COUNTY OF MOHAVE

REQUEST FOR PROPOSAL

2026-049-RFP

BOAT MAINTENANCE AND REPAIR SERVICES

Due Date: Tuesday, July 21, 2026

Mohave County Procurement Department

700 W. Beale St.

Kingman, AZ 86402-7000

Procurement Portal:

https://secure.procurenow.com/portal/mohavecounty

Public Portal:

https://secure.procurenow.com/portal/mohavecounty/projects/261791

Issue Date: June 19, 2026

MOHAVE COUNTY REQUEST FOR PROPOSAL NO. 2026-049-RFP

PROCUREMENT DEPARTMENT Page 2 of 34 700 W BEALE ST, 1st FLOOR EAST | PO BOX 7000 PROCUREMENT OFFICER: Barbara Spoonhour KINGMAN, AZ 86402-7000 PH: (928) 753-0752 Ext: 4231 - spoonb@mohave.gov

ATTACHMENTS:

A - 2026-049-RFP Attachment A Watercraft Listing

B - [B] 2026-049-RFP_-_REFERENCE_FORM

PROCUREMENT DEPARTMENT Page 3 of 34

1. NOTICE OF REQUEST FOR PROPOSALS

The Mohave County Sheriff's Office operates a fleet of patrol vessels to enforce laws, ensure public safety, and protect the interests of residents and visitors on the county’s waterways, including Lake Havasu, Lake Mead, and the Colorado River. The Sheriff's Boating Program is one of the busiest in the nation and need to ensure that all watercraft remains in top performance. The watercraft range in age from 1-year to 20-years old, with additional watercraft being added during the course of this contract. A listing of watercrafts is provided in Attachment 1 and are located at The Lake Havasu Water Safety Center - Contact Point 1801 AZ-95, Lake Havasu City, AZ 86406. The 38' Munson Packcat must be serviced at The Contact Point. Approximately 90% of the repairs would take place outside of the Contact Point.

The County will be selecting up to three successful (3) respondents to ensure adequate coverage of the Sheriff's operating locations and needs.

1.1. Pre-Proposal Web Conference Instructions

Microsoft Teams meeting

Join: https://teams.microsoft.com/meet/275262165635839?p=b0IHeoRhggEsAafO0B

Meeting ID: 275 262 165 635 839

Passcode: T5Qx3vq7

Need help? | System reference

Dial in by phone

+1 623-473-7231,,807780038# United States, Phoenix

Find a local number

Phone conference ID: 807 780 038#

For organizers: Meeting options | Reset dial-in PIN

1.2. Request for Proposals Information

Mohave County Request for Proposals No. 2026-049-RFP

Project Title: Boat Maintenance and Repair Services

Proposal Due Date: Tuesday, July 21, 2026 at 2:00 pm (Local Arizona Time)

Pre-Proposal Conference Date: Thursday, June 25, 2026

Pre-Proposal Conference Time: 10:00 am (Local Arizona Time)

Pre-Proposal Conference Location: via Microsoft Teams Meeting See Notice of Request for Proposal for Link to Join https://teams.microsoft.com/meet/275262165635839?p=b0IHeoRhggEsAafO0B https://aka.ms/JoinTeamsMeeting?omkt=en-US https://teams.microsoft.com/l/meetup-join/19%3ameeting_M2ZlYmVmMjktMmU1Ny00YzZlLWExNDktYzg5ZjFmMWRmOGQ2%40thread.v2/0?context=%7b%22Tid%22%3a%22ad5cf3a5-719e-4a82-9b32-0460cf828d75%22%2c%22Oid%22%3a%2289dcd27e-8fd1-467e-b994-4f0ddb0d2a34%22%7d tel:+16234737231,,807780038 https://dialin.teams.microsoft.com/21dcdc64-a914-4b6d-b39f-0e447cadd2e3?id=807780038 https://teams.microsoft.com/meetingOptions/?organizerId=89dcd27e-8fd1-467e-b994-4f0ddb0d2a34&tenantId=ad5cf3a5-719e-4a82-9b32-0460cf828d75&threadId=19_meeting_M2ZlYmVmMjktMmU1Ny00YzZlLWExNDktYzg5ZjFmMWRmOGQ2@thread.v2&messageId=0&language=en-US https://dialin.teams.microsoft.com/usp/pstnconferencing

PROCUREMENT DEPARTMENT Page 4 of 34

Questions must be directed to: Barbara Spoonhour, (928) 753-0752 Ext: 4231, spoonb@mohave.gov

Publication Dates: June 19, 2026 and June 26, 2026, Issue Date: Friday, June 19, 2026

Competitive sealed submittals for the material or service specified in this solicitation must be submitted through the County’s online bidding system. No late submittals will be accepted. Reponses submitted by mail, facsimile, or email will not be considered. Offerors are cautioned to commence the submittal process sufficiently ahead of time to allow for unanticipated delays resulting from things like a slow internet connection, internet outage, difficulty uploading large documents, differing system requirements, etc..

Questions about this solicitation must be addressed to the responsible Procurement Officer listed above.

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2. SCOPE OF SERVICES

The Mohave County Sheriff's fleet consists of 19 vessels, which will grow throughout the term of this contract. The watercrafts age is from 1-year to 20-years old. A listing of watercraft is provided in Attachment 1 and are located at The Lake Havasu Water Safety Center - Contact Point 1801 AZ-95, Lake Havasu City, AZ 86406. There are other vessels located throughout the County, but The Contact Point will be the main area where the vessels would be located and/or picked up / dropped off for service. The 38' Munson Packcat must be serviced at The Contact Point.

