RFP 10324 Design Services – One Water Laboratory Page 1 of 36

REQUEST FOR PROPOSAL

RFP 10324 DESIGN SERVICES - ONE WATER LABORATORY

RFP DUE: 3:00 PM MT (Mountain Time), July 30, 2026

The City of Fort Collins is requesting proposals from qualified Professionals to provide design services for the new One Water Laboratory.

As part of the City’s commitment to sustainability, proposals must be submitted online through the Rocky Mountain E-Purchasing System (RMEPS) at http://www.bidnetdirect.com/colorado/city-of-fort-collins. Note: please ensure adequate time to submit proposals through RMEPS. Proposals not submitted by the designated Opening Date and Time will not be accepted by RMEPS.

A pre-proposal meeting will be held at 1:00PM MT on June 30, 2026. The pre-proposal meeting will be held at the project site (702 W. Drake Rd., Fort Collins, CO 80526). If weather does not permit us to have this meeting on-site, another location will be announced via addendum.

All questions should be submitted, in writing via email, to Jake Rector, Interim Director, Purchasing at jrector@fcgov.com, no later than 3:00 PM MT on July 9, 2026. Please format your e-mail to include: RFP #10324Design Services -One Water Laboratory in the subject line.

Questions received after this deadline may not be answered. Responses to all questions submitted before the deadline will be addressed in an addendum and posted on the Rocky Mountain E-Purchasing System webpage.

Rocky Mountain E-Purchasing System hosted by BidNet A copy of the RFP may be obtained at http://www.bidnetdirect.com/colorado/city-of-fort-collins.

This RFP has been posted utilizing the following Commodity Code():

90610 Buildings – Architectural Design 90735 Designing Services 92537 Facilities Design Services, Engineering

Prohibition of Unlawful Discrimination: The City of Fort Collins, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 US.C. §§ 2000d to 2000d-

4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

The City strictly prohibits unlawful discrimination based on an individual’s gender (regardless of gender identity or gender expression), race, color, religion, creed, national origin, ancestry, age 40 years or older, marital status, disability, sexual orientation, genetic information, or other characteristics protected by law. For the purpose of this policy “sexual orientation” means a person’s actual or perceived orientation toward heterosexuality, homosexuality, and bisexuality.

The City also strictly prohibits unlawful harassment in the workplace, including sexual harassment. Further, the City strictly prohibits unlawful retaliation against a person who engages in protected activity. Protected activity includes an employee complaining that he or she has been

Financial Services Purchasing Division 215 N. Mason St. 2nd Floor PO Box 580 Fort Collins, CO 80522

970.221.6775 970.221.6707 fcgov.com/purchasing http://www.bidnetdirect.com/colorado/city-of-fort-collins

RFP 10324 Design Services – One Water Laboratory Page 2 of 36 discriminated against in violation of the above policy or participating in an employment discrimination proceeding.

The City requires its Service Providers/Professionals to comply with the City’s policy for equal employment opportunity and to prohibit unlawful discrimination, harassment and retaliation. This requirement applies to all third-party Service Providers/Professionals and their subcontractors/subconsultants at every tier.

Public Viewing Copy: The City is a governmental entity subject to the Colorado Open Records Act, C.R.S. §§ 24-72-200.1 et seq. (“CORA”). Any proposals submitted hereunder are subject to public disclosure by the City pursuant to CORA and City ordinances. Professionals may submit one (1) additional complete proposal clearly marked “FOR PUBLIC VIEWING.” In this version of the proposal, Professionals may redact text and/or data that it deems confidential or proprietary pursuant to CORA. All pricing will be considered public records subject to disclosure under CORA and as such pricing cannot be redacted from the “FOR PUBLIC VIEWING” version of the proposal. Failure to provide a public viewing copy will be considered a waiver of any claim of confidentiality under CORA without regard to how the applicant’s proposal or certain pages of the proposal are marked confidential, proprietary, or similar. Such statement does not necessarily exempt such documentation from public disclosure if required by CORA, by order of a court of appropriate jurisdiction, or other applicable law. Generally, under CORA, trade secrets, confidential commercial information and financial data information may not be disclosed by the City. Proposals may not be marked “Confidential” or ‘Proprietary’ in their entirety. By responding to this RFP, Professionals hereby waives any and all claims for damages against the City for the City’s good faith compliance with CORA. All provisions and pricing of any contract resulting from this request for proposal will be public information.

Professionals Registration: The City requires new Professionals receiving awards from the City to submit IRS form W-9 and requires all Professionals to accept Direct Deposit (Electronic) payment. If needed, the W-9 form and the Vendor Direct Deposit Authorization Form can be found on the City’s Purchasing website at www.fortcollins.gov/purchasing under Vendor Reference Documents. Please do not submit these documents with your proposal, however, if you take exception to participating in Direct Deposit (Electronic) payments please clearly note such in your proposal as an exception. The City may waive the requirement to participate in Direct Deposit (Electronic) payments at its sole discretion.

