Biosolids Hauling and Disposal.pdf

REQUEST FOR PROPOSALS

Biosolids Hauling and Disposal

July 2, 2026

Due Date:

and time:

Wednesday August 5, 2026

2:00 PM (EDT)

RFP Number: 02-080526

Mailing Address: PO Box 230 High Point NC 27261

Delivery Address: 816 East Green Drive Purchasing Division High Point, NC 27260

Purchasing Contact:

E-mail:

Phone:

Greg Parret greg.parret@highpointnc.gov 336-883-4795

Virtual Pre-Proposal Conference:

Link:

Meeting ID:

Passcode:

July 13, 2026, 2:00 PM Join

283 471 283 993 290 E6e4ko3T

IF YOU NEED ANY REASONABLE ACCOMMODATION FOR ANY TYPE OF DISABILITY IN ORDER TO

PARTICIPATE IN THE PROCUREMENT, PLEASE CONTACT PURCHASING AS SOON AS POSSIBLE

VENDOR NAME:

mailto:greg.parret@highpointnc.gov https://teams.microsoft.com/meet/283471283993290?p=ClwJ92I4taC2Hwam2Z

Entity Formation (check applicable): Corporation Limited Liability Company Partnership Sole Proprietorship

Limited Company

Ownership Category (check applicable):

Limited Partnership

African American Non-Minority Hispanic Asian American

Socially & Economically Disadvantaged Female American Indian

Principal Office Address (Per Secretary of State)

* By signing above the vendor acknowledges that terms and conditions and instructions associated with this bid have been read and accepted.

* Failure to execute/sign this bid properly prior to submittal shall render the bid invalid and it

WILL BE REJECTED.

Late bids will NOT be accepted.

Bidder Information Form

All pages bound within this Bid Document are necessary parts thereof and Shall Not be detached, taken apart and/or altered, or bid shall be considered non-responsive.

--PLEASE TYPE OR PRINT LEGIBLY IN BLUE OR BLACK INK--

Offer valid for 60 days from date of bid opening. After this time, any withdrawal of offer shall be made in writing, effective upon receipt by the agency issuing this Invitation to Bid.

• Pursuant to General Statutes of North Carolina, Section 143-129, as amended, bids and proposals are subject to the conditions and specifications herein, are invited for materials and equipment as described herein.

• Prices or any other entry made hereon by the bidders shall be considered firm and not subject to change or withdrawal.

• Bidders certify under penalty of perjury that this bid has not been arrived at collusively and that no Federal or North Carolina antitrust laws have been violated.

• State and County sales taxes shall not be included in the bid prices. Sales tax shall be added to vendors invoice and will be paid to vendor at time of invoice payment.

• Bidders shall sign this form and submit it as part of the complete bound bid package on or before the date and time specified above to the City of High Point Purchasing Division at either P.O. Box 230, High Point, NC 27261, or 816 E. Green Drive, High Point, NC 27260.

City, State & Zip

General Contractor License # (if applicable)

Email Address Telephone Number

Vendor Name (include d.b.a. information if applicable)

Federal Tax ID #/Social Security #

Vendor’s Authorized Signature Print Name & Title of Person Signing on Behalf of Vendor

REQUEST FOR PROPOSALS

RFP 02-080526

The City of High Point is seeking proposals from qualified firms to provide hauling, transport, and beneficial reuse or disposal of dewatered biosolids generated at the Eastside Wastewater Treatment Plant in accordance with all applicable regulations and the requirements of this Request for Proposals.

Sealed proposals will be received until 2:00 PM, Wednesday, August 5, 2026, in the Purchasing Division, 816 East Green Drive, High Point, NC 27260. Proposals are to be labeled “RFP # 02-080526 Biosolids Hauling and Disposal.” Electronic proposals will be accepted via email to greg.parret@highpointnc.gov prior to the proposal deadline.

A non-mandatory virtual pre-proposal conference will be held Monday, July 13, 2026, at 2:00 PM at the link below. City staff will be available to discuss the project and answer pertinent questions, including MWBE requirements. All prospective bidders are urged to attend to prepare bids based upon a full understanding of project specifications.

Link for Virtual Pre-Proposal Meeting.

Meeting ID: 283 471 283 993 290 Passcode: E6e4ko3T

RFP # 02-080526

Biosolids Hauling and Disposal

An electronic copy of the Request for Proposal may be obtained from the City of High Point located under Bid Opportunities at https://www.highpointnc.gov/Bids.aspx. Proposers can download a copy of the solicitation and all addenda.

Awarded suppliers must register with the City of High Point by completing the online supplier registration process at https://www.highpointnc.gov/1068/New-Supplier-Registration. The City reserves the right to accept or reject proposals, in whole or in part, as it determines what best serves its interests.

The successful proposer shall be required to comply with all applicable equal employment opportunity laws and regulations, and all other applicable governmental laws and regulations as set forth by the City of High Point and the State of North Carolina.

The meeting facilities of the City of High Point are accessible to people with disabilities. For special accommodations, call 336-883-3298, TDD 336-883-8517, or North Carolina Relay System at 1-800-735-2962.