The County will be selecting up to three successful (3) respondents to ensure adequate coverage of the Sheriff's operating locations and needs.

The selected vendors shall furnish all labor, materials, equipment, tools, transportation, and qualified technicians necessary to perform boat repair and maintenance services across the entire fleet managed by the Mohave County Sheriff's Office.

2.1. General Requirements

Qualifications and Licensing:

The vendor shall:

A. Be a current Mercury Marine Outboard Motor dealer as approved by Mercury Marine.

B. Technicians must be Certified Mercury Marine Outboard Motor technicians.

C. Must maintain all licenses, certifications, and required personnel for the duration of this Contract.

D. Technicians must utilize a Computer Diagnostic System (CDS).

Parts and Materials:

The vendor shall:

A. Utilize Mercury, OEM, or factory authorized parts for all services and repairs unless given prior authorization from County personnel.

B. Perform Mercury outboard warranty services and/or repairs authorized by Mercury Marine.

C. Provide supplies and materials necessary for the boat repair and maintenance services provided to County. These shall be paid by County at the Contractor’s retail price minus a percentage discount for those supplies, as indicated in the Pricing Proposal.

Scheduling and Coordination:

The vendor shall:

A. Coordinate all service scheduling directly with the designated County of Mohave, AZ Sheriff's Office point of contact.

B. Provide expedited repairs, ahead of other regular customers, so as not to affect the public safety provided by the County.

C. Be flexible in accommodating maintenance scheduling that accounts for the operational calendar of the Sheriff's Boating Program.

PROCUREMENT DEPARTMENT Page 6 of 34

D. Dispatch service calls and mobile repairs in a manner consistent with the response commitments agreed upon at contract award.

E. Perform services and/or repairs on weekdays, weekends, after hours, and on holidays at the request of County personnel.

F. Utilize a physical boat repair facility in or near Lake Havasu City, AZ, or perform repairs on-site at the MCSO Water Safety Center in Lake Havasu.

G. Pick up and/or drop off boats for service.

Storage:

The vendor shall:

A. Store all County watercraft in a secure, fenced yard or facility during maintenance and repairs.

B. Allow access to County personnel into areas where work is being completed on County watercraft to ensure proper work is completed.

2.2. Routine and Preventive Maintenance

The vendor shall perform scheduled preventive maintenance on all fleet vessels, listed in Attachment A, in accordance with manufacturer recommendations and the operational requirements of the Sheriff's Office. Preventive maintenance tasks shall include, at a minimum:

A. Engine tune-ups and fluid analysis, including oil, coolant, hydraulic, and gear lube checks and changes.

B. Fuel system inspection, cleaning, and filter replacement.

C. Cooling system inspection, flushing, and pressure testing.

D. Impeller inspections and replacements on inboard and outboard engines.

E. Drive belt, hose, and clamp inspections and replacements.

F. Zinc anode inspections and replacements to prevent corrosion.

G. Battery testing, cleaning, and replacement, as needed.

H. Bilge pump inspection, testing, and maintenance for any inboard engines.

I. Spark plug, ignition system, and throttle cable inspections and adjustments.

J. Propeller inspections, reconditioning, and replacement.

2.3. 38' Munson Packcat High-Speed Landing Craft - Dive Boat

The vendor shall

A. Service the 38-foot Munson Packcat exclusively at the Contact Point due to its size and operational requirements.

B. Coordinate all maintenance and repair activities for this vessel directly with the designated MCSO staff and ensure that all work performed meets the manufacturer's specifications.

C. Perform service on MCSO’s dive boat and its on-board marine generator.

D. Demonstate experience working with vessels of comparable size and configuration.

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2.4. Engine and Mechanical Repair

The vendor shall diagnose and repair all engine and mechanical failures. Services shall include, at a minimum:

A. Complete engine overhauls and rebuilds, when required.

B. Diagnosis and repair of fuel injection systems, carburetors, and throttle bodies.

C. Repair or replacement of water pumps, thermostats, and exhaust systems.

D. Diagnosis and repair of transmission and drive system failures.

E. Steering system repair, including hydraulic and mechanical configurations.

F. Repair of trim and tilt systems on outboard and stern drive engines.

G. Alignment checks and corrections on shafts and propulsion systems.

2.5. Electrical and Electronic Systems

The vendor shall inspect, diagnose, and repair all electrical and electronic systems aboard fleet vessels, including:

A. Complete wiring harness inspections and repairs.

B. Navigation lighting systems.

C. Bilge blower and blower motor systems, on inboard engines.

D. Marine electronics including chart plotters, depth finders, VHF radios, and vessel monitoring systems.

E. Battery charging systems including alternators and onboard chargers.

F. Siren, lighting bar, and emergency equipment wiring specific to MCSO's configurations.

G. Fuse panel, circuit breaker, and switch panel repairs and replacements.

2.6. Emergency and Unscheduled Repairs

The vendor must be capable of responding to emergency repair requests to minimize vessel downtime. The vendor shall:

A. Provide a defined response timeline for emergency repair requests, which shall be agreed upon at contract award.

B. Offer mobile repair capabilities to service vessels at locations throughout the operational area, given that approximately ninety percent (90%) of work is performed outside of the Contact Point.

