BPM005228_SLRO_Wastewater_2023_Master.pdf

Invitation for Bid

SOLICITATION NO.: BPM005228

Wastewater Operations for Slide Rock SP

Arizona State Parks 1110 W. Washington St.

Suite 100 Phoenix, AZ 85007

(480) 714-6915

SOLICITATION NO: BPM005228

DESCRIPTION: Arizona State Parks invites sealed bids from qualified firms to complete the

Wastewater Operations Management at the location listed below, in accordance with the scope of work prepared by Arizona State Parks

DUE DATE AND TIME: March 14th, 2023 at 3:00 p.m. MST

LOCATION(S): SLIDE ROCK STATE PARK

6871 N Hwy 89A

SEDONA, AZ 86336

ON-SITE INSPECTIONS: ASPT will hold a Pre-Bid walk-thru at 10:00 A.M. MST, March 7th, 2023

BIDDERS ARE STRONGLY ENCOURAGED TO ATTEND - This will be the only walk-thru. Vendors shall submit all questions on the Arizona Procurement Portal

(APP).

SUBMITTALS: In accordance with A.R.S. § 41-2533, competitive sealed bidding (IFB) for the materials or services specified will be received by the State Procurement Office online through the State's e-Procurement system. APP (https://appstate.az.gov) at the date and time posted in APP.

Submittals received by the correct time and date will be opened and the name of each bidder will be publicly available. Submittals shall be in the actual possession of the State prior to the time and date and at the location indicated in the Notice. Late bids will not be considered.

Bidders shall copy and save APP attachments to their own computer, save the information entered, and submit the completed information as a new, appropriately renamed Attachment in APP. APP will not save information entered directly on the attachments.

SOLICITATION REQUIREMENTS: ADEQ Grade 4 Licensed Operator

QUESTIONS: Inquiries regarding the solicitation shall be submitted on-line through APP using the Q&A tab. (Park Rangers are not allowed to answer questions)

BIDDERS ARE STRONGLY ENCOURAGED TO CAREFULLY READ THE ENTIRE SOLICITATION.

Veronica Chisholm, Procurement Specialist Date Email: vchisholm@azstateparks.gov Ph: (480) 714-6915

Wastewater Operations for Slide Rock SP

Arizona State Parks 1110 W. Washington St.

Suite 100

TABLE OF CONTENTS

Table of Contents……………………………………………………………………………………………………2

Special Instructions to Offerors….………………………………………………………………………………….4

Special Terms & Conditions...………………………………………………………………………………………9

Scope of Work………………………………………………………………………………………………………17

Solicitation Attachments (See all attachments (A-L) in APP Procurement Portal labeled Attachments)

Wastewater Operations for Slide Rock SP

Arizona State Parks 1110 W. Washington St.

Suite 100

OFFER

TO THE STATE OF ARIZONA:

The Undersigned hereby offers and agrees to furnish the material, service or construction in compliance with all terms, conditions, specifications and amendments in the Solicitation and any written exceptions in the offer. Signature also certifies Small Business status.

Arizona Transaction (Sales) Privilege Tax License No.:

Federal Employer Identification No.:

Company Name Signature of Person Authorized to Sign Offer

Address Printed Name

City State Zip Title

Phone:

Fax:

Contact Email Address

By signature in the Offer section above, the Offeror certifies:

1. The submission of the Offer did not involve collusion or other anti competitive practices.

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3. The Offeror has not given, offered to give, nor intends to give at any time hereafter any economic opportunity, future employment, gift, loan, gratuity, special discount, trip, favor, or service to a public servant in connection with the submitted offer. Failure to provide a valid signature affirming the stipulations required by this clause shall result in rejection of the offer. Signing the offer with a false statement shall void the offer, any resulting contract and may be subject to legal remedies provided by law.

4. The Offeror certifies that the above referenced organization ___ IS/ ___ IS NOT a small business with less than 100 employees or has gross revenues of $4 million or less.

ACCEPTANCE OF OFFER

The Offer is hereby accepted.

The Offer is hereby accepted.

The Contractor is now bound to sell the materials or services listed by the attached contract and based upon the solicitation, including all terms, conditions, specifications, amendments, etc., and the Contractor’s Offer as accepted by the State.

This Contract shall henceforth be referred to as Contract No. ________________________________.

The effective date of the Contract is ____________________________________________________.

The Contractor is cautioned not to commence any billable work or to provide any material or service under this contract until Contractor receives purchase order, contact release document or written notice to proceed.

State of Arizona Awarded ________ day of ____________________ 20 ______.

Procurement Officer

Wastewater Operations for Slide Rock SP

Arizona State Parks 1110 W. Washington St.

Suite 100

SPECIAL INSTRUCTIONS TO OFFERORS

ON-SITE MEETINGS:

1. ON-SITE MEETINGS:

1.1 On-Site Meetings will be held:

1.1.1 Slide Rock State Park at 10:00 AM on March 7th, 2023.

1.1.2 The purpose of this inspection is for the visual evaluation of the required bid task, and familiarization with the facilities prior to submission of a bid. All potential bidders are encouraged to attend. No further on-site inspection will be held at any other time.

