BPM005681 Memo to File - 3 day Requirement.docx executed.pdf

PDF 922 KB Posted Feb 26, 2024

Attached to: Master Agreement AZ|CTR070059
Contract number: CTR070059
Issued by: Arizona

About this file

Written by GovTribe AI · Oct 10, 2025

The document is a Procurement File Memorandum from the Arizona Department of Health Services (ADHS), specifically from the Procurement Supervisor Jacqueline S. Ortega-Avila to Gina Corwin, the Chief Procurement Officer. The memorandum addresses a contract award for Request for Proposal (RFP) BPM005681 for the Well Woman HealthCheck Program, and details a technical issue with the Arizona Procurement Portal (APP) that delayed the public disclosure of the procurement file.

The memorandum reveals that thirteen (13) contracts are pending approval for the Well Woman HealthCheck Program. A technical issue with the Arizona Procurement Portal (APP) prevented the timely upload of a zip file containing contract documents, which violated the three-day public disclosure requirement under the Arizona Procurement Code. A help desk ticket (Incident #17959) was submitted on March 1, 2024, and the APP help desk confirmed that system updates on February 29, 2024, contributed to the uploading difficulties. The procurement team was advised to review the system activities and potentially delete and recreate the problematic files to resolve the issue.

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Katie Hobbs | Governor Jennie Cunico, MC | Cabinet Executive Office Executive Deputy Director

150 North 18th Avenue, Suite 530, Phoenix, AZ 85007 P | 602-542-1040 W | azhealth.gov

Health and Wellness for all Arizonans

PROCUREMENT FILE MEMORANDUM

DATE: March 1st, 2024

TO: Gina Corwin, Chief Procurement Officer

FROM: Jacqueline S. Ortega-Avila, Procurement Supervisor

SUBJECT: Note to File – Contract Award (R2-7-C317), Request for Proposal (RFP) BPM005681 Well Woman

HealthCheck Program

The procurement file was not disclosed to the public within the three (3) day requirement as per the Arizona Procurement Code, Rules and Regulations, §41-2534, Competitive Sealed Proposals, R2-7-C317 (D) Contract Award.

This delay was caused by a system update in the Arizona Procurement Portal (APP) that led to difficulties in uploading a zip file into the solicitation / RFX Exhibits, impacting the finalization of the solicitation in APP. To proceed with finalizing the thirteen (13) Contracts for approval, the Sourcing project BPM005681 must be completed first.

A help desk ticket (Incident #17959) was submitted on March 1, 2024 to address this issue. An email confirming resolution was received on the same day, where the helpdesk informed the Procurement Officer that on February 29, 2024, the APP developers were implementing patches for fixes and updates while the solicitation / Contracts were being processed in APP. It was recommended to review the activities carried out on February 29, 2024 to ensure there were no other issues during that period. Additionally, it was advised to delete and recreate the items that encountered the APP error message.

Approved by: Date

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BPM005681 - Memo to File - 3 day Requirement.docx

BPM005681 - Memo to File - 3 day Requirement

03.01.24 State of Arizona Mail - Incident #17959 BPM005681

State of Arizona Mail - Incident #17959 BPM005681 12

BPM005681 - Memo to File - 3 day Requirement.docx

APP Error Message 2

APP Error Message

Recap to GC and KN

	2024-03-01T13:22:23-0700
Gina Corwin

File details come from the government source that posted it. Updated Oct 10, 2025.