C. Maintain adequate parts inventory or supplier relationships to source common parts on an expedited basis.

D. Communicate repair status and estimated completion timelines to Sheriff's Office personnel throughout the repair process.

PROCUREMENT DEPARTMENT Page 8 of 34

2.7. Documentation and Reporting

The vendor shall maintain detailed records for all services performed:

A. A completed service report upon job completion documenting all work performed, parts installed, labor hours expended, and any observations relevant to the vessel's continued maintenance needs.

B. Maintenance logs organized by vessel identification number consistent with the fleet listing in Attachment 1.

C. Timely notification to the designated County of Mohave, AZ contact of any additional repairs identified during the course of scheduled maintenance that may affect vessel safety or operational readiness.

Authorization:

A. All work performed under this Contract shall be authorized in writing by designated Mohave County staff prior to services being administered by Contractor.

B. All quotations shall be in writing and delivered from Contractor by email to the MCSO.

C. Unauthorized services performed shall not be paid by the County to the Contractor.

D. All written repair orders must include the itemized labor estimates and parts costs.

2.8. Labor Rate and Payments

HOURLY LABOR RATE: Hourly Labor Rate shall be the rate paid to Contractor by County for labor related to boat repair and maintenance services performed by the Contractor as listed in the Pricing Proposal.

INVOICES: Contractor shall prepare and email invoices to County for the services provided under the Contract after the completion of work. The invoice shall be for work provided and shall include at a minimum; a description of the services provided, the

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3. INSTRUCTION TO OFFERORS

3.1. DEFINITION OF KEY WORDS USED IN THE SOLICITATION

For purposes of this solicitation and subsequent contract, the following definitions shall apply:

County: The County of Mohave, a subdivision of the State of Arizona.

Contract: The legal agreement(s) executed between County and the Successful Offeror(s). The Contract will be deemed to include all the conditions and requirements set forth in this solicitation and any Addenda to the solicitation, all the Special Terms and Conditions and Standard Terms and Conditions, and all the terms of the Proposal submitted by Offeror as finally negotiated and accepted by the County.

Contractor/Consultant: A Successful Offeror that enters into a Contract with the County.

Contract Representative: The County employee or employees who have specifically been designated to act as a contact person or persons to the Contractor, and are responsible for monitoring and overseeing the Contractor's performance under this Contract.

Procurement Director: The contracting authority for the County authorized to sign contracts and addenda thereto on behalf of the County.

May: Indicates something that is not mandatory but permissible.

Offeror: Each individual or entity that submits a submittal in response to this solicitation.

Will: The indicated party is promising to take the action or abide by the condition.

Must or Shall: The action or condition is required.

Should: Indicates something that is recommended but not mandatory. If the Offeror fails to provide recommended information, the County may, at its sole option, ask the Offeror to provide the information or evaluate the proposal without the information.

Solicitation: A general term for an Invitation for Bid, Request for Proposals, or Request for Qualifications issued by the County.

3.2. PRE-PROPOSAL MEETING

A Pre-Proposal Meeting will be held at the date and time stated on the cover page of this solicitation, if such a date and time is provided. Attendance at this meeting is not mandatory, but written minutes and/or notes regarding the meeting will NOT be provided, so attendance is encouraged. The purpose of this meeting will be to clarify the contents of this solicitation in order to prevent any misunderstanding of the County's position.

3.3. INQUIRIES

Any questions about this solicitation or the proposed Contract must be submitted to the Procurement Officer by the Question Submission Deadline in writing, via email, or through the online bidding system or presented at the Pre-Proposal Meeting, if there is one (see above). The email must refer to the solicitation number and the paragraph number of the provision that the question concerns. The Procurement Officer may respond by email or may, if they deem it appropriate, address the question in a solicitation Addendum. Offeror may not rely on oral interpretations or clarifications about the

PROCUREMENT DEPARTMENT Page 10 of 34 solicitation; only questions answered in an email by the Procurement Officer or posted as a formal solicitation Addendum will be binding.

3.4. ADDENDA TO REQUEST FOR PROPOSALS

Solicitation Addenda will be posted on the County’s link to the online bidding website. Offeror is responsible for checking the webpage regularly for new solicitation addenda and must acknowledge each addendum to this solicitation in its submittal. Please note that vendors who have registered with the Procurement Department at https://procurement.opengov.com/portal/mohavecounty website and follow Mohave County will receive email notifications of solicitation addenda.

3.5. UNDERSTANDING SCOPE OF SERVICES

Before submitting a response to this solicitation, Offeror must familiarize itself with the Scope of Services, laws, regulations, physical conditions, and other factors affecting the obligations – including the expense and difficulty of fulfilling those obligations – that Offeror will have under the Contract if awarded to Offeror. No adjustment to the financial or other terms of the Contract will be justified by Offeror’s failure to fully understand or appreciate the Contract requirements or other factors affecting Contract performance.

3.6. PREPARATION OF SUBMITTAL

A. Form and Organization. Offeror’s Submittal must be on the forms provided in this solicitation (as applicable). Supporting documentation must be arranged in a manner that follows and clearly refers to corresponding sections of the solicitation. Offeror may copy the submittal forms in order to complete them electronically but may not alter or rearrange them or change any paragraph designations.

B. Proposal Contents. Offeror’s submittal must contain a response to all sections of the solicitation and forms must be completed and any requested supporting documentation attached.

