BPM005681 Memo to File - 3 day Requirement.docx executed.pdf

PDF 922 KB Posted

Attached to
Master Agreement AZ|CTR070064
Contract number
CTR070064
Issued by
Arizona

About this file

This is a Procurement File Memorandum from the Arizona Department of Health Services (ADHS), specifically from the Planning & Operations division, dated March 1st, 2024. The document details an issue with the contract award process for the Well Woman HealthCheck Program, specifically Request for Proposal (RFP) BPM005681. The memorandum was prepared by Jacqueline S. Ortega-Avila, Procurement Supervisor, and addressed to Gina Corwin, Chief Procurement Officer, explaining a delay in public disclosure of procurement documents.

The memorandum outlines a technical issue with the Arizona Procurement Portal (APP) that prevented timely upload of contract documents within the required three-day window. A help desk ticket (Incident #17959) was submitted to address difficulties uploading a zip file containing solicitation exhibits. The procurement process involves thirteen (13) contracts for the Well Woman HealthCheck Program, and the system update on February 29, 2024, impacted the ability to finalize the solicitation. The APP Help Desk recommended reviewing activities from that date, deleting unsuccessful document upload attempts, and re-creating the items that encountered errors. The issue was ultimately resolved, allowing the procurement process to move forward.

View the file

Other files

File Type Posted
DHS Temp Delegation 25M 2.23.2024.pdf PDF
CTR070064_Pricing.xlsx XLSX spreadsheet
WWHP_Insurance_Doc.pdf PDF
CTR070064_Contract_Documents.pdf PDF

On GovTribe

Work with this file

  • Download the original file
  • Contacts named in this file
  • Similar government files
  • Ask GovTribe AI about this file

Text version

Katie Hobbs | Governor Jennie Cunico, MC | Cabinet Executive Office Executive Deputy Director

150 North 18th Avenue, Suite 530, Phoenix, AZ 85007 P | 602-542-1040 W | azhealth.gov

Health and Wellness for all Arizonans

PROCUREMENT FILE MEMORANDUM

DATE: March 1st, 2024

TO: Gina Corwin, Chief Procurement Officer

FROM: Jacqueline S. Ortega-Avila, Procurement Supervisor

SUBJECT: Note to File – Contract Award (R2-7-C317), Request for Proposal (RFP) BPM005681 Well Woman

HealthCheck Program

The procurement file was not disclosed to the public within the three (3) day requirement as per the Arizona Procurement Code, Rules and Regulations, §41-2534, Competitive Sealed Proposals, R2-7-C317 (D) Contract Award.

This delay was caused by a system update in the Arizona Procurement Portal (APP) that led to difficulties in uploading a zip file into the solicitation / RFX Exhibits, impacting the finalization of the solicitation in APP. To proceed with finalizing the thirteen (13) Contracts for approval, the Sourcing project BPM005681 must be completed first.

A help desk ticket (Incident #17959) was submitted on March 1, 2024 to address this issue. An email confirming resolution was received on the same day, where the helpdesk informed the Procurement Officer that on February 29, 2024, the APP developers were implementing patches for fixes and updates while the solicitation / Contracts were being processed in APP. It was recommended to review the activities carried out on February 29, 2024 to ensure there were no other issues during that period. Additionally, it was advised to delete and recreate the items that encountered the APP error message.

Approved by: Date

#�������� ������"� ��������0 1&%(���� ������"� ��������2 ���

3456789:;8�<=>8?4@AB:94�CD456789:;8EF=>8?4@4B:94G4HIJKE?FBLM;5:I8;>�NOPQRQ�STUVVRWXO��&�%%�(�ATT�Y89Z�[8K\�@�]>4>8�F̂�A=:HF;4�_�$$̀ �����'(�.a b������������ ���� �c�$�d�e��� ���f��$�g�%+���� �������_�$$̀ �����'(�.ae���h��i)�����'�� �(���.���̀ ���#%'(�. c�$�d��j�.�� ] k�)��������� �/�%������.��k�)��������� ���� �!"��l�� ���m�/�%������.��'�k�)�/����j���� %�$��(��%%'n�op�goe �q� Sr ��������s�d�%����� �������� ���� ������ ��!�&���e� t%�����i)����(��j�) ��/����/%'t%���)��j���

���d'g���

�d�)������&$��

�i)��+�����������()���%���d�)�����% d���������� ���u$��� #�%���i)�%

#�������� ������"� ��������0 1&%(���� ������"� ��������2 ���

3)��#�)�%�����$��� �������������4� #��)(#�5����4����&�"�� ��&� �&�'����%��#�.��4�)���)$$������6����7�8��6��)&9���:;�<=�����4'�7#��+�4�)�������� ���>��$�6�%+'�

��9) �(���.���A���#%'(�. ������ 4B�/C����.���� ���� ���� ������ ��!�&���7 �� ���������D�4�% 6�$�� ����7��#����(41�

�(��4;CC3C E��F�9�)9��

�(��413<7C ���>��$�6�%+���� �������94������F���%6�/�����������F���%����.����6�%+

#���������������"� ��������0�1&%(������������!���������2 ���

3456789:;8�<=>8?4@AB:94�CD456789:;8EF=>8?4@4B:94G4HIJKE?FBLM;5:I8;>�NOPQRQ�STUVVRWXO��&�%%�(�ATT�Y89Z�[8K\�@�]>4>8�F̂�A=:HF;4�_�$$̀ �����'(�.a b����������������
����!���c�$�d�e����

�f��$�g�%+���� �������������_�$$̀ �����'(�.ae���h��i)�����'�� �(���.���̀ ���#%'(�. c�$�d��j�.�� Sk �������l�d�%���%��.���������� �������m8KF97>:F;n�]F9B8Io%�����i)����(��j�) ��/����/%'o%���)��j���

���d'g���

�d�)������&$��

�i)��+�����������()���%���d�)�����% d���������� '''pJ8�̂F99Fq:;?�5J4;?8�q4K�r4I8n� ���#��(������&�stu� ��ct�vwxtgx�tu�gte��w�

#���������������"� ��������0�1&%(������������!���������2 ���

34 �������5�6�%����� �������� ���� ������ ��!�&���7� 8%�����9)����(��:�) ��/����/%'8%���)��:���

���6';���

�6�)������&$��

�9)��+�����������()���%���6�)�����% 6���������� #�%���9)�% �������������6� #��)(#�>����6����&�"�� ��&�

���%��#�.��6�)���)$$������;����7�<��;��)&:���?@�AB�����6'�7#��+�6�)��������

�C��$�;�%+'��

�%���.������9)�% ��D��9)�����'�� �(���.���E���#%'(�.

6F�/G����.���� ���� ���� ������ ��!�&���7 ��

� �������5�6�% ;�$�� ����7��#����(61�

�(��6@GG=G H��I�:�):��

�(��61=A7G�17

BPM005681 - Memo to File - 3 day Requirement.docx
BPM005681 - Memo to File - 3 day Requirement
03.01.24 State of Arizona Mail - Incident #17959 BPM005681
State of Arizona Mail - Incident #17959 BPM005681 12
State of Arizona Mail - Incident #17959 BPM005681 12
State of Arizona Mail - Incident #17959 BPM005681 12
BPM005681 - Memo to File - 3 day Requirement.docx
APP Error Message 2
APP Error Message
Recap to GC and KN
2024-03-01T13:22:23-0700
Gina Corwin

File details come from the government source that posted it. Updated .