Bonnie Doone Neighborhood.pdf

CITY OF FAYETTEVILLE, NC | RFP No.COF1517007 | Bonnie Doone Neighborhood Redevelopment Planning and Implementation Strategy

City of Fayetteville, NC | 433 Hay Street, Fayetteville, NC 28301 | (910) 433-1942 Page 1 of 32

CITY OF FAYETTEVILLE, NORTH CAROLINA

REQUEST FOR PROPOSALS

Bonnie Doone Neighborhood Redevelopment Planning and Implementation Strategy RFP No. COF1517007

DATE ISSUED: July 14, 2026 PROPOSALS DUE: August 7, 2026, at 2 PM ET

FUNDING SOURCE: Local

ISSUED BY: City of Fayetteville, North Carolina PRIMARY CONTACT: Kimberly Toon, Purchasing Manager

COFBiddingQuestions@FayettevilleNC.gov

(910) 433-1942

OFFERORS ARE NOT REQUIRED TO RETURN THIS FORM.

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NOTICE TO BIDDERS

Pursuant to N.C.G.S. 143-129, sealed proposals will be received by the City of Fayetteville until 2:00 p.m., Friday, August 7, 2026, at City Hall, 433 Hay Street, Fayetteville, North Carolina. At that time, they will be considered for the purchase of the following:

Bonnie Doone Neighborhood Redevelopment Planning and Implementation Strategy

Proposals may be mailed to:

City of Fayetteville – Purchasing Office Attn: Kimberly Toon, Purchasing Manager 433 Hay Street Fayetteville, NC 28301

Proposals may also be delivered in person or by express mail to the same address.

All proposals must be received no later than 2:00 p.m. on Friday, August 7, 2026. Proposals received after this deadline will not be considered for the project entitled “Bonnie Doone Neighborhood Redevelopment Planning and Implementation Strategy.”

The award standard for this RFP is best overall value. A weighted scoring matrix will be used to score and rank all responsive proposals. Price is one weighted factor among several. See Section 3.2 for detailed evaluation criteria.

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SECTION 1: INTRODUCTION & GENERAL INSTRUCTIONS

1.1 Intent of Request for Proposals

The purpose and intent of this Request for Proposals (RFP) is to solicit competitive proposals from qualified firms or vendors to prepare a Neighborhood Redevelopment Planning and Implementation Strategy (“Plan”) for the identified study area on behalf of the City of Fayetteville (“City”). The resulting contract is expected to produce a clear, actionable, and implementation-oriented Neighborhood Redevelopment Planning and Implementation Strategy that establishes a practical framework for long-term neighborhood revitalization. Deliverables shall include existing conditions analysis, market and redevelopment assessment, community engagement, redevelopment strategies, implementation sequencing, funding and financing opportunities, partnership recommendations, performance measures, and a realistic roadmap for measurable and sustainable reinvestment.

The following documents constitute this RFP:

• This document (base RFP and all sections)

• Section 5: Scope of Work

• Section 6: Respondent Information Sheet

• Section 7: Financial Proposal / Pricing Form (signed)

• All required Attachments

1.2 Background

The City of Fayetteville is seeking professional consulting services to prepare a Bonnie Doone Neighborhood Redevelopment Planning and Implementation Strategy (“Plan”) to guide long-term revitalization, reinvestment, and neighborhood stabilization efforts within the identified study area. The City seeks an implementation-oriented strategy that moves beyond conceptual planning to identify realistic, actionable redevelopment opportunities.

Located approximately seven (7) miles northwest of downtown Fayetteville near Bragg Boulevard, Bonnie Doone is a historically significant neighborhood recognized for its early American architectural character, strong neighborhood identity, and strategic location near major transportation corridors, employment centers, and community assets. Listed on the National Register of Historic Places in 1993, the neighborhood reflects a unique cultural and historic legacy while maintaining longstanding community pride and organizational leadership.

Over the past several decades, the City has invested in Bonnie Doone through infrastructure improvements, housing stabilization efforts, public safety initiatives, and community development activities. Despite these investments, barriers to reinvestment remain, including aging housing stock, redevelopment feasibility challenges, underutilized properties, and market conditions that have limited private investment.

The City believes Bonnie Doone possesses significant unrealized potential and seeks a consultant team capable of translating planning into implementation. The selected consultant shall prepare a realistic, market-informed, and community-supported redevelopment strategy that identifies catalytic opportunities, redevelopment barriers, implementation priorities, partnership structures, financing tools, and measurable actions necessary to support sustainable neighborhood revitalization.

1.3 RFP Schedule

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ACTION / EVENT RESPONSIBILITY DATE / TIME

Pre-Proposal Meeting (Mandatory) City & Respondents Thursday, July 23, 2026, at 2:00 PM

Deadline for Written Questions Respondents Wednesday, July 29, 2026, at 2:00 PM

City Response to Questions / Addendum Posted

City of Fayetteville Friday, July 31, 2026, at

2:00 PM

Proposal Submission Deadline Respondents Friday, August 7, 2026, at 2:00 PM

Evaluation Period City of Fayetteville August 10-14, 2026

Oral Interviews (if applicable) Shortlisted Respondents Monday, August 17, Anticipated Award / Council Approval City of Fayetteville Tuesday, August 25, Contract Execution City of Fayetteville Thursday, August 27, Notice to Proceed City of Fayetteville Monday, August 31, All dates are subject to change. Any modifications will be communicated via addendum posted to the City’s procurement website.

