BP-21-B03-Williford Road Reconstruction - Project Manual and Construction Contract.pdf

PROJECT MANUAL

PROPOSAL, SPECIFICATIONS, CONTRACT, & BOND FORMS

Williford Road Reconstruction

CITY OF SACHSE, TEXAS

BP-21-B03

Prepared by:

LJA Engineering, Inc

Delaney King, PE

152681

June - 2026

Contract Documents Template Update: May 2026

Page 2 of 123 Williford Road Reconstruction, BP-21-B03

WILLIFORD ROAD RECONSTRUCTION, BP-21-B03

TABLE OF CONTENTS

TENTATIVE SCHEDULE

ADVERTISEMENT FOR BIDS

INSTRUCTIONS TO BIDDERS

STANDARDS OF CONDUCT

PROPOSAL

DISADVANTAGED BUSINESS ENTERPRISE (DBE) INFORMATION

PROHIBITIONS

NON-EXCLUSION AFFIDAVIT - SYSTEM FOR AWARD MANAGEMENT (SAM)

NON-COLLUSION STATEMENT

CONTRACTING WITH THE CITY OF SACHSE

BID BOND

BIDDER’S QUALIFICATION INFORMATION

STATEMENT OF BIDDER’S QUALIFICATIONS

REFERENCE STATEMENT OF BIDDER'S SURETY

BIDDER'S RELEASE OF QUALIFICATION INFORMATION

CONTRACT INSTRUCTIONS

CONTRACT CHECKLIST

CONSTRUCTION CONTRACT

WAGE DETERMINATIONS

PERFORMANCE BOND

PAYMENT BOND

MAINTENANCE BOND

CONTRACTOR’S AFFIDAVIT OF BILLS PAID

GENERAL PROVISIONS

SPECIAL PROVISIONS

APPENDIX

Page 3 of 123 Williford Road Reconstruction, BP‐21‐B03

TENTATIVE SCHEDULE

Bid No. BP21‐B03 Published June 25, 2026

Thursday 06/25/2026 First Advertisement in Newspaper

Thursday 07/02/2026 Second Advertisement in Newspaper

Thursday 07/02/2026 Non‐Mandatory Pre‐Bid Meeting @ 10:00 am

Tuesday 07/14/2026 Last day for Questions

Friday 07/17/2026 Last day for Addendum

Tuesday 07/21/2026 Bid Opening @ 10:00 am

Monday 08/17/2026 Presented to City Council for Approval and Award

Page 4 of 123 Williford Road Reconstruction, BP‐21‐B03

ADVERTISEMENT FOR BIDS

Bid No. BP‐21‐B03 Published June 25, 2026

Sealed competitive bids or proposals (either of which shall be referred to as “Bid”) as set forth and required in the plans and specifications for the WILLIFORD ROAD RECONSTRCUTION project will be addressed to and received by Corey Nesbit, P.E., CFM, Director of CIP and Public Works until 10:00 a.m.

on Tuesday the 21st of July, 2026, at the City of Sachse, 3815‐B Sachse Rd, Sachse, Texas 75048.

A non‐mandatory pre‐bid conference is scheduled for Thursday, July 2, 2026, 10:00 a.m. at the City Council Chambers of City Hall.

The Bid shall be submitted on the form provided in the Bid Documents. Vendors should check the Sachse website, www.cityofsachse.com/bids.aspx, and www.CivCastUSA.com to view documents relating to this Request for Proposals. Questions shall be submitted through CivCast and response will be posted through CivCast.

All bids shall be accompanied by an acceptable bid bond or cashier’s check in an amount of five percent (5%) of the total bid. The bid guaranty is required by the CITY as evidence of good faith and as a guarantee that if awarded the contract, the BIDDER shall execute the Contract and furnish the required bonds and evidence of insurance within ten (10) days after receipt of the awarded contract.

The successful bidder must furnish Performance Bond and Payment Bond, each in the amount of one hundred percent (100%) of the contract price, from an approved Surety company holding a permit from the State of Texas to act as surety, and acceptable according to the latest list of companies holding Certificates of Authority from the Secretary of the Treasury of the United States, or another Surety acceptable to the City.

Further information concerning this Bid may be obtained by email only from the City of Sachse Public Works Department: Jon Lara, Business Analyst, jlara@cityofsachse.com or the assigned City Project Manager.

Page 5 of 123 Williford Road Reconstruction, BP-21-B03

INSTRUCTIONS TO BIDDERS

1. If you have questions regarding the preparation of your bid, you may contact Jon Lara - Public Works Coordinator, City of Sachse, telephone 972-495-7600. All technical questions shall be submitted through CivCastUSA.com.

2. Mailed bids must be submitted in sufficient time to be received and time-stamped at the location in the advertisement on or before the published date and time shown on the Advertisement for Bids. The City of Sachse is not responsible for mail delivered from the post office. Bids received after the published date and time will not be considered and will be returned unopened.

3. The Bidder/Contractor shall, at all times, observe and comply with all Federal, State, and local laws, ordinances, and regulations which in any manner affect the Contract or the work, and shall indemnify and save harmless the City against any claim arising from the violation of any such laws, ordinances and regulations whether by the Bidder/Contractor or his employees.

4. Prices shall be filled in and extended on the bid sheets. In case of discrepancy between unit price and the extension, the unit price will govern. Contractors may use the Microsoft Excel spreadsheet bid form on the City's bid advertisement website or, if available, the City’s website. No other electronic forms will be accepted. A hard copy printout is required with the bid.

5. Bidder shall complete all information requested and blanks provided shall be filled in beside or under each bid item. Failure to completely describe the item being bid may result in rejection of the bid.

6. Prices quoted in the bid shall prevail for the entire term of the contract.

7. All information and numeric values shall be typed and not handwritten.

8. The Contract, Performance Bond, and Payment Bond forms are included for Bidders information so that Bidders may be familiar with their contents and requirements. Bidder shall not fill in or execute these forms at time of bid submittal.

9. The City of Sachse reserves the right to reject any and all bids, waive formalities, and to make award of bid as may be deemed to the best advantage of the City. No bid may be withdrawn within one hundred twenty (120) days after date of opening. The City may, at its sole discretion, release any Bidder and return the bid security prior to that date.

