BPM006827_On-Call_Architectural_and_Landscape_Architectural_Services.pdf

Request for Qualifications For Design Professional

Solicitation No.

BPM006827

Description:

On-Call Architectural and Landscape

Architectural Services

Arizona Department of Administration

General Services Division 1400 W. Washington St., Ste

B200 Phoenix, AZ 85007

Available online at: appstate.az.gov RFQ Page 1 of 29

Section Title: RFQ Table of Contents

NOTICE OF REQUEST FOR QUALIFICATIONS

Pursuant to A.R.S. § 41-2579, the Arizona Department of Administration, General Services Division (the State), is seeking to establish multiple Design Professional Service Contracts for the ADOA On-Call Architectural and Landscape Architectural Services. The State is requesting that qualified firms submit their Statement of Qualifications (SOQ) to provide design and construction administration services including preliminary budget estimates, programming, site planning, schematic design, design development, contract documents and contract administration/management for the ADOA Building System Properties as defined in A.R.S. §41-793.

The State proposes to retain (10) highly qualified, capable firms to act as the Architect or Landscape Architect during the planning of future projects for a firm fixed price. The firms who participate in this Request For Qualifications (RFQu) process are referred to as “Offerors” or “Architects” throughout the solicitation documents. The State will give prime consideration to the Architects with significant, current experience in the development, design, renovation and construction of similar projects. The services required under any resultant contract shall include but not necessarily be limited to Architectural and Landscape Architectural Design. The State reserves the right to negotiate with one or more parties and is not obligated to enter into any contract with any respondent on any terms or conditions. Any designs resulting from this solicitation may be used in future projects of similar scope.

Contracts will be available for all agencies and cooperative use.

DUE DATE AND TIME: SOQ’s will be received until 3:00 p.m., Arizona time, March 14, 2025

PRE-SUBMITTAL MEETING: The State will NOT conduct a pre-submittal meeting

The State makes no guarantee as to actual spend under any resultant contract.

In accordance with A.R.S. § 41-2579, request for qualifications for the Design Professional services specified, will be received by the State Procurement Office online through the State’s e-Procurement system, APP (https://appstate.az.gov/) at the date and time posted in APP. Qualifications received by the correct time and date will be opened and the name of each offeror will be publicly available. Qualifications must be in the actual possession of the State on or prior to the time and date indicated in the Notice.

LATE QUALIFICATIONS WILL NOT BE CONSIDERED

Persons with a disability may request a reasonable accommodation, such as a sign language interpreter, by contacting the appropriate Procurement Agency. Requests should be made as early as possible to allow time to arrange the accommodation. A person requiring special accommodations may contact the solicitation contact person responsible for this procurement as identified above.

OFFERORS ARE STRONGLY ENCOURAGED TO CAREFULLY READ THE ENTIRE SOLICITATION

https://appstate.az.gov/

Solicitation No.

BPM006827

Description:

On-Call Architectural and Landscape

Architectural Services

Arizona Department of Administration

General Services Division 1400 W. Washington St., Ste

B200 Phoenix, AZ 85007

Available online at: appstate.az.gov RFQ Page 2 of 29

Section Title: RFQ Table of Contents

RFQ TABLE OF CONTENTS

INSTRUCTIONS TO OFFERORS 3

1.0 3

2.0 4

3.0 5

4.0 7

5.0 10

6.0 14

7.0 15

STATEMENT OF WORK 16

1.0 16

2.0 16

3.0 16

4.0 22

SPECIAL TERMS AND CONDITIONS 23

UNIFORM TERMS AND CONDITIONS 29

Solicitation No.

BPM006827

Description:

On-Call Architectural and Landscape

Architectural Services

Arizona Department of Administration

General Services Division 1400 W. Washington St., Ste

B200 Phoenix, AZ 85007

Available online at: appstate.az.gov RFQ Page 3 of 29

Section Title: Instructions to Offerors

INSTRUCTIONS TO OFFERORS

1.0 DEFINITION OF TERMS:

As used in these Instructions, the terms listed below are defined as follows:

1.1 Attachment

“Attachment” means any item the Solicitation requires an Offeror to submit as part of the Offer.

1.2 Best and Final Offer

“Best and Final Offer” means a revision to an Offer submitted after negotiations are completed that contains the Offeror’s most favorable terms for price, service, and products to be delivered.

1.3 E-Procurement

“eProcurement (Electronic Procurement)” means conducting all or some of the procurement function over the Internet. Point, click, buy, and ship Internet technology is replacing paper-based procurement and supply management business processes. Elements of eProcurement also include Request for Qualifications, Request for Proposals, and Request for Quotations.

1.4 Offer

“Offer” means a response to a Solicitation.

1.5 Offeror

“Offeror” means a person who responds to a Solicitation.

1.6 Solicitation

“Solicitation” means an Invitation for Bid (“IFB”), a Request for Technical Offers, a Request for Proposals (“RFP”), a Request for Quotations (“RFQ”), or any other invitation or request issued by the purchasing agency to invite a person to submit an offer.

1.7 Solicitation Amendment

“Solicitation Amendment” means a change to the Solicitation issued by the Procurement Officer.

Solicitation No.