1.4 Pre-Proposal Meeting

Attendance at the pre‑proposal meeting is mandatory. The meeting will be conducted at 433 Hay Street, Fayetteville, NC 28301, Lafayette Conference Room, on the date indicated in the RFP Schedule.

Attendance at the mandatory pre‑proposal meeting is required for a proposal to be considered responsive. Any information shared during the meeting will only be considered official if confirmed through a written addendum to this RFP.

1.5 Vendor Registration

All vendors wishing to do business with the City of Fayetteville must submit a vendor registration form located at https://www.fayettevillenc.gov/files/sharedassets/main/v/1/finance/documents/vendor-registration-form.pdf. A completed W-9 must be submitted with registration.

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SECTION 2: PROPOSAL SUBMISSION REQUIREMENTS

2.1 Submission of Proposals

Proposals must be submitted in a sealed package clearly marked:

“RFP No. [RFP-YYYY-###] – Bonnie Doone Neighborhood Redevelopment Planning and Implementation Strategy”

Each respondent must provide:

• Three (3) signed hard copies of the complete proposal (original + two copies), AND

• One (1) electronic copy in PDF format via USB

Paper/mail submissions:

City of Fayetteville – Purchasing Office Attn: Kimberly Toon 433 Hay Street, Fayetteville, NC 28301

IMPORTANT: Late proposals, regardless of cause, will not be accepted or considered. Failure to comply with submission requirements may result in rejection of the proposal.

2.2 Proposal Contents

The Respondent’s complete proposal shall include the following items in the order listed. Failure to include any required item may result in the proposal being deemed non-responsive.

Narrative / Technical Sections:

• Cover Letter – confirm: (a) the entire RFP and all addenda have been read; (b) the Respondent agrees to perform per the Scope of Work; and (c) any proposed subcontractors are identified.

• Title Page – company name, address, phone number, authorized representative name and title, and RFP number.

• Table of Contents

• Technical Proposal – addressing the full Scope of Work (Section 5) and all specification requirements.

• Qualifications & Experience – firm overview, relevant project history, key personnel résumés, and organizational chart.

• Project Schedule / Timeline – proposed milestone schedule from Notice to Proceed through project closeout.

• Signed Proposal Response Form – Section 7, fully completed and executed by an authorized representative.

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Required Attachments (must be completed, signed, and returned with proposal):

• Attachment A – Financial / Pricing Proposal

• Attachment B – References Form (three references required)

• Attachment C – Small Business Participation — SDBE & HUB Programs

• Attachment D – Certification of Financial Condition

• Attachment E – Location of Workers Utilized by Vendor

• Attachment F – Non-Collusion Certification

• Attachment G – Debarment, Suspension & Responsibility Certification

• Attachment H – Pending Litigation & Legal Proceedings Disclosure

• Attachment I – State or Locally – Funded Contract or Subaward (Non-Federal)

• Signed Addenda Acknowledgements – for any addenda issued prior to the proposal due date

2.3 Request for Clarification

All questions must be submitted in writing to Kimberly Toon at COFBiddingQuestions@FayettevilleNC.gov by the deadline in the RFP Schedule. Responses will be issued as written addenda posted to the City’s procurement website. Oral responses are not authoritative. (G.S. 143-129(b).)

2.4 Addenda

The City may issue written addenda to modify or clarify any part of this RFP. All addenda will be posted on the City’s procurement website. It is the Respondent’s responsibility to check for addenda.

Proposals must acknowledge receipt of all addenda issued.

2.5 Withdrawal of Proposals

Proposals may be withdrawn in writing prior to the submission deadline. Written withdrawal requests must be signed by an authorized officer of the Respondent. Withdrawal after the deadline is permitted only if the price was based on a substantial error.

2.6 Public Records

All materials submitted in response to this solicitation are public records subject to the North Carolina Public Records Law (G.S. Chapter 132) and may be disclosed at any time, including before contract award, unless an applicable statutory exemption applies. Only information that is properly designated and justified as a trade secret in accordance with G.S. 66-152 and G.S. 132-1.2 will be treated as exempt from disclosure. Vendors are responsible for clearly marking such information and providing the required statutory justification. The State will evaluate all designations and make disclosure determinations in accordance with North Carolina law.

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2.7 Insurance Requirements

The awarded contractor shall not commence work until all required insurance is in place. At minimum:

• Commercial General Liability: $1,000,000 per occurrence / $2,000,000 aggregate

• Workers’ Compensation: As required by NC law; minimum $500,000 Employer’s Liability

• Professional Liability / Errors & Omissions Insurance: The Service Provider shall maintain

Professional Liability / E&O insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 aggregate for the duration of the agreement.