Sales Prohibited/Conflict of Interest: No officer, employee, or member of City Council, shall have a financial interest in the sale to the City of any real or personal property, equipment, material, supplies or services where such officer or employee exercises directly or indirectly any decision-making authority concerning such sale or any supervisory authority over the services to be rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity favor, entertainment, kickback or any items of monetary value from any person who has or is seeking to do business with the City of Fort Collins is prohibited.

Collusive or Sham Proposals: Any proposal deemed to be collusive or a sham proposal will be rejected and reported to authorities as such. Your authorized signature of this proposal assures that such proposal is genuine and is not a collusive or sham proposal.

The City of Fort Collins reserves the right to reject any and all proposals and to waive any irregularities or informalities.

http://www.fortcollins.gov/purchasing

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Utilization of Award by Other Agencies: The City of Fort Collins reserves the right to allow other state and local governmental agencies, political subdivisions, and/or school districts to utilize the resulting award under all terms and conditions specified and upon agreement by all parties. Usage by any other entity shall not have a negative impact on the City of Fort Collins in the current term or in any future terms.

The selected Service Provider/Professional shall be required to sign the City’s Agreement prior to commencing services (see sample attached to this document).

Sincerely, Jake Rector Interim Director, Purchasing

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I. BACKGROUND & OBJECTIVE / OVERVIEW

A. OBJECTIVE

The City of Fort Collins (City) is requesting proposals from qualified Professionals to provide Design Services for the planned One Water Laboratory. This Request for Proposals (“RFP”) is intended to identify and award one Professional. The agreement will be a Professional Services Work Order type agreement.

The purpose of the new One Water Laboratory is to combine the Water Quality Laboratory (WQL), Pollution Control Laboratory (PCL), and Watershed Program all under one roof at a new facility. These three workgroups provide water quality monitoring of source water supplies, drinking water and wastewater compliance testing in support of Clean and Safe Water Act requirements, and analytical support for treatment facility operations. Currently these programs operate out of separate City facilities. The lab facilities are aging and the lab areas are nearing end of life and will soon need replacement.

The consolidation of WQL & PCL operations into a single, state-of-the-art laboratory environment will strengthen compliance with Colorado Department of Public Health and Environment (CDPHE) requirements, foster greater operational integration, and enable more efficient use of staff and resources. Importantly, the facility will be designed to optimize laboratory workflows and accommodate future growth and expansion, ensuring that the City can continue to meet evolving regulatory and community needs for decades to come.

The potential size is approximately 23,000 square feet of indoor space, and approximately 17,000 square feet of landscaping. Indoor area includes, but is not limited to:

• Various laboratories

• Teaching laboratory/Community Education

• Sample receiving & intake area

• Lab workstation areas

• Offices

• Conference rooms

• Exercise room

• Locker rooms

• Kitchen & break area

• Storage

B. Background

In 2019 the City of Fort Collins completed an extensive basis of design that established a strong foundation and documentation for all lab programing needs. In 2025 funding for the necessary land and laboratory design was encumbered. Shortly after, the City of Fort Collins purchased the land and worked with a design firm to confirm laboratory programing needs and complete a comprehensive feasibility study. Conceptual Development Review with the City of Fort Collins was completed for a new One Water Laboratory Facility at 702 West Drake Road. The effort provided conceptual design

RFP 10324 Design Services – One Water Laboratory Page 5 of 36 options that were presented to Utilities and the Development Review team to comment on and provide feedback to identify a path forward for design.. The process confirmed feasibility of a new laboratory at the 702 West Drake Road property. The design budget was appropriated, and approval was given to commence with design.

II. SCOPE OF PROPOSAL

A. Scope of Work

Full professional design services are required with all related engineering disciplines, including but not limited to the following:

1. Program verification

2. Architecture

3. Interior Design

4. LEED/high-performance coordination and submittals

5. Integrated Design Assist Program (IDAP) Coordination

6. Geotechnical Investigations & Reports verification (Owner to provide report)

7. Civil Engineering

8. Wind Engineering Study for laboratory exhaust

9. Survey, including Subsurface Utility Engineering (SUE), and property replat

10. Utility Design and Coordination

11. Landscape Design

12. Structural Engineering

13. Mechanical and Plumbing Engineering

14. Electrical Engineering/Lighting Design

15. Fire Alarm Design

16. Traffic Engineering/Parking Studies (if required)

17. Furniture, Fixtures, & Equipment (FF&E) coordination (FF&E by Owner) – See

Attachment A

18. Signage/Way-finding

19. Tele/Data, IT, Security, and Audio/Visual Systems

20. Cost Estimate (Program Phase only)

21. Scheduling (Construction Schedule by CM/GC)

22. Design in bid packages to expedite construction if required by the Owner

23. City Development Review

24. Collaboration with Owner and Owner’s Consultants (e.g. LEED, Cx, etc.)

25. Building Information Modeling (BIM) (to include BIM Execution Plan), 3D modeling

(virtual walk-thru)

26. LEED Gold or greater

27. Art in Public Places (APP) integrated into the building design

B. Coordination:

Coordination meetings with the Owner, City agencies, Owner consultants for the selected Professional from the ‘Notice to Proceed’ through program review, LEED, schematic design, design development, construction documents and through the construction and warranty phase. In particular, the Professional shall comply with all provisions of the Local Building Code, and all other related codes, State requirements, Owner standards, Authorities Having Jurisdiction (AHJ), City Ordinances and regulations, as well as any covenants applicable to the property, and HOA requirements. Coordination with the Owner on any Owner provided scope is also required (e.g. office furniture, Owner provided equipment, etc.). Procore will

RFP 10324 Design Services – One Water Laboratory Page 6 of 36 be used for this project. When construction commences, the awarded design team will be required to coordinate via Procore account for all submittals and Requests for Information (RFI), etc.

