BPM005681 Memo to File - 3 day Requirement.docx executed.pdf
PDF 922 KB Posted
- Attached to
- Master Agreement AZ|CTR070071
- Contract number
- CTR070071
- Issued by
- Arizona
About this file
This is a procurement file memorandum from the Arizona Department of Health Services (ADHS) regarding a contract award for the Well Woman HealthCheck Program. The document details a procurement issue involving the Arizona Procurement Portal (APP) that prevented the timely public disclosure of contract documents as required by the Arizona Procurement Code. The memorandum is addressed to Gina Corwin, Chief Procurement Officer, and authored by Jacqueline S. Ortega-Avila, Procurement Supervisor, on March 1st, 2024.
The procurement involves Request for Proposal (RFP) BPM005681 for the Well Woman HealthCheck Program, with thirteen (13) contracts pending approval. The issue arose from technical difficulties in uploading a zip file containing contract documents to the Arizona Procurement Portal, which occurred during system updates on February 29, 2024. A help desk ticket (Incident #17959) was submitted to address the upload problems, and the APP help desk recommended reviewing the activities from that date and potentially deleting and recreating the problematic items. The memorandum serves to document the delay in public disclosure and the steps taken to resolve the technical impediment to contract finalization.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| COI 2025-07-01 GL AL UL WC PL.pdf | ||
| CTR070071_Contract_Documents.pdf | ||
| DHS Temp Delegation 25M 2.23.2024.pdf | ||
| CTR070071 A2.pdf | ||
| CTR070071_Pricing.xlsx | XLSX spreadsheet | |
| CTR070071_COI_2026-07-01_GL_AL_WC_PL.pdf | ||
| CTR070071 RCBH (WWHP) A1_EXECUTED w Debarments Memo.pdf |
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Text version
Katie Hobbs | Governor Jennie Cunico, MC | Cabinet Executive Office Executive Deputy Director
150 North 18th Avenue, Suite 530, Phoenix, AZ 85007 P | 602-542-1040 W | azhealth.gov
Health and Wellness for all Arizonans
PROCUREMENT FILE MEMORANDUM
DATE: March 1st, 2024
TO: Gina Corwin, Chief Procurement Officer
FROM: Jacqueline S. Ortega-Avila, Procurement Supervisor
SUBJECT: Note to File – Contract Award (R2-7-C317), Request for Proposal (RFP) BPM005681 Well Woman
HealthCheck Program
The procurement file was not disclosed to the public within the three (3) day requirement as per the Arizona Procurement Code, Rules and Regulations, §41-2534, Competitive Sealed Proposals, R2-7-C317 (D) Contract Award.
This delay was caused by a system update in the Arizona Procurement Portal (APP) that led to difficulties in uploading a zip file into the solicitation / RFX Exhibits, impacting the finalization of the solicitation in APP. To proceed with finalizing the thirteen (13) Contracts for approval, the Sourcing project BPM005681 must be completed first.
A help desk ticket (Incident #17959) was submitted on March 1, 2024 to address this issue. An email confirming resolution was received on the same day, where the helpdesk informed the Procurement Officer that on February 29, 2024, the APP developers were implementing patches for fixes and updates while the solicitation / Contracts were being processed in APP. It was recommended to review the activities carried out on February 29, 2024 to ensure there were no other issues during that period. Additionally, it was advised to delete and recreate the items that encountered the APP error message.
Approved by: Date
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| BPM005681 - Memo to File - 3 day Requirement.docx |
| BPM005681 - Memo to File - 3 day Requirement |
| 03.01.24 State of Arizona Mail - Incident #17959 BPM005681 |
| State of Arizona Mail - Incident #17959 BPM005681 12 |
| State of Arizona Mail - Incident #17959 BPM005681 12 |
| State of Arizona Mail - Incident #17959 BPM005681 12 |
| BPM005681 - Memo to File - 3 day Requirement.docx |
| APP Error Message 2 |
| APP Error Message |
| Recap to GC and KN |
| 2024-03-01T13:22:23-0700 | |
| Gina Corwin |
File details come from the government source that posted it. Updated .