10. The City of Sachse reserves the right to evaluate variations from these specifications. If exceptions are made, bidder shall state wherein the bid item fails to meet these specifications. Failure to completely describe the item being bid may result in rejection of your bid.

11. Any ambiguity in the bid as a result of omission, error, lack of clarity, or non-compliance by the Bidder with specifications, instructions, and all conditions shall be construed in favor of the City.

http://www.civcastusa.com/

Page 6 of 123 Williford Road Reconstruction, BP-21-B03

12. Quantities are estimated. It is specifically understood and agreed that these quantities are approximate and any increase or decrease in quantities may result in contract adjustments per General Provision 104.2.

13. Disadvantaged business/HUB vendors listed with the Office of Small Business Assistance of the General Services Commission are requested to provide a copy of their current certificate with the bid.

14. Bidders shall complete the non-collusion statement included in the bid.

15. All BIDDERS must submit with the bid, either a Bid Bond provided herein, Cashier’s Check or Certified Check in the amount of five percent (5%) of the total bid per General Provision Section 102.5.

16. Bidders shall fill out the following forms, as noted in the bid and attach them to their bid and mail or deliver them prior to the bid closing date and time to the City of Sachse Public Works Department, 3815-B Sachse Road, Sachse, Texas 75048:

a. Bid Form (Proposal)

b. Qualifications of Key Project Personnel as described in the Bidder’s Qualification Information

c. Record of Similar Project Experience as described in the Bidder’s Qualification Information

d. Proof of Quality of the Bidder’s goods and services as described in the Bidder’s Qualification

Information

e. Project Delivery Schedule as described in the Bidder’s Qualification Information

f. Disadvantaged Business Enterprises (DBE) Information

g. Prohibition on Contracts with Companies Boycotting Israel – House Bill 89

h. Non-Collusion Statement

i. Conflict of Interest Questionnaire

j. Bid Bond

k. Qualification Statement of Bidder

l. Reference Statement of Bidder’s Surety

m. Bidder’s Release of Qualification Information.

n. Bidder’s List of Proposed Sub-contractors.

o. Non-Exclusion Affidavit – System for Award Management (SAM)

p. Financial Statement Reviewed or Audited by an Independent Certified Public Accountant (CPA) in accordance with Generally Accepted Accounting Principles (GAAP), prepared in the last 12-months for the bidder’s company.

q. IRS W9 Form – a pdf version of this form can be downloaded from IRS web site.

END OF SECTION

Page 7 of 123 Williford Road Reconstruction, BP-21-B03

STANDARDS OF CONDUCT

The City of Sachse conducts business with the public, business partners, vendors, and contractors under a set of rules to ensure that all City officials and employees discharge their duties in a manner designed to promote public trust and confidence in our city. This code of ethics is taken from the City of Sachse Charter and Code of Ordinances, Chapter 1, Sec 1-22.

The City wants you to be aware of the rules that its employees are required to follow while performing their services to you. A violation of state or federal statutes may occur if these rules are broken. It is hoped that by outlining these rules for you, your experience in dealing with the City of Sachse will be both rewarding and satisfactory.

Acceptance of Gifts or Gratuities Accepting gifts or gratuities by employees in consideration for the performance of their duties, or as an appreciation for their performance, is strictly prohibited.

• Please do not offer employees any gift, loans, or any other thing of value.

• Employees may not receive any fee or compensation for their services from any sources other than the City, so please do not offer.

• Please do not offer to buy meals for employees.

• Employees may accept coffee, tea, soft drinks, snacks, etc. when attending meetings in your office.

• Letters to supervisors for exceptional service by employees are always welcome.

Conflicts of Interest Employees are prohibited from engaging in any outside activities that conflict with, or have the appearance of conflicting with, the duties assigned to them in the employment of the City.

• Please do not ask employees for any special favor or consideration that is not available to every other citizen.

• Please do not ask an employee to disclose any information that is not available to every other citizen through normal public information channels.

• Please do not offer to compensate the employee by offering to hire, or do business with, any business entity of the employee or family member

• Do not ask employees to represent you or your company or make any recommendations on your behalf other than those that are a part of their official duties with the City.

• Please do not ask employees to endorse the products or services of your company.

• Please do not ask employees to hand out or post advertising materials.

Solicitation by City Employees Employees may not solicit gifts, loans, or any other items of value from people doing City business that will be used by them personally.

• If you are asked to pay a fee for services that you believe is improper or illegal, please contact the City’s Human Resources Director at 469-429-4799. (Payments should only be made to designated cashiers or clerks.)

Page 8 of 123 Williford Road Reconstruction, BP-21-B03

• Employees are prohibited from taking retaliatory action against you for failing to comply with any request unless the request is within the scope of the employee’s official duties for the City.

Use of City Equipment, Facilities and Resources Use of City equipment, facilities, and resources is authorized only for City purposes and for those activities permitted by City ordinance and policy.

• Please do not ask employees to use City equipment to run errands or perform tasks for your benefit.

• Employees may not perform tasks, nor conduct any business not related to their official duties while on City time.

Your Rights and Expectations When dealing with employees of the City of Sachse you have the right to honest, fair, and impartial treatment. You may expect prompt, courteous, and professional service from our employees who are expected to understand and practice good customer service skills. Employees are tasked to uphold the public trust through the ethical performance of their duties. We understand that the enforcement of regulatory guidelines and codes may sometimes be a cause for concern; however, you may rest assured that we are responsible to all of the citizens of Sachse and our goal is to serve them to the best of our ability.

Should you have any concerns or questions concerning this information or the conduct of any of our employees please contact the City’s Human Resources Director at 469-429-4799. All calls to the City’s Human Resources Director are confidential and your name (or any other identifying information) will not be disclosed.