C. Signatures. Offeror must include in their submittal signed copies of the Offer and Acceptance page and all Addenda. The person signing and initialing on behalf of Offeror must be a person authorized to legally bind Offeror.

D. Prices. Where a unit price is provided it will govern over any erroneous extension of the price.

E. Time Periods. Periods of time, stated as a number of days, will be calendar days unless specifically stated otherwise.

F. Accuracy. Mistakes in preparation of its submittal confers on Offeror no right to modify or withdraw its submittal after the Submittal Deadline or Proposal Due Date.

G. Cost of Preparation. The County will not reimburse Offeror for the cost of developing, presenting, submitting or providing any response to this solicitation.

H. Subcontractors. Offeror must, in their submittal, list any subcontractors that it will utilize in the performance of the Contract if they are awarded the Contract and must describe their qualifications in detail.

https://procurement.opengov.com/portal/mohavecounty

PROCUREMENT DEPARTMENT Page 11 of 34

I. Incomplete Information. Failure to include all requested information may have a negative impact on the evaluation of Offeror’s submittal, including outright rejection.

3.7. PAYMENT DISCOUNTS

Payment discount periods shall be computed from the date of receipt of the material/service or correct invoice, whichever is later, to the date County’s payment warrant is mailed. Unless freight and other charges are itemized, any discount provided shall be taken on full amount of invoice. Payment discounts of twenty-one calendar days or more shall be deducted from the proposed price in determining the price points. However, the County shall be entitled to take advantage of any payment discount offered by a vendor provided payment is made within the discount period. The payment discount shall apply to all purchases and to all payment methods.

3.8. TAXES

The County is not tax exempt from Transaction Privilege Tax - sales tax.

3.9. PUBLIC RECORD

Any documents submitted by Offeror in response to this solicitation will become the property of the County. Except as set forth below with respect to Confidential Information, the Submittal will be deemed to be a public record available for review by the public after the award notification.

3.10. CONFIDENTIAL INFORMATION

The County is obligated to abide by the Arizona Public Records Law, A.R.S. §§ 39-101 through 39-

161. If Offeror believes that any portion of its proposal, offer, specification, protest or correspondence contains information that is confidential and subject to being withheld from disclosure in the event that the County receives a public records request to which the record is responsive, Offeror must, when the record is submitted, provide the Contract Officer written notification of that fact. The records or portions of records that Offeror wishes to be treated as confidential must also be clearly marked “CONFIDENTIAL” on their face. Pricing will not be treated as confidential.

If the County, after award notification, receives a public-records request to which a Contractor record marked “CONFIDENTIAL” is responsive, County will notify Offeror in writing. Unless Offeror, within 10 days after the date of that notice, obtains and provides to County an order from a court of competent jurisdiction prohibiting the County from releasing the records, the County may release the records without any liability to Offeror.

3.11. CERTIFICATION OF NONCOLLUSION; CONFLICTS OF INTEREST

By submitting a response, Offeror warrants that:

A. Preparation and submission of the submittal did not involve collusion or other anti-competitive practices.

B. Offeror has not given, offered to give, nor intends to give at any time hereafter, any economic opportunity, future employment, gift, loan, gratuity, special discount, trip, favor, meal or service to a public servant in connection with this solicitation.

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C. No person has been employed or retained to solicit or secure a Contract under this solicitation upon a promise of a commission, percentage, brokerage, or contingent fee.

D. No member of the Mohave County Board of Supervisors, Mohave County elected official, or any employee of the County involved in this solicitation process has any financial interest in Offeror’s firm.

The County may disqualify Offeror from further participation in the solicitation process if the County determines that Offeror has an actual or apparent conflict of interest or has engaged in any collusion or anti-competitive practices.

3.12. WHEN AND HOW TO SUBMIT PROPOSALS

In order to be considered, Offers must:

A. Be fully submitted successfully no later than the Proposal Due Date and Time, electronically through the County's online bidding system at https://procurement.opengov.com/portal/mohavecounty.

1. NOTE: THE ENTIRE OFFER MUST BE IN "“SUBMITTED"” STATUS IN THE COUNTY’S

ONLINE BIDDING SYSTEM IN ORDER TO BE CONSIDERED. RESPONSES THAT

HAVE BEEN CREATED IN THE SYSTEM, BUT THAT ARE NOT IN "“SUBMITTED"”

STATUS BY THE OFFER SUBMITTAL DEADLINE WILL NOT BE CONSIDERED.

B. Be legible, printable on standard 8.5" x 11" paper.

C. Be on the forms and in the format required in this solicitation, including all information requested in the solicitation document, the questions in the Vendor Questionnaire section, and the signed Offer and Acceptance Form.

D. Be organized, concise, and related to the RFP.

3.13. OFFER AND ACCEPTANCE PERIOD

In order to allow for an adequate evaluation, the County requires an offer in response to this solicitation to be valid and irrevocable for ninety (90) days after the Proposal Due Date and Time.

3.14. WITHDRAWAL OF SUBMITTAL; BINDING OFFER

By submitting a response to this solicitation, Offeror is offering to enter into the Contract with the County. Offeror may withdraw a submitted response at any time prior to the Proposal Due Date and Time. Submittals can be withdrawn by clicking "unsubmit proposal" in the online bidding system or with written notice to the Procurement Officer.