In accordance with the Federal “Americans with Disabilities Act” (the Act), the City of High Point will not discriminate against individuals with disabilities and will not do business with vendors who discriminate against such individuals in violation of the Act. “Equal Opportunity Employer, Male/Female/Handicap” mailto:libby.rush@highpointnc.gov https://teams.microsoft.com/meet/283471283993290?p=ClwJ92I4taC2Hwam2Z https://www.highpointnc.gov/Bids.aspx https://www.highpointnc.gov/1068/New-Supplier-Registration

A. GENERAL INFORMATION

1. INTRODUCTION & SCOPE OF SERVICES:

The City of High Point is seeking proposals from qualified firms to provide hauling, transport, and beneficial reuse or disposal services for dewatered biosolids generated at the Eastside Wastewater Treatment Plant.

The selected contractor shall perform all services in accordance with the requirements of this Request for Proposals and all applicable federal, state, and local regulations.

2. PROPOSAL SCHEDULE

This is to provide interested Proposers with information about the schedule anticipated by the City.

This is an estimate only and may change.

RFP Issue Date July 2, 2026 Pre-Proposal Meeting Monday, July 13, 2026, 2:00 PM

Pre-Proposal Meeting.

Meeting ID: 283 471 283 993 290 Passcode: E6e4ko3T

Questions Due to Purchasing July 20, 2026, by 12:00 PM

Addendum Issued July 22, 2026

RFP Due Date Wednesday, August 5 at 2:00 PM

3. PROPOSAL QUESTIONS:

Questions concerning this RFP must be submitted via email to Greg Parret, Buyer, by no later than July 20, 2026 by 12:00PM to greg.parret@highpointnc.gov. No verbal interpretations shall be binding.

4. PROPOSAL DUE DATE:

Sealed proposals will be received electronically, by mail, or by hand delivery until 2:00 PM Eastern Time on Wednesday, August 5, 2026. A public proposal opening will not be conducted. Late proposals will not be accepted or considered.

5. CONTRACT PRICING:

Proposals shall include pricing for the Biosolids Hauling and Disposal per specifications including all labor, time, and materials and costs necessary to perform the work.

6. LATE BIDS:

Any bid proposal received after the proposal due date and time shall not be considered and will be returned unopened.

https://teams.microsoft.com/meet/283471283993290?p=ClwJ92I4taC2Hwam2Z

7. COMPETITIVE SELECTION:

The successful Proposer will be selected on a fair and rational basis, and the evaluation factors outlined below shall be applied to all eligible, responsive Proposers in comparing proposals and selecting the successful bidder. Award of a contract may be made without discussion with the Proposers after responses are received. Proposals should, therefore, be submitted on the favorable terms. The City reserves the right to void the contract if the successful Proposer has not performed within the date specified by the Proposers response.

8. SALES TAX:

Sales Tax shall not be included in any proposed prices. The City of High Point is not tax exempt and will pay sales tax where applicable. Sales tax shall be invoiced as a separate item.

9. MWBE:

Pursuant to General Statute 143-48 and Executive Order #77, the City of High Point invites and encourages participation in this procurement process by businesses owned by minorities, women, or disadvantaged persons.

10. CONTRACTS:

It is recognized that the formal basis of any agreement between supplier and user will be a contract to be negotiated between parties rather than a proposal. In submitting proposals, vendors must indicate that they are prepared to complete a contract containing all the information submitted in their proposals. Vendors must also be prepared to meet the City’s insurance requirements at the time the contract is awarded. Contractors shall be required to sign a City of High Point contract, a sample of which is included in this RFP.

11. REJECTION OF PROPOSAL:

The City of High Point reserves the right to reject all Proposals, to waive any informality in proposals received, to accept or reject any or all of the items in the proposal, and to award the contract in whole or in part and/or negotiate any or all items with individual Proposers if it is deemed in the City’s best interest. Moreover, the City reserves the right to make no selection if proposals are deemed to be outside the fiscal constraint or not in the best interest of the City.

12. INSURANCE:

The Contractor shall purchase and maintain during the life of this contract comprehensive general liability and other insurance as is appropriate for the work being performed as outlined in the sample contract which is attached for your reference. A Certificate of Insurance is required at the time of executing the final contract.

13. PAYMENT:

A contract that includes a payment schedule based on tasks, timetables, and percentages of completed work will be developed prior to work commencing with the awarded supplier.

14. E-Verify Requirements Apply to Public Contracts:

Under North Carolina law, the E-Verify requirement applies to private employers doing business in this state that has 25 or more employees working in this state. If contractors are individuals who are self-employed (i.e., one employee), or with a business with less than 25 employees, that individual/business is not subject to the E-Verify requirements. We have provided the affidavit which will be included in the bid documents.

15. SUBMITTAL PACKAGE CONTENT AND FORMAT:

Proposals should be prepared on 8-1/2 x 11 paper using a minimum 10-point font, with an email title of “RFP 02-080526 - Biosolids Hauling and Disposal.” The city will not consider proposals that do not arrive prior to the proposal deadline. Electronic submittals will be accepted.