Gina Nash City Manager

Page 9 of 123 Williford Road Reconstruction, BP-21-B03

PROPOSAL

TO

WILLIFORD ROAD RECONSTRUCTION, BP-21-B03

1. The undersigned BIDDER proposes and agrees, if this Bid is accepted, to enter into an agreement with CITY in the form included in the Contract Documents. BIDDER agrees to perform all Work and furnish all necessary superintendents, labor, machinery, equipment, tools, and materials and to complete all work as specified or indicated in the Contract Documents for the Contract Price and within the Contract Time indicated in this Bid and in accordance with the other terms and conditions of the Contract Documents. BIDDER certifies that the bid prices contained in this proposal have been carefully checked and are submitted as correct and final.

2. BIDDER accepts all of the terms and conditions of the Advertisement or Invitation to Bid and Instructions to Bidders, including, without limitation, those dealing with the disposition of Bid security. This Bid will remain subject to acceptance for one hundred twenty (120) days after the Bid opening date. BIDDER will sign and submit the Agreement with the Bonds and other documents required by the Bidding Requirements within ten (10) days after the date of CITY's Notice of Award.

3. In submitting this Bid, BIDDER represents, as more fully set forth in the Agreement, that:

3.1. BIDDER has examined copies of all the Bidding Documents and of the following Addenda (receipt of all which is hereby acknowledged):

Addendum Date Received Date

Addendum No. 1

Addendum No. 2

Addendum No. 3

3.2. BIDDER has familiarized itself with the nature and extent of the Contract Documents, Work, site, locality, and all local conditions and all Federal, State, and Local Laws and Regulations that in any manner may affect cost, progress, or performance of the Work.

3.3. Pre-bid Inspection: The undersigned declares that he has personally inspected the site where the work is to be performed and that he has informed himself of all:

(1) surface and subsurface conditions, constraints, and facilities which may in any way affect the work, in terms of cost, time, and/or constructability;

(2) quantities, types, and nature(s) of materials to be incorporated into the work;

(3) types and specialties of equipment, tools, labor, and superintendence required to perform the work;

Page 10 of 123 Williford Road Reconstruction, BP-21-B03

(4) other matters which in any way will affect the work and/or the performance of the work;

(5) project plans, specifications, and other project documents.

3.4. BIDDER has carefully studied all reports of explorations and tests of subsurface or physical conditions at or contiguous to the Site and all drawings of physical conditions relating to existing surface or subsurface structures at or contiguous to the Site.

3.5. BIDDER has obtained and carefully studied (or assumes responsibility for having done so) all additional or supplementary examinations, investigations, explorations, tests, studies, and data concerning conditions (surface, subsurface, and Underground Facilities) at or contiguous to the Site which may affect cost, progress, or performance of the Work or which relate to any aspect of the means, methods, techniques, sequences, and procedures of construction to be employed by BIDDER, including applying the specific means, methods, techniques, sequences, and procedures of construction expressly required by the Bidding Documents to be employed by BIDDER, and safety precautions and programs incident thereto.

3.6. BIDDER does not consider that any further examinations, investigations, explorations, tests, studies, or data are necessary for the determination of this Bid for performance of the Work at the prices bid and within the times and in accordance with the other terms and conditions of the Bidding Documents.

3.7. BIDDER has correlated the information known to BIDDER, information and observations obtained from visits to the Site, reports, and drawings identified in the Bidding Documents, and all additional examinations, investigations, explorations, tests, studies, and data with the Bidding Documents.

3.8. BIDDER has given ENGINEER written notice of all conflicts, errors, ambiguities, or discrepancies that it has discovered in the Contract Documents and the written resolution thereof by ENGINEER is acceptable to BIDDER.

3.9. This Bid is genuine and not made in the interest of or on behalf of any undisclosed person, firm, or corporation and is not submitted in conformity with any agreement or rules of any group, association, organization, or corporation. BIDDER has not directly or indirectly induced or solicited any other BIDDER to submit a false or sham Bid. BIDDER has not solicited or induced any person, firm, or corporation to refrain from bidding. BIDDER has not sought by collusion to obtain for itself any advantage over any other BIDDER or over

CITY.

3.10. The Bidding Documents are generally sufficient to indicate and convey understanding of all terms and conditions for the performance of the Work for which this Bid is submitted.

4. BIDDER agrees that the Work will be complete for the prices(s) shown in TABLE 1: CONTRACT

BASE BID.

Page 11 of 123 Williford Road Reconstruction, BP-21-B03

5. The undersigned BIDDER agrees to commence the Work on the date stated in the written Notice to Proceed. BIDDER agrees to diligently perform all of the Work and to substantially complete the Work within three hundred ninety-six (396) calendar days, final completion within fifteen (15) calendar days after substantial completion. The project is substantially complete when the utility line is installed and in service, all final grading complete, and all streets open to traffic. The BIDDER will not be penalized for any delays caused by CITY or other government agency.

5.1. The Time of Construction as given above shall include all work related to this project, including the necessary utility work involved with the franchise utility companies (i.e.

Natural Gas, Telecommunications, Cable Television, Electrical Power, etc.).

6. BIDDER agrees that the implementation of the CITY’s right to delete any portion of the improvements shall not result in CITY waiving or invalidating any conditions or provisions of the contract or bonds. BIDDER shall perform the work as altered and allowances shall be made for anticipated profits.

7. CITY reserves the right to reject any and all bids, award a contract based upon submitted bids, or to re-bid the contract and to waive any and all formalities. BIDDER understands and agrees that the unit prices provided shall be used for all additions and deletions from the accepted option.