C. Project Programming:

Upon the Owner’s acceptance of the Design & Approval Schedule, the Professional shall proceed with the Project Programming phase. In 2019 the City of Fort Collins contracted to have all programing documented, and this program was confirmed and adjusted as needed in October 2025 when the Conceptual Design was developed and submitted for City of Fort Collins Conceptual Review. All Conceptual Review notes can be found at: https://accela-aca.fcgov.com/CitizenAccess/Cap/CapDetail.aspx?Module=Planning&TabName=Plannin g&capID1=25CDR&capID2=00000&capID3=00061&agencyCode=FTCOLLINS&IsToSho wInspection= .

The Professional shall work closely with the Owner and others as required by the Owner to verify the program and any additional changes to the current program needs, as well as exploring any opportunities for additional program at the new facility. The design professional shall be prepared to provide a minimum of three (3) options of programming/conceptual plans for the Owner and HOA to review. The design professional shall provide cost estimating for the approved programming/conceptual plan option. The Professional shall prepare all necessary documents, including a property replat, and submit the completed documents for the applicable City Development Review process.

D. Schematic Design:

Upon the owner's acceptance and approval of the Program Verification, the Professional shall proceed with the Schematic Design phase. The Schematic Design shall be in the form of drawings and ancillary documents. It shall provide sufficient detail to show base building modifications, site modifications, division of spaces, and preliminary estimates of construction costs.

The Professional shall attend up to five (05) interviews and a review meeting to be a part of the project team’s decision on what contractor to award as CM/GC for the project.

At 100% Schematic Design completion the Professional, in conjunction with the Owner and CM/GC, shall confirm that the cost estimate does not exceed the project budget, including adequate contingency.

Specifically, the Schematic Design will address:

1. Interior design features, materials

2. Wind study

3. Vibration analysis for all owner equipment and identify early any necessary solutions

4. Base building modifications, entries, exterior modification detailing

5. Site modifications

6. Location and character of public open space, including rights of way

7. Public pedestrian and vehicular circulation, including any AHJ access requirements in the HOA shared parking lot

8. Identification and resolution of signage and lighting needs and issues

9. Compliance with applicable property covenants

10. Schematic Design construction cost estimate to be completed by the awarded CM/GC

11. Graphic documentation as required by the Owner for fundraising and community relations

12. LEED requirements

13. CO-CHPS status coordination and compliance

14. Include static renderings for Board/City Council review https://accela-aca.fcgov.com/CitizenAccess/Cap/CapDetail.aspx?Module=Planning&TabName=Planning&capID1=25CDR&capID2=00000&capID3=00061&agencyCode=FTCOLLINS&IsToShowInspection= https://accela-aca.fcgov.com/CitizenAccess/Cap/CapDetail.aspx?Module=Planning&TabName=Planning&capID1=25CDR&capID2=00000&capID3=00061&agencyCode=FTCOLLINS&IsToShowInspection= https://accela-aca.fcgov.com/CitizenAccess/Cap/CapDetail.aspx?Module=Planning&TabName=Planning&capID1=25CDR&capID2=00000&capID3=00061&agencyCode=FTCOLLINS&IsToShowInspection= https://accela-aca.fcgov.com/CitizenAccess/Cap/CapDetail.aspx?Module=Planning&TabName=Planning&capID1=25CDR&capID2=00000&capID3=00061&agencyCode=FTCOLLINS&IsToShowInspection=

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E. Design Development:

Upon the Owner's approval of the Schematic Design, the Professional shall prepare Design

Development drawings and ancillary documents as required by the Owner, based on the approved Schematic Design. If the awarded CM/GC’s Schematic Design construction estimate determines that the budget is exceeding the project budget and allowable contingency, the Professional will need to work with the CM/GC and the Owner to identify solutions to bring the project within budget. Drawings and documents shall outline structural, acoustical, interior design, mechanical, and electrical systems; shall outline all required building systems, including detailed coordination and evaluation of design impacts on O & M with Owner’s personnel, building plans, and elevations. Additionally, outline specifications, finish schedules, Building Information Modeling (BIM) Level of Detail (LOD), and construction cost estimate validation shall be provided. Drawings and documents shall be presented by the Professional to governing jurisdictions for approval. At 50% Design

Development the Professional shall provide a workflow & work zone analysis for the

Owner to receive approval from the Laboratory staff. The Professional shall conduct a meeting to work through workflow at all areas of the building. For any issues identified the

Professional shall and assist the group to arrive at acceptable layout and workflow solutions to be incorporated into the 90% Design Development drawing set. At the 90% completion point of the Design Development phase, the Professional, in conjunction with the Owner and CM/GC, shall confirm that the cost estimate does not exceed the project budget, including adequate contingency. If the awarded CM/GC’s Schematic Design construction estimate determines that the budget is exceeding the project budget and allowable contingency, the Professional will need to work with the CM/GC and the Owner to identify solutions to bring the project within budget. At 100% Design Development, the

Professional, in conjunction with the Owner and the General Contractor, shall submit a site grading and foundations package for construction permitting, if required.