BPM006827

Description:

On-Call Architectural and Landscape

Architectural Services

Arizona Department of Administration

General Services Division 1400 W. Washington St., Ste

B200 Phoenix, AZ 85007

Available online at: appstate.az.gov RFQ Page 4 of 29

Section Title: Instructions to Offerors

2.0 INQUIRIES

2.1 Duty to Examine

It is the responsibility of each Offeror to examine the entire Solicitation, seek clarification in writing (inquiries), and examine its Offer for accuracy before submitting an Offer. Lack of care in preparing an Offer shall not be grounds for modifying or withdrawing the Offer after the Offer due date and time.

2.2 Solicitation Contact Person

Any inquiry related to a Solicitation, including any requests for or inquiries regarding standards referenced in the Solicitation shall be directed solely to the Procurement Officer.

2.3 Submission of Inquiries

All inquiries related to the Solicitation are required to be submitted in the State’s eProcurement system. All responses to inquiries will be answered in the State’s eProcurement system. Any inquiry related to the Solicitation should reference the appropriate solicitation page and paragraph number. Offerors are prohibited from contacting any state employee other than the Procurement Officer concerning the procurement while the solicitation and evaluation are in process.

2.4 Timeliness

Any inquiry or exception to the Solicitation shall be submitted as soon as possible for review and determination by the State. Failure to do so may result in the inquiry not being considered for a Solicitation Amendment.

2.5 No Right to Rely on Verbal or Electronic Mail Responses

An Offeror shall not rely on verbal or electronic mail responses to inquiries. A verbal or electronic mail reply to an inquiry does not constitute a modification of the solicitation.

2.6 Solicitation Amendments

The Solicitation shall only be modified by a Solicitation Amendment.

2.7 Pre-Submittal Conference

If a pre-submittal conference has been scheduled under the Solicitation, the date, time and location shall appear in the State’s eProcurement system. Offerors should raise any questions about the Solicitation at that time. An Offeror may not rely on any verbal responses to questions at the conference. Material issues raised at the conference that result in changes to the Solicitation shall be answered solely through a Solicitation Amendment.

Solicitation No.

BPM006827

Description:

On-Call Architectural and Landscape

Architectural Services

Arizona Department of Administration

General Services Division 1400 W. Washington St., Ste

B200 Phoenix, AZ 85007

Available online at: appstate.az.gov RFQ Page 5 of 29

Section Title:

Instructions to Offerors

2.8 Persons with Disabilities

Persons with a disability may request a reasonable accommodation, such as a sign language interpreter, by contacting the Procurement Officer. Requests shall be made as early as possible to allow time to arrange the accommodation.

All questions related to the content of this Request for Qualifications shall be submitted via the Q & A function within the solicitation in APP. Inquiries received less than 72 hours prior to the bid opening date are not guaranteed to be answered before the offer due date and time. Only official solicitation amendments issued by the State Procurement Office through APP shall constitute a change to the solicitation requirements. Technical inquiries about submitting your offer in APP should be submitted to the APP Help Desk by phone at (602) 542-7600, option 1, or by email at app@azdoa.gov

3.0 OFFER PREPARATION

3.1 Electronic Documents

The Solicitation is provided in an electronic format. Offerors are responsible for clearly identifying any and all changes or modifications to any Solicitation documents upon submission to the State’s eProcurement system. Any unidentified alteration or modification to any Solicitation, attachments, exhibits, forms, charts, or illustrations contained herein shall be null and void.

Offeror’s electronic files shall be submitted in a format acceptable to the State. Acceptable formats include .doc and .docx (Microsoft Word), .xls and .xlsx (Microsoft Excel), .ppt and .pptx (Microsoft PowerPoint) and .pdf (Adobe Acrobat). Offerors wishing to submit files in any other format shall submit an inquiry to the Procurement Officer.

3.2 Evidence of Intent to be bound

The Offer and Acceptance form within the Solicitation shall be submitted with the Offer in the State’s eProcurement system and shall include a signature by a person authorized to sign the Offer.

The signature shall signify the Offeror’s intent to be bound by the Offer and the terms of the Solicitation and that the information provided is true, accurate, and complete. Failure to submit verifiable evidence of intent to be bound, such as a signature, shall result in rejection of the Offer.

3.3 Exceptions to RFQu Documents

3.3-A Exceptions to the Terms and Conditions.

All exceptions included with the Offer shall be submitted in the State’s eProcurement system in a clearly identified separate section of the Offer in which the Offeror clearly identifies the specific paragraphs of the Solicitation where the exceptions occur.

Any exceptions not included in such a section shall be without force and effect in mailto:app@azdoa.gov

Solicitation No.

BPM006827

Description:

On-Call Architectural and Landscape

Architectural Services

Arizona Department of Administration

General Services Division 1400 W. Washington St., Ste

Available online at: appstate.az.gov RFQ Page 6 of 29 any resulting Contract unless such exception is specifically accepted by the Procurement Officer in a written statement. The Offeror’s preprinted or standard terms will not be considered by the State as a part of any resulting Contract.

3.3-B Exceptions To Other Solicitation Documents

An Offer that takes exception to a material requirement of any part of the Solicitation, including terms and conditions, shall be rejected.

3.3-C Exceptions Affect Evaluation

All exceptions that are contained in the Offer may negatively impact an Offeror’s susceptibility for award. An Offer that takes exception to any material requirement of the solicitation may be rejected.

3.4 Subcontracts

Offeror shall clearly list any proposed Subcontractors and/or Subconsultants and the Subcontractors and/or Subconsultant’s proposed responsibilities in the Offer.

