tool

4.2.2 Leadership Labs

a) Six (6) months of monthly engagement labs for ADCS leaders, managers and supervisors that incorporate specific tools and strategies to support the agency integrate safety science into everyday leadership, management and supervision

b) Monthly activities which can include webinars, videos, podcasts, articles, and ninety (90) minute virtual live Leadership labs

5.0 REPORTING REQUIREMENTS:

5.1 ADCS reserves the right to request the Contractor to submit additional or revised reports related to the service provisions.

6.0 PERFORMANCE REQUIREMENTS

Upon receipt

SOW

4.2.1(a)

Management System (Systems Mapping Too and Safety Reporting System)

4.2.1(b)

4.2.1(c)

4.2.1(d)

4.2.1(e)

4.2.1(f)

4.2.1(g)

4.2.1(h)

4.2.2(a)

4.2.2(b) image1.jpeg