• Automobile Liability: $1,000,000 combined single limit (if applicable)

The City of Fayetteville must be named as an Additional Insured on the Service Provider’s Commercial General Liability and Automobile Liability policies. Because ACORD certificates and most carriers no longer guarantee notice of cancellation to certificate holders, the Service Provider is responsible for providing the City with at least 30 days’ prior written notice of cancellation, non‑renewal, or material change in coverage, or must furnish an endorsement from the insurer that provides such notice. All insurers must hold an A.M. Best rating of ‘A’ or better. Additional Insured status is not required for Professional Liability / Errors & Omissions coverage.

2.8 Conflict of Interest

Respondents must disclose any relationship between their firm and any City of Fayetteville employee, official, or Council member. Undisclosed conflicts may result in disqualification. See also G.S. 14-234 (public officers and employees prohibited from benefiting from public contracts).

2.9 ADA Compliance

All deliverables must be accessible to individuals with disabilities per the Americans with Disabilities Act (ADA). Digital deliverables must meet WCAG 2.1 AA standards.

2.10 City’s Reserved Rights

The City of Fayetteville expressly reserves the right to:

• Reject any or all proposals in whole or in part, for any reason or for no reason, without liability to any Respondent. (G.S. 143-129(b).)

• Waive minor informalities or technicalities in any proposal that do not affect price, time, or a material requirement of the solicitation, where waiver is in the best interest of the City.

• Accept or reject any or all items in a proposal and award by item, group of items, or total proposal.

• Cancel or withdraw this RFP at any time prior to contract execution, with no obligation to any

Respondent.

• Request additional information or clarification from any Respondent during evaluation without creating an obligation to award.

• Negotiation of contract terms for professional services shall be undertaken with the highest‑ranked Respondent prior to contract execution.

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• Re‑advertise this solicitation at the City’s discretion if it determines that doing so is in the City’s best interest, including situations where the proposals received are not advantageous to the City

• Conduct site visits or inspections of a Respondent’s facilities or operations prior to or during the contract term.

No proposal shall be binding on the City until a formal written contract is fully executed by both parties.

The bid tabulation and identification of an apparent low bidder or highest-ranked proposer at opening do not constitute a contract award.

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SECTION 3: EVALUATION OF PROPOSALS

3.1 Award Standard —

The award standard for this RFP is best overall value. A weighted scoring matrix will be used to score and rank all responsive proposals. Price is one weighted factor among several. See 3.2 for detailed criteria.

3.2 Responsibility Criteria / Evaluation Factors

(Option A: These are pass/fail responsibility criteria. Option B: These are weighted scoring factors.)

CRITERION WEIGHT

Technical Approach & Understanding of Scope 30%

Qualifications, Experience & References 25%

Project Team & Key Personnel 20%

Cost / Price Proposal 15%

SDBE / HUB Small Business Participation 10%

TOTAL 100%

Note: The City reserves the right to adjust weighting through written addendum prior to the proposal due date.

3.3 Evaluation Process

• All proposals received by the deadline will be logged and time-stamped.

• An evaluation committee will review proposals against the published criteria.

• The committee may request oral presentations, site visits, or written clarifications from shortlisted respondents. Evaluators are not required to do so; proposals should be complete as submitted.

• A recommendation for award will be submitted for approval in accordance with the City’s budget ordinance and purchasing authority. Approval will be made by the City Manager or the City Council, depending on the contract value.

• Award will be posted to the City’s procurement website.

3.4 Confidentiality During Evaluation

While this RFP is under evaluation, Respondents are prohibited from communicating with any City employee, official, or Council member regarding proposal content or evaluation outcomes. Violations may result in disqualification.

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SECTION 4: AGREEMENT & GENERAL CONDITIONS

4.1 Contract Term

Any contract resulting from this RFP shall have an initial term of 1 year(s), beginning on or about August 25, 2026. The contract may be renewed for up to 1 additional one-year period(s) upon mutual written agreement, for a total possible term not to exceed 2 years.

4.2 Contract Execution

No contract shall be deemed awarded until a formal written agreement is executed by both parties. All contracts must be in writing as required by G.S. 160A-16. All contracts that obligate City funds must receive a pre‑audit certification by the Finance Officer pursuant to G.S. 159‑28 before the contract is executed

4.3 Availability of Funds

This contract is contingent upon appropriation of funds by the Fayetteville City Council per the Local Government Budget and Fiscal Control Act (G.S. Chapter 159). If funds are not appropriated, the City may terminate without penalty.

4.4 Non-Discrimination / Equal Opportunity

The Respondent shall not discriminate against any individual and shall comply with all applicable Federal and State requirements concerning fair employment, including Title VII, the ADA, the Age Discrimination in Employment Act, and Executive Order 24 (2017). The City is an equal opportunity employer and requires the same of its contractors.

4.5 E-Verify Compliance

As required by G.S. 64-26, the awarded contractor certifies that it and each of its subcontractors complies with Article 2 of Chapter 64 of the NC General Statutes, including the requirement for employers with more than 25 employees in North Carolina to verify work authorization through the federal E-Verify system.

4.6 NC Secretary of State Registration

Prior to entering into a contract with the City, the awarded Respondent must be registered to do business in North Carolina with the NC Secretary of State if required by G.S. 55-15-01 (corporations) or G.S. 57D-7-01 (LLCs). Evidence of registration must be provided within 10 business days of award notification. Register at https://www.sosnc.gov.