16. SUBMITTAL REQUIREMENTS:

If your firm would like to be considered for providing the required services, please email a copy to: greg.parret@highpointnc.gov or submit one (1) bound original and one (1) USB flash drive proposal to:

Mailed Hand-Delivered City of High Point

RFP 02-080526

Attn: Purchasing Division Greg Parret, Buyer 816 E. Green Drive

High Point, NC 27261

City of High Point

RFP 02-080526

Attn: Purchasing Division Greg Parret, Buyer 816 E. Green Drive

High Point, NC 27261

B. QUALIFICATIONS AND SUBMISSION REQUIREMENTS

Letter of Transmittal The proposal shall include a cover letter of transmittal attesting to its accuracy. Identify the legal entity that would enter into the contract with the City which will include the following:

Full legal name of supplier Address of company headquarters Address of local office (an office in the High Point metro area; if not in High Point, what is the primary office responsible for this contract?)

Name and title of the person authorized to enter into a contract.

Executive Summary Provide a summary of the Proposer’s understanding of the Scope of Services presented in this RFP and emphasize any unique aspects or strengths of the proposal.

Organization and Staffing Provide a list identifying the number of personnel and identifying key members, qualifications, etc. available to respond in the event the proposed contract is activated, including subcontractors who would be assigned to this project. For proposed subcontractors, please provide the name of each supplier, the office location, the contact’s name and telephone number, and the services to be provided.

Statement of Work The proposer shall submit a Statement of Work to demonstrate competency in performing services as defined in the Solicitation. Include a detailed description of the services to be completed along with sufficient information for the City to determine if the proposer meets each requirement.

Qualifications and Experience The Proposer should describe its track record in performing services comparable to those specified in the RFP and other information relevant to making a determination as to the ability of the Proposer to perform these services. List at least three (3) references for contracts in the past five (5) years similar to the scope and size of the project specified herein. Please list North Carolina local government clients.

Conflict of Interest State any conflicts of interest vendor or any key individual may have with this service.

C. SELECTION PROCESS:

The City will conduct a fair and impartial evaluation of all submittals that are received in accordance with the provisions of this RFP. The city will appoint a selection committee to perform the evaluation. Interviews with vendors are not anticipated but may be held at the option of the selection committee The City reserves the right to obtain clarification of any point in a vendor’s/team’s Proposal Package or to obtain additional information. All vendors/teams who submit Proposal Packages will be notified of the selection committee’s choice. Final approval of any selected supplier/team is subject to the action of the City Council or appropriate City officials.

D. EVALUATION CRITERIA:

Proposals one (1) original will be received from each offeror in an email or sealed envelope or package.

Each original shall be signed and dated by an official authorized to bind the firm. Unsigned proposals will not be considered.

All proposals must be received by the City of High Point not later than the date and time specified on the cover sheet of this RFP.

At their option, the evaluators may request oral presentations or discussions with any or all offerors for the purpose of clarification or to amplify the materials presented in any part of the proposal. However, offerors are cautioned that the evaluators are not required to request clarification; therefore, all proposals should be complete and reflect the most favorable terms available from the offeror.

Proposals will be evaluated according to completeness, content, and experience with similar projects, the ability of the offeror and its staff, and cost. The evaluators will randomly select at least three of the offeror’s references, but the evaluators reserve the right to contact all the references listed if information from the three references contacted warrant further inquiry. The failure of the offeror to list all similar contracts in the specified period may result in the rejection of the offeror’s proposal. The evaluators may check all public sources to determine whether the offeror has listed all contracts for similar work within the designated period. If the evaluators determine that references for other public contracts for similar contracts were not listed, the evaluators may contact the public entities to make inquiry into offeror’s performance of those contracts and the information obtained may be considered in evaluating offeror’s proposal. Awarding a contract to one offeror does not mean that the other proposals lacked merit, but that, all factors considered, the selected proposal was deemed most advantageous to the City of High Point.

In addition to any other evaluation criteria identified in the solicitation document, the city will consider the following factors to ensure that any award will be in the best interest of the City of High Point:

RFP Evaluation Criteria Weights Project Team 25% Project Experience 25% Project Management, Approach, and Quality Control

20%

Reputation of Offeror 15% Cost Proposal 15%

E. PUBLIC RECORDS

Upon receipt by the City, your Proposal is considered a public record except for material that qualifies as “Trade Secret” information under North Carolina General Statute 66-152 et seq.

Proposal Packages will be reviewed by the City’s Selection Committee, as well as other City staff and members of the public who submit public record requests. To properly designate material as a trade secret under these circumstances, each vendor must take the following precautions: (a) any trade secrets submitted by a vendor should be submitted in a separate, sealed envelope marked with the below statement: (see next page)

“Trade Secret - Confidential and Proprietary Information - Do Not Disclose Except for the Purpose of Evaluating this Proposal,” and (b) the same trade secret/confidentiality designation should be stamped on each page of the trade secret materials contained in the envelope. Do not designate your proposed pricing as a trade secret.

In submitting a Proposal, each vendor agrees that the City may reveal any trade secret materials contained in such response to all City staff and City officials involved in the selection process and to any outside consultant or other third parties who serve on the Selection Committee or who are hired by the City to assist in the selection process. Furthermore, each vendor agrees to indemnify and hold harmless the City and each of its officers, employees and agents from all costs, damages, and expenses incurred in connection with refusing to disclose any material that the vendor has designated as a trade secret. Any vendor that designates its entire Proposal as a trade secret may be disqualified from the selection process.

Information in the Request for Proposal responses will not be shared until after award of contract.