ITEM NO ITEM DESCRIPTION QUANTITY UNIT UNIT PRICE AMOUNT

1 MOBILIZATION (5% MAX) 1 LS -$

2 BARRICADES, SIGNS, & TRAFFIC HANDLING (INCLUDING MESSAGE & ARROW BOARDS & LPCB)(5% MAX) 1 LS -$

3 EXCAVATION 7800 CY -$

4 EMBANKMENT 2600 CY -$

5 REMOV CONC (PAV) 1750 SY -$

6 PREPARING ROW 6 STA -$

7 REMOVING STAB BASE & ASPH PAV (8"-14") 9870 SY -$

8 REMOVE SM RD SN SUP&AM 21 EA -$

9 REMOVE DELINEATORS & OBJECT MARKER ASSEMBLIES 9 EA -$

10 REMOVE AND RELOCATE EXISTING MAILBOX (METAL/WOODEN) 10 EA -$

11 REMOVE AND RELOCATE EXISTING MAILBOX BRICK MAILBOX 6 EA -$

12 REMOVE FENCE 595 LF -$

13 REMOVE TREE 1 EA -$

14 REMOVE STRUCTURE (HEADWALL) 6 EA -$

15 REMOVE STRUCTURE (PIPE) 1035 LF -$

16 REMOVE STRUCTURE (SET) 11 EA -$

17 REMOVE EXIST WATER LINE 4800 LF -$

18 REMOVE EXIST WATER METER 17 EA -$

19 REMOVE EXIST FH (DELIVER TO THE CITY) 5 EA -$

20 TRENCH SAFETY DESIGN (FOR ALL PROJECT PIPE INSTALLATION) 1 LS -$

21 REMOVING CONCRETE (DRIVEWAYS) 1320 SY -$

22 REMOVING CONCRETE WITH DECORATIVE PAVE (PAV) 70 SY -$

23 8" CEMENT STABILIZED SUBGRADE 285 TON -$

24 CEMENT TREAT 12650 SY -$

25 9" 4000 PSI CRCP CONCRETE PAVEMENT 11370 SY -$

26 8" 4000 PSI JOINTED CONCRETE PAVEMENT 830 SY -$

27 6" 4000 PSI CONCRETE DRIVEWAY (INCLUDE CURB) 1655 SY -$

28 CONCRETE CROSS STREET WITH DECORATIVE PAVE 380 SY -$

29 ACP CROSS STREET 385 SY -$

30 4" CONCRETE SIDEWALK 2060 SY -$

31 6" CONCRETE SIDEWALK 2450 SY -$

32 6" MONOLITHIC CONCRETE CURB (EXCLUDE DRIVEWAY) 5530 LF -$

33 CONC MEDIAN 125 SY -$

34 BARRIER FREE RAMP - TY 2 1 EA -$

35 BARRIER FREE RAMP - TY B 3 EA -$

36 BARRIER FREE RAMP - TY C 7 EA -$

37 BARRIER FREE RAMP - TY 7 9 EA -$

38 RIPRAP (MOW STRIP)(4 IN) 26 CY -$

39 RAIL (TY C221) 170 LF -$

40 RAIL (HANDRAIL)(TY F) 540 LF -$

41 METAL BEAM GUARD FENCE TRANSITION (THRIE-BEAM) 4 EA -$

42 GUARDRAIL END TREATMENT (INSTALL) 4 EA -$

43 CITY OF SACHSE 10' INLET 25 EA -$

44 INLET (COMPL)(PSL)(FG)(3FTX3FT-3FTX3FT) 3 EA -$

45 INLET (COMPL)(PCU)(3FT)(NONE) 1 EA -$

46 WYE INLET (2' SQUARE)(W/ 18" CONC APRON) 6 EA -$

47 STORM DRAIN MANHOLE (TYPE A)(3X3) 6 EA -$

48 STORM DRAIN MANHOLE (TYPE A)(4X4) 5 EA -$

49 STORM DRAIN MANHOLE (TYPE A)(5X5) 3 EA -$

50 18" RCP (CLASS III)(incl. Install & maintain temp paving) 2045 LF -$ 51 24" RCP (CLASS III)(incl. Install & maintain temp paving) 60 LF -$ 52 30" RCP (CLASS III)(incl. Install & maintain temp paving) 610 LF -$ 53 36" RCP (CLASS III)(incl. Install & maintain temp paving) 290 LF -$ 54 42" RCP (CLASS III)(incl. Install & maintain temp paving) 615 LF -$