2. INQUIRIES:

2.1 All questions regarding this Invitation for Bid are encouraged to be submitted online through APP using the Q&A tab. Questions should be submitted in writing when time permits. Any correspondence related to a solicitation should refer to the appropriate solicitation number, page and paragraph number.

2.2 Bidders may not contact the employees of the using Agencies concerning this procurement while the bid and evaluation are in process.

3. VENDOR REGISTRATION:

Bidder shall be registered and enrolled in the State of Arizona’s Procurement Portal (APP) https://appstate.az.gov . Ensure that the APP registration matches the legal name on the Arizona Substitute W9 and that name matches the name you are registered with at the Internal Revenue Services.

4. PREPARATION/SUBMISSION OF OFFER:

4.1 Offer Submission, Due Date and Time - Offerors responding to a Solicitation must submit the Offer electronically through State of Arizona’s eProcurement system. Offers shall be received before the due date and time stated on the first page of the solicitation. Offers submitted outside of State of Arizona’s Procurement Portal or those that are received after the due date and time shall be rejected.

4.2 Provide signed solicitation amendment(s), All Solicitation Amendments shall be acknowledged electronically prior to the Offer due date and time. Failure to acknowledge all Solicitation

4.3 Pricing must be entered in the ITEMS Tab in APP.

4.4 Wastewater Operator license(s)

5. Electronic Solicitation Documents. The Solicitation document is provided in an electronic format. Any unidentified alteration or modification to any Solicitation documents, to any attachments, exhibits, forms, charts or illustrations contained herein shall be null and void. In those instances where modifications are identified, the original document published by the State shall take precedence. As provided in the Solicitation Instructions, Offerors are responsible for clearly identifying any and all changes or modifications to any Solicitation documents upon submission to the State.

5.1 AZ Procurement Portal (APP) Electronic Submission - Offers shall be submitted in an acceptable format, as described herein, using State of Arizona’s online eProcurement application system located at https://appstate.az.gov/. Submission of offers by means other than the system will not be accepted.

Wastewater Operations for Slide Rock SP

Arizona State Parks 1110 W. Washington St.

Suite 100

5.2 Electronic Bid Attachments. Electronic files shall be submitted in a format acceptable to ASPT.

Acceptable formats include .DOC and .DOCX (Microsoft Word), .XLS and .XLSX (Microsoft Excel), .PPT and .PPTX (Microsoft PowerPoint), JPEG and .PDF (Adobe Acrobat).

5.3 Submittal Documents – There are no requirements to submit samples, descriptive literature, or technical data with Offer in addition to the required Attachments listed below.

5.4 Offeror’s Responsibility. The Offeror is cautioned that it is the Offeror's sole responsibility to submit information required or requested in this solicitation and that ASP of Arizona is under no obligation to solicit such information if it is not included with the Offeror's bid. Failure by the Offeror to submit such information may cause an adverse impact on the evaluation of the Offeror's bid.

5.5 Solicitation Amendments (acknowledgement of). If solicitation amendments are issued, Offeror should sign and attach any and all Solicitation Amendment(s), using “Sol Amend #” as the title of the document(s). Offerors should also acknowledge any and all Solicitation Amendment(s) in APP as outlined in the How to Respond to Bids (Solicitations) step-by-step guide on the website at https://appstate.az.gov.

5.6 Offer and Acceptance. Offerors to include a completed, signed Offer and Acceptance form, as described in section D2 of the Uniform Instructions to Offerors.

6. DESIGNATION OF CONFIDENTIAL, TRADE SECRET AND PROPRIETARY INFORMATION:

If you believe that a portion of your Offer (or a protest or other correspondence) contains a trade secret or other manner of your proprietary information, you must:

6.1 Indicate on Attachment SPO Form 204 [Designation of Confidential Information] that your proposal contains such claimed confidential information; and

6.2 Designate clearly throughout the Offer each instance of that trade secret or other proprietary information in the other portions of your proposal using the term “confidential.”

6.3 Simply indicating that the proposal contains confidential information is not sufficient to claim the protections under A.A.C. R2-7-C317 – Attachment SPO Form 204 must be accompanied by a detailed explanation as to why each item or category of items in the proposal should be designated confidential information.

6.4 Procurement Officer shall review your claim of confidentiality and provide a written determination;

until a written determination has been made, Procurement Officer shall not disclose the claimed information to anyone who does not have a legitimate State interest. If Procurement Officer denies the claim of confidentiality, you may appeal the determination to the State Procurement Administrator within the time specified in the determination.

Wastewater Operations for Slide Rock SP

Arizona State Parks 1110 W. Washington St.

Suite 100

NOTE: Contract terms and conditions, pricing, and information generally available to the public are not and will not be designated confidential information.

7. SUSPENSION OR DEBARMENT CERTIFICATION:

By signing the Offer, the Offeror certifies that the firm, business or person submitting the bid or offer has not been debarred, suspended or otherwise lawfully precluded from participating in any public procurement activity with any State or Federal agency, debarment or suspension shall result in rejection of the bid or offer or cancellation of the contract. The State also may exercise any other remedy available by law.