F. CONDITIONS AND RESERVATIONS

Upon receipt of this proposal, the City reserves the right to meet with any or all contractors submitting proposals at any time prior to an award to assure that the successful proposal nearly meets all goals and objectives. The right is further reserved to use any or all ideas presented in any response to this Request for Proposals, whether amended or not. Selection or rejection of the proposal does not affect this right. During review and evaluation of proposals, the City further reserves the right to negotiate with the contractor whose proposal most closely meets the City’s goals and objectives for this project, to amend that contractor’s original proposal by additions or deletions.

G. SCOPE OF WORK

The City of High Point is seeking proposals from qualified firms to provide hauling, transport, and beneficial reuse or disposal services for dewatered biosolids generated at the Eastside Wastewater Treatment Plant.

The selected contractor shall perform all services in accordance with the requirements of this Request for Proposals and all applicable federal, state, and local regulations.

H. RESPONSIBILITIES OF CONTRACTOR:

The contractor must describe in detail in their proposal how they will fulfill the following requirements.

1. Provide adequately trained and certified staff for performance of contract.

2. The Contractor will be required to maintain licensed transport equipment.

3. The Contractor will provide a required Certificate of Insurance for project.

4. Will provide their own equipment.

5. Meet all OSHA requirements.

6. All work shall comply with applicable Federal, State and City safety and health requirements. Where there is a conflict with the regulations, the most stringent will apply.

7. The Contractor will be responsible for cleaning up all material and debris.

8. The Contractor shall be responsible for any damage caused by staff or workers to the property of the Owners. He shall make good in an approved manner at his own expense any such loss, damage, or injury without cost to the Owner. The Contractor shall also assume responsibility to maintain all such additional protection as required by the governing laws, regulations, ordinances, and safety of personnel and visitors. Owner will repair any damage done by the Contractor or their staff and deduct the cost from their contract.

9. The Contractor’s employees are not to be accompanied in their work areas on the premises by acquaintances, family members, assistants, or any other person unless said person is an authorized working Contractor employee.

10. The Contractor will maintain DOT compliance.

I. TERMINATION:

The city may terminate this agreement at any time by 60 days’ notice in writing from the city to the Contractor. In that event, all finished or unfinished deliverable items prepared by the Contractor under this contract shall, at the option of the City, become its property. If the contract is terminated by the City as provided herein, the Contractor shall be paid for services satisfactorily completed, less payment or compensation previously made.

Request For Proposals Technical Specifications

July 2, 2026

1. SUMMARY

The City of High Point Public Services Department provides water and wastewater services to more than 45,000 residential and commercial customers. The City is seeking proposals from qualified firms to perform the hauling and disposal (by composting or other form of beneficial reuse) of dewatered biosolids from the wastewater treatment process. The purpose of this Request for Proposals is to solicit proposals from qualified firms to establish a contract for the transport, and processing or beneficial reuse of dewatered biosolids produced at the Eastside Wastewater Treatment Plant (WWTP). All work shall be performed in accordance with applicable federal, state, and local regulations, including all permit requirements.

2. BACKGROUND

The City of High Point owns and operates the Eastside Wastewater Treatment Plant, located at 5898 Riverdale Drive, Jamestown, NC 27282. The Eastside Wastewater Treatment Plant produces dewatered biosolids that come from primary sludge and BNR activated sludge generated as part of the wastewater treatment process. The estimated sludge production is approximately 27,456 Wet tons per year. Biosolids are typically dewatered to an average solids concentration of approximately 22% to 26%. The contractor must pick up and haul an estimated 88 Wet tons per day from the Eastside WWTP to the composting or reuse facility. It is estimated that the Contractor would provide two trailers (40-foot length) and would haul up to 4 loads per day on Monday-Friday and 2 loads on Saturday. The City does not guarantee the estimated quantities or percent solids produced during the contract period, and actual quantities may vary. The City is seeking a qualified Contractor to provide reliable hauling and processing or beneficial reuse of dewatered biosolids from the Eastside

WWTP.

3. Contract The agreement will be for a 1-year period with an option to extend up to two additional years if both parties are in agreement. A contract will be executed after Notice of Award.

4. SCOPE OF SERVICES

4.1 Intent

The City of High Point owns and operates the Eastside Wastewater Treatment Plant. This facility produces dewatered biosolids as part of the wastewater treatment process. The City desires to have dewatered biosolids hauled from the Eastside Wastewater Treatment Plant for processing, beneficial reuse, or disposal in accordance with all applicable federal and state regulations.

4.2 Summary of Services

Contractor shall furnish all permits, labor, materials and equipment required to transport, beneficially reuse, and otherwise manage dewatered biosolids produced at the Eastside WWTP. The Contractor shall perform all services in strict accordance with all Applicable Law. Within twenty-four (24) hours of occurrence, Contractor shall provide the City of High Point with written notice of violation or noncompliance with respect to the Contractor’s permit(s), City of High Point’s permit(s), or of any action commenced in any court of competent jurisdiction involving the operations conducted by the Contractor during the length of the contract.