3.5 Cost of Offer Preparation

The State will not reimburse any Offeror the cost of responding to a Solicitation.

3.6 Federal Excise Tax

The State is exempt from certain Federal Excise Tax on manufactured goods. Exemption Certificates will be provided by the State.

3.7 Provision of Tax Identification Numbers

Offerors are required to provide their Arizona Transaction Privilege Tax Number and/or Federal Tax Identification number in the space provided on the Offer and Acceptance form.

3.8 Employee Identification

Offeror agrees to provide an employee identification number or social security number to the State for the purposes of reporting to appropriate taxing authorities, monies paid by the State under this Contract. If the federal identifier of the Offeror is a social security number, this number is being requested solely for tax reporting purposes and will be shared only with appropriate state and federal officials. This submission is mandatory under 26 U.S.C. § 6041A.

3.9 Identification of Taxes in Offer

The State is subject to all applicable state and local transaction privilege taxes. All applicable taxes shall be identified as a separate item offered in the Solicitation. When applicable, the tax rate and amount shall be identified on the price sheet.

Solicitation No.

BPM006827

Description:

On-Call Architectural and Landscape

Architectural Services

Arizona Department of Administration

General Services Division 1400 W. Washington St., Ste

Available online at: appstate.az.gov RFQ Page 7 of 29

3.10 Disclosure

If the person submitting this Offer has been debarred, suspended or otherwise lawfully precluded from participating in any public procurement activity, including being disapproved as a Subcontractor and/or Subconsultant with any federal, state or local government, or if any such preclusion from participation from any public procurement activity is currently pending, the Offeror shall fully explain the circumstances relating to the preclusion or proposed preclusion in the Offer. The Offeror shall set forth the name and address of the governmental unit, the effective date of the suspension or debarment, the duration of the suspension or debarment, and the relevant circumstances relating to the suspension or debarment. If suspension or debarment is currently pending, a detailed description of all relevant circumstances including the details enumerated above shall be provided.

3.11 Delivery

Unless stated otherwise in the Solicitation, all prices shall be F.O.B. Destination and shall include all freight, delivery and unloading at the destination(s).

3.12 Federal Immigration and Nationality Act

By signing of the Offer, the Offeror warrants that both it and all proposed Subcontractors and/or Subconsultants are in compliance with federal immigration laws and regulations (FINA) relating to the immigration status of their employees. The State may, at its sole discretion require evidence of compliance during the evaluation process. Should the State request evidence of compliance, the Offeror shall have five days from receipt of the request to supply adequate information. Failure to comply with this instruction or failure to supply requested information within the timeframe specified shall result in the Offer not being considered for contract award.

4.0 SUBMISSION OF OFFER

4.1 APP

Offers in response to this solicitation shall be submitted within the State's eProcurement system, APP (https://app.az.gov). Please be advised that utilizing APP requires a certain level of technical competency that should be considered when selecting staff to work in the system. The successful submission of your offer in APP is critical in order for the State to receive and evaluate your offer. Therefore, particular focus should be placed on the selection of staff given the responsibility for submitting your offer in APP. Offers shall be received before the date/time listed in the solicitation's 'Bid Opening Date' field. Offers submitted outside APP, or those that are received after the date/time stated in the 'Bid Opening Date' field, shall be rejected.

Solicitation No.

BPM006827

Description:

On-Call Architectural and Landscape

Architectural Services

Arizona Department of Administration

General Services Division 1400 W. Washington St., Ste

Available online at: appstate.az.gov RFQ Page 8 of 29

To satisfy APP functionality, Submitters shall include a price of $1.00 in Line Item 1.

4.2 Offer Submission, Due Date and Time

Offerors responding to a Solicitation must submit the Offer electronically through the State’s eProcurement system. Offers shall be received before the due date and time stated in the solicitation. Offers submitted outside of the State’s eProcurement system or those that are received after the due date and time shall be rejected.

4.3 Offer and Acceptance

Offers shall include a signed Offer and Acceptance form. The Offer and Acceptance form shall be signed with a signature by the person authorized to sign the Offer, and shall be submitted in the State’s eProcurement system with the Offer no later than the Solicitation due date and time.

Failure to return an Offer and Acceptance form may result in rejection of the Offer.

4.4 Solicitation Amendments

A Solicitation Amendment shall be acknowledged in the State’s eProcurement system no later than the Offer due date and time. Failure to acknowledge a Solicitation Amendment may result in rejection of the Offer.

4.5 Offer Amendment or Withdrawal

An Offer may not be amended or withdrawn after the Offer due date and time except as otherwise provided under applicable law.

4.6 Confidential Information

If an Offeror believes that any portion of an Offer, protest, or correspondence contains a trade secret or other proprietary information, the Offeror shall clearly designate the trade secret and other proprietary information, using the term “confidential.” An Offeror shall provide a statement detailing the reasons why the information should not be disclosed including the specific harm or prejudice that may arise upon disclosure. The Procurement Officer shall review all requests for confidentiality and provide a written determination. Until a written determination is made, a Procurement Officer shall not disclose information designated as confidential except to those individuals deemed to have a legitimate State interest. In the event the Procurement Officer denies the request for confidentiality, the Offeror may appeal the determination to the State Procurement Administrator within the time specified in the written determination.

Contract terms and conditions, pricing, and information generally available to the public are not considered confidential information.