3.15. DISCUSSIONS/CLARIFICATIONS/INTERVIEWS

The County may, at its discretion, conduct discussions with Offeror for the purpose of eliminating minor irregularities, informalities, or apparent clerical mistakes in Offeror’s submittal in order to clarify the offer and assure full understanding of, and responsiveness to, solicitation requirements. Prior to award, County may request product demonstrations, enter into negotiations, or hold interviews with Offerors.

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3.16. NEGOTIATIONS

The County reserves the right to enter into negotiations with the top-ranked Offeror prior to award of contract. These negotiations may address, but are not limited to, pricing, technical specifications, contractual terms, and schedules. The purpose of these negotiations is to achieve the best value and alignment with the County's needs. If negotiations fail to result in a mutually acceptable agreement, the County reserves the right to terminate negotiations and proceed to negotiate with the next highest-evaluated offeror, or to cancel the RFP process entirely, at its sole discretion. The County is under no obligation to continue negotiations or award a contract.

3.17. VENDOR REGISTRATION

In order to be eligible for award of a Contract, Offeror must register as a vendor with the County.

Registration can be completed at https://procurement.opengov.com/portal/mohavecounty by clicking on Vendors, Registration for Purchase Orders and Registration for Notification of Solicitations. Please note that email notifications of newly published solicitations and addenda will be provided to those vendors that select email as their preferred delivery method in their vendor record.

3.18. UPON NOTICE OF AWARD

The apparent successful offeror shall sign and file with the County, within ten (10) days after Notice of Award, all documents necessary to the successful execution of the Contract, such as insurance or performance and payment bonds, if required.

3.19. AWARD OF CONTRACT

A. Unless otherwise provided within the solicitation, the County reserves the right to award by individual line item, by group of line items, or as a total, whichever is deemed most advantageous to the County. The County may make positional awards; if positional awards are made, post award modifications to award position may be considered based upon price increases during the term of the contract.

B. Notwithstanding any other provision of the Request for Proposals, the County reserves the right to:

1. waive any immaterial defect or informality; or

2. reject any or all offers, or portions thereof; or

3. reissue a Request for Proposals.

C. A response to the Request for Proposals is an offer to contract with the County based upon the terms, conditions, and Specifications contained in the County's Request for Proposals.

Proposals do not become Contracts unless and until they are executed by the County's Board of Supervisors or Procurement Director. A Contract has its inception in the award, eliminating a formal signing of a separate Contract. All of the terms and conditions of the Contract are contained in the Request for Proposals, unless any of the terms and conditions are modified by a solicitation Addenda, a Contract Addenda, or by mutually agreed terms and conditions in the Contract documents.

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3.20. RFP RESULTS

The name(s) of the successful offeror(s) will be posted on the Procurement Department’s Internet site at https://procurement.opengov.com/portal/mohavecounty upon issuance of a Notice of Award or upon final contract execution.

3.21. PROTESTS

A protest shall be in writing and shall be filed with the Procurement Officer, in accordance with the Mohave County Procurement Code, Art. IX, Sec 2. A protest of a solicitation shall be received at the Department of Procurement not less than five (5) working days before the solicitation due date. A protest of a proposed award or of an award shall be filed within ten (10) days after issuance of notification of award or issuance of a notice of intent to award, as applicable. A protest shall include:

A. The name, address, and telephone number of the protestant;

B. The signature of the protestant or its representative;

C. Identification of the solicitation or Contract number;

D. A detailed statement of the legal and factual grounds of protest including copies of relevant documents; and

E. The form of relief requested.

3.22. EVALUATION OF PROPOSALS

Evaluation of each Offer received under this Request for Proposals shall be based upon scoring criteria weighted by points according to their importance.

3.23. EXCEPTIONS TO CONTRACT PROVISIONS

A response to any solicitation is an offer to contract with the County based upon the contract provisions contained in the County’s solicitation, including but not limited to, the specifications, scope of services, and any terms and conditions. Offerors who wish to propose modifications to the contract provisions must clearly identify the proposed deviations and any proposed substitute language. However, the provisions of the solicitation cannot be modified without the express written approval of the Procurement Director or their designee. If a proposal or offer is returned with modifications to the contract provisions that are not expressly approved in writing by the Procurement Director or his designee, the contract provisions contained in the County’s solicitation shall prevail.

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4. EVALUATION OF PROPOSALS

The County will be selecting up to three successful (3) respondents to ensure adequate coverage of the Sheriff's operating locations and needs.

No. Evaluation Criteria Scoring Method Weight (Points)

1. Qualifications & Experience Offeror must provide information demonstrating their qualifications and experience related to the scope of services. Provide the following:

A. A short narrative history of Offeror's firm.

B. Qualifications and experience of Offeror's technicians, including their manufacturer certifications (technicians must be Certified Mercury Marine Outboard Motor technicians).

C. Provide a description of Offeror's experience servicing large, specialized patrol vessels.

D. Provide a minimum of three professional references for repair and maintenance of comparable vessels.

E. Provide documentation showing that Offeror is a current Mercury Marine Outboard Motor dealer as approved by Mercury Marine.

F. A discussion of how the Offeror will maintain all licenses, certifications, and required personnel for the duration of this Contract.

Points Based 25 (25% of Total)

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2. Method of Approach

Offeror must provide information describing their approach to accomplishing the Scope of Services. Provide the following:

A. A narrative of Offeror's approach to performing the Scope of Services.

B. A description of the Offeror's capacity to service the existing fleet with the required level of quality and responsiveness required by the Sheriff's Office.