8. CONFLICT OF INTEREST:

The offeror shall, throughout the term of the contract, take appropriate action(s) necessary to maintain the integrity of the State’s activities. Any possible or actual conflict of interest situation, related to the supplier’s work for the State and the private sector, shall be reported to the Board in writing within 7 days. The Board will determine the appropriate course of action to alleviate the conflict-of-interest situation. The Board’s decision will be final and without recourse.

9. ATTACHMENT FORMAT:

All attachments shall be submitted in a format acceptable to the State. Acceptable formats include .doc document (Microsoft Word), .xls spreadsheet (Microsoft Excel), and .pdf (Adobe Acrobat portable document format.) Prospective Bidders that wish to submit attachments in other formats should submit an inquiry to the Procurement Officer. Please note that individual attachment documents shall not exceed 10MB.

10. PRICING:

Pricing is all-inclusive including labor, overhead, insurance, supplies, licensing, bonding. Pricing to be submitted on the “Items Tab” in APP

11. PRICES FOR ALTERNATE BID ITEMS:

Pricing shall be submitted on the “Items Tab” in APP.

12. INVOICING:

All invoices shall be submitted by the contractor for completed work to:

Arizona State Parks & Trails Attn: Fiscal Services 1110 W. Washington St, Suite 100 Phoenix, AZ 85007 Email: aspinvoice@azstateparks.gov Phone: (602) 542-6938 Fax: (602) 542- 4180

13. RECORDS:

Pursuant to provisions of Title 35, Article 6, Arizona Revised Statutes §35-214 AND §35-215, each Supplier shall retain all books, accounts, reports, files and other records relating to the acquisition and performance of

Wastewater Operations for Slide Rock SP

Arizona State Parks 1110 W. Washington St.

Suite 100 the contract for a period of six (6) years after the completion of the contract. Provide a copy of all regulatorily required documents and reports to park staff annually. Documents can be physical or digital. All documents shall be subject to inspection and audit at reasonable times. Upon request, a legible copy of any or all such documents shall be produced at the offices at the Auditor General, the Attorney General, the State Purchasing Office or any agency doing business under this contract.

14. TAXES:

The State of Arizona is subject to all applicable state and local transaction privilege taxes and is exempt from Federal Excise Tax, including the Federal Transportation Tax. The applicable State and local taxes shall be identified as a separate line item on the “Items Tab” in APP.

15. PAYMENT DISCOUNT:

Payment discount periods will be computed from the date of receipt of materials or services or correct invoice, whichever is later, to the date State's warrant is mailed. Unless freight and other charges are itemized, any discount provided will be taken on full amount of invoice. Payment discounts of thirty (30) calendar days or more will be deducted from the Bid price in determining the low Bid. However, the State shall be entitled to take advantage of any payment discount offered by the Contractor provided payment is made within the discount period.

16. EVALUATION:

In accordance with the Arizona Procurement Code § 41-2533, awards shall be made to lowest responsible and responsive offeror whose offer conforms in all material respect to the requirements and criteria set forth in this solicitation.

17. RESPONSIBILITY, RESPONSIVENESS AND SUSCEPTIBILITY:

In accordance with A.R.S. § 41-2534(G), A.A.C. R2-7-C311, A.A.C. R2-7-C312 and A.A.C. R2-7-C316, the State shall consider, at a minimum, the following criteria when determining Offeror’s responsibility, as well, as the proposal’s responsiveness and susceptibility for contract award.

17.1 Whether the Offeror has had a contract within the last five (5) years that was terminated for cause due to breach or similar failure to comply with the terms of the contract;

17.2 Whether the Offeror’s record of performance includes factual evidence of failure to satisfy the terms of the Offerors agreements with any party to a contract. Factual evidence may consist of documented vendor performance reports, customer complaints and/or negative references;

17.3 Whether the Offeror is legally qualified to contract with the State and the Offeror’s financial, business, personnel, or other resources, including subcontractors;

16.3.1 Legally qualified includes if the vendor or if key personnel have been debarred, suspended or otherwise lawfully prohibited from participating in any public procurement activity, including but not limited to, being disapproved as a subcontractor of any public procurement unit or other governmental body.

Wastewater Operations for Slide Rock SP

Arizona State Parks 1110 W. Washington St.

Suite 100

17.4 Whether the Offeror promptly supplied all requested information concerning its responsibility;

18. OFFER ACCEPTANCE PERIOD:

In order to allow for an adequate evaluation, the State requires an offer in response to this Solicitation to be valid and irrevocable for Sixty (60) calendar days after the opening date and time.

19. BID REJECTION:

The State reserves the right to reject any, or all, Bids, combinations of items, or lot, and to waive defects or informalities.

Wastewater Operations for Slide Rock SP

Arizona State Parks 1110 W. Washington St.

Suite 100

SPECIAL TERMS AND CONDITIONS

1. PURPOSE:

Pursuant to provisions of the Arizona Procurement Code, A.R.S. §41-2501 Et Seq., the State of Arizona, Arizona State Parks, intends to enter into a contract to furnish and provide equipment, services, supervision and perform all work necessary to supply Wastewater Operations Management in accordance with the specifications.