Solicitation No.

BPM006827

Description:

On-Call Architectural and Landscape

Architectural Services

Arizona Department of Administration

General Services Division 1400 W. Washington St., Ste

Available online at: appstate.az.gov RFQ Page 9 of 29

4.7 Public Record

All Offers submitted and opened are public records and must be retained by the State for six years.

Offers shall be open and available to public inspection through the State’s eProcurement system after Contract award, except for such Offers deemed to be confidential by the State.

4.8 Non-collusion, Employment, and Services

By signing the Offer and Acceptance form or other official contract form, the Offeror certifies that:

(1) The Offeror did not engage in collusion or other anti-competitive practices in connection with the preparation or submission of its Offer; and

(2) The Offeror does not discriminate against any employee or applicant for employment or person to whom it provides services because of race, color, religion, sex, national origin, or disability, and that it complies with an applicable federal, state, and local laws and executive orders regarding employment.

4.9 Content of Statement of Qualifications

4.9-A Required Documents

The submitted statement of qualifications shall include the following documents. Failure to submit all documents below according to instructions may have a negative impact on the evaluated score or result in the offer being determined non-responsive and therefore not susceptible for award.

(1) Attachment 1 – Offer and Acceptance Form

(2) Attachment 2-A - Offeror Information Questionnaire

(3) Attachment 2-B – Experience and Organizational Profile

(4) Attachment 3-A - Method Proposal

(5) Attachment 3-B – Key Personnel Proposal / Key Personnel Resumes

(6) Attachment 3-D - Boycott of Israel Disclosure

(7) Attachment 3-E – Forced Labor of Ethnic Uyghurs Ban

(8) Attachment 5-A - Confidential Information Designation

(9) Copy Of A.A.C. R2-7-103 [Confidential Information]

(10) Attachment 5-B – Conformance Statements

(11) Attachment 5-B1 – Conformance Statements Supplement 1

Solicitation No.

BPM006827

Description:

On-Call Architectural and Landscape

Architectural Services

Arizona Department of Administration

General Services Division 1400 W. Washington St., Ste

Available online at: appstate.az.gov RFQ Page 10 of 29

(12) Attachment 5–B2 - Conformance Statements Supplement 2

(13) Attachment 5–B3 - Conformance Statements Supplement 3

4.9-B Pre-Printed Documents

Any pre-printed documents required by this solicitation are located within this document and shall be completed in the format provided and according to any instructions contained within the document or elsewhere in these instructions. Offerors shall download all pre-printed documents, save the completed document to their computer, and upload completed documents as part of their submitted offer in APP. Excessive marketing attachments that are not requested in the documents listed below are discouraged.

4.9-C Submission of Pricing

Offeror shall not submit fees or hourly rate schedules with their statement of qualifications.

5.0 EVALUATION

5.1 Opening

Supplemental to Instructions to Offerors paragraph 4.7, offers received by the due date and time will be opened online and the name of each Offeror will be publicly available. Offers will not be subject to public inspection until after contract award.

5.2 Evaluation

Selection Criteria and Content for Statements of Qualifications. The Selection Committee will evaluate the SOQs submitted in response to this RFQu. Submitters’ competence and qualifications will be evaluated as demonstrated in accordance with the selection criteria as listed below. In selecting material for inclusion in the Submitter’s Statement of Qualifications, Submitters should be mindful of the following:

5.2-A The Proposal should display clearly and accurately the capacity, knowledge, experience and ability of the Submitter to meet the requirements of this RFQu.

5.2-B The Proposal shall indicate which discipline(s) the Proposal is in response to.

5.2-C Each Submitter shall submit only one (1) SOQ in response to this solicitation.

Material submitted should not exceed thirty (30) pages in length, instruction pages not included.

Solicitation No.

BPM006827

Description:

On-Call Architectural and Landscape

Architectural Services

Arizona Department of Administration

General Services Division 1400 W. Washington St., Ste

Available online at: appstate.az.gov RFQ Page 11 of 29

5.2-D In accordance with the Arizona Procurement code A.R.S. § 41-2534, awards shall be made to the responsible Offeror(s) whose proposal is determined in writing to be the most advantageous to the State based upon the evaluation criteria listed below.

5.2-E In addition to the evaluation criteria, exceptions to the terms and conditions, as stated in the Instructions to Offerors 2.3., may impact an Offeror’s susceptibility for award.

5.2-F The selection criteria are listed below in their relative order of importance.

5.2-F-(01) Experience 350 points - Attachment 2-B - Organizational Profile, Experience and References

5.2-F-(02) Method of Approach 250 points Attachment 3-A Method Proposal

5.2-F-(03) Capacity 250 points - Attachment 3-B – Key Personnel List

5.2-F-(04) Information Questionnaire 150 points - Attachment 2-A – Offeror Information Questionnaire

5.3 Selection Process

5.3-A Selection Committee

A Selection Committee will evaluate and score each Statement of Qualifications (SOQ).

5.3-A-(01) The Selection Committee will review the Statement of Qualifications and develop a final list with a minimum of three (3) and not more than five (5) Submitters for each discipline. The List will show those Submitters in order of preference based on the combined results (maximum 1000 points) and the evaluation of SOQ’s (maximum 1000 points) prior to any recommendation to award is made, only the names of the firms on the List will be available to the public – rankings will not be available at that time.