C. A description of Offeror's approach to curing issues that arise during the performance of work.

D. A description of what equipment, tools, and mobile service infrastructure the Offeror maintain to support field repairs.

E. A description of how the Offeror would manage emergency repair requests without disrupting already-scheduled preventive maintenance and routine service appointments for other Sheriff's Office vessels.

F. An explanation of how previous, similar services have been performed in the past.

G. A description of what would constitute needing to charge emergency hourly rates.

Points Based 25 (25% of Total)

3. Pricing Pricing points will be calculated based using the formula.

(Best Price/Price) x Maximum Points

Points Based 50 (50% of Total)

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5. PRICING PROPOSAL

If necessary, Offeror may include a separate Alternative Discount Proposal in their proposal that breaks the Supplies and Materials Discount out by category of item. If so, mark zero under % discount below and upload with the Proposal Documents.

BOAT MAINTENANCE AND REPAIR SERVICES

Line Item Description Unit of Measure

Unit Cost

1 Routine Hourly Labor Rate $ per Hour

2 Emergency Repair Hourly Rate $ per Hour

SUPPLIES AND MATERIAL DISCOUNT

Line Item Description Unit of Measure

Unit Cost

1 Supplies and Material Discount % Discount

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6. SPECIAL TERMS AND CONDITIONS

6.1. ADDITIONAL PRODUCTS AND SERVICES

Additional products and services in line with the scope and intent of this RFP may be supplied by the vendor. Pricing for these services must be aligned with the Pricing Proposal and negotiated prior to the delivery of those products and services.

6.2. COOPERATIVE PURCHASING

Contractor will, when requested, provide goods and services at the same prices and under the same terms and conditions as set forth in this Contract to any public or nonprofit agency that, at the time of request, has a Cooperative Purchasing Agreement with the County or participates in the Strategic Alliance for Volume Expenditures (SAVE) cooperative. These lists are subject to change. Contractor may, however, negotiate with an agency for payment of additional out-of-pocket expenses that will be incurred by Contractor in providing goods and services to the agency (i.e., freight charges, travel related expenses, etc.).

Each participating agency that orders goods or services under this Contract as provided above is solely responsible for paying Contractor for those goods and services. The County is not responsible for any disputes arising out of transactions made by others.

6.3. FOB DESTINATION FREIGHT PREPAID

Prices shall be FOB Destination Freight Prepaid to the delivery location designated. Contractor shall retain title and control of all goods until they are delivered and the Contract of coverage has been completed. All risk of transportation and all related charges shall be the responsibility of the Contractor. All claims for visible or concealed damage shall be filed by the Contractor. The County will assist the Contractor in arranging for inspection.

6.4. KEY PERSONNEL

It is essential that the Contractor provide adequate experienced personnel, capable of and devoted to the successful accomplishment of work to be performed under this Contract. The Contractor must agree to assign specific individuals to the key positions.

The Contractor agrees that, once assigned to work under this Contract, key personnel shall not be removed or replaced without written notice to and subsequent concurrence by the County.

If key personnel are not available for work under this Contract for a continuous period exceeding thirty calendar days, or are expected to devote substantially less effort to the work than initially anticipated, the Contractor shall immediately notify the County, and shall, subject to the concurrence of the County, replace such personnel with personnel of substantially equal ability and qualifications.

6.5. MSDS FOR HAZARDOUS SUBSTANCES

Contractor shall furnish Materials Safety Data Sheets for all products required by OSHA Hazard Communications Regulations per 29 CFR Part 1910.1200.

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6.6. MULTIPLE AWARDS

To provide adequate Contract coverage, multiple awards may be made.

6.7. PRICE ADJUSTMENT

The County will review fully documented requests for price adjustment after any Contract has been in effect through the initial contract term. Any price adjustment will only be made at the time of Contract renewal and/or extension and will be a factor in the extension review process. The County will determine whether the requested price adjustment or an alternate option, is in the best interest of the County. Any price adjustment will be effective upon the effective date of the Contract extension.

6.8. TERM AND RENEWAL

The term of the Contract shall commence upon award and shall remain in effect for a period of one

(1) year, unless terminated, canceled or extended as otherwise provided herein. The Contractor agrees that the County shall have the right, at its sole option, to renew the Contract for four (4) additional one (1) year or portions thereof. In the event that the County exercises such rights, all terms, conditions and provisions of the original Contract shall remain the same and apply during the renewal period with the possible exception of price and minor scope additions and/or deletions.

6.9. WARRANTY

Bidder/Offeror shall warrant that all equipment and parts furnished in their bid/offer are newly manufactured and free from defects in material and workmanship for no less than one (1) year from the date the equipment is delivered or installed. Warranty shall also guarantee accepted trade standards of quality, fitness for the intended uses, and conformance to promises or specified specifications. No other express or implied warranty shall eliminate the vendor’s liability as stated herein.

6.10. WORKMANSHIP

The Contractor agrees that all work shall be done by skilled and experienced staff and shall be done in a first-class and workmanlike manner.

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7. INSURANCE REQUIREMENTS

7.1. Insurance Requirements

A. Contractor and subcontractors must procure and maintain, until all of their obligations have been discharged, including any warranty periods under this Contract are satisfied, insurance against claims for injury to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Contractor, his agents, representatives, employees or subcontractors.