55 SET (TY II)(12 IN)(RCP)(6:1)(P) 4 EA -$

56 SET (TY II)(18 IN)(RCP)(6:1)(P) 4 EA -$

57 TRENCH EXCAVATION PROTECTION (STORM) 3605 LF -$

58 CEM STABIL BKFL 30 CY -$

59 CONC BOX CULVERT 10 X 8 192 LF -$

60 CONC BOX CULVERT 10 x 6 44 LF -$

61 CONC BOX CULVERT 11 X 6 96 LF -$

62 11' PARALLEL WING WALL 1 EA -$

63 10' PARALLEL WING WALL 2 EA -$

Williford Rd, BP-21-B03

Page 12 of 123 Williford Road Reconstruction, BP-21-B03

ITEM NO ITEM DESCRIPTION QUANTITY UNIT UNIT PRICE AMOUNT

Williford Rd, BP-21-B03

64 9' PARALLEL WING WALL 2 EA -$

65 12' FLARED WING WALL 1 EA -$

66 RIPRAP (STONE COMMON)(DRY)(12 IN) 26 CY -$

67 RIVERINE EXCAVATION 4900 CY -$

68 RIVERINE FILL 2000 CY -$

69 ARTICULATED CONCRETE BLOCK MATTRESS 17500 SF -$

70 BLOCK FILL, TOP SOIL COVER (1/2" - 1") AND SEEDING 1945 SY -$

71 SOIL RETENTION BLANKET (SRB) 1945 SY -$

72 CONNECT TO EXIST WATER (REGARDLESS OF SIZE) 11 EA -$

73 6" AWWA (C-305)(DR-14) 450 LF -$

74 8" AWWA (C-305)(DR-14) 3145 LF -$

75 8" AWWA (C-305)(DR-14) 10 LF -$

76 6-IN GATE VALVE & BOX 9 EA -$

77 8-IN GATE VALVE & BOX 7 EA -$

78 12-IN GATE VALVE & BOX 1 EA -$

79 8"X6" CROSS (CUT-IN) 1 EA -$

80 6"X6" TEE (CUT-IN) 2 EA -$

81 8"X6" TEE (CUT-IN) 5 EA -$

82 12"X8" TEE (CUT-IN) 1 EA -$

83 NEW FIRE HYDRANT WITH APPURTENANCES 3 LS -$

84 STEEL ENCASEMENT 795 LF -$

85 WATER SERVICE LONG 3 EA -$

86 WATER SERVICE SHORT 9 EA -$

87 REFL PAV MRK TY 1 (W)8"(SLD)(090MIL) 990 LF -$

88 REFL PAV MRK TY 1 (W)24"(SLD)(090MIL) 165 LF -$

89 REFL PAV MRK TY 1 (W)36"(YLD TRI)(090MIL) 15 EA -$

90 REFL PAV MRK TY I (W) (ARROW) (090MIL) 1 EA -$

91 REFL PAV MRK TY I (W) (WORD) (090MIL) 1 EA -$

92 TRAFFIC BUTTON TY II-A-A 1205 EA -$

93 TRAFFIC BUTTON TY II-C-R 100 EA -$

94 IN SM RD SIGN TY10BWG(1)SA(T) 1 EA -$

95 IN SM RD SN SUP&AM TY10BWG(1)SA(P) 9 EA -$

96 IN SM RD SN SUP&AM TYTWT(1)UA(P) 11 EA -$

97 INSTL OM ASSM (OM-3L)(WF LX)GND)GND 6 EA -$

98 INSTL OM ASSM (OM-3R)(WF LX)GND)GND 6 EA -$

99 INSTL DEL ASSM (D-SW)SZ 1(BRF)GF2 8 EA -$

100 INSTL RDSD FLSH BCN ASSM (SOLAR POWERED) 2 EA -$

101 CONDT (PVC) (SCHD 40) ( 2") 14 LF -$

102 CONDT (PVC) (SCHD 40) (2") (BORE) 50 LF -$

103 TRF SIG CBL (TY A) (12 AWG) ( 3 CONDR) 74 LF -$

104 PED DETECT (2 INCH PUSH BTN) 2 EA -$

105 GROUND BOX TY E (122317)W/APRON 2 EA -$

106 BLOCK SODDING 4040 SY -$

107 ROCK FILTER DAMS (TY 2) 400 LF -$

108 TEMPORARY SEDIMENT CONTROL FENCE 5600 LF -$

109 INLET PROTECTION 40 EA -$

TOTAL BID (Items 1 to 109) -$

Any changes/editing of the Bid Schedule, including changes to the Item Number, Item Descriptions, Quantities, and Units may result in disqualifiaction. Any Bid of Zero and No/100 Dollars ($0.00) will result in disqualification.

Page 13 of 123 Williford Road Reconstruction, BP-21-B03

Page 14 of 123 Williford Road Reconstruction, BP-21-B03

8.0 BIDDER’s LIST OF PROPOSED SUB-CONTRACTORS / MATERIAL SUPPLIERS: (attach pages as necessary)

Company Name:

Type of Work to Be Performed:

Contact Person: Title:

Email: Phone:

Company Name:

Type of Work to Be Performed:

9.0 BIDDER submits as guarantee that he will execute and issue the required contracts, bonds, insurance, and other required agreements and documents, as set forth under the contract and general and special provisions of agreement. BIDDER shall also submit a cashier's check or bid bond payable in full without conditions and upon demand to the City of Sachse in the amount of:

$ , representing five percent (5%) of the BIDDER’s total base bid price.

10.0 BIDDER understands and agrees that, should there be a failure to execute and issue the contract, bonds, insurance, other agreements, and other documents as set forth under the general and special provisions of agreement, the CITY will cash or demand payment under the bid bond for payment of agreed upon liquidated damages. BIDDER understands and agrees that, for bidding purpose only, liquidated damages shall be five percent (5%) of the BIDDER's bid proposal, and that upon execution of the Contract, liquidated damages shall be as stated in the General Provisions.

Page 15 of 123 Williford Road Reconstruction, BP-21-B03

11.0 The undersigned certifies that the bid prices contained in this proposal have been carefully checked and are submitted as correct and final.

12.0 Proposal Approval:

Firm Name Submitting the Bid

Signature: Printed Name:

Title: Company Address

Telephone City, State & Zip Code

(If BIDDER is a Corporation Seal Proposal with Corporate Seal)

SEAL

Page 16 of 123 Williford Road Reconstruction, BP-21-B03

DISADVANTAGED BUSINESS ENTERPRISE (DBE) INFORMATION

Disadvantaged Business Enterprises (DBEs) are encouraged to participate in City of Sachse’s bid. The Purchasing Office will provide additional clarification on specifications, assistance with Bid Proposal Forms, and further explanation of bidding procedures to those DBEs who request it.

Representatives from DBE companies should identify themselves as such and submit a copy of the Certification.

The City of Sachse recognizes the certifications of both the State of Texas General Services Commission HUB Program and the North Central Texas Regional Certification Agency. All companies seeking information concerning DBE certification are urged to contact:

State of Texas HUB Program General Services Commission PO Box 13047 Austin, TX 78711-3047 512-463-5872

Or North Central Texas Regional Certification Agency 624 Six Flags Drive, Suite 216 Arlington, TX 76011 817-640-0606

If your company is already certified, attach a copy of your certification to this form and return it with your bid.

Representative Title of Authorized Representative

Address City, State, Zip

Telephone Number Facsimile Number

Indicate all that apply:

☐ Minority-Owned Business Enterprise

☐ Women-Owned Business Enterprise

☐ Disadvantaged Business Enterprise

Page 17 of 123 Williford Road Reconstruction, BP-21-B03

PROHIBITIONS

Boycott Israel; Boycott Energy Companies; and Prohibition of Discrimination against Firearm Entities and Firearm Trade Associations.

Contractor verifies that it does not boycott Israel and agrees that during the term of the agreement will not Boycott Israel as that term is defined in Texas Government Code Section 808.001, as amended.

Contractor Verifies that it does not Boycott Energy Companies and agrees that during the term of this Agreement will not Boycott Energy Companies as that term is defined in Texas Government Code Section 809.001, as amended.

Contractor verifies that is does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association as those terms are defined in Texas Government Code Section 2274.001, as amended; and will not discriminate during the term of this Agreement against a firearm entity or firearm trade association.

This section does not apply if contractor is a sole proprietor, a non-profit entity, or a governmental entity; and only applies if: (I) Contractor has ten (10) or more fulltime employees and (II) this agreement has a value of $100,000.00 or more to be paid under the terms of this agreement.