5.3-A-(02) The Selection Committee may determine a 2nd round of Q&A worth up to 250 points is necessary to develop the final list with a minimum of three (3) and not more than five (5) persons or firms.

Solicitation No.

BPM006827

Description:

On-Call Architectural and Landscape

Architectural Services

Arizona Department of Administration

General Services Division 1400 W. Washington St., Ste

Available online at: appstate.az.gov RFQ Page 12 of 29

5.4 Interviews

5.4-A The state will not conduct Interviews.

5.5 Cost is Not a Consideration

Fees, price, man-hours or any other cost information shall not be requested or considered at any point in the qualification’s selection process, the selection of persons or firms to be on the final list, in determining the order of preference of persons or firms on the final list.

5.6 Clarifications

The State may request oral or written clarifications, including demonstrations or questions and answers, for the sole purpose of providing a greater understanding of the offer. Clarifications shall not otherwise afford the Offerors the opportunity to alter or make a material change in its offer.

5.7 Negotiations

The Procurement Officer may proceed to negotiate an agreement for services, commemorated with an official (Invitation to Negotiate) sent to the Submitters on the Final List. If the Procurement Officer is unable to negotiate a satisfactory agreement with a Submitter, for compensation and on other terms the Procurement Officer determines to be fair and reasonable, negotiations with that Submitter will be formally terminated. . Once negotiations have been terminated with a Submitter, they may not be re-opened with that Submitter for this procurement.

5.8 Responsibility, Responsiveness, and Susceptibility

The State shall consider, at a minimum, the following criteria when determining Offeror’s responsibility, as well, as the statement of qualification’s responsiveness and susceptibility for contract award.

(1) Whether the Offeror has had a contract within the last five (5) years that was terminated for cause due to breach or similar failure to comply with the terms of the contract;

(2) Whether the Offeror’s record of performance includes factual evidence of failure to satisfy the terms of the Offeror’s agreements with any party to a contract. Factual evidence may consist of documented vendor performance reports, customer complaints and/or negative references;

(3) Whether the Offeror is legally qualified to contract with the State and the Offeror’s financial, business, personnel, or other resources, including Subcontractors and/or Subconsultants; This includes if the vendor or key personnel have been debarred, suspended or otherwise lawfully prohibited from participating in any public

Solicitation No.

BPM006827

Description:

On-Call Architectural and Landscape

Architectural Services

Arizona Department of Administration

General Services Division 1400 W. Washington St., Ste

Available online at: appstate.az.gov RFQ Page 13 of 29 procurement activity, including but not limited to, being disapproved as a Subcontractor and/or Subconsultant of any public procurement unit or other governmental body;

(4) Whether the Offeror promptly supplied all requested information concerning its responsibility;

(5) Whether the Offer was sufficient to permit evaluation by the State, in accordance with the evaluation criteria identified in this Solicitation or other necessary offer components. Necessary offer components include: attachments, documents or forms to be submitted with the offer, an indication of the intent to be bound, reasonable or acceptable approach to perform the Scope of Work, acknowledged Solicitation Amendments, references to include experience verification, adequacy of financial/business/personal or other resources to include a performance bond and stability including Subcontractors and/or Subconsultants and any other data specifically requested in the Solicitation;

(6) Whether the Offer was in conformance with the requirements contained in the Scope of Work, Terms and Conditions, and Instructions for the Solicitation including its Amendments and all documents incorporated by reference;

(7) Whether the Offer limits the rights of the State;

(8) Whether the Offer includes or is subject to unreasonable conditions, to include conditions upon the State necessary for successful Contract performance. The State shall be the sole determiner as to the reasonableness of a condition;

(9) Whether the Offer materially changes the contents set forth in the Solicitation, which includes the Scope of Work, Terms and Conditions, or Instructions; and,

(10) Whether the Offeror provides misleading or inaccurate information.

5.9 Financial Stability

The Offeror must be financially stable and able to substantiate the financial stability of its company.

The State reserves the right to request additional documentation from the Offeror and to request reports on financial stability from independent financial rating services. If requested, current financial statements or other financial information deemed appropriate, must be provided within five (5) business days of request. The State reserves the right to reject any offer which does not demonstrate financial stability sufficient for the scope of this contract award.

5.10 Late Offers

An Offer submitted after the exact Offer due date and time shall be rejected.

Solicitation No.

BPM006827

Description:

On-Call Architectural and Landscape

Architectural Services

Arizona Department of Administration

General Services Division 1400 W. Washington St., Ste

Available online at: appstate.az.gov RFQ Page 14 of 29

5.11 Disqualifications

An Offeror (including each of its principals) who is currently debarred, suspended, or otherwise lawfully prohibited from any public procurement activity shall have its Offer rejected.

6.0 AWARD

6.1 Best Advantage to State

The state intends to enter into negotiations with the highest qualified person or firm on the final list.

6.2 Contract Document Consolidation

At its sole option, following any contract award(s) the State may consolidate the resulting contract documents. Examples of such consolidation would include (i) reorganizing solicitation documents and those components of the Design Professional’s Offer not pertaining to the Contract’s operation; or (ii) excluding any components of the Design Professional’s Offer that were not awarded. Contract document consolidation shall not materially change the Contract.

