BPM005292_B314__IFB__Contract_Award_and_Executive_Summary_Determination.pdf
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- Attached to
- Master Agreement AZ|CTR075549
- Contract number
- CTR075549
- Issued by
- Arizona
About this file
This document is a B314 Invitation for Bid (IFB) Contract Award and Executive Summary Determination issued by the Arizona Department of Administration's General Services Division, signed by Governor Katie Hobbs and Director Elizabeth Alvarado-Thorson. The procurement involves Solicitation No. BPM005292 for Utility Locating Services (Arizona Blue Stake), with Safe Site Utility Services LLC being the sole bidder.
The contract covers utility locating services with various response time options, including 2-hour, 4-hour, and 48-hour locate responses during business hours and emergency off-hours. Pricing details include hourly rates ranging from $75 to $150 depending on the service type, with a volume discount of 10% for 3 or more requests on the same day. The total bid amount is $1,032.10, which was reviewed and determined to be responsive, responsible, and fair by the procurement team. The contract was awarded to Safe Site Utility Services LLC for all line items, effective 4/26/2023, in accordance with Arizona procurement regulations.
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Text version
Katie Hobbs
Governor
Elizabeth Alvarado-Thorson Director
ARIZONA DEPARTMENT OF ADMINISTRATION
GENERAL SERVICES DIVISION
1400 WEST WASHINGTON STREET • SUITE B200
PHOENIX, ARIZONA 85007
(602) 542-1796
Document ID and Title: B314 (IFB) Contract Award and Executive Summary Determination Revision No.: 0 | Revision Date: mm-dd-23 | Page 1 of 3
PROCUREMENT DETERMINATION
(IFB) Award Determination and Executive Summary
SOLICITATION
No.: BPM005292
Description: Utility Locating Services (Arizona Blue Stake)
AUTHORITY
A.R.S. § 41-2533 Competitive sealed bidding; A.A.C. R2-7-B314 Contract Award
EXECUTIVE SUMMARY
DATE EVENT AND DESCRIPTION
Pre-Solicitation Activities
[03/17/2023] First Procurement Disclosure Statement (PDS) was signed.
[03/17/2023] Notification sent to the state governmental unit’s employees and the State Procurement Administrator regarding the date of the first PDS.
Solicitation Process
[04/03/2023] This solicitation was issued electronically via the State’s eProcurement system. An electronic notification was sent to 30 prospective offerors.
[03/27/2023] The solicitation was formally advertised in (The Record Reporter) in accordance with A.R.S. § 41-2533(C) and A.A.C. R2-7-B301(B).
Evaluation Process
[04/20/2023], [15:00 PM] MST (Arizona Time)
Bids due. Bids were received from the following:
● [SAFE SITE UTILITY SERVICE LLC]: [$1042.00]
[04/20/2023] Proposed materials are reviewed by Subject Matter Experts (SME) and deemed to meet the requirements in the Scope of Work.
1400 WEST WASHINGTON STREET • SUITE B200
Revision No.: 0 | Revision Date: mm-dd-23 | Page 2 of 3
[04/20/2023] Offerors were reviewed for responsiveness in accordance with A.A.C. R2-7-B312(C).
[04/20/2023] Offerors were reviewed for responsibility.
BID TABULATION
The offers were reviewed for responsiveness and responsibility. In accordance with A.A.C. R2-7-B312 Bid Evaluation, the offers were evaluated based on lowest cost to the state in accordance with any objectively measurable factors set forth in the solicitation. A summary of the pricing/bid tabulation is provided below:
Name Old NEW DIFFERENCE UOM
2-hour locate response to the site (business hours) $104.00 $104.00 $0.00 Job
4-hour locate response to the site (business hours) $75.00 $75.00 $0.00 Job
48-hour locate response to the site (business hours) $75.00 $75.00 $0.00 Each
Hourly Rate - business hours (Clock begins when work begins at the site, travel costs should be included in the response per job cost) $109.00 $150.00 -$41.00 Hour
Re-paint response (Clock begins when work begins at the site, travel costs should be included in the response per job cost) $109.00 $150.00 -$41.00 Hour
Volume discount percentage for 3 or more requests on the same day.
20.00% 10.00% 10.00% Percent
2-hour Emergency locate response rate (off-hours) $144.00 $144.00 $0.00 Job
4-hour Emergency locate response rate (off-hours) $144.00 $144.00 $0.00 Each
Hourly Rate - Off-Hours (Clock begins when work begins at the site, travel costs should be included in the response per job cost) $144.00 $190.00 -$46.00 Each
$904.20 $1,032.10 -$127.90
1400 WEST WASHINGTON STREET • SUITE B200
Revision No.: 0 | Revision Date: mm-dd-23 | Page 3 of 3
DETERMINATION
In accordance with A.A.C. R2-7-B309 One Offer Received, the Bid received from was Safe Site Utility Services LLC reviewed and determined to be responsive, responsible, and the pricing is fair and reasonable. The fair and reasonable pricing determination is attached.
In accordance with A.R.S. § 41-2533(G) and A.A.C. R2-7-B314, the contract shall be awarded to the lowest responsible and responsive offeror whose offer conforms in all material respects to the requirements and criteria set forth in the solicitation. The award is being made as follows:
● [Safe Site Utility Services LLC] - All line items
DOCUMENTATION
This determination shall be placed in the Procurement File in the State’s eProcurement System.
Construction Procurement Manager Procurement Officer Signature Procurement Officer Title
Mark Goss 4/26/2023 Procurement Officer Name Date
File details come from the government source that posted it. Updated .