F. Construction Documents:

The Professional shall, upon Owner approval of the Design Development Documents, shall prepare final construction drawings, specifications, and other documents, including Owner furnished documents, required to bid and construct the project in its entirety. At the 90% point in developing the second bid package, the Design Team shall furnish construction cost estimate validation of the Construction Manager/General Contractor (CM/GC) detailed cost estimates (including possible alternates). The architect shall include in specifications a log of items required to be submitted as part of the specifications.

G. CM/GC RFP Support:

The Professional shall work with the Owner to issue supplemental information and addendums as required, respond to contractor RFIs, and review contractor submittals in conjunction with the Owner.

H. Plan Review and Permits:

At various review and approval stages or phases of the design effort, the Professional shall deliver to the Owner electronic PDFs of all documentation needed to complete the plan review and/or approval as applicable. Following the Owner's written approval of the construction documents, the Professional shall submit stamped plans for City and AHJ permit and other governing approvals. Following the plan review process, the Professional shall incorporate any required changes/comments into the Construction Documents.

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I. Construction Administration:

The Professional shall provide weekly construction observation reports during the course of the Construction Phase, shall review and comment on all submittals, assist/respond to contractor RFIs, prepare design Architect’s Supplemental Instructions (ASI) as required for proper direction for construction, review change order for accuracy and pricing (in conjunction with their consultants), attend weekly construction meetings, and perform other services as required by the Owner to complete the Project. Professional shall prepare, monitor, and follow through on completing outstanding items (punch list). Professional to be present at 11 and 23 month warranty walk-throughs. Professional to also include updating as-built drawings (in digital format).

The Owner requires the use of Procore, hosted by the City of Fort Collins. Professional will demonstrate their ability to integrate with the City and its Procore account.

J. Review and Coordination Meetings:

The design team, including any relevant consultants shall be represented at all review meetings, meetings with the Building Inspection Division, the Fire Department and other municipal agencies, as required or as applicable. Coordination meetings will be led by the design professionals, which will include working with utility companies, City agencies, and user groups. Internal teams include but not limited to working with vendors related to coordinating IT requirements, mechanical systems and FF&E.

K. Building Commissioning:

The Owner may retain the services of a Building Commissioning Agent during the design and construction phase. If the Owner elects to execute such an option, the Professional shall cooperate with the Commissioning Agent in all matters relating to the design, including a peer review of all items related to building commissioning.

L. Sustainability:

The Owner may retain the services of an independent Sustainability Consultant during the design and construction phase. If the Owner elects to execute such an option, the Professional shall cooperate with the Sustainability Consultant in all matters relating to the design, including a peer review of all sustainability-related items.

M. Deliverables/Milestones

1. Program verification

2. Milestone (e.g., Schematic, Design, Construction Documents, etc.) package drawings and associated specifications

3. Files for the CM/GC to perform BIM clash detection

4. Renderings

5. 3D Modeling

6. Workflow study

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N. Anticipated Schedule

The following represents the City’s target schedule for the RFP. The City reserves the right to amend the target schedule at any time.

1. RFP issuance: June 10, 2026

2. Pre-Proposal Meeting: 1:00 PM MT on June 30, 2026

3. Question deadline: 3:00 PM MT on July 9, 2026

4. Final Addendum Issued: July 15, 2026

5. Proposal due date: 3:00 PM MT on July 30, 2026

6. Interviews (tentative): Week of August 24, 2026

7. Award of Contract (tentative): August 2026

8. Completion of Construction (anticipated): Q2 of 2029

O. Budget

The overall budget for the project has not been set yet. This will be discussed with the selected Design Professional. For the purpose of the proposal, please assume a construction budget of $37M.

P. Interviews

In addition to submitting a written proposal, the top-rated Professionals may be interviewed by the RFP assessment team and asked to participate in an oral presentation to provide an overview of the company and approach to the project and to address questions. The evaluation criteria for the oral interviews will be the same as the criteria for the written evaluations and is included in Section IV.

Tentative Interview Blocks:

Wednesday August 26, 2026 9:00AM-12:00PM MT

Thursday August 27, 2026 9:00AM-4:00PM MT

Q. Reimbursable Expenses

Subject to the terms of the applicable Work Order, reasonable expenses may be reimbursable. Professional to project all reimbursable expenses including travel expenses in a separate line on their proposal. Guidelines & reimbursable rates for travel can be found in Attachment B. Current GSA rates can be found at www.gsa.gov. Professional will be required to provide original receipts to the City for all travel expenses.