4.7 Collusive Bidding

The Respondent’s signature on the Proposal Response Form constitutes a guarantee that prices were arrived at independently, without collusion with other respondents, in compliance with G.S. 143-54.

Violation may constitute a criminal offense under G.S. 75-2 (NC antitrust statutes).

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4.8 General Indemnity

The Respondent shall indemnify and hold harmless the City of Fayetteville, its officers, employees, and agents from and against claims, damages, losses, and liabilities to the extent caused by the negligent acts, errors, or omissions of the Respondent or its subcontractors in the performance of services under this contract. This indemnification obligation shall not apply to claims arising from the negligence or willful misconduct of the City, its officers, employees, or agents, consistent with NCGS 22B‑1.

4.9 Assignment

The awarded Respondent shall not assign, transfer, or subcontract any portion of this agreement without prior written consent of the City. The Respondent remains solely responsible for contract performance.

4.10 Termination

4.10.1 Termination for Cause: The City may terminate for cause upon written notice specifying the cause and effective date. The Respondent shall have ten (10) days to cure.

4.10.2 Termination for Convenience: The City may terminate for convenience upon 30 days’ written notice. The Respondent shall be compensated for work properly performed to the termination date.

4.11 Transition Assistance

If this contract expires or is terminated, the Respondent shall provide transition assistance for up to 60 days to ensure continuity of services. During this period, the Respondent shall maintain all service levels and transfer all relevant data and records to the City in editable format.

4.12 Dispute Resolution

The parties agree to resolve disputes informally and in good faith. Claims by the Respondent shall be submitted in writing to the City’s Contract Manager. This provision does not constitute agreement to mediate or arbitrate. All disputes are governed by the laws of North Carolina; venue is Cumberland County.

4.13 Notification of Legal Issues

The awarded Respondent must promptly notify the City in writing of any legal actions, investigations, bankruptcy filings, or regulatory sanctions that may affect performance. Failure to provide timely notification may result in contract termination.

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SECTION 5: SCOPE OF WORK

5.1 Overview

The City of Fayetteville (“City”) is seeking proposals from qualified consulting firms or multidisciplinary consultant teams to prepare a Neighborhood Redevelopment Planning and Implementation Strategy (“Plan”) for the identified study area.

The selected consultant shall provide professional planning, redevelopment, implementation strategy, market analysis, community engagement, and advisory services necessary to assist the City in establishing a clear and actionable framework for long-term neighborhood revitalization. The Plan should move beyond aspirational recommendations and provide a realistic roadmap that outlines how redevelopment can occur, identifies the barriers currently limiting reinvestment, identifies which public actions may influence outcomes, and prioritizes implementation steps to advance revitalization efforts measurably and sustainably.

The consultant team must have demonstrated experience translating redevelopment planning efforts into implemented projects, funding awards, redevelopment initiatives, public-private partnerships, policy adoption, infrastructure investments, or measurable capital reinvestment outcomes. Recommendations should distinguish between long-term aspirational concepts and redevelopment opportunities that are financially, operationally, and organizationally achievable under current or reasonably anticipated conditions.

Bonnie Doone Community

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5.2 Detailed Requirements

• Project Initiation and Existing Conditions Assessment o Project kickoff, detailed work plan, stakeholder coordination, data collection, existing conditions assessment, redevelopment readiness review.

• Community Engagement and Stakeholder Coordination o Community meetings, stakeholder interviews, business and institutional outreach, engagement summary.

• Market Analysis & Redevelopment Opportunities o Market assessment, redevelopment barriers analysis, opportunity sites, catalytic redevelopment opportunities, feasibility considerations.

• Redevelopment Vision and Strategic Framework o Draft redevelopment framework, implementation priorities, funding and financing strategies, partnership opportunities.

• Implementation Strategy and Action Plan o Actionable implementation strategy identifying priority actions, redevelopment sequencing, responsible partners, catalytic opportunities, and realistic pathways to advance measurable neighborhood revitalization.

• Funding, Financing, and Redevelopment Tools o Funding opportunities, financing mechanisms, redevelopment incentives, partnership structures, and practical implementation approaches to support realistic and sustainable reinvestment.

• Performance Metrics and Final Plan Performance measures, implementation metrics, monitoring methods, and a final implementation-oriented plan, including an executive summary and presentation, to establish a consistent basis for monitoring progress related to neighborhood revitalization over time.

5.3 Performance Standards

• The selected consultant shall perform services in a professional, timely, and coordinated manner consistent with industry standards for redevelopment planning and implementation strategy services. Performance expectations shall include, at minimum, the following:

• Maintain regular coordination with City staff and provide ongoing project status updates throughout the contract term.

• Meet all agreed-upon project milestones, schedule requirements, and deliverable deadlines established during project initiation unless otherwise approved by the City.

• Provide draft and final deliverables that are clear, technically sound, implementation-oriented, and suitable for City use in redevelopment planning, funding applications, policy discussions, and public engagement efforts.

• Demonstrate the ability to integrate market analysis, redevelopment feasibility, implementation considerations, and community input into practical and actionable recommendations.