I, , the ____ (Name of Certifying Official) (Title or Position of Certifying Official) of , do hereby verify on behalf of said (Name of Company) company to the City of Sachse that said company will abide by the terms set above and will not Boycott Israel, Boycott Energy Companies, and Discriminate against Firearm Entities and Firearm Trade Associations during the term of this contract.

Signature of Certifying Official

Title

Date of Certification

Page 18 of 123 Williford Road Reconstruction, BP-21-B03

NON-EXCLUSION AFFIDAVIT - SYSTEM FOR AWARD MANAGEMENT (SAM)

Federal, state, and local government agencies, non-profits, and other organizations that use federal money to fund all or part of any program or project are required to follow specific requirements regarding the use of such federal funds. One of these requirements is that no contract, subcontract, grant, financial assistance, or other forms of assistance provided using federal funds may be awarded to individuals or entities that have been suspended, debarred, or otherwise excluded from participation in federally funded programs.

The U.S. federal government maintains a website known as the “System for Award Management” (SAM) at www.sam.gov. One of the purposes of the SAM website is to provide a comprehensive list of all individuals, firms, and other entities that have been suspended, debarred, or otherwise excluded from participation in federally funded contracts, subcontracts, grants, etc. SAM provides a simple means of helping government, non-profit agencies, and other organizations ensure that they do not award federally-funded grants, contracts, subcontracts, or other financial or non-financial benefits to any individual, firm, or other entity that has been excluded by any agency from participation in such federally funded activities.

I, (Contractor Representative), hereby certify that neither I nor

(Name of the company or organization I represent), nor any subcontractors that I or said company may employ to work on any federally funded activity have been suspended, debarred, or otherwise excluded by any federal agency from participation in any federally funded activity. I further acknowledge my understanding that, before entering into a contract with me or with the company or organization I represent, City of Sachse staff will perform a search on www.sam.gov to verify whether I, the organization

I represent, or any subcontractors I may employ to work on any federally funded activity, have been excluded from participation in any federally funded activity.

Signature of Contractor Representative Date

NOTARY

Subscribed and sworn to before me, this day of , 2026.

Notary Public in and for the State of Texas My Commission Expires

(SEAL)

http://www.sam.gov/ http://www.sam.gov/

Page 19 of 123 Williford Road Reconstruction, BP-21-B03

NON-COLLUSION STATEMENT

The undersigned affirms that they are duly authorized to execute this Contract, that this company, corporation, firm, partnership, or individual has not prepared this bid in collusion with any other BIDDER and that the contents of this bid as to prices, terms, or conditions of said bid have not been communicated by the undersigned nor by any employee or agent to any other person engaged in this type of business prior to the official opening of this bid.

BIDDER Signature

Printed Name and Title

Signature of Company Official

Printed Name and Title

Company Name

Address

Phone

Email

NOTARY

Subscribed and sworn to before me, this day of , 2026.

Notary Public in and for the State of Texas My Commission Expires

(SEAL)

Page 20 of 123 Williford Road Reconstruction, BP-21-B03

CONTRACTING WITH THE CITY OF SACHSE

Updated: July 2020

Conflict of Interest Questionnaire And Disclosure of Interested Parties (Form 1295)

YOU WILL BE REQUIRED TO COMPLY WITH THE FOLLOWING:

Chapter 176 of the Texas Local Government Code, as amended by the 84th Legislature in 2015, is an ethics law that requires disclosure of employment and business relationships local government officers may have with contractors, consultants, and vendors who conduct business with local government entities.

The law applies to any written contract for the sale or purchase of real property, goods, or services.

Further information regarding Texas Conflict of Interest laws and the Conflict of Interest Questionnaire (Form CIQ) can be found at the Texas Ethics Commission web site at the following web address:

https://www.ethics.state.tx.us/data/forms/conflict/CIQ.pdf

PLEASE COMPLETE THE ATTACHED FORM CIQ AND SUBMIT WITH YOUR RESPONSE.

Section 2252.908 of the Texas Government Code, as amended by the 86th Legislature in 2019, provides that a governmental entity may not enter into certain contracts with a business entity unless the business entity submits a disclosure of interested parties (Form 1295) to the governmental entity at the time the business entity submits the signed contract to the governmental entity. Further information regarding the disclosure of interested parties law and Form 1295 can be found at the Texas Ethics Commission web site at the following web address:

https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm PLEASE DO NOT COMPLETE FORM 1295 UNTIL YOU HAVE BEEN NOTIFIED OF CONTRACT AWARD AND

REQUESTED TO ELECTRONICALLY FILE FORM 1295 WITH THE TEXAS ETHICS COMMISSION.

https://www.ethics.state.tx.us/data/forms/conflict/CIQ.pdf https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm

Page 21 of 123 Williford Road Reconstruction, BP-21-B03 s

Page 22 of 123 Williford Road Reconstruction, BP-21-B03

Page 23 of 123 Williford Road Reconstruction, BP-21-B03

Page 24 of 123 Williford Road Reconstruction, BP-21-B03

BID BOND

Bond No.:

(by Surety)

STATE OF TEXAS §

§ KNOW ALL MEN BY THESE PRESENTS:

COUNTY OF DALLAS §

THAT_________________________________________, of the City of _________________, ____________________County, State of Texas (hereinafter referred to as “PRINCIPAL”), and _________________________________, authorized under the laws of the State of Texas to act as Surety on bonds for PRINCIPALs (hereinafter referred to as “Surety”) are held and firmly bound unto the City of Sachse (hereinafter referred to as “CITY”) in the penal sum of $______________________ (an amount equal to five percent (5%) of the approximate total amount of the bid or if the bid is based upon alternates and/or addenda, at least five percent (5%) of the greatest amount bid by the BIDDER or PRINCIPAL herein as evidenced in the Bid Proposal) for the payment whereof, the said PRINCIPAL and Surety bind themselves, and their heirs, administrators, executors, successors and assigns, jointly and severally, by these presents;

WHEREAS the PRINCIPAL has submitted on or about this date, a bid proposal offering to perform the following: Williford Road Reconstruction, BP-21-B03 in accordance with the specifications and terms and conditions related thereto, to which reference is hereby made;