R. Subcontractors/Subconsultants

Professional will be responsible for identifying any subcontractors and/or subconsultants in their proposal. Please note that the City will contract solely with the awarded Professional; therefore, subcontractors and/or subconsultants will be the responsibility of the Professional.

S. Financial Qualifications (CONFIDENTIAL) http://www.gsa.gov/

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Professionals selected as finalists may be required to submit a banking reference and the most recent financial statement (audited preferred) including balance sheet and income statement, as well as a statement of cash flows (the “Financial Information”).

T. Current standards

All work and/or materials must meet current standards in force by recognized technical and professional societies, trade and materials supply associations, institutes and organizations, bureaus and testing laboratories, and national, federal, state, county, and local laws, codes and ordinances.

U. Fees, Licenses, Permits

The successful Professional shall be responsible for obtaining any necessary licenses, fees or permits without additional expense to the City. All vehicles and equipment shall be properly licensed and insured, carry the appropriate permits and be placarded as required by law.

V. Laws and Regulations

The Professional agrees to comply fully with all applicable local, State of Colorado and Federal laws and regulations and municipal ordinances to include American Disabilities Act (ADA).

W. Work Orders

The awarded Professional will be required to sign the City’s Work Order Type Agreement, a sample of which is attached as SectionVI for reference purposes. In the event that the City has agreements with multiple Professionals for the Work, the City reserves the right to request proposals for individual Work Order assignments from the awarded Professionals or assign Work Orders directly to a Professional at its sole discretion.

Selection for individual Work Orders may be based on, but not limited to, availability, approach, prior experience, firm capability, and cost.

Individual Work assignments will be requested and agreed to utilizing the City’s Work Order (included in the Agreement). Each Work Order must include a start and completion date, total cost and a Scope of Work. Subsequent supporting documentation pages may include a project schedule, deliverables, hours, cost detail supporting total cost, and personnel details. Fees outlined in the Work Order will conform with those stated in the Agreement.

No Work Order over $7,500 will be considered valid until signed, at a minimum, by the Professional, project manager and Purchasing Department representative. Depending on the cost and nature of the Work, additional signature authorization may be required. Any changes to the dates, cost or scope of any Work Order must be agreed upon in writing utilizing the City’s Change Order (included in the Agreement) and will not be considered valid until signed, at a minimum, by the Professional, project manager and Purchasing Department representative.

X. Invoicing and Payment

Invoices should be emailed monthly to invoices@fortcollins.gov with a copy to the Project Manager. The cost of the work completed shall be paid to the Professional each month following the submittal of a correct invoice by the Professional indicating the project name, Purchase Order number, task description, hours worked, personnel/work type category, mailto:invoices@fortcollins.gov

RFP 10324 Design Services – One Water Laboratory Page 11 of 36 hourly rate for each employee/work type category, date of the work performed specific to the task, percentage of that work that has been completed by task, 3rd party supporting documentation with the same detail and a brief progress report.

Payments will be made using the prices stated in the Work Order and Agreement. In the event a service is requested which is not stated in the Work Order and/or Agreement, the Professional and the City will negotiate an appropriate unit price for the service prior to the Professional initiating such work.

The City pays invoices on Net 30 terms.

III. PROPOSAL SUBMITTAL

Please limit the total length of your proposal to a maximum of forty (40) 8 ½ x 11” pages (excluding cover pages, table of contents, dividers, and Acknowledgement forms). Font shall be a minimum of 10 Arial, and margins are limited to no less than .5” for sides and top/bottom.

Extended page sizes, such as 11” x 17”, count as a single page and may be used for detailed pricing. Links to other files or websites shall not be permitted. Proposals that do not conform to these requirements may be rejected.

Professionals are required to provide detailed written responses to the following items in the order outlined below. The responses shall be considered technical offers of what Design Professionals propose to provide and shall be incorporated in the contract award as deemed appropriate by the Owner. A proposal that does not include all the information required may be deemed non-responsive and subject to rejection.

Responses must include all the items in the order listed below. It is suggested that the Professionals include each of the Owner’s questions with their responses.

The Owner shall not reimburse any firm for costs incurred in the preparation and presentation of their proposal.

A. Cover Letter / Executive Summary

The Executive Summary should highlight the content of the proposal and features of the services offered, including a general description of the services and any unique aspects or benefits provided by your firm.

Indicate your availability to participate in the interviews/demonstrations on the proposed dates as stated in the Schedule section.

B. Professional Information

1. Describe the Professional’s business and background

2. Number of years in the business

3. Details about ownership

4. An overview of services offered and qualifications

5. Size of the firm

6. Location(s) of offices. If multiple, please identify which will be the primary for our account.

7. Primary contact information for the company including contact name(s) and title(s), mailing address(s), phone number(s), and email address(s).

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C. Scope of Proposal

1. Provide a detailed narrative of the services proposed if awarded the contract per the scope above. The narrative should include any options that may be beneficial for the Owner to consider.

2. Describe how the project would be managed and who would have primary responsibility for its timely and professional completion.