4.3 Planning and Administration

The Contractor shall be required to conduct short and long-term planning efforts in conjunction with the City of High Point to ensure that there will be reliable methods and resources available for the hauling and disposal of dewatered biosolids. The Contractor shall supply the following information prior to beginning services, and again, whenever such information changes, or when requested by the City of High Point:

a) List of equipment, type and number to be used

b) An outline of procedures to be used by the Contractor

c) A plan of operation detailing the method of hauling and disposal

d) The emergency spill control plan described in section 4.9.

4.4 Equipment and Facilities

City personnel will utilize a City owned truck to move the trailers provided by the Contractor within the City property for filling and staging. The Contractor will be responsible for removing the full trailers from the site for processing of the dewatered biosolids with its own transport vehicles.

4.5 Equipment

The Contractor shall secure, maintain, and ensure transport vehicles and other equipment necessary for the transport and processing or disposal of the Eastside WWTP dewatered biosolids for beneficial reuse at the processing or disposal facility. The Contractor shall ensure that all equipment used for such purposes is operated safely and that such equipment, and use thereof, complies with all Applicable Law, as well as High Point’s Safety Policy and Procedures. Furthermore, all such equipment shall be clean and provide a positive public image at all times. All equipment used shall be equipped and maintained to prevent leakage, spillage, and/or overflow.

4.6 Hauling of Biosolids

The Contractor shall be responsible for the following requirements for the transport and processing or disposal of all dewatered solids:

a. Delivery and pick-up schedule for the trailers-

Monday through Friday-

• Each morning by 8:00am- drop off two empty trailers and pickup two full trailers

• Each afternoon by 4:00pm- drop off two empty trailers and pickup two full trailers Saturday-

• Each morning by 8:00am- drop off two empty trailers and pickup two full trailers

b. Changes in this schedule will be communicated immediately, and a rescheduled date or time will be coordinated. All schedule changes must be approved by the City of High Point. In the event a schedule change delays the removal of dewatered biosolids, the contractor must provide additional trailers for storage to prevent an interruption to the wastewater treatment plant. The Contractor shall receive biosolids in all weather conditions, whenever the biosolids are made available, and shall be responsible for proper handling and transportation to the satisfaction of the City of High Point.

c. The dewatered biosolids shall be measured by the wet ton on scales certified by the State of North Carolina, Department of Agriculture, Bureau of Weights and Measures for use in weighments for a commercial transaction.

4.7 Dewatered Biosolids Removal Documentation

The dewatered biosolids hauled by the Contractor shall be documented on a bill of lading. The bill of lading shall include at a minimum:

a) Tonnage of dewatered biosolids that were hauled per load

b) Identification of the transport vehicle, as well as the transport vehicle number.

c) Transport vehicle driver’s name and signature.

d) Location and/or destination facility where dewatered biosolids were delivered.

e) Date and time of dewatered biosolids removal and delivery

The bill of lading shall be provided to the City at the end of each hauling event. A monthly summary report summarizing the quantities of dewatered biosolids removed from the Eastside WWTP, the processing or disposal facility at which such dewatered biosolids were delivered, and the method of processing or disposal shall be furnished.

4.8 Monitoring, Record Keeping, and Reporting

The Contractor shall implement an appropriate monitoring, record keeping, and reporting program to demonstrate compliance with all local, state, regional and federal compliance requirements, and other applicable law, in the Contractor’s hauling and disposal of dewatered biosolids.

4.9 Spill Control and Clean-up Process

a) The Contractor shall be responsible for any and all spill response when trailers are not on-site at the Eastside WWTP.

b) A Spill Control and Clean-Up Plan and Procedure which complies with DOT, OSHA, NCDEQ, and EPA regulations and standards, as well as other Applicable Law, shall be developed and implemented by the Contractor.

4.10 Safety Program

The Contractor shall certify that it has an Occupational Safety and Health Program in place and that Contractor is in compliance with OSHA and North Carolina Department of Labor standards and regulations.

4.11 Inspection Rights

The Contractor shall allow and assist in the inspection of its activities by the City of High Point. All vehicles, equipment, and facilities used by the Contractor must be available for inspection by City personnel at any time requested.

5. PROPOSAL FORMAT

The City desires all responses to be identical in format. All responses are to be in the format described below. The total length of the submittal, including cover letter, should be no more than 25 single-sided pages. Submittals should be on 8 ½” x 11" paper. The proposal should be organized and identified by sections as follows:

• Section A – Cover Letter

• Section B – Project Team

• Section C –Experience with similar contracts

• Section D – Project Management, Approach and Quality Control

• Section E – Reputation of Offeror

• Section F – Cost Proposal

There are six (6) Sections to this proposal. The instructions for each Section are outlined below. Omissions and incomplete answers may be deemed unresponsive.

5.1 Section A- Cover Letter

The proposal must include a cover letter attesting to its accuracy and signed by an individual authorized to execute binding legal documents on behalf of the Offeror.

Include the following:

• Legal company name and DBA (if applicable).

• Company address, telephone number and website address.

• Location providing service, address, and telephone number.

• Name of single point of contact, title, direct telephone number and/or extension, and email address.

• Name of person with binding authority, title, address, direct telephone number and/or extension, and email address.