NOW, THEREFORE, the condition of this obligation is such that if the said PRINCIPAL’s offer as stated in the bid proposal is accepted by the CITY, and the said PRINCIPAL executes and returns to the CITY the number of original counterparts of the contract required by the CITY, on the forms provided by the CITY, for the materials, equipment and/or services described herein and also executes and returns the same number of Performance, Payment and Maintenance Bonds, if required, on the forms provided by the CITY, within the time provided in the specifications, then this obligation is null and void, otherwise, it is to remain in full force and effect;

Page 25 of 123 Williford Road Reconstruction, BP-21-B03

PRINCIPAL: SURETY:

Company Company

Signature Signature

Printed Name, Title Printed Name, Title

SURETY'S DALLAS COUNTY REGISTERED AGENT FOR SERVICE (REQUIRED):

Printed Name

Title

Company

Address (P.O. Box is not acceptable)

City, State, Zip Code

Dallas County Telephone Number

CITY OF SACHSE

ATTEST:

Leah Granger, City Secretary

APPROVED AS TO FORM:

City Attorney or Designee

Page 26 of 123 Williford Road Reconstruction, BP-21-B03

BIDDER’S QUALIFICATION INFORMATION

1. Per Texas Government Code Chapter 2269, this project will be bid through Competitive

Sealed Proposals. Any references in the contract documents to “bid(s)” “bid bond”, “bidders”, etc. shall be interpreted as referring to these documents and the required documentations related to this Competitive Sealed Proposal. The evaluation process and criteria for ranking order of negotiations shall follow the guidelines below.

2. The City shall convene a Proposal Evaluations Committee (the “Committee”) for this project using Competitive Sealed Proposal method of procurement. The Committee shall evaluate all submitted bids and rank the bids in order for negotiations.

3. The Committee shall consist of the City Director of Public Works, the City Inspector, and the

City’s design consultant, or other designated representatives

4. The Committee shall use the following procedures to evaluate bids:

4.1. As soon a reasonably possible following the public opening of bids, the City will conduct a preliminary examination of each bid for compliance with the published requirements.

4.2. The Committee shall meet to conduct thorough discussions and evaluations of all bids

4.3. The Committee shall produce a ranking of bidders in the order of best value to the City.

4.4. The Committee shall base its recommended ranking on the information provided in the bids, reference checks, and from personal knowledge. Unless modified by addendum prior to the opening of bids, the Committee will utilize the following criteria to rank bids

4.4.1. Proposed contract amount (50%). Costs that are under the estimated budget for the project by a significant amount may indicate a lack of full understanding of the scope of work; poor estimating practices, or use of less experienced labor to accomplish the work. Costs that are significantly over the estimate may result in the City investing more than necessary for the work. An engineer’s opinion of probable construction cost (“OPCC”) is included in the bid materials.

4.4.2. Qualifications of Key Project Personnel (10%). The bid should include a list of key company personnel and their relevant experience in the industry as well as a five-year employment history. Five years’ experience in the field should be considered an absolute minimum to qualify for the job. While employment stability with a single firm is very important, the overall experience in the industry is equally important. Both will be considered in the evaluation

4.4.3. Similar Project Experience Both Past and In Progress (10%). The bid should include a list of at least five (5) similar projects over the last five years as well as a list of work currently in progress. A bidder who has not completed at least one project per year may not possess the experience and resources to complete the specified work at a competitive cost. A bidder with no work currently underway or planned to begin this year may raise a concern. Similar project experience shall include.

Page 27 of 123 Williford Road Reconstruction, BP-21-B03

4.4.3.1. Complex Project Construction Phasing and Milestones

4.4.3.2. Roadway Construction of an arterial road or higher classification of at least one (1) mile in continuous length including water, sanitary, and storm installation.

4.4.3.3. Water and Sanitary Sewer Installations within an existing ROW including avoidance of utility conflicts. Experience with twenty foot (20’) deep sanitary sewer systems is preferred.

4.4.3.4. Crossing Culvert, Headwall, Storm Drain and Inlet Construction

4.4.4. Quality of the Bidder’s Goods and Services (10%). This includes an evaluation of previous projects and references that can have a number of issues that ultimately can become critical to a successful project. The following items should be considered in evaluating this point.

4.4.4.1. The bidder’s ability to maintain a project schedule and meet specified milestones

4.4.4.2. The bidder’s suggestion to improve upon the TCP methodology that would reduce construction time and cost.

4.4.4.3. The bidder’s suggestions of proposed methods for installing the storm drainage and water/sanitary sewer utilities with minimal service interruption.

4.4.5. Project Delivery Schedule, to include shop drawings and material procurement, a work breakdown of the proposed phases of work, and sufficient detail to evaluate the bidders work plan to demonstrate final completion of the work within the allowable contract time. This includes a phasing plan and evaluation of any construction duration time savings (10%)

4.4.6. Reputation of the bidder, including familiarity of the City and Design Engineer with the Bidder (5%)

4.4.7. Inclusion of Historically Underutilized Businesses (5%)

END OF SECTION

Page 28 of 123 Williford Road Reconstruction, BP-21-B03

STATEMENT OF BIDDER’S QUALIFICATIONS

All questions must be answered and the data given must be clear and comprehensive. This statement must be notarized. If necessary, questions may be answered on separate attached sheets. The BIDDER may submit any additional information desired.

BIDDER:

Indicate One: Sole Proprietor Partnership Corporation Joint Venture

Name: Partner:

Address: Address:

Principal Place of Business County & State Principal Place of Business County & State

Phone: Phone:

If the BIDDER is a corporation, fill out the following:

State and County of Incorporation:

Location of Principal Office:

Contact Person(s) at Office: Phone:

List Officers of the Corporation and person(s) authorized to execute Contracts on Behalf of the Corporation:

Name: Title:

Name: Title:

Name: Title:

How many years has your organization been in business as a General Contractor?

Type of work performed by your company:

CONTRACTS ON HAND (Most recent award to third recent award):

Project:

Owner/Engineer:

Page 29 of 123 Williford Road Reconstruction, BP-21-B03

Contact: Phone:

Completion Date: Contract Price:

Total approximate value of outstanding work: $ ___________________

Have you ever failed to complete any work awarded to you?