3. Briefly describe the approach to execute the scope of work to include the methods and assumptions used, and any exceptions and/or risks.

4. Describe the methods and timeline of communication your firm will use with the City’s Project Manager and other parties.

5. Include a description of the software and other analysis tools to be used.

6. Provide your experience utilizing Procore.

7. Identify what portion of work, if any, may be subcontracted or outsourced to sub-consultants. Include all applicable information herein requested for each Service Provider/Professional.

8. Can the work be completed in the necessary timeframe, with target start and completion dates met?

9. Are other qualified personnel available to assist in meeting the project schedule if required?

10. Is the project team available to attend meetings as required by the Scope of Work?

11. Provide an outline of the schedule for completing tasks.

12. Provide your team’s experience with laboratories in the last 7 years. This is for the team members, not the firm’s experience.

D. Firm Capability and Assigned Personnel

Provide relevant information regarding previous experience related to this or similar projects, to include the following:

1. Provide an Organization Chart/Proposed Project Team: This section shall provide an organization chart containing the names of all key personnel and subconsultants, along with their titles and specific task assignments for this Agreement.

2. Provide resumes for each professional and technical person to be assigned to the project, including partners, sub-consultants, and subcontractors who will interact with the team regularly. Please limit resumes to one page. The resumes shall include at least three individual references from previous assignments.

3. A list of qualifications for your firm and the qualifications and experience of the specific staff members proposed to perform the services described above.

4. References. Provide a minimum of three similar projects with public agencies in the last 5 years that have involved the staff and subcontractors/sub-consultants proposed to work on this project. Include the owner’s name, the project title, beginning price, RFP 10324 Design Services – One Water Laboratory Page 13 of 36 ending price, contact name, email, phone number, sub-consultants on the team, and a brief description of the work and any change orders. The Service Provider/Professional authorizes the City to verify any and all information contained herein and hereby releases all those concerned providing information as a reference from any liability in connection with any information provided.

5. Provide any information that distinguishes the Professional from its competition and any additional information applicable to this RFP that might be valuable in assessing the Professional’s proposal.

E. Sustainability/Triple Bottom Line (TBL) Methodology

In concise terms (no more than two pages), please describe your organization’s commitment to sustainability and supporting values.

Each element of the TBL sustainability criteria will receive equal consideration in determining the final Sustainability/TBL score.

1. Address how your firm strives to incorporate all three aspects (social, environmental, and economic) of TBL sustainable practices into the workplace. Provide examples along with any metrics used to measure success within your firm.

2. Also, provide examples of how your firm has incorporated all three aspects of TBL sustainable practices in previous similar projects on which your firm has been the prime Professional.

Some examples are provided below:

a. Environmental – Experience delivering projects/programs focused on environmental health priorities in the areas of climate resiliency, water quality and watershed protection, regulatory performance, management systems, air quality, renewable energy, sustainable building and design, construction materials management, and solid waste reduction.

b. Economic – Experience working and delivering projects with an emphasis on strategic financial planning, job creation, business development, asset management, various project delivery methods, value engineering, regional partnerships, transparency, stakeholder engagement, strategic investments, aging infrastructure, repurposing of existing facilities, and competing financial priorities.

c. Social - Experience working and delivering projects, programs, and/or initiatives that support Equity, Diversity, and Inclusion throughout your firm’s workplace, including leadership and supply chain. Examples of this may be a demonstration of working within cultural and language gaps, development of diversity programs, diverse project teams, equitable opportunity vendor supply chain, and how your firm has applied an equity lens to processes such as recruitment, hiring, purchasing, career pathways, salaries, and staff engagement.

3. Provide the list of LEED Projects you have completed in the last 5 years and the level of certification achieved or anticipated.

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F. Cost and Work Hours

In your response to this proposal, please provide the following:

1. Estimated Hours by Task: Provide estimated hours for each proposed task by job title and employee name, including the time required for meetings, conference calls, etc.

2. Cost by Task: Provide the cost of each task identified in the Scope of Proposal section.

Provide a total not to exceed cost for the Scope of Proposal. Price all additional services/deliverables separately. Provide any additional cost for utilizing Procore.

3. Schedule of Rates: Provide a schedule of billing rates by category of employee and job title to be used during the term of the Agreement. This fee schedule will be firm for at least one (1) year from the date of the Agreement. The fee schedule will be used to determine fees should additional services be necessary. Provide monthly fees for Construction Administration. Include a per-meeting rate in the event additional meetings are needed. If used, a fee schedule for sub-consultants/subcontractors shall be included.

4. All direct costs (e.g., travel, printing, postage, etc.) must be identified and specifically attributed to the project and not included in the billing rates. Reasonable expenses may be reimbursable as per the current rates found at www.gsa.gov. The Professional will be required to provide the city with original receipts for all travel expenses.

G. Sample Agreement

Included with this request for proposals is a sample Agreement that the Owner intends to use to obtain the services of the Professional. The Professional is required to review this Agreement and indicate any objections to the terms of the contract. If revisions to the contractual terms are requested, provide suggested revisions.

