biddoc.pdf

REQUEST FOR QUALIFICATIONS

PUBLIC WORKS PROFESSIONAL ENGINEERING SERVICES

Type of RFQ: ☐ Product ☐ General Service [X] Professional Service

[X] CIP Construction ☐ Other

Quotation Submittals: Responses to the Request for Qualifications (RFQ) are to be submitted to:

Note on the outside of the envelope: “Public Works SOQ.”

KEY RFQ DATES

Release Date: September 15, 2026 Questions Due By: September 29, 2026

Due Date: October 20, 2026

Website address: www.fountaincolorado.org

Mail Delivery City of Fountain Engineering Department 116 S. Main St.

Fountain, CO 80817

Hand Delivery, FedEx, UPS, etc

City of Fountain Engineering Department

116 S. Main St.

Fountain, CO 80817

Request for Qualifications Public Works Engineering Services

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City of Fountain Request for Qualifications

Public Works Professional Engineering Services

The City of Fountain (City) Engineering Department is soliciting Statements of Qualification (SOQ) to create a select list of “on-call” Design Engineering Firms to serve the future development of City’s Capital Infrastructure Projects. Once the “on-call” list is created through this process, the City of Fountain will then assign Public Works Qualified Design Engineering Firms to specific Capital Improvement Projects as funding is made available.

Design Engineering Firms selected for “on-call” work through this process will be contracted by the City of Fountain under a Professional Services Contract.

Future work will be allocated on an as-needed basis based on the qualifications of the “on-call” Engineering Firms. Award of a Master Services Contract does not guarantee the award of future work to that Engineering Firm.

Scope of Public Works Professional Engineering Services

The Scope of future Professional Engineering Services being requested includes, but is not limited to the following:

Task 1 – Project Scoping and Cost Estimation:

The Design Professional would meet with the City Engineer to set the parameters of potential projects as follows:

• Refine the location, size, and capacity requirements of potential roadways and drainage infrastructure

• Confirm alignment with Public Right-of-Way and determine locations for necessary additional right-of-way or drainage easements

• Develop an initial schedule for