Have you ever defaulted on a contract?

If the response to either of the previous two questions was yes, name CITY and/or surety:

Contact Person: Phone:

List major projects of the type of work qualifying for or similar work completed in the last three years. If necessary, use attachments for additional projects. Give the following information for each project:

Project:

Owner/Engineer:

Page 30 of 123 Williford Road Reconstruction, BP-21-B03

List incomplete projects. If necessary, use attachments for additional projects. Include the following information for each incomplete project listed:

Project:

Owner/Engineer:

Anticipated Completion Date: Value of incomplete Work:

Attach resume(s) for the principal member(s) of your organization, including the officers as well as the proposed superintendent for the project.

Page 31 of 123 Williford Road Reconstruction, BP-21-B03

BANK REFERENCE:

Bank: City:

Address: Phone:

Contact Officer:

OTHER CREDIT REFERENCES:

Name: Name:

Address: Address:

City: City:

Phone: Phone:

Municipal Reference:

City: Contact Person:

Address: Title:

Phone:

The undersigned hereby authorizes and requests any person, firm, or corporation to furnish any information requested by THE CITY OF SACHSE, TEXAS (the “CITY”) in verification of the recitals comprising this Statement of Bidder’s Qualifications.

Executed this , day of , 2026.

By:

Signature/Title

Printed Name

Page 32 of 123 Williford Road Reconstruction, BP-21-B03

REFERENCE STATEMENT OF BIDDER'S SURETY

Bidder: ________________________________________________________________

Address: _______________________________________________________________

1. For this Bidder, how many contracts that are now complete has this surety furnished contract bonds?

2. How many incomplete contracts has this surety furnished contract bonds for this bidder?___

3. What is the maximum bonding capacity of this Bidder? $ ______________________

4. Does the current financial information on this Bidder indicate solvency and a financial ability to complete this contract? ___________

5. Does the information available to this surety indicate that the contractor pays accounts when due?

________ If not, give details: ________________________________________

6. Is it the surety's opinion that the bidder has sufficient experience and financial resources to satisfactorily perform the contract? ______________________________________

7. Provided this bidder does not assume other commitments or that this surety does not acquire further information that in your opinion will materially affect the bidder's capacity to perform this contract, will you furnish the bonds as specified: ______________________

REMARKS:

Surety:

Signed:

Title:

Address: (Local office in Dallas County)

City State Zip

Phone:

Page 33 of 123 Williford Road Reconstruction, BP-21-B03

BIDDER'S RELEASE OF QUALIFICATION INFORMATION

Pursuant to advertisement for bids and in conformance with Instructions to Bidders for types of work outlined in Bidder's Statement of Qualifications, the undersigned is submitting information as required with the understanding that the purpose is for the CITY's confidential use, only to assist in determining the qualifications of BIDDER's organization to perform the type and magnitude of work designated, and further, BIDDER guarantees the truth and accuracy of all statements made, and will accept the CITY's determination of qualifications without prejudice. The surety herein named, any other bonding company(s), bank(s), subcontractor(s), supplier(s), or any other person(s), firm(s) or corporation(s) with whom BIDDER has done business, or who have extended any credit to BIDDER is (are) hereby authorized to furnish the CITY with any information the CITY may request concerning performance on previous work and BIDDER's credit standing with any of them; and BIDDER hereby releases any and all such parties from any legal responsibility whatsoever on account of having furnished such information to the CITY:

Bidder Date

Signed Title

Printed Name Email

LOCATION OF LOCAL UNDERWRITING OFFICE OF PROPOSED SURETY

Name Phone

Printed Name Email

Address City, State & Zip

Page 34 of 123 Williford Road Reconstruction, BP-21-B03

CONTRACT INSTRUCTIONS

NOTICE TO BIDDERS

The blank spaces in the following Contract and Bond Forms are not to be filled in by the Bidder at the time of submitting his proposal.

The contract and bond forms are submitted at this time to familiarize the Bidder with the form of contract and bonds that the successful Bidder will be required to execute.

Page 35 of 123 Williford Road Reconstruction, BP-21-B03

CONTRACT CHECKLIST

City contracts must be checked to ensure they are ready for review and signature.

CHECK CONTRACT ITEM:

Are all blanks filled in, except for the signatures of the Mayor (or City Manager), City Secretary and City Attorney?

The date the Contract is “made and entered into” should be the meeting date the bid was awarded by City Council (for contracts over $100,000.00), or the date of City Manager approval (for contracts under $100,000.00). Is the date of the contract correct?

units x unit price = amount individual amounts = total base bid total bid = amount awarded by Council

Company name is consistent throughout all contractual documents

If the contractor is a corporation, the President or Vice-President of the corporation should sign the Contract. The Secretary of the corporation must then attest the signature and seal the Contract unless the contract form used provides for an acknowledgment by a notary.

Contract total matches the awarded amount by Council

Signed by authorized person for the company

Printed name matches signed name

The name of the person signing the Contract on behalf of the contractor and the City must be typed on the appropriate lines as well as their respective titles.

If the Contract is revised by the striking-out or inserting of new language, both parties should initial the change.

PERFORMANCE AND PAYMENT BONDS

Performance Bond = One hundred percent (100%) of Contract Amount (City Form) Includes a two (2) year warranty period after City Acceptance for materials and workmanship.

Check that the company name is identical to name listed in contract

Check for same contract date (reference in top paragraphs)

The name of the surety on the bond must appear the same on each page of the bond.

Check for issuance date (date of contract or after)

Check for same signature & title throughout bond.

Check for typed name and title of the person signing bond and for legible signature.

Check for agent in Dallas County.

The items listed as work to be done must exactly match the improvements listed on the Contract.

The surety’s seal (which is the seal of the bond company) must appear under the surety’s signature (not a notary’s seal). All corporate sureties have seals. The seal may be a legible facsimile seal, unless the instrument states otherwise.

Payment Bond = One hundred percent (100%) of contract amount (City form)

Check that the company name is identical to name listed in contract

Check for same contract date (reference in top paragraphs)

The name of the surety on the bond must appear the same on each page of the bond.

Check for issuance date (date of contract or after)

Check for…