2. CONTACT:

The State’s primary contact for this solicitation and resulting contract with Arizona State Parks:

Veronica Chisholm, Procurement Specialist Arizona State Parks

1110 W. Washington St. Suite 100 Phoenix, AZ 85085

Email: vchisholm@azstateparks.gov Phone: (480) 714-6915

3. ELIGIBLE AGENCIES:

Arizona State Parks Board

4. ARIZONA PROCUREMENT CODE:

The Arizona Procurement Code (A.R.S. Title 41, chapter 23) and the Arizona Administrative Code (A.C.C.

Title 2, Chapter 7), are made a part of this document as if fully set forth herein. These documents are available at http://spo.az.gov.

5. TERM OF CONTRACT:

The term of the contract shall commence upon award and shall remain in effect for a period of one (1) year thereafter unless terminated, canceled or extended as otherwise provided herein.

6. CONTRACT EXTENSION:

By mutual written agreement, any resultant contract may be extended by four (4) supplemental periods of up to 12 months each for a total contract term of sixty (60) months.

7. SINGLE AWARD CONTRACT:

This is an all or nothing solicitation. All items within this solicitation have been grouped together for purposes of obtaining these items collectively from a single source due to such factors as delivery location, pricing advantage, compatibility, etc. To be considered for award of this solicitation, the offeror is required to provide prices on all items within this solicitation. Failure to provide pricing for any item within the solicitation shall result in the offeror being declared non-responsive and ineligible to receive an award.

Wastewater Operations for Slide Rock SP

Arizona State Parks 1110 W. Washington St.

Suite 100

8. NON-EXCLUSIVE CONTRACT:

This contract has been awarded with the understanding and agreement that it is for the sole convenience of the State of Arizona. The State reserves the right to obtain like goods or services from another source when necessary. Off-contract purchase authorization(s) may be approved by either the agency (within an agencies delegated authority) or by the State Procurement Office. Approvals shall be at the exclusive discretion of the State and shall be final. Off-contract procurement shall be consistent with the Arizona Procurement Code.

9. ACCEPTANCE:

Each item shall be subject to a complete inspection by the Arizona State Parks. Inspection criteria shall include, but not limited to, conformity to the specifications, quality and service provided.

10. LICENSES:

The Contractor shall maintain in current status all Federal, State and Local licenses and permits required for the operation of a business conducted by the contractor.

11. INVOICING AND PAYMENT:

All invoices shall be submitted by the contractor for completed work shall be submitted to:

Arizona State Parks Fiscal Services 1110 W. Washington St. Suite 100 Phoenix, AZ 85085 Email: aspinvoice@azstateparks.gov Phone: (602) 542-6938 Fax: (602) 542-4180

The State will make every effort to process payment for the services rendered within thirty (30) calendar days after receipt of goods and services and a correct notice of amount due, unless a good faith dispute exists as to any obligation to pay all or a portion of the account. Any Bid that requires payment in less than thirty (30) calendar days shall not be considered.

12. SHIPPING TERMS:

Prices shall be F.O.B Destination to the delivery location designated herein. Contractor shall retain title and control of all goods until they are delivered and the Contract of coverage has been completed. All risk of transportation and all related charges shall be the responsibility of the Contractor. All claims for visible or concealed damage shall be filed by the Contractor. The State will notify the Contractor promptly of any damaged goods and shall assist the Contractor in arranging inspection.

13. BILLING:

All billing notices shall include the purchase order number, contract number, line item number and be directed to the accounts payable department at the address listed on the purchase order.

Wastewater Operations for Slide Rock SP

Arizona State Parks 1110 W. Washington St.

Suite 100

14. DISCOUNTS:

Payment Discount periods shall be computed from the date of receipt of services or correct invoice, whichever is later, to the date ASPT’s warrant is mailed. Unless freight and other charges are itemized, any discount provided shall be taken on full amount of the invoice. ASPT shall be entitled to take advantage of any payment discount offered by the contractor provided payment is made within the discount period.

15. PRICE ADJUSTMENTS:

Unless otherwise addressed ASPT may review a fully documented request for a price increase only after the contract has been in effect for one (1) year. The request shall be made by no later than 4 days before the end of the contract period and shall be a factor in the extension review process. ASPT shall determine whether the requested price increase or an alternate option is in the best interest of ASPT. Price reduction may be offered at any time during the term of the contract and shall become effective upon notice.

16. CHANGES TO CONTRACT:

The contractor understands and agrees the needs of ASPT may change during the life of the contract and ASPT may propose changes to any part of this contract with a commensurate, fair, and equitable adjustment in price. Any such changes shall be made in accordance with the Amendments clause of this contract.

17. CONTRACT CANCELLATION:

This contract is critical to ASPT and ASPT reserves the right to immediately cancel the whole or any part of this contract due to failure of the contractor carrying out any obligations, terms, or conditions of the contract.

ASPT may issue a written notice of default effective at once and not deferred by any interval of time. Default shall be for acting or failing to act on of the following:

● The contractor providing commodities that do not meet the Specifications of the Contract;

● The contractor fails to adequately perform the services set forth in the Specifications of the Contract;

● The contractor fails to complete the work required or furnish the commodities required within the time stipulated in the Contract;

● The contractor fails to make progress in the performance of the contract and /or gives ASPT reason to believe the contractor will not or cannot perform to the requirements of the Contract.

