BPM004228 Evaluation Summary 6.24.2022.doc.pdf
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- Master Agreement AZ|CTR061039
- Contract number
- CTR061039
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- Arizona
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The document is an Evaluation Report for Solicitation No. BPM004228, issued by the Arizona Department of Veterans' Services (ADVS) Procurement Office in Phoenix, Arizona. The solicitation was initiated on January 14, 2022, and sought proposals for Medical Director and Physician Services for Arizona State Veterans' Homes. Three proposals were received electronically through the Arizona Procurement Portal by the February 4, 2022 deadline. An evaluation committee consisting of five members reviewed and scored the proposals based on Experience and Expertise, Method of Approach, and Cost.
The evaluation resulted in recommending two vendors for contract award: Hospitalist of Arizona and Theoria Medical PLLC. Hospitalist of Arizona scored 300 points in Experience and Expertise, 300 points in Method of Approach, and 200 points in Cost, for a total of 800 out of 1000 possible points. They were awarded Medical Director Services for ASVH-T and ASVH-F, and Physician Services for ASVH-P, ASVH-T, and ASVH-F. Theoria Medical PLLC was awarded Medical Director Services for ASVH-Y and Physician Services for ASVH-P, ASVH-T, ASVH-Y, and ASVH-F. The recommendation was made pursuant to A.A.C. R2-7-C316, with both vendors' proposals determined to be the most advantageous to the State based on the evaluation criteria.
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Text version
EVALUATION REPORT
Solicitation No. BPM004228
Medical Director and Physician Services for All Homes
ARIZONA DEPARMTNE OF
VETERANS’ SERVICES
Procurement Office
3839 North 3rd Street Phoenix, AZ 85012
602-234-8407
Solicitation No. BPM00004228 was commenced under the A.R.S. 41-2534 and implementing rules. The Arizona Department of Veterans’ Services issued the solicitation on January 14, 2022.
Arizona Department of Veterans’ Services (ADVS) is seeking a contract to provide Medical Director and Physician Services for the Arizona State Veterans’ Homes.
The RFP was advertised on January 20, 2022 in the Arizona Republic. Notifications were emailed through the Arizona Procurement Portal on January 14, 2022. ADVS received three (3) proposals electronically in the Arizona Procurement Portal on or before 3:00 p.m. February 4, 2022.
The proposal was evaluated according to the requirements as stated in the solicitation and the criteria as stated in the evaluation instrument. An evaluation Committee was appointed to assist in the evaluation of the offer. The committee consisted of three members with qualifications and expertise in Medical Director and Physician Services. The committee included Kim Trotta, Robert Tunila, Elisabeth George, David Barrientos and Eileen Reagan. The committee began independent evaluations on February 10, 2022.
The committee based their evaluation on a detailed evaluation scoring rubric which covered:
● Experience and Expertise
● Method of Approach
● Cost
The Committee evaluated on Experience and Expertise and Method of Approach of Offeror by determining the proposal’s strengths and weaknesses against the criteria in the evaluation instrument o March 2, 2022. Below is the consensus scoring summary. Clarification were held on May 19, 2022.
Negotiations were held on May 25, 2022 . The Best and Final Offers (BAFO) were due on June 1, 2022.
The final evaluation meeting was held on June 15, 2022.
Experience and Expertise Method of Approach
Cost Total
Possible Points 400 400 200 1000 Hospitalist of Arizona
300 300 200 800
MH-7 80 135 200 415
Theoria Medical
PLLC
300 300 200 800
Details on the scores of awarded Offeror are provided in the pages that follow and as part of the procurement file available online at https://appstate.az.gov. Any questions regarding the outcome of this Solicitation or resultant contract may be directed to the Procurement Officer of record for this solicitation.
The members of the evaluation committee have completed their review of the proposal received in response to solicitation BPM004228 for Medical Director and Physician Services and have reached consensus. Based on the detailed evaluation of the individual proposals, it would be in the best interest of ADVS to award the resulting contract to the proposal submitted by Hospitalist of Arizona, Medical Director Services: ASVH-T, ASVH-F; Physician Services: ASVH-P, ASVH-T, and ASVH-F. Theoria
Medical PLLC, Medical Director: ASVH-Y; Physician Services: ASVH-P. ASVH-T, ASVH-Y, and
ASVH-F.
It is recommended, pursuant to A.A.C. R2-7-C316, to award a contract to Hospitalist of Arizona and Theoria Medical PLLC to provide the services required by the above-mentioned solicitation and further described by the vendor’s proposal submitted in response to the solicitation. Hospitalist of Arizona and Theoria Medical PLLC proposals has been determined to be the most advantageous to the State, based on the evaluation criteria set forth in the solicitation and evaluation instrument.
As a participating member of the evaluation Committee, I agree with the information provided in this document and the consensus scoring that follows.
Elena Adame, Chief Procurement Officer, ADVS Date
Cyndi Hawk, Senior Procurement Specialist, ADOA-SPO Date
6.24.22
6/24/2022
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