5.2 Section B- Project Team

Provide a detailed organization chart showing the team proposed for these services, including the project manager, compliance staff, and other critical support staff to be used in completion of the work. Include professional qualifications of each team member, office location, number of years with the firm, and relevant experience with biosolids hauling, transport, processing or disposal, and regulatory compliance. Identify the project manager who will serve as the primary point of contact and describe their experience managing similar biosolids programs. Include any applicable licenses or certifications, including any applicable licenses or certifications relevant to biosolids hauling, transport, processing, and regulatory compliance, and any other relevant credentials required to perform the services described in this RFP.

5.3 Section C- Project Experience

Provide a minimum of five (5) representative contracts demonstrating your firm’s successful coordination of biosolids hauling, processing or disposal services within the past ten (10) years.

For each project, include:

• Owner/Agency name and contact information (email and phone number)

• Facility serviced

• Project manager

• Contract duration

• Description of services performed

• Estimated annual volume of biosolids managed

• Method of processing or disposal (composting, beneficial reuse, landfill, etc.)

Projects should be similar in size, complexity, and regulatory requirements to the services described in this RFP.

5.4 Section D – Project Management, Approach, and Quality Control Provide a detailed description of your firm’s approach to managing biosolids transport, and processing or disposal services.

At a minimum, include:

• Scheduling and coordination with City staff

• Procedures for transport, and processing or disposal

• Compliance with federal, state, and local regulations (including 40 CFR

Part 503)

• Monitoring, reporting, and recordkeeping procedures

• Spill prevention, response, and cleanup procedures

• Contingency plans for weather events or operational disruptions

• Quality control procedures to ensure compliance and performance

Describe how your firm will ensure reliable, continuous service and maintain compliance with all permit requirements.

5.5 Section E- Reputation of Respondent

Provide information regarding your firm’s reputation, including past performance on biosolids management, hauling, processing or disposal, or similar utility service contracts. State whether the company has been sued or had a claim filed against it in the last five (5) years. If the answer is “yes” please, provide details of each suit or claim and the resolution of the matter.

5.6 Section F- Cost Proposal

Offerors shall submit pricing in accordance with the Pricing Form. The cost proposal shall include all required unit pricing, cost-plus percentages, and any additional fees as identified. Pricing shall include at a minimum:

• Transport to processing or disposal facility

• Processing, composting, or disposal costs

• Any applicable fees necessary to perform the services described in this RFP. All pricing shall be complete, clearly defined, and inclusive of all costs necessary to perform the services described in this RFP.

6. EVALUATION CRITERIA AND SELECTION PROCESS

6.1 Evaluation Criteria, Vendor Selection

A technical review committee will evaluate the proposals. Final selection will be based on the evaluation of proposals unless it is deemed necessary by the committee to conduct interviews. The firm determined best qualified to perform this project will be recommended for a contract award. High Point reserves the right to reject any and all proposals for any reason deemed appropriate. High Point may conduct negotiations with the top vendor(s) if required to determine the acceptability of the proposal regarding specifications, terms and conditions and cost; therefore, the proposal(s) submitted should contain the vendor’s most favorable terms and conditions as well as cost with detailed specifications as proposed, since the selection and award may be made without discussion. High Point will select the highest rated, fully qualified, and best suited vendor to continue the project.

6.2 Evaluation Selection Process

A weighted analysis of the evaluation criteria will be utilized to determine the Vendor that represents the best value solution for the city. In the evaluation and scoring/ranking of Offerors, the Owner will consider the information submitted in the RFP with respect to the evaluation criteria set forth in the RFP. The initial evaluation criteria and relative weights listed below will be used to rank proposals and identify the most qualified Offerors or to develop a shortlist of firms for further evaluation

RFP Evaluation Criteria Weights Project Team 25% Project Experience 25% Project Management, Approach, and Quality Control

20%

Reputation of Offeror 15% Cost Proposal 15%

Attachment A

COST PROPOSAL- DEWATERED SOIDS HAULING AND DISPOSAL

Provide unit costs for all work shown below:

Item Unit Unit Cost Transport of Dewatered Biosolids to Processing Facility

$/Haul to Processing Facility

Disposal of Dewatered Biosolids at Processing Facility (Tipping Fee)

$/Wet Ton

Monthly Rental of 40-Foot Trailer for Dewatered Biosolids

$/Trailer

Drop Fee $/Trailer

Fuel Surcharge- The contractor must include any fuel surcharge rates with the cost proposal. The fuel surcharge rates will be evaluated with the cost proposal.

No Sales Tax is to be included in bid prices. Any Sales Tax, applicable, will be added when payment is made.

The Statement of Bidder’s Qualifications Form and Bidders Equipment List must be submitted as part of the bid package.

Company Name Signature

City State Zip Date

E-mail Telephone

Attachment B

AFFIDAVIT-MINORITY PARTICIPATION

The City of High Point is committed to providing equal opportunities for participation in all aspects of the City of High Point contracting and purchasing programs including, but not limited to, participating in procurement contracts for, materials, services, construction and repair work activities, and lease agreements in the City of High Point. The Purchasing Division actively seeks to identify qualified minority, handicapped, disadvantaged, and women-owned business enterprises so as to widen opportunities for participation as providers of goods and services, increase competition and ensure the proper and diligent use of public funds.

(NOTE: THIS FORM IS TO BE SUBMITTED WITH THE BID PROPOSAL)

Portion of the Work to be performed by Minority Firms

I do hereby certify that on the (Name of Bidder)

(Project Name)

Project ID# Amount of Bid $

I will expend a minimum of % of the total dollar amount of the contract with minority business enterprises. Minority businesses will be employed as construction subcontractors, vendors, suppliers or providers of professional services. Such work will be subcontracted to the firms listed below.