• Conduct meaningful stakeholder and community engagement efforts that include residents, businesses, property owners, institutions, and other identified stakeholders within the study area.

• Identify realistic redevelopment opportunities, implementation priorities, partnership strategies, and funding or financing considerations that are financially and operationally feasible under current or reasonably anticipated market conditions.

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• Provide all final documents, maps, graphics, and supporting materials in both editable and PDF electronic formats suitable for future City use.

• Respond to City requests for information, clarification, or revisions within mutually agreed-upon timeframes throughout the duration of the project.

5.4 Project Timeline

The City anticipates issuing a Notice to Proceed on or about August 31, 2026. The selected consultant shall complete the project within approximately 210 calendar days following Notice to Proceed unless otherwise approved by the City.

Respondents shall provide a proposed project schedule that includes major milestones, meetings, deliverables, review periods, and anticipated completion dates. Activities may proceed concurrently where appropriate; however, the schedule should demonstrate that the work plan, existing conditions assessment, community engagement, and market analysis inform the redevelopment vision, implementation strategy, funding recommendations, performance metrics, and final plan.

At minimum, the proposed schedule should incorporate the following phases:

PHASE ESTIMATED MAJOR ACTIVITES /

DELIVERABLES

Phase 1 – Project Initiation & Existing Conditions Assessment

August 31 – November 29, 2026

Kickoff, work plan, data request, existing conditions review, prior plan review, redevelopment readiness assessment; Deliverables 1 and 2.

Phase 2 – Community Engagement & Stakeholder Coordination

September – December

Community meetings, stakeholder interviews, business and institutional outreach, engagement themes and interim summary; Deliverable 3.

Phase 3 – Market Analysis & Redevelopment Opportunities

November 2026 – January 2027

Market assessment, redevelopment barriers analysis, opportunity sites, catalytic redevelopment opportunities, and feasibility considerations; Deliverable 4.

Phase 4 – Draft Redevelopment Vision & Strategic Framework

December 2026 – January 2027

Redevelopment vision, strategic framework, priority redevelopment and stabilization strategies, and preliminary implementation direction.

Phase 5 – Draft Implementation Strategy and Action Plan

January – February

Implementation sequencing, responsible partners, short-, mid-, and long-term actions, catalytic opportunities, and draft action plan;

informs Deliverable 5.

Phase 6 – Funding, Financing & Redevelopment Tools

January – February

Funding opportunities, financing mechanisms, redevelopment incentives, partnership structures, and practical implementation tools to be incorporated into the draft plan;

informs Deliverable 5.

Phase 7 – Performance Metrics and Final Plan

February – March 2027 Performance measures, monitoring framework, City review, revisions, City of Fayetteville, NC | 433 Hay Street, Fayetteville, NC 28301 | (910) 433-1942 Page 16 of 32 final formatting, executive summary, presentation materials, and final plan;

Deliverable 6.

Estimated Project Completion: March 29, 2027 Respondents may propose alternative schedules were justified by methodology; however, proposed timelines should demonstrate sufficient time for meaningful community engagement, redevelopment analysis, implementation planning, City review, revisions, and preparation of a high-quality final deliverable.

5.5 City Responsibilities

The City of Fayetteville will provide reasonable support necessary to facilitate completion of the project.

City responsibilities may include the following:

• Project Management Contact o The City will designate a Project Manager to serve as the primary point of contact for the selected consultant and to coordinate communication with relevant City departments.

• Available Data and Background Information o The City will provide reasonably available information related to the study area, including existing plans, studies, maps, GIS data, parcel information, zoning and land use information, available housing and infrastructure data, and documentation of prior public investments or redevelopment efforts.

• Stakeholder Identification o The City will assist in identifying key stakeholders, neighborhood organizations, institutional partners, public agencies, property owners, businesses, and community representatives for engagement.

• Meeting and Engagement Support o The City may assist with scheduling, public meeting space, meeting notices, introductions, and communication support for community and stakeholder engagement activities, when feasible.

• Review and Feedback o The City will review draft deliverables and provide consolidated comments within mutually agreed-upon timeframes to support timely completion of the project.

• Limitations o The City does not guarantee the availability of third-party data, stakeholder participation, private investment, redevelopment outcomes, funding awards, or implementation of any recommendation resulting from the Plan.

5.6 Deliverables

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Deliverable 1 – Project Management and Work Plan Due: Within 30 calendar days of Notice to Proceed – anticipated September 30, 2026.

The consultant shall submit a detailed project work plan including:

o Final project schedule and milestone timeline;

o Project management and communication protocol;

o Community engagement strategy;

o Data needs and information requests;

o Meeting schedule and anticipated deliverables.

Minimum Product: Electronic copy in PDF format.

Deliverable 2 – Existing Conditions and Redevelopment Readiness Assessment Due: Approximately Day 60 – 90 anticipated between October 30 and November 29, 2026.

The consultant shall prepare an assessment of neighborhood conditions and redevelopment readiness, including:

o Existing land use and zoning considerations;

o Housing conditions and neighborhood market overview;

o Commercial activity and redevelopment opportunities;

o Infrastructure, mobility, and public investment conditions;

o Institutional anchors and neighborhood assets;

o Constraints and barriers affecting reinvestment;

o Review of prior plans, investments, and redevelopment efforts.