B. The insurance requirements herein are minimum requirements for this Contract and in no way limit the indemnity covenants contained in this Contract.

C. The County in no way warrants that the minimum limits contained herein are sufficient to protect the Contractor from liabilities that might arise out of the performance of the work under this Contract by the Contractor, his agents, representatives, employees or subcontractors and Contractor is free to purchase additional insurance as may be determined necessary.

D. Contractor must provide coverage with limits of liability not less than those stated below.

7.2. Commercial General Liability (Occurrence Form)

A. Policy must include Bodily Injury, Property Damage, Personal Injury and Broad Form Contractual Liability with coverage limits no lower than:

1. Each Occurrence: $1,000,000

2. General Aggregate: $2,000,000

3. Products & Completed Operations Aggregate: $2,000,000

4. Personal and Advertising Injury: $1,000,000

5. Blanket Contractual Liability: $1,000,000

B. The policy must be endorsed to include the following additional insured language: "The County of Mohave must be named as an additional insured with respect to liability arising out of the activities performed by, or on behalf of, the Contractor".

C. Policy must contain a waiver of subrogation endorsement, as required by this written Contract, in favor of the County of Mohave, and its departments, agencies, officers, officials, agents, employees and volunteers for losses arising from work performed by or on behalf of the Contractor.

D. Commercial General Liability Additional Insured Endorsement must be as broad as CG 20 10 11 85.

E. Contractor's subcontractors will be subject to the same minimum requirements identified above. Contractor must be responsible for ensuring and/or verifying that all subcontractors have valid and collectible insurance as evidenced by the certificates of insurance and endorsements for each subcontractor.

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7.3. Worker's Compensation

A. Policy must have coverage limits no lower than:

1. Per Occurrence: Statutory

2. Employer's Liability: $1,000,000

3. Disease Each Employee: $1,000,000

4. Disease Policy Limit: $1,000,000

B. Policy must contain a waiver of subrogation endorsement, as required by this written Contract, in favor of the County of Mohave and its departments, agencies, officers, officials, agents, employees and volunteers for losses arising from work performed by or on behalf of the Contractor.

C. This requirement will not apply to each Contractor or subcontractor that is exempt under A.R.S. § 23-901, and when such Contractor or subcontractor executes the appropriate waiver form (Sole Proprietor or Independent Contractor).

D. Contractor's subcontractors will be subject to the same minimum requirements identified in this section. Contractor must be responsible for ensuring and/or verifying that all subcontractors have valid and collectible insurance as evidenced by the certificates of insurance and endorsements for each subcontractor.

7.4. Professional Liability (Errors & Omissions)

A. Policy must have coverage limits no lower than:

1. Each Claim: $1,000,000

2. Annual Aggregate: $2,000,000

B. In the event that the professional liability insurance required by this Contract is written on a claims-made basis, Consultant warrants that any retroactive date under the policy shall precede the effective date of this Contract; and that either continuous coverage will be maintained or an extended discovery period will be exercised for a period of two (2) years beginning at the time work under this Contract is completed.

C. The policy shall cover professional misconduct or negligent acts for those positions defined in the Scope of Services of this contract.

7.5. Inland Marine Insurance Coverage

A. Policy must have coverage limits no lower than:

1. Each Occurrence: $2,000,000

2. General Aggregate: $4,000,000

B. The policy must include "on-hook" coverage.

C. The policy must be endorsed to include the following additional insured language: "The County of Mohave must be named as an additional insured with respect to liability arising out of the activities performed by, or on behalf of, the Contractor".

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D. Policy must contain a waiver of subrogation endorsement, as required by this written Contract, in favor of the County of Mohave, and its departments, agencies, officers, officials, agents, employees and volunteers for losses arising from work performed by or on behalf of the Contractor.

7.6. Claims Made Insurance Coverage

If any or part of the required insurance is written on a claims-made basis, any policy retroactive date must precede the date of the contract and the Contractor must maintain such coverage for a period not less than three (3) years following contract expiration, termination or cancellation.

7.7. Additional Insurance Requirements

A. The policies shall include, or be endorsed to include, the following provisions:

1. The Consultant's policies shall stipulate that the insurance afforded the contractor shall be primary insurance and that any insurance carried by Mohave County, and its agents, officials, or employees shall be excess and not contributory insurance, as provided by A.R.S. § 41-621 (E).

2. Coverage provided by the Consultant shall not be limited to the liability assumed under the indemnification provisions of this Contract.

3. Commercial General Liability Additional Insured Endorsements shall be as broad as

CG2010 1185.

4. Mohave County, at its sole discretion, may increase or decrease the insurance limits and coverages outlined herein.

7.8. Policy Change Notice

Contractor will give the County 10 days advance written notice before any of the above policies are changed in any manner that is inconsistent with the requirements of this Contract. The notice must be sent directly to the Procurement Division of the Business Services Department.

7.9. Additional Insured

The Commercial General Liability, Commercial Automobile Liability and umbrella policies where applicable will include the County as an additional insured with respect to liability arising out of the performance of this contract. The County must be covered to the full policy limits, even if those limits of liability are in excess of those required by this Contract.

7.10. Acceptability of Insurers

Contractors insurance shall be placed with companies licensed in the State of Arizona or hold approved non-admitted status on the Arizona Department of Insurance List of Qualified Unauthorized Insurers. Insurers shall have an “A.M. Best” rating of not less than A- VII. Mohave County in no way warrants that the above-required minimum insurer rating is sufficient to protect the Consultant from potential insurer insolvency.