6.3 Notice to Proceed

Design Professional shall commence with the performance of the Contract upon receipt of a notice to proceed issued by the Procurement Officer or other authorized representatives as set forth in the Contract. Prior to receiving this notice, Design Professional shall not commence any billable activities in the performance of the Contract.

6.4 Evidence of Insurance Coverage

Prior to commencing services under any awarded Contract, successful Design Professional(s) shall provide and maintain during the entire term of an awarded Contract, a certificate of insurance indicating the coverages stated in the Special Terms and Conditions of this solicitation.

6.5 Contract Inception

An Offer does not constitute a Contract nor does it confer any rights on the Offeror to the award of a Contract. A Contract is not created until the Offer is accepted in writing by the Procurement Officer’s signature on the Offer and Acceptance form. A notice of award or of the intent to award shall not constitute acceptance of the Offer.

6.6 Effective Date

The effective date of the Contract shall be the date that the Procurement Officer signs the Offer and Acceptance form or other official contract form, unless another date is specifically stated in the Contract.

Solicitation No.

BPM006827

Description:

On-Call Architectural and Landscape

Architectural Services

Arizona Department of Administration

General Services Division 1400 W. Washington St., Ste

Available online at: appstate.az.gov RFQ Page 15 of 29

7.0 PROTESTS

A protest shall comply with and be resolved according to Arizona Revised Statutes Title 41, Chapter 23, Article

9, and rules adopted thereunder. Protests shall be in writing and be filed with both the Procurement Officer of the purchasing agency and with the State Procurement Administrator. A protest of the Solicitation shall be received by the Procurement Officer before the Offer due date. A protest of a proposed award or of an award shall be filed within ten (10) days after the Procurement Officer makes the procurement file available for public inspection. A protest shall include:

(1) The name, address, email address and telephone number of the interested party;

(2) The signature of the interested party or its representative;

(3) Identification of the purchasing agency and the Solicitation or Contract number;

(4) A detailed statement of the legal and factual grounds of the protest including copies of relevant documents; and

(5) The form of relief requested.

Solicitation No.

BPM006827

Description:

On-Call Architectural and Landscape

Architectural Services

Arizona Department of Administration

General Services Division 1400 W. Washington St., Ste

Available online at: appstate.az.gov RFQ Page 16 of 29

STATEMENT OF WORK

1.0 INTRODUCTION

The State is requesting that qualified architectural and landscape architectural firms submit Statements of Qualifications to provide design and construction administration services including preliminary budget estimates, programming, site planning, schematic design, design development, contract documents and contract administration/management for an on-call contract with an initial term of one-year and options for up to four annual renewals.

The objective of the State is to form a team consisting of the Owner, the Owners Representative, Architect and Contractor that will work together in a cooperative and mutually supportive manner for the benefit of all the members of the team while achieving our ultimate goal. Team members will focus on this over-all objective to complete construction documents, obtain bids to facilitate the start, follow through and completion of a project in a timely manner, within budget and without interference of individual interests. The Owner considers a strong team approach to be a critical defining qualification for the Architect of record.

2.0 BACKGROUND

The State of Arizona Department of Administration, (ADOA) has elected to contract multiple firms (Architects) to provide Architectural services for projects of varying size and complexity for various State buildings, located throughout the state, including but not limited to Phoenix and Tucson area.

Architect will assist ADOA in developing standards for system design and performance.

All design and construction will be dependent on the level of funding committed to capital projects.

3.0 SCOPE REQUIREMENTS

3.1 General Requirements

3.1-A Projects will be directed by an Arizona Department of Administration (ADOA), General Services Division, Project Manager and will result in a Task Order to the awarded On-Call Contract. The design consultant will perform all architectural services and construction administration required to achieve

Solicitation No.

BPM006827

Description:

On-Call Architectural and Landscape

Architectural Services

Arizona Department of Administration

General Services Division 1400 W. Washington St., Ste

Available online at: appstate.az.gov RFQ Page 17 of 29 substantial completion.

3.1-B The purpose of this Request for Qualifications (RFQu) is to obtain competitive Statements of Qualifications (SOQ) for architectural services. Services shall include, but not necessarily be limited to, programming, design and contract administration including inspection for compliance with the construction documents and applicable statutes and codes.

3.2 Specific Requirements: The Architect Consultant shall provide all Design and Construction Administration services required including but not limited to the following:

3.2-A-(01) Preliminary - The architectural firm, under the direction of the

Arizona Department of Administration (ADOA) will be responsible for the following supporting, evaluation and planning services:

3.2-A-(02) Inspection of Building Site – consisting of site surveys to research and review existing site conditions and restrictions, soil investigations as a reimbursable expense as well as on site investigation and field measurements to assess capabilities for best optimum usage.

3.2-A-(03) A Final Programming Document requiring ADOA written approval will be required prior to initiating the schematic and design development phases.

3.2-A-(04) Materials Research – consisting of the identification of potential materials, systems and equipment available and suitable for alternative design solutions. Analysis of (State of the Art) methods and materials, which will reduce long-term operational costs and provide the highest level of functionality, security and reliability of systems.

3.2-A-(05) Statement of Probable Construction Costs – based upon current, historical or unit cost data, expected Project Delivery Costs along with reasonable contingencies.

3.2-A-(06) Life Cycle Costing of major system components to achieve long-

Solicitation No.

BPM006827

Description:

On-Call Architectural and Landscape

Architectural Services

Arizona Department of Administration

General Services Division 1400 W. Washington St., Ste

Available online at: appstate.az.gov RFQ Page 18 of 29 term efficiency and security.