Minimum Product: Technical memorandum suitable for City review and stakeholder discussion.

Deliverable 3 – Community Engagement Summary Due: Ongoing with summary by approximately Day 90 – 120 anticipated between November and December 31, 2026.

The consultant shall provide documentation on stakeholders and community engagement activities, including:

o Community meeting summaries;

o Stakeholder interview findings;

o Key themes, concerns, and opportunities identified;

o Summary of participation methods and outcomes.

Minimum Product: Community engagement memorandum and presentation materials.

Deliverable 4 – Market Analysis and Redevelopment Opportunity Assessment

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Due: Approximately Day 120 – 150 anticipated between December and January 29, 2027.

The consultant shall provide a market-informed assessment of redevelopment potential, including:

o Opportunity sites and appropriate forms of redevelopment (e.g., rehabilitation, infill housing, mixed-use, neighborhood commercial, or catalytic investment opportunities);

o Catalytic redevelopment opportunities;

o Redevelopment feasibility considerations;

o Barriers to investment and potential mitigation strategies;

o Preliminary implementation considerations.

Minimum Product: Interim redevelopment opportunity memorandum.

Deliverable 5 – Draft Neighborhood Redevelopment Planning and Implementation Strategy Due: Approximately Day 150 – 180 anticipated between January and February 28, 2027.

The consultant shall prepare a draft Plan that includes, at minimum:

o Redevelopment vision and strategic framework;

o Priority redevelopment and stabilization strategies;

o Implementation sequencing and responsible entities;

o Funding and financing tools;

o Public-private partnership opportunities;

o Short-term, mid-term, and long-term actions;

o Performance measures and implementation metrics.

Minimum Product: Draft Plan suitable for City review.

Deliverable 6 – Final Neighborhood Redevelopment Planning and Implementation Strategy Due: Approximately Day 210 anticipated by March 31, 2027.

The consultant shall provide a final implementation-oriented Plan incorporating City and stakeholder feedback.

The final Plan shall include:

o Executive Summary;

o Existing Conditions Analysis;

o Community Engagement Findings;

o Market and Redevelopment Assessment;

o Redevelopment Strategies;

o Catalytic Project Opportunities;

o Implementation Action Plan;

o Funding and Financing Recommendations;

o Performance Metrics and Monitoring Framework.

Final deliverables shall be provided in:

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o PDF format;

o Print-ready format suitable for public distribution and City use.

5.7 Submittal Requirements

• Cover Letter – firm overview and expression of interest in serving the City of Fayetteville

• Project Team – resumes for key personnel including Project Manager; qualifications; roles on similar projects

• Technical Approach – methodology, tools, and work plan

• Schedule – proposed project timeline with milestones

• Budget – itemized, not-to-exceed cost proposal

• References – three (3) local government or public-sector references for similar work (preferably

NC municipalities or counties)

• Fee Schedule – hourly rates and total proposed cost

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SECTION 6: RESPONDENT INFORMATION SHEET

Company / Firm Name

Owner of Company

Federal Tax ID / EIN

NC Secretary of State Registration No.

NC Contractor License No.

(if applicable)

Years in Business

Number of Full-Time Employees

Primary Contact for this Proposal

Contact Title

Contact Phone Number

Contact Email Address

Mailing Address

Is firm NC-certified HUB /

MBE / WBE?

☐ Yes ☐ No

Will subcontractors be used?

☐ Yes ☐ No

E-Verify Employer Identification No. (if applicable)

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SECTION 7: PROPOSAL RESPONSE FORM

The undersigned proposes and agrees that, if this proposal is accepted, to enter into a contract with the City of Fayetteville, North Carolina for the furnishing of all services and/or goods necessary to fulfill the Scope of Work in full accordance with all specifications and contract documents, to the entire satisfaction of the City, at the prices stated below. Pursuant to N.C.G.S. 143-54, under penalty of perjury, the signer certifies this proposal has not been arrived at collusively or in violation of Federal or North Carolina antitrust laws.

The following addenda are acknowledged:

Addendum No. __________ dated ______________ Addendum No. __________ dated ______________

TOTAL PROPOSED FIXED COST: $____________________________________________

A detailed schedule of fees must also be attached.

Certification:

I certify that the information provided is accurate and that the company agrees to all terms and conditions of the RFP and Scope of Work.

Authorized Representative Name

Title

Signature

Date

Company Name

Federal Tax ID

* Sum quoted includes all applicable taxes, bonds, permits, licenses, insurance costs, if any, and all other costs incidental to the resulting contract.

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ATTACHMENT A: FINANCIAL / PRICING PROPOSAL

Respondent: ____________________________________________________________ RFP No.: ___________________ Date: ___________________

Complete and return this pricing form. All costs must be itemized. Prices include all labor, materials, overhead, and other costs. The sum quoted constitutes the total not-to-exceed amount.