● If the Contractor does not correct the above problem(s) within ten (10) days after receiving the notice of default, the State may cancel the contract. If the State cancels the contract pursuant to this clause, the State reserves all rights or claims to damage for breach of contract.

18. SCRUTINIZED BUSINESS:

In accordance with A.R.S. §35-391 and A.R.S. §35-393, Contractor certifies that the contractor does not have scrutinized business operations in Sudan or Iran.

Wastewater Operations for Slide Rock SP

Arizona State Parks 1110 W. Washington St.

Suite 100

19. INDEMNIFICATION:

To the fullest extent permitted by law, Contractor shall defend, indemnify, and hold harmless the State of Arizona, and its departments, agencies, boards, commissions, universities, officers, officials, agents, and employees (hereinafter referred to as “Indemnitee”) from and against any and all claims, actions, liabilities, damages, losses, or expenses (including court costs, attorneys’ fees, and costs of claim processing, investigation and litigation) (hereinafter referred to as “Claims”) for bodily injury or personal injury (including death), or loss or damage to tangible or intangible property caused, or alleged to be caused, in whole or in part, by the negligent or willful acts or omissions of Contractor or any of its owners, officers, directors, agents, employees or subcontractors. This indemnity includes any claim or amount arising out of, or recovered under, the Workers’ Compensation Law or arising out of the failure of such Contractor to conform to any federal, state, or local law, statute, ordinance, rule, regulation, or court decree. It is the specific intention of the parties that the Indemnitee shall, in all instances, except for Claims arising solely from the negligent or willful acts or omissions of the Indemnitee, be indemnified by Contractor from and against any and all claims. It is agreed that the Contractor will be responsible for primary loss investigation, defense, and judgment costs where this indemnification is applicable. In consideration of the award of this contract, the Contractor agrees to waive all rights of subrogation against the State of Arizona, its officers, officials, agents, and employees for losses arising from the work performed by the Contractor for the State of Arizona.

This indemnity shall not apply if the contractor or sub-contractor(s) is/are an agency, board, commission or university of the State of Arizona.

20. INSURANCE REQUIREMENTS:

Contractor and subcontractors shall procure and maintain, until all of their obligations have been discharged, including any warranty periods under this Contract, insurance against claims for injury to persons or damage to property arising from, or in connection with, the performance of the work hereunder by the Contractor, its agents, representatives, employees or subcontractors.

The Insurance Requirements herein are minimum requirements for this Contract and in no way limit the indemnity covenants contained in this Contract. The State of Arizona in no way warrants that the minimum limits contained herein are sufficient to protect the Contractor from liabilities that arise out of the performance of the work under this Contract by the Contractor, its agents, representatives, employees or subcontractors, and the Contractor is free to purchase additional insurance.

A. MINIMUM SCOPE AND LIMITS OF INSURANCE:

Contractor shall provide coverage with limits of liability not less than those stated below.

1. Commercial General Liability (GCL) – Occurrence Form

Wastewater Operations for Slide Rock SP

Arizona State Parks 1110 W. Washington St.

Suite 100

Policy shall include bodily injury, property damage, personal injury and broad form contractual liability coverage.

● General Aggregate $ 2,000,000

● Products – Completed Operations Aggregate $ 2,000,000

● Personal and Advertising Injury $ 1,000,000

● Damage to Rented Premises $ 50,000

● Each Occurrence $ 2,000,000

a. The policy shall be endorsed, as required by this written agreement, to include the State of Arizona, and its departments, agencies, boards, commissions, universities, officers, officials, agents, and employees as additional insureds with respect to liability arising out of the activities performed by or on behalf of the Contractor.

b. Policy shall contain a waiver of subrogation endorsement, as required by this written agreement, in favor of the State of Arizona, and its departments, agencies, boards, commissions, universities, officers, officials, agents, and employees for losses arising from work performed by or on behalf of the Contractor.

2. Business Automobile Liability

Bodily Injury and Property Damage for any owned, hired, and/or non-owned vehicles used in the performance of this Contract.

Combined Single Limit (CSL) $1,000,000

a. Policy shall be endorsed, as required by this written agreement, to include the State of Arizona, and its departments, agencies, boards, commissions, universities, officers, officials, agents, and employees as additional insureds with respect to liability arising out of the activities performed by, or on behalf of, the Contractor involving automobiles owned, hired and/or non-owned by the Contractor.

b. Policy shall contain a waiver of subrogation endorsement as required by this written agreement in favor of the State of Arizona, and its departments, agencies, boards, commissions, universities, officers, officials, agents, and employees for losses arising from work performed by or on behalf of the Contractor

3. Worker’s Compensation and Employers’ Liability

Statutory

● Workers’ Compensation Employers’ Liability

Wastewater Operations for Slide Rock SP

Arizona State Parks 1110 W. Washington St.