3.2-A-(07) Project Development Scheduling - preparation of an overall schedule for predesign services, decision making, design, documentation, and contracting and construction activities by respective building.

3.2-A-(08) All construction projects shall be designed to comply with applicable local construction codes and laws (A.R.S. § 34-461), along with the requirements of the State Fire Marshal's Office (A.R.S. § 41-2163), the Arizona Department of Administration, Risk Management Office (R2-10-201), the State Historic Preservation Office (A.R.S. § 41-861) and any required archeological clearances (A.R.S. § 41-844).

3.2-A-(09) All new construction documents must incorporate the energy conservation standards and life cycle cost analysis (A.R.S. § 34- 452), (ASHRAE 90.1-2013), handicapped accessibility (A.R.S. § 41-1492.01), solar orientation/utilization (A.R.S. § 34-452), implementing renewable energy and energy efficiency in new state buildings (Executive Order 2005-05).

3.2-A-(10) This project may or may not utilize a Building Information Model (BIM). The design phase of the project may include preparation of one or more three-dimensional electronic models of the project facilities, as may be identified in the final scope of work.

These models will be used during the design process to illustrate the design of the project to the Project Team and to minimize conflicts between the trades. These models, if requested, shall be provided to the Contractor to coordinate and facilitate the various components and specialty trades during the construction phase of the project.

3.3 Design and Construction Administration

3.3-A Schematic Design Phase (35%)

3.3-A-(01) The detailed design services shall include, but not necessarily be limited to, all architectural, surveying, plumbing, fire protection/fire alarm, resident security, landscape architecture, geotechnical, utility coordination and design, communication design, structural, mechanical, electrical and civil engineering.

Solicitation No.

BPM006827

Description:

On-Call Architectural and Landscape

Architectural Services

Arizona Department of Administration

General Services Division 1400 W. Washington St., Ste

Available online at: appstate.az.gov RFQ Page 19 of 29

3.3-A-(02) The Architect shall review all laws, codes and regulations applicable to the Architect’s services. ASVH-Flagstaff is located within the incorporated boundaries of Flagstaff, Arizona and as such the adopted building codes for the City of Flagstaff will be enforced.

Required plan submittals are to the ADOA Statutory Review and the City of Flagstaff Fire Marshal only. In the case of conflict between the 2012 IFC and other codes, the stricter code or Fire Marshal shall govern.

3.3-A-(03) In addition to the life cycle cost analysis for solar and energy conservation measures required by A.R.S § 34-452, Executive Order 2005-05 requires all state-funded buildings constructed after February 11, 2005 to be designed and constructed to derive at least 10% of their energy from a renewable resource and additionally, all new state-funded buildings must meet at least the "silver" Leadership in Energy & Environmental Design (LEED) standard.

3.3-B Design Development Phase (60% plans)

3.3-B-(01) Upon owner approval of the Schematic Design and upon authorization from the owner, the Architect shall proceed with Design Development Services.

3.3-B-(02) The Design and Development documents shall illustrate and describe the development of the approved Schematic Design documents.

3.3-B-(03) A written evaluation and equipment life cycle cost analysis of the solar energy and energy conservation features is required by A.R.S § 34-

452. In addition, a checklist demonstrating the points attainable under the LEED Guidelines will be submitted during this phase.

3.3-C Construction Documents Phase (100%-Final CD’s)

During this phase, the architect and its consultants, will finalize all components, systems, materials and details of the project:

3.3-C-(01) A final construction estimate itemized by priority and further refined from the facilities survey estimate, which provides a realistic cost the owner may expect.

3.3-C-(02) Preparation of architectural, mechanical, electrical, security system plans and specifications defining material types and finishes.

Solicitation No.

BPM006827

Description:

On-Call Architectural and Landscape

Architectural Services

Arizona Department of Administration

General Services Division 1400 W. Washington St., Ste

Available online at: appstate.az.gov RFQ Page 20 of 29

3.3-C-(03) Construction Documents which comply with all applicable Federal, State and local Code requirements, all state and federal statutory requirements as well as Veterans Administration requirements and standards.

3.3-C-(04) The documents level of detail must allow the project to be accurately bid and efficiently constructed and with minimum disruption to the occupied facilities in the surrounding area.

3.3-C-(05) Site work, as required for the respective facility to include drainage and grading.

3.3-C-(06) Onsite utilities as required for the program needs of the respective facility and connection to the local utility systems.

3.3-C-(07) Asphalt paving and striping of parking areas, access roads and interior roads, if any, may be required.

3.3-D Bidding Phase

3.3-D-(01) Early bid packages and pre-purchase of equipment may be requested by the Owner for site preparation and utility work to expedite construction.

3.3-D-(02) Before the release of monies for construction, the Joint Committee on Capital Review (JCCR) of the Arizona Legislature shall review the scope, purpose and estimated cost of the project. The architect shall assist ADOA in preparing their report to include a construction cost estimate and schedule that will be based on the information developed during design and pricing. Upon favorable review by the JCCR, ADOA and the selected A/E firm along with the selected Construction Manager at Risk may continue with further phases of the scope of work.

3.3-E Construction Phase

3.3-E-(01) Contract administration and construction observation services are required to sufficiently warrant that the construction or modifications are accomplished in accordance with the Contract Documents and code.