# Description of Services / Deliverables Unit / Frequency Proposed Price ($)

1 Description Unit $

2 Description Unit $

3 Description Unit $

TOTAL NOT-TO-EXCEED AMOUNT $

Optional: Attach a complete, itemized Fee Schedule or Rate Sheet as a supplement to this form.

Hourly Rate (if applicable): $__________ per hour

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ATTACHMENT B: REFERENCES FORM

Respondent: ____________________________________________________________

Provide at least three (3) references from clients for whom your firm has provided services of similar size and scope within the last five (5) years. At least one reference should be a North Carolina municipality, county, or public agency. References shall not be from the City of Fayetteville or from the same company as the Respondent.

Company / Organization Contact Name Phone Email

Reference 1 – Nature of Work / Services Provided:

Contract Start Date: _________________ Contract End Date: _________________

Reference 2 – Nature of Work / Services Provided:

Contract Start Date: _________________ Contract End Date: _________________

Reference 3 – Nature of Work / Services Provided:

Contract Start Date: _________________ Contract End Date: _________________

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ATTACHMENT C: SMALL BUSINESS PARTICIPATION (SDBE & HUB

PROGRAMS)

Respondent: ____________________________________________________________

REGULATORY CONTEXT — CURRENT FRAMEWORK (2026)

City SDBE Program: The City of Fayetteville’s Small Disadvantaged Business Enterprise (SDBE) Program applies to all construction, procurement, and professional services involving the expenditure of City funds. Participation requirements and goals are set on a project-by-project basis.

NC HUB Program (G.S. 143B-1361, G.S. 143-48): State law encourages participation by Historically Underutilized Businesses in procurements involving State or local funds.

Reporting is required for applicable contract thresholds.

For locally-funded City contracts, the SDBE and HUB programs remain in effect. Race- and gender-based goals or preferences are not used in this solicitation. Participation language is framed around economic disadvantage, small business size, and local presence. If federal funds are involved, consult City Legal before issuing.

C.1 City of Fayetteville SDBE Program The City of Fayetteville is committed to broadening economic opportunity by encouraging the participation of Small Disadvantaged Business Enterprises (SDBEs) in City-funded contracts. The SDBE Program applies to this solicitation.

SDBE Definition: A business concern that is (1) small as defined by applicable SBA size standards or City thresholds for the relevant NAICS code, and (2) owned and controlled by individuals who have experienced economic disadvantage that has limited their ability to compete in the marketplace.

Economic disadvantage may result from long-term residence in an area of low economic activity, limited access to capital or credit markets, limited business development experience, or other documented economic barriers — without regard to race, gender, or ethnicity.

SDBE Participation Goal for this Solicitation:10% of the total contract value. (Set by the Procurement Officer based on project type and available SDBE capacity.)

Good Faith Efforts: Respondents are expected to make good-faith efforts to identify and engage SDBE-certified firms as subcontractors, subconsultants, or suppliers. Document efforts including:

solicitation of SDBE firms, responses received, and the basis for any selection or rejection of SDBE quotes.

To search for certified SDBE firms, contact the City of Fayetteville Purchasing Division or visit:

www.fayettevillenc.gov/purchasing.

PART I — SDBE Certification Status

Is your firm a City of Fayetteville certified SDBE? ☐ Yes ☐ No

If YES, provide SDBE Certificate No.: ________________________

If NO, are you interested in SDBE certification? ☐ Yes ☐ No

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PART II — SDBE Subcontractor / Supplier Utilization

Will you use SDBE-certified firms for any portion of this contract? ☐ Yes ☐ No

If YES, complete the table below:

Company Name NAICS Code Contact Phone / Email SDBE Cert.?

% of Contract

SDBE Participation Amount: $________________________ Percentage of Total Contract:

C.2 NC HUB Participation Requuirement

Pursuant to N.C.G.S. 143-48 and the State of North Carolina’s policy to promote participation by Historically Underutilized Businesses (HUBs), Offerors responding to this RFP are required to make a good-faith effort to achieve a minimum of 10% HUB participation in the performance of the resulting Contract.

Offerors shall identify anticipated HUB subcontractors, suppliers, or service providers and describe how the 10% requirement will be met. Documentation of outreach and good-faith efforts must be provided upon request.

Failure to demonstrate a clear plan to meet the 10% HUB participation requirement, or failure to provide evidence of good-faith efforts, may be considered by the Agency during evaluation and may impact the determination of responsiveness.

The Agency reserves the right to request additional supporting documentation from the Offeror prior to award.

Is your firm a NC-certified HUB entity? ☐ Yes ☐ No

If YES, provide HUB Vendor #: ________________________

If NO, does your firm qualify for HUB certification? ☐ Yes ☐ No NC Office of Historically Underutilized Businesses: 984-236-0130 | huboffice.doa@doa.nc.gov

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C.3 Federal DEI Compliance Certification (Federal Contractors Only) Complete this section ONLY if your firm holds or has held a federal government contract or subcontract within the past three (3) years (EO 14173; EO 14398, effective April 25, 2026).

The undersigned certifies that, in connection with the performance of any work under this agreement, the firm will not engage in “racially discriminatory DEI activities” as defined by Executive Order 14398 (March 26, 2026).