Attach additional sheets if required

Name and Phone Number Minority Category

HUB

Certified

(Y/N) Work Description Dollar Value

*Minority categories: Black, African American (B), Hispanic (H), Asian American (A) American Indian (I), Female

(F) Socially and Economically Disadvantaged (D) Employee Stock Ownership Plan (ESOP)

The undersigned hereby certifies that he or she has read the terms of this commitment and is authorized to bind the bidder to the commitment herein set forth.

Date: Name of Authorized Officer:

Signature:

Title:

Attachment C

STATE OF NORTH CAROLINA

CITY OF HIGH POINT

AFFIDAVIT

I, (the individual attesting below), being duly authorized by and on behalf of

(the entity bidding on project hereinafter "Employer") after first being duly sworn hereby swears or affirms as follows:

1. Employer understands that E-Verify is the federal E-Verify program operated by the United States Department of Homeland Security and other federal agencies, or any successor or equivalent program used to verify the work authorization of newly hired employees pursuant to federal law in accordance with NCGS §64-25(5).

2. Employers understand that Employers Must Use E-Verify. Each employer, after hiring an employee to work in the

United States, shall verify the work authorization of the employee through E-Verify in accordance with NCGS§64-26(a).

3. Employer is a person, business entity, or other organization that transacts business in this State and that employs

25 or more employees in this State. (mark Yes or No)

a. YES , or

b. NO

4. Employer's subcontractors comply with E-Verify, and if Employer is the winning bidder on this project

Employer will ensure compliance with E-Verify by any subcontractors subsequently hired by Employer.

This day of , 20 .

Signature of Affiant Print or Type Name:

State of County of

Signed and sworn to (or affirmed) before me, this the day of , 20 .

My Commission Expires:

Notary Public

(Affix O fficial/N otarial Seal)

Attachment D Non-Collusion Affidavit

State of North Carolina City of High Point

, being first duly sworn, deposes and says that:

1. He/She is the of , the Proposer that has submitted the attached proposal;

2. He/She is fully informed respecting the preparation and contents of the attached Proposal and of all pertinent circumstances respecting such Proposal;

3. Such Proposal is genuine and is not a collusive or sham Proposal;

4. Neither the said Proposer nor any of its officers, partners, owners agents, representatives, employees or parties of interest, including this affidavit, has in any way colluded, conspired, connived or agreed, directly or indirectly, with any other Proposer, firm or person to submit a collusive or sham Proposal in connection with the contract for which the attached Proposal has been submitted or to refrain from bidding in connection with such contract, or has in any manner, directly or indirectly, sought by agreement or collusion or communication or conference with any other Proposer, firm or person to fix the price or prices in the attached Proposal or of any other Proposer, or to fix any overhead, profit or cost element of the Proposal price of any other Proposer or to secure through collusion, conspiracy, connivance or unlawful agreement any advantage against the City of High Point or any person interested in the proposed contract; and

5. The price or prices quoted in the attached Proposal are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the Proposer or any of its agents, representatives, owners, employees, or parties in interest, including this affidavit.

Signature of Proposer Date

Subscribed and sworn before me, this day of , 20

(Seal)

My Commission Expires:

Attachment E References

RFP # 02-080526

1. Vendor Name:

Vendor Contact:

Vendor Phone Number:

Vendor Address:

Type of Project:

Length of Project:

2. Vendor Name:

3. Vendor Name:

INSTRUCTIONS TO BIDDERS

GENERAL: All bids are subject to the provisions of the attached General Contract Terms and Conditions. All bid responses will be controlled by the Terms and Conditions included by the City of High Point. Bidder terms and conditions included as a part of published price lists, catalogs, and/or other documents submitted as a part of the bid response are waived and will have no effect either on the bid, or any contract which may be awarded as a result of this bid.

The attachment of any additional terms and conditions by any vendor or bidder is expressly rejected here and shall not be incorporated into the bid. Attachment of any additional terms and conditions may be grounds for rejection of the bid by the City.

Bidder specifically agrees to the conditions set forth in this paragraph by signature of the "BID" contained herein.

Pursuant to G.S. 143-48 and Executive Order No. 77, the State invites and encourages participation in this procurement by a business owned by minorities, women, and the handicapped.

MAKE AND MODEL: Indicate manufacturers’ name and model number of item(s) offered in the spaces provided. The purpose of these specifications is to identify and establish the general quality level desired. Any references to brand names are not intended to be restrictive and comparable products of other manufacturers will be considered. However, bidders are cautioned that any deviation from specifications must be pointed out in their bid. Complete descriptive literature and the manufacturer’s specifications shall be included in the bid.

WARRANTY: Equipment shall be new and shall be guaranteed against defects in materials, workmanship, and performance in accordance with the manufacturer’s standard warranty, except that in no event shall such coverage be less than one (1) year.

Warranty coverage shall begin on the date of acceptance by the City of High Point. Warranty service shall be available on site at any location within the state of North Carolina. Defective units shall be repaired or replaced during the warranty period at no cost to the City of High Point or its representative.