Solicitation No.

BPM006827

Description:

On-Call Architectural and Landscape

Architectural Services

Arizona Department of Administration

General Services Division 1400 W. Washington St., Ste

Available online at: appstate.az.gov RFQ Page 21 of 29

3.3-E-(02) The Architect shall be required to procure and provide for any and all Special Structural Inspections, which may be needed throughout the Construction Phase of this project to ensure that the construction or any modifications are accomplished in accordance with the Contract Documents, Plans, Specifications and all applicable codes and regulations.

3.3-F Project Completion

3.3-F-(01) In addition, services shall include assistance in the preparation of operations and maintenance manuals submitted by the respective construction contractor(s) and sub-contractor(s).

3.3-F-(02) Copies of all regulatory approvals shall be provided to ADOA.

3.3-F-(03) Eleven months from the date of Substantial Completion, the Architect, Contractor, ADOA Project Manager shall inspect the entire Construction Project to ensure all warranty items have been completed and to identify if additional warranty items remain

3.4 Schedule for Solicitation

The following schedule has been prepared for this project.

Pre-submittal conference: None Last Day to Submit Questions: March 7, 2025, 5:00 PM, Arizona Time SOQs Due: March 14, 2025 Short List: March 25, 2025 Negotiations: March 26, 2025 Anticipated Award: April 2, 2025

3.5 State of Arizona Statutory Review Requirements

3.5-A Statutory Review

3.5-A-(01) All design drawings and specifications will go through the State of Arizona Statutory Review Process which includes Code Compliance by a 3rd party plan review. Design Professional must be familiar with the International Energy Conservation Code IECC.

3.5-A-(02) Design Professional shall submit plans and specifications and changes thereof for the project to the General Services Division for statutory review and final approval. Design submittals shall be coordinated with the Project Manager.

Solicitation No.

BPM006827

Description:

On-Call Architectural and Landscape

Architectural Services

Arizona Department of Administration

General Services Division 1400 W. Washington St., Ste

Available online at: appstate.az.gov RFQ Page 22 of 29

3.5-A-(03) Plans and specifications one hundred (100) percent complete submitted for final statutory review shall be allowed one re-review to correct deficiencies. The Design Professional shall be charged for any subsequent re-reviews required by the Plan Examiner in the amount of $120.00 per hour. Plan Examiner re-review fee charges shall be deducted and reduce the Design Professional’s next monthly invoice amount due by the amount of the charge.

3.5-A-(04) Design Professional shall provide an electronic copy of all CADD design backgrounds created for this project to the Owner upon project closeout.

4.0 DESIGN PROFESSIONAL REQUIREMENTS

4.1 Licensing and Certifications

4.1-A Registration as a Professional Architect and/or Landscape Architect in the State of Arizona

4.2 Specific Laws

4.2-A Applied use of International Code Council family of codes, the Americans with Disabilities Act, the National Electrical Code and all other applicable codes in Arizona. Design Professional shall review all applicable laws and codes in designing and preparing the construction documents.

Solicitation No.

BPM006827

Description:

On-Call Architectural and Landscape

Architectural Services

Arizona Department of Administration

General Services Division 1400 W. Washington St., Ste

Available online at: appstate.az.gov RFQ Page 23 of 29

Special Terms and Conditions

SPECIAL TERMS AND CONDITIONS

The Special Terms and Conditions modify the Uniform Terms and Conditions and its Appendices. It can modify them by replacing, deleting, appending to, or revising the text of an existing provision or by inserting a new paragraph into an existing article. No other document modifies or adds to the Uniform Terms and Conditions, except as may subsequently be otherwise and expressly agreed and incorporated by Contract Amendment.

1.0 Definition of Terms

As used in the Contract, the terms listed below are defined as follows:

1.1 Co-Op Buyer This contract is Co-Op eligible.

1.2 Eligible Agency If the Special Terms and Conditions indicates that the Contract is a “statewide” contract, then “Eligible Agency” means any State of Arizona department, agency, university, commission, or board. This contract shall be considered “Statewide.”

2.0 Contract Interpretation

No modifications to uniform terms and conditions section

3.0 Contract Administration and Operation

3.1 Term of Contract The term of the Contract will commence on the date indicated on the Acceptance and continue for a term not to exceed five (5) years unless canceled, terminated, or permissibly extended.

4.0 Costs and Payments

No modifications to uniform terms and conditions section

5.0 Contract Changes

No modifications to uniform terms and conditions section

6.0 Risk and Liability

6.1 Insurance Requirements

6.1.1 Contractor and subcontractors shall procure and maintain, until all of their obligations have been discharged, including any warranty periods under this Contract, insurance against claims for injury to persons or damage to property

Solicitation No.

BPM006827

Description:

On-Call Architectural and Landscape

Architectural Services

Arizona Department of Administration

General Services Division 1400 W. Washington St., Ste

Section Title: Special Terms and Conditions Page 24 of 29 2

Available online at: appstate.az.gov arising from, or in connection with, the performance of the work hereunder by the Contractor, its agents, representatives, employees or subcontractors.

6.1.2 The Insurance Requirements herein are minimum requirements for this Contract and in no way limit the indemnity covenants contained in this Contract. The State of Arizona in no way warrants that the minimum limits contained herein are sufficient to protect the Contractor from liabilities that arise out of the performance of…