Suite 100

● Each Accident $1,000,000

● Disease – Each Employee $1,000,000

● Disease – Policy Limit $1,000,000

a. Policy shall contain a waiver of subrogation endorsement, as required by this written agreement, in favor of the State of Arizona, and its departments, agencies, boards, commissions, universities, officers, officials, agents, and employees for losses arising from work performed by or on behalf of the Contractor.

b. This requirement shall not apply to each Contractor or subcontractor that is exempt under A.R.S. § 23-901, and when such Contractor or subcontractor executes the appropriate waiver form (Sole Proprietor or Independent Contractor).

B. ADDITIONAL INSURANCE REQUIREMENTS:

The policies shall include, or be endorsed to include, the following provisions:

1. The Contractor's policies, as applicable, shall stipulate that the insurance afforded the Contractor shall be primary and that any insurance carried by the Department, its agents, officials, employees or the State of Arizona shall be excess and not contributory insurance, as provided by A.R.S. § 41-621 (E).

2. Insurance provided by the Contractor shall not limit the Contractor’s liability assumed under the indemnification provisions of this Contract.

C. NOTICE OF CANCELLATION:

Applicable to all insurance policies required within the Insurance Requirements of this Contract, Contractor’s insurance shall not be permitted to expire, be suspended, be canceled, or be materially changed for any reason without thirty (30) days prior written notice to the State of Arizona. Within two (2) business days of receipt, Contractor must provide notice to the State of Arizona if they receive notice of a policy that has been or will be suspended, canceled, materially changed for any reason, has expired, or will be expiring. Such notice shall be sent directly to the Department and shall be mailed, emailed, hand delivered or sent by facsimile transmission to (State Representative’s Name, Address & Fax Number).

D. ACCEPTABILITY OF INSURERS:

Contractor insurance shall be placed with companies licensed in the State of Arizona or hold approved non-admitted status on the Arizona Department of Insurance List of Qualified Unauthorized Insurers.

Insurers shall have an “A.M. Best” rating of not less than A- VII. The State of Arizona in no way warrants that the above-required minimum insurer rating is sufficient to protect the Contractor from potential insurer insolvency.

Wastewater Operations for Slide Rock SP

Arizona State Parks 1110 W. Washington St.

Suite 100

E. VERIFICATION OF COVERAGE:

1. Contractor shall furnish the State of Arizona with certificates of insurance (valid ACCORD for or equivalent approved by the State of Arizona) evidencing that Contractor has the insurance as required by this contract. An authorized representative of the insurer shall sign the certificates.

2. All such certificates of insurance and policy endorsements must be received by the State before work commences. The State’s receipt of any certificates of insurance or policy endorsements that do not comply with this written agreement shall not waive or otherwise affect the requirements of this agreement.

3. Each insurance policy required by this Contract must be in effect at, or prior to, commencement of work under this Contract. Failure to maintain the insurance policies as required by this Contract, or to provide evidence of renewal, is a material breach of contract.

4. All certificates required by this Contract shall be sent directly to the Department. The State of

Arizona project/contract number and project description shall be noted on the certificate of insurance. The State of Arizona reserves the right to require complete copies of all insurance policies required by this Contract at any time.

F. SUBCONTRACTORS:

Contractor’s certificate(s) shall include all subcontractors as insureds under its policies or Contractor shall be responsible for ensuring and/or verifying that all subcontractors have valid and collectable insurance as evidenced by the certificates of insurance and endorsements for each subcontractor. All coverages for subcontractors shall be subject to the minimum Insurance Requirements identified above. The Department reserves the right to require, at any time throughout the life of the Contract, proof from the Contractor that its subcontractors have the required coverage.

G. APPROVAL and MODIFICATIONS:

The Contracting Agency, in consultation with State Risk, reserves the right to review or make modifications to the insurance limits, required coverages, or endorsements throughout the life of this contract, as deemed necessary. Such action will not require a formal Contract amendment but may be made by administrative action.

H. EXCEPTIONS:

In event the Contractor, in consultation with State Risk, reserves the right to review or make modifications to the insurance limits, required coverages, or endorsements throughout the life of this contract, as deemed necessary. Such action will not require a formal Contract amendment but may be made by administrative action.

Wastewater Operations for Slide Rock SP

Arizona State Parks 1110 W. Washington St.

Suite 100

21. The successful contractor prior to commencement of work must submit Insurance Certification in accordance with Insurance Requirement within seven (7) calendar days. A copy of a completed Certificate of Insurance form must be forwarded to the Procurement Officer as follows:

● In Description of Operations Section make sure they put the correct Solicitation No: or

Contract No:

● Certificate Holder must be:

Arizona State Parks and Trails

Procurement Services Attn: Veronica Chisholm

1110 W. Washington St, Suite 100

Wastewater Operations for Slide Rock SP

Arizona State Parks 1110 W. Washington St.

Suite 100

SCOPE OF WORK

1. TASK:

Vendor is requested to provide pricing to furnish and deliver the herein specified Wastewater Operations and Maintenance for Slide Rock State Park at an all-inclusive monthly rate.

1. SCOPE

Vendor(s) shall provide Wastewater Operations Management to administer and provide effective, efficient, and economical direction for the operation and maintenance of the wastewater treatment and distribution systems plants, to ensure the plants operate at Arizona Department of Environmental Quality standards and permits.