H. Acknowledgement

The Acknowledgement form is attached as Section V. Complete the attached form indicating the Professional hereby acknowledges receipt of the Owner’s for Proposal and acknowledges that the Professional has read and agrees to be fully bound by all of the terms, conditions, and other provisions set forth in the RFP.

RFP 10324 Design Services – One Water Laboratory Page 15 of 36

IV. REVIEW AND ASSESSMENT CRITERIA

A. Proposal and Interview Criteria

Professionals will be evaluated on the following criteria. This set of criteria will be the basis for review and assessment of the written proposals and optional interview session. At the discretion of the City, interviews of the top-rated Professionals may be conducted.

The rating scale shall be from 1 to 10, a rating of 1 doesn’t meet minimum requirements, a rating of 5 means the category fulfills the minimum requirements, and 10 exceeds minimum requirements in that category.

WEIGHTING

FACTOR

CATEGORY STANDARD QUESTIONS

2.0 Scope of Proposal

Does the proposal address all elements of the RFP? Does the proposal show an understanding of the project objectives, methodology to be used and results/outcomes required by the project? Are there any exceptions to the specifications, Scope of Work, or agreement?

Can the work be completed in the necessary time? Can the target start and completion dates be met? Are other qualified personnel available to assist in meeting the project schedule if required? Is the project team available to attend meetings as required by the Scope of Work?

5.0 Firm Capability & Assigned Personnel

Does the firm have the resources, financial strength, capacity and support capabilities required to successfully complete the project on-time and in-budget? Has the firm successfully completed previous projects of this type and scope? Do the persons who will be working on the project have the necessary skills and qualifications? Are sufficient people of the requisite skills and qualifications assigned to the project? Does the proposal include detailed cost break-down for each cost element as applicable? Are the proposed work hours reasonable for the effort required by each project task?

1.0 Sustainability/TBL Methodology

Does the firm demonstrate a commitment to Sustainability and incorporate Triple Bottom Line methodology in both their Scope of Work for the project, and their day-to-day business operating processes and procedures?

Does the firm demonstrate a commitment to all three aspects (social, environmental, and economic) of the Triple Bottom Line (TBL) methodology of sustainability for this project and in their company value system as evidenced by

RFP 10324 Design Services – One Water Laboratory Page 16 of 36 their day-to-day business operating processes, practices and procedures?

2.0 Cost & Work Hours

Does the proposal include detailed cost break-down for each cost element as applicable and are the line-item costs competitive? Do the proposed cost and work hours compare favorably with the Project Manager's estimate?

Are the work hours presented reasonable for the effort required by each project task or phase?

RFP 10324 Design Services – One Water Laboratory Page 17 of 36

V. ACKNOWLEDGEMENT

Professional hereby acknowledges receipt of the City of Fort Collins Request for Proposal and acknowledges that it has read and agrees to be fully bound by all of the terms, conditions and other provisions set forth in the RFP 10324 Design Services – One Water Laboratory and sample Agreement except as otherwise noted. Additionally, Professional hereby makes the following representations to City:

A. All of the statements and representations made in this proposal are true to the best of the Professional’s knowledge and belief.

B. Professional commits that it is able to meet the terms provided in this proposal.

C. This proposal is a firm and binding offer, for a period of 90 days from the date hereof.

D. Professional further agrees that the method of award is acceptable.

E. Professional also agrees to complete the proposed Agreement with the City of Fort Collins within 10 days of notice of award. If contract is not completed and signed within 10 days, City reserves the right to cancel and award to the next highest rated firm.

F. Professional acknowledges receipt of addenda.

G. Professional acknowledges no conflict of interest.

H. Professional acknowledges that the City is a governmental entity subject to the Colorado

Open Records Act, C.R.S. §§ 24-72-200.1 et seq. (“CORA”). Any proposals submitted hereunder are subject to public disclosure by the City pursuant to CORA and City ordinances. Professionals may submit one (1) additional complete proposal clearly marked “FOR PUBLIC VIEWING.” In this version of the proposal, Professionals may redact text and/or data that it deems confidential or proprietary pursuant to CORA. All pricing will be considered public records subject to disclosure under CORA and as such pricing cannot be redacted from the “FOR PUBLIC VIEWING” version of the proposal.

Failure to provide a public viewing copy will be considered a waiver of any claim of confidentiality under CORA without regard to how the applicant’s proposal or certain pages of the proposal are marked confidential, proprietary, or similar. Such statement does not necessarily exempt such documentation from public disclosure if required by CORA, by order of a court of appropriate jurisdiction, or other applicable law. Generally, under CORA, trade secrets, confidential commercial information and financial data information may not be disclosed by the City. Proposals may not be marked “Confidential” or ‘Proprietary’ in their entirety. By responding to this RFP, Professionals hereby waives any and all claims for damages against the City for the City’s good faith compliance with CORA. All provisions and pricing of any contract resulting from this request for proposal will be public information.

Legal Firm Name:

Physical Address:

Remit to Address:

Phone:

Name of Authorized Agent of Firm:

Signature of Authorized Agent:

RFP 10324 Design Services – One Water Laboratory Page 18 of 36

Primary Contact for Project:

Title: Email Address:

Phone: Cell Phone:

NOTE: ACKNOWLEDGEMENT IS TO BE SIGNED & RETURNED WITH YOUR PROPOSAL.

Official Purchasing Document Last updated 4/2025

Master Professional Services Agreement – Work Order Type 10324 Design Services – One Water Laboratory

VI. SAMPLE AGREEMENT (FOR REFERENCE ONLY – DO NOT SIGN )

MASTER PROFESSIONAL SERVICES AGREEMENT

WORK ORDER TYPE

This Master Professional Services Agreement (Agreement) made and entered into the day and year set forth in the Agreement Period section below, by and between the CITY OF FORT

COLLINS, COLORADO, a Colorado Municipal Corporation (City) and , a(n) [enter state]

[business type] (Professional).

WITNESSETH:

In consideration of the mutual covenants and obligations herein expressed, it is agreed by and between the parties hereto as follows:

1. Scope of Service. The Professional agrees to provide Services in accordance with any project Work Orders for 10324 Design Services – One Water Laboratory, issued by the City.

Such Work Orders will be incorporated into this Agreement. A blank sample of a Work

Order is attached hereto as Exhibit A, consisting of one (1) page and incorporated herein.

A general Scope of Services is attached hereto as Exhibit B, consisting of [# of Pages] and incorporated herein. The City reserves the right to independently solicit any project rather than issuing a Work Order to the Professional for the same pursuant to this Agreement.

Irrespective of references to certain named third parties within this Agreement or any Work

Order, the Professional shall be solely responsible for performance of all duties hereunder.

The term Service as used in this Agreement shall include the Services and deliverables contained in any Work Order issued by the City.

The City may, at any time during the term of a particular Work Order and without invalidating the Work Order, make changes to the scope of the particular Service. Changes shall be agreed upon in writing by the parties by Change Order, a sample of which is attached hereto as Exhibit C, consisting of one (1) page and incorporated herein.

2. Work Order Schedule. The Services to be performed pursuant to this Agreement shall be performed as specified on each Work Order. Time is of the essence. Any change in schedule must be agreed upon in writing by the parties hereto via a Change Order.

3. Changes. The City may, at any time during the term of the Agreement, make changes to the Agreement. Such changes shall be agreed upon in writing by the parties.

4. Agreement Period. This Agreement shall commence , 20(Year) (the Effective Date) and shall continue in full force and effect until , 20(Year), unless sooner terminated as herein provided. In addition, at the option of the City, the Agreement may be extended for additional one (1) year periods not to exceed four (4) additional one-year periods.

Renewals and pricing changes shall be negotiated by and agreed to by both parties only at the time of renewal. Written notice of renewal shall be provided to the Professional no later than thirty (30) days before Agreement end. Should written notice of renewal be delayed, the parties agree that this Agreement may automatically extend on a month-to-month basis until a renewal is completed. Upon expiration of the final renewal term, the Agreement may continue but not to exceed one (1) year if required to complete any active Work Orders in accordance with Section 8-186 of City Code.

5. Early Termination by City. Notwithstanding the time periods contained herein, the City may terminate this Agreement at any time without cause or penalty by providing at least ten (10) calendar days written notice of termination to the Professional.

In the event of early termination by the City, the Professional shall be paid for Services rendered up to the date of termination, subject to the satisfactory performance of the

Professional 's obligations under this Agreement. Professional shall submit a final invoice within ten (10) calendar days of the effective date of termination. Payment shall be the

Professional's sole right and remedy for termination.

6. Notices. All notices provided under this Agreement shall be effective immediately when emailed or three (3) business days from the date of the notice when mailed to the following addresses:

Professional: City: Copy to:

Attn:

Email Address

City of Fort Collins

Attn: Blake Visser

PO Box 580

Fort Collins, CO 80522 bvisser@fortcollins.gov

City of Fort Collins

Attn: Purchasing Dept.

PO Box 580

Fort Collins, CO 80522 purchasing@fortcollins.

gov

All notices under this Agreement shall be written.

7. Compensation. In consideration of the Services to be performed pursuant to this Agreement, the City agrees to pay the Professional on a time and reimbursable direct cost basis as designated in Exhibit D, consisting of [# of Pages], attached and incorporated herein. At the election of the City, each Work Order may contain a maximum fee, which shall be negotiated by the parties hereto for each Work Order. Partial payments based upon the Professional’s billings and itemized statements are permissible as defined in the applicable Work Order.

The amounts of any partial payments shall be based upon the Professional’s City-verified progress in completing the Service(s) to be performed pursuant to the Work Order and upon approval of the Professional’s direct reimbursable expenses. Payment shall be made following acceptance of the Services by the City.

Itemized invoices shall be emailed to invoices@fcgov.com with a copy to the Project

Manager. The cost of the Services completed shall be paid to the Professional following the submittal of a correct itemized invoice by the Professional. The City is exempt from sales and use tax. The City’s Certificate of Exemption license number is 09804502.