INSTRUCTION BOOK: The vendor shall furnish a booklet or pamphlet giving complete instructions for the operation, lubrication, adjustment, and care of the equipment.

TRAINING: Quoted price to include comprehensive training for technicians and operators. All training and materials shall be provided by a successful bidder at no additional cost to the City of High Point. Training shall include troubleshooting and proper operation of all equipment.

SAFETY: The successful bidder shall be required to take safety precautions to protect persons and City property. All contractors and sub-contractors shall conform to all OSHA, State and County regulations while performing under the terms and conditions of this contract.

Any fines levied by the above-mentioned authorities because of inadequate compliance with these requirements shall be borne solely by the successful bidder which is responsible for same. Barriers shall be provided by the successful bidder when work is performed in areas traversed by persons or when deemed necessary by the City.

DEMONSTRATION: Bidder must be capable of demonstrating proposed equipment within seven (7) consecutive calendar days after notification at no additional cost to the City. If required, this will be a comprehensive demonstration at a site designated by the city with hands-on participation by agency operator(s) if necessary. Bids that fail to comply with this requirement may be subject to rejection.

EQUIPMENT AND ACCESSORIES: All equipment and accessories listed as standard items in the manufacturer’s current product literature, but not listed in these specifications, shall be included with the equipment.

SERVICE UPON DELIVERY: Equipment shall be complete, serviced, and ready for operation. The city will only accept and approve for payment equipment that is complete in every respect and ready for operation.

STANDARD PRODUCTION MODEL: It is a requirement that the equipment herein requested be the “standard production model of the latest design”. To meet this requirement the equipment offered shall be new and the latest production model as represented in the manufacturer’s current published literature intended for the general public. Such literature must represent the specific configuration offered. Equipment offered otherwise may be subject to rejection.

CLEAN UP: Upon completion of the equipment delivery, the bidder shall remove and properly dispose of all packaging waste and debris from the user’s site. The bidder shall be responsible for leaving the delivery areas clean and ready to use.

The omission of any standard feature described herein shall not void the bidder’s responsibility to furnish a complete system with all standard equipment of the manufacturer’s latest model in current production. The bidder shall represent by their bid that all equipment to be furnished shall be new and unused. The unit, as specified, shall be completely assembled, and adjusted and all equipment, standard and optional will be installed and ready for use. The following specifications are the minimum acceptable specifications and failure to comply may be used as a basis for rejection of bid. If the equipment offered differs from the provisions contained herein, these differences must be explained in detail. Bidder must include a copy of printed manufacturer’s specification sheet with bid.

INSURANCE: Successful bidder shall be required to provide insurance as required in Section 17 of the General Terms and Conditions.

SPECIFICATIONS: Manufacturer's name and catalog numbers used in this bid are product specific unless the description states equivalent acceptable. These products are required for compatibility and continuity of support.

BID EVALUATION: The City of High Point reserves the right to reject any bid based on the function, compatibility with user requirements, as well as cost. The City of High Point reserves the right to award this contract to a single overall bidder on all items, or to make award based on individual items or groups of items, whichever shall be considered by the City of High Point to be most advantageous or to constitute its best interest. Bidders should show unit prices but are requested to offer a lump sum price. The City of High Point will not be bound by oral discussions during the evaluation process. The responsible purchasing agent should approve all contact regarding this award.

CANCELLATION: The City of High Point may terminate/cancel this contract at any time by providing written notice to the bidder at least thirty (30) days before the effective date of termination/cancellation.

SERVICE: Adequate and satisfactory availability of repair parts and supplies, and ability to meet warranty and service requirements are necessary. The City of High Point reserves the right to satisfy itself by inquiry or otherwise as to the bidder’s capability in this regard.

BID RESULTS: For bid results email purchasing at purchasing@highpointnc.gov NO EARLIER than TWO DAYS following the bid close date.

* * * THE CITY OF HIGH POINT WILL NOT BE BOUND BY ORAL DISCUSSION REGARDING THIS INVITATION FOR

BID***

QUESTIONS: Questions regarding the specifications on this bid should be referred to the Purchasing Department.

SPECIAL INTEREST GROUP DEFINITIONS:

Women Owned (51% and controlled by Women) Handicapped Owned (51% owned & controlled by a Physically Handicapped Person) Minority Owned (At least 51% of which is owned and controlled by minority group members. (Black, Asian, Hispanic, American mailto:purchasing@highpointnc.gov

GENERAL TERMS AND CONDITIONS

1. ACCEPTANCE AND REJECTION: The City of High Point reserves the right to reject all bids, to waive any informality in bids, and unless otherwise specified by the bidder, to accept any item in the bid. If either a unit price or extended price is obviously in error or the other is obviously correct, the incorrect price will be disregarded.

2. TIME FOR CONSIDERATION: Unless otherwise indicated on the first page of this document, the offer shall be valid for 45 days from the date of bid opening. Preference may be given to bids allowing not less than 45 days for consideration and acceptance.

3. TAXES: No taxes shall be included in any bid prices.

a. FEDERAL: Generally, states and political subdivisions are exempt from such taxes, as excise and transportation.

Exemption is claimed under Registry No. 56-70-0047K as provided by Chapter 32 of the Internal Revenue Code.

b. OTHER: Bid prices are not to include any…