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7.11. Verification of Coverage

A. Prior to beginning of work or services, Consultant shall furnish Mohave County with Certificates of Insurance (ACORD form or equivalent approved by Mohave County) as required by this Contract. The certificates for each insurance policy are to be signed by an authorized representative.

B. All certificates and endorsements are to be received and approved by Mohave County before work commences. Each insurance policy required by this Contract must be in effect at or prior to commencement of work under this Contract and remain in effect for the duration of the project. Failure to maintain the insurance policies as required by this Contract, or to provide evidence of renewal, is a material breach of contract.

C. All certificates required by this Contract shall be sent directly to Mohave County. The Mohave County project/contract number and project description shall be noted on the Certificate of Insurance. Mohave County reserves the right to require complete copies of all insurance policies required by this Contract at any time.

7.12. Subcontractors

Contractors’ certificate(s) shall include all subcontractors as insureds under its policies or Consultant shall furnish to Mohave County separate certificates and endorsements for each subconsultant. All coverages for subcontractors shall be subject to the minimum requirements identified above.

7.13. Exceptions

In the event the Contractor or sub-contractor(s) is/are a public entity, then the Insurance Requirements shall not apply. Such public entity shall provide a Certificate of Self- Insurance.

7.14. Approval

Any modification or variation from the insurance requirements in this Contract shall be made by the contracting agency in consultation with Mohave County. Such action will not require a formal Contract amendment, but may be made by administrative action.

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8. STANDARD TERMS AND CONDITIONS

8.1. ACCEPTANCE

Mere physical receipt and inspection of goods or services by the County does not alter or affect the obligations of Contractor to provide goods and services that conform to all specifications of this Contract and the County may reject goods or services that are later found to be nonconforming.

8.2. ADVERTISING

Contractor will not advertise or publish information concerning this Contract without prior written consent of the County.

8.3. AMERICANS WITH DISABILITIES ACT

The Contractor shall comply with all applicable provisions of the Americans with Disabilities Act (Public Law 101-336, 42 U.S.C. 12101, et seq.) and applicable Federal regulations under the Act.

8.4. APPLICABLE LAW

This Contract shall be governed, and the County and Contractor shall have all remedies afforded to each, by the Mohave County Procurement Code and the law of the State of Arizona. State law claims shall be brought only in Federal or State Courts in the State of Arizona.

8.5. ARBITRATION

Notwithstanding any other provision in this Contract, no agreement by the County to arbitrate a dispute is binding unless given expressly and in writing after execution of this Contract. However, if both parties agree, disputes may be resolved through arbitration following the process in A.R.S. § 12- 1501, et seq. Contractor must continue to perform under this Contract without interruption, notwithstanding the provisions of this section.

8.6. ASSIGNMENT

Contractor may not assign its rights or obligations under this Contract without the prior written permission of the County's Board of Supervisors or Procurement Director. The County will not unreasonably withhold approval for a requested assignment.

8.7. CHILD/SWEAT-FREE LABOR POLICY

The Contractor shall comply with all applicable provisions of the United States Federal and State Child Labor and Worker's Right laws and agrees if called upon to affirm in writing, that they, and any subcontractor involved in the provision of goods to the County, are in compliance.

8.8. COMMENCEMENT OF WORK

Contractor will not commence any billable work or provide any material or service under this Contract until Contractor receives a purchase order or is otherwise directed to do so, in writing, by the County.

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8.9. CONFIDENTIALITY OF RECORDS

Contractor will establish and maintain procedures to ensure that no information contained in its records or obtained from the County or from others in carrying out its functions under this Contract is used or disclosed by it, its agents, officers, or employees, except as required to efficiently perform its duties under the Contract, and will take appropriate measures to protect any personal identifying information of any individuals.

8.10. CONFLICTS OF INTEREST

The County may terminate this Contract without penalty or further obligation pursuant to A.R.S. § 38- 511 if any person significantly involved in initiating, negotiating, securing, drafting, or creating the Contract on behalf of the County is or becomes, at any time while the Contract or any extension of the Contract is in effect, an employee of, or a contractor to, Contractor with respect to the subject matter of this Contract. Termination will be effective when written notice from the County's Procurement Director is received by Contractor, unless the notice specifies a later time.

8.11. CONTRACT ADDENDA; ADDITIONAL WORK

This Contract may only be amended by a written agreement signed by the parties. The Mohave County Board of Supervisors or the County's Procurement Director (or their designee) may, on behalf of the County (1) approve and execute any addenda, change orders, or supplemental written agreements; and (2) grant time extensions or contract renewals. Except in the case of a documented emergency approved by the County's Contract Representative in writing, Contractor will not perform any work under this Contract that exceeds the scope of work or contract amount unless a formal addenda or change order has first been approved and executed by the County.

8.12. DEFAULT IN ONE INSTALLMENT TO CONSTITUTE TOTAL BREACH

Contractor shall deliver conforming materials in each installment or lot of this Contract and may not substitute nonconforming materials. Delivery of nonconforming materials, or default of any nature, may constitute breach of the Contract. Noncompliance may be deemed a cause for possible Contract termination.

8.13. DELIVERABLES PROPERTY OF COUNTY; NO LIENS

All services, information, computer program elements, reports and other deliverables…