Applies to this firm? ☐ Yes ☐ No ☐ N/A (Not a federal contractor)

Authorized Signature: ______________________________ Date: ___________ Printed Name & Title: __________________________________________________

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ATTACHMENT D: CERTIFICATION OF FINANCIAL CONDITION

Solicitation #: _________________ Vendor Name: _______________________________

The undersigned hereby certifies that: [Check all applicable boxes]

☐ The Vendor is in sound financial condition and, if applicable, has received an unqualified audit opinion for the latest audit of its financial statements.

Date of latest audit: ___________________ (If no audit within the past 18 months, explain below.)

☐ The Vendor has no outstanding liabilities, including tax and judgment liens, to the IRS or any other government entity.

☐ The Vendor is current in all amounts due for federal and state taxes and required employment-related contributions and withholdings.

☐ The Vendor is not the subject of any current litigation or findings of noncompliance under federal or state law.

☐ The Vendor has not been the subject of any past or current litigation or noncompliance findings that may impact its ability to fulfill this contract.

☐ The undersigned is authorized to make the foregoing statements on behalf of the Vendor.

If any box is NOT checked, Vendor must explain below. Failure to provide an explanation may result in a non-responsive determination.

Explanation:

Signature: __________________________________________ Date: _________________________ Printed Name: _______________________________________ Title: ________________________ This certification is a continuing obligation. Notify the City within 30 days of any material change.

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ATTACHMENT E: LOCATION OF WORKERS UTILIZED BY VENDOR

Solicitation #: _________________ Vendor Name: _______________________________

In accordance with N.C.G.S. 143-59.4, the Vendor shall detail where performance will occur and how it intends to utilize workers outside the United States.

1. Will any work under this contract be performed outside the United States? ☐ Yes ☐ No

If YES:

a) List locations outside the U.S.: ___________________________________________________

b) Describe how those workers/resources will be utilized: ______________________________

2. Where within the United States will work be performed?

Note: The City will evaluate risks associated with offshore performance. Vendors must notify the City in writing of any relocation of workers outside the U.S. during the contract term.

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ATTACHMENT F: NON-COLLUSION CERTIFICATION

Solicitation #: _________________ Vendor Name: _______________________________

The undersigned certifies, pursuant to N.C.G.S. 143-54 and under penalty of perjury, that this proposal has been submitted competitively and without collusion with any other Respondent; that none of its officers, directors, or owners has been convicted of violations of Chapter 78A of the NC General Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934; and that it is not an ineligible Vendor as defined in G.S. 143-59.1.

Furthermore, the undersigned certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal or State department or agency.

As required by G.S. 143-48.5, the undersigned certifies that it and all subcontractors comply with Article 2 of Chapter 64 of the NC General Statutes, including the E-Verify requirement for employers with more than 25 employees in North Carolina.

Signature: __________________________________________ Date: _________________________ Printed Name: _______________________________________ Title: ________________________ Company Name:

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ATTACHMENT H: PENDING LITIGATION & LEGAL PROCEEDINGS

DISCLOSURE

Solicitation #: _________________ Vendor Name: _______________________________

The City of Fayetteville requires Respondents to disclose any pending or recent legal proceedings that may affect their ability to perform under this contract, their financial condition, or their standing as a responsible vendor. Failure to disclose required information may result in a determination of non-responsibility and rejection of the proposal.

Instructions: Answer each question. If YES, provide full details on a separate sheet and attach to this form.

1. Pending Lawsuits or Legal Claims Is your firm currently a party to any lawsuit, arbitration, administrative proceeding, or other legal claim

— whether as plaintiff, defendant, or third party — that relates to the performance of a contract, professional services, fraud, misrepresentation, breach of contract, or regulatory compliance?

☐ Yes ☐ No

If YES, describe each matter (case name, jurisdiction, nature of claim, and current status):

2. Judgments or Settlements Within the Past Five (5) Years Has your firm had any civil judgment entered against it, or entered into any settlement agreement, in connection with a contract for services or goods substantially similar to those described in this RFP?

☐ Yes ☐ No

If YES, describe each matter (parties, amount, date, and nature of claim):

3. Regulatory Actions or Government Investigations Is your firm currently under investigation by, or the subject of a formal complaint filed with, any federal, state, or local regulatory agency or licensing authority? Has any such investigation resulted in a finding, fine, suspension, or consent order within the past five (5) years?

☐ Yes ☐ No

If YES, describe each matter (agency, nature of investigation or finding, date, and outcome):

4. Contract Terminations for Default or Cause

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Has any government agency or private party terminated a contract with your firm for default or cause within the past five (5) years?

☐ Yes ☐ No

If YES, describe each instance (contracting party, contract subject, date, and reason for termination):

5. Bankruptcy or Insolvency Proceedings Has your firm filed for bankruptcy, been declared insolvent, had a receiver appointed, or entered into any assignment for the benefit of creditors within the past seven (7) years, or is any such proceeding currently pending?

☐ Yes ☐ No

If YES, provide details (type of proceeding, date filed, current status, and case number):

6. Debarment or Suspension Is your firm, or any principal, officer, or director of your firm, currently debarred, suspended, or otherwise excluded from…