2. GENERAL SPECIFICATIONS/REQUIREMENTS

3.1 Vendor shall meet the following minimum requirements for Wastewater Treatment Operations Management:

3.1.1 Operational Management is the on-site operations. Contractor will be required to provide a licensed operator for the minimum hours required and the schedule shall be coordinated between the Park Manager and Contractor.

3.1.2 Services must comply with Arizona Department of Environmental Quality (ADEQ), Arizona Department of Health Services (ADHS), and all other applicable local, federal, and regulatory agencies for the prevention of non- compliance notices to Department facilities for the services performed by the contractor.

3.1.3 The vendor operator shall be Arizona Certified Grade 4 Licensed Operator responsible for supervision of all work.

3.1.4 Availability for response to system alarms is required at all times during all days of the year.

During non-staffed hours, response shall be within two (2) hours of alarm notification.

3.2 Wastewater Treatment Plant Operations:

3.2.1 Maintain compliance with all Federal, State and local requirements by providing skilled trade, technical and paraprofessional work managing the Wastewater Treatment facilities operations, maintenance, testing, sampling, reporting and recordkeeping systems.

3.2.2 Plan, supervise and direct the operations and maintenance of the Wastewater system(s) in accordance with all Federal, State and local laws

3.2.3 Provide an ADEQ Grade 4 Licensed Operator to oversee the WWTPs operation

3.2.4 Provide 24-Hour, 365 days per year emergency on-call assistance.

3.2.5 Provide routine inspections, preventive maintenance and maintenance on all Wastewater Treatment Systems' mechanical equipment as per the Operations and Maintenance Manuals,or if not addressed by the manual, then industry standards, to ensure proper operation and prolonged useful life.

Wastewater Operations for Slide Rock SP

Arizona State Parks 1110 W. Washington St.

Suite 100

3.2.6 Design and implement a comprehensive operations and maintenance program for the Wastewater Treatment Plant using the (O&M) as a guide

3.2.7 Perform regular monitoring, troubleshooting, and maintenance procedures on the mechanical systems associated with the wastewater equipment and infrastructure. Including monitoring and maintenance of the drain lines to prevent mineral buildup and obstruction.

Monitor, clean, and maintain the wet well to avoid clogged pumps.

3.2.7.1 A licensed electrician, controls specialist, motor or pump repairman or plumber may be required. Contract holder will be responsible for scheduling, overseeing, and paying subcontractor. And then billing AZ Parks.

3.2.8 Maintain a critical spare parts inventory and obtain estimates to procure materials, supplies, instruments and equipment required to operate and maintain treatment plant and facilities.

3.2.9 Perform on site wastewater analyses such as Ammonia, Nitrate, TSS, pH, ORP, TEMP, DO, FILTERABILITY and/or other parameters as required on wastewater samples taken in all stages of treatment. Use this data to determine process effectiveness, devise mechanical and computer control changes to manipulate the biological processes to provide for the proper stabilization of wastes and meet or exceed effluent permit limits.

3.2.10 Diagnose problems in the biological and chemical stabilization processes and determine appropriate and effective corrective procedures.

3.2.11 Log, maintain, file and record plant laboratory operations data.

3.2.12 Maintain a plant log to demonstrate and record the facilities' operating status as required by ADEQ. Log to communicate process control strategies and goals, provide operational history and documentation of professional care and due diligence to protect the health of our customers and the environment. Provide a secondary copy (physical or digital) of the WWTP log to park staff biannually.

3.2.13 Collect wastewater samples for required daily, weekly, monthly, quarterly and semiannual compliance monitoring and arrange for the transportation of those samples to a certified laboratory. For some samples it may be arranged to have park staff perform sampling at the onsite laboratory. When the onsite laboratory is not an option or is out of service it is the contract holder’s responsibility.

3 .2.14 Prepare manifests for sludge treatment, removal, transportation and disposal to an approved disposal area.

3 .2.15 Maintain a log to document the volume and concentrations of sludge generated and removed from the facility each year.

3.2.16 Sample the biosolids and use the data to complete the annual biosolids report required.

3.2.17 Monitor the emergency generator for proper operation and exercise them according to manufacturer recommendations. Arrange for annual maintenance services by qualified vendors and arrange repair services when needed.

3.2.18 Deal effectively and courteously with the owner, public, contractors, vendors, and representatives of regulatory agencies.

3.2.19 Analyze and propose changes in equipment or use of materials which would result in

Wastewater Operations for Slide Rock SP

Arizona State Parks 1110 W. Washington St.

Suite 100 cost reduction or more efficient operation.

3.2.20 Determine and plan current and future operational and maintenance needs of the wastewater treatment plant to assist Owner to prepare annual capital and operation budgets.

3.2.21 Conduct all job duties in a safety conscious manner that reflects safety for others as well as self in work habits and in carrying out assignments.

3.2.22 Maintain valid driver's licenses.

3.2.23 Flows must not consistently exceed the design value of 8,000 gpd and loadings. Given the nature of the waste, high concentration of nitrogen waste relative to BOD, and seasonal flow variations, additional nutrient and BOD supplements might have to be added to ensure proper facility operation.

3.2.24 All mechanical equipment and electrical equipment must be repaired or replaced in an expedient manner upon failure. Critical spares should be available to ensure uninterrupted operation and permit compliance.

3.2.25 The receiving wastewater should not contain toxic chemicals that inhibit or kill the facility's biology

3.2.26 Monitor WWTP processes through internet access. Respond to issues and problems in a timely manner.

3.2.27 Any additional expenses such as critical spare parts, replacement parts, repair parts, independent contractors when the scope of work is outside the qualifications of Operators, water sample transportation, and processing by certified laboratories, chemicals, etc. will be obtained by the operator and billed back to AZ Parks.

3.3 Equipment Repair/Maintenance

3.3.1 Vendor shall verbally and in writing notify Department of any and all defects discovered in a timely fashion. A copy of the written notification shall be given to the Park Manager or designee.

3.3.2 Ensure proper alarm function.

3.3.3 Perform preventive maintenance and/or repair actives when required.

3.3.4 Prior to any repair, enforce existing equipment warranties and guarantees to ensure no undue cost to the Agency.

3.3.5 Contractor shall recommend replacement when necessary if the repair cost will exceed the value of the unit or part.

3.3.6 Repairs and/or replacements of parts less than $500, inclusive of all costs, the Contractor is authorized to make repair/replacement.

3.3.7 Repairs and/or replacements of parts over $500, inclusive of all costs, the Contractor shall obtain prior approval from the Department prior to making the repair/replacement.

3 .3. 7 .1 The Department reserves the right to solicit quotes for parts and repairs that exceed $500.

3.3.8 Upon completion of repair/replacement, provide the Department with supporting documentation of activity.

3.3.9 Fees for equipment repair parts are to be itemized on invoice for each service/unit of service provided.

Wastewater Operations for Slide Rock SP

Arizona State Parks 1110 W. Washington St.

Suite 100

3.3.10 Fees for services of licensed subcontractors are to be itemized on invoice for each service/unit of service provided.

3.3.11 Fees for solids pumping are to be itemized on invoice for each service/unit of service provided.

3.4 QUALIFICATIONS

3.4.1 Minimum of three (3) years experience operation w i t h MBR technology.

3.4.2 Minimum of three (3) years experience operating Wastewater Treatment P 1 a n t

3.4.3 Provide Staff with a minimum of t h r e e (3) years experience with Instrumentation and control diagnostics and repairs

3.4.4 Provide Staff with a minimum of three (3) years experience with the development and implementation of monitoring and management programs dealing with the aquatic-related vectors, to apply aquatic pesticides and chemicals, and to perform testing and analysis as required.

3.4.5 Vendor shall meet ADEQ requirements for Wastewater treatment. This requirement shall not exclude any other jurisdiction in the area of service.

3.5 REPORTS

3.5.1 Accurate and detailed reports are to be kept. Regulatory agencies reports are to be submitted in the required formats and at the time required. Reporting shall also be made to the Park Manager or designee.

3.5.2 Operational Records: Vendor shall maintain operation records for all work performed under this contract. All records shall be in a format approved by the Physical Plant Manager.

3.5.3 Performance under this contract shall require the vendor to use the Department's computer system for the operational records required for this work.

3.5.4 Printed reports and raw records shall be reproducible in standard 8 1/2" x 11" paper.

3.6 Arizona State Parks will provide the following:

3.6.1 Security and Fire Protection

3.6.2 Alarm monitoring and notification during non-staffed hours

3.6.3 Electrical power will be provided by Owner for all locations

3.6.4 Wastewater treatment chemicals

3.6.5 All materials and supplies necessary to properly operate and maintain the facility. This includes but is not limited to, a working dialer, a computer, a basic laboratory, a suitable lab and computer area and needed tools.

3.7 Wastewater Treatment Plant Description - Slide Rock State Park

3.7.1 The Slide Rock wastewater treatment plant is located in Slide Rock State Park, Sedona, Arizona. The treatment plant receives only domestic sewage and has a design flow of 8,000 gallons per day. Wastewater is generated from 2 park bathrooms and is conveyed

Wastewater Operations for Slide Rock SP

Arizona State Parks 1110 W. Washington St.

Suite 100 by gravity to a lift station. There, a screening system is designed to remove debris into a trash can. Bagged screenings will be thrown away and then hauled to a certified landfill.

3.7.2 The Slide Rock wastewater treatment facility utilizes MBR technology with conventional activated sludge and an internal mixed liquor recycle. The facility has 3 treatment basins, an anoxic zone with a submersible mixer, a pre-aeration zone with diffusers and a membrane tank with 2 MBR modules. Mixed liquor in the Membrane tank is recycled back to the anoxic zone. Permeate flows go through the membrane modules to the UV disinfection system. After being treated by ultraviolet radiation the permeate collects in two (2) 1,000 gallon holding tanks. The treated permeate is then recycled for use in the public bathrooms and/or discharged to the open meadow.

3.7.3 Waste Activated Sludge is pumped from the Membrane tank to a sludge holding tank.

The sludge is disposed via pumper truck that hauls the liquid product to the Camp Verde Sanitary District.

3.7.4 Requirement: Twenty-five (25) total hours per week with a minimum of ten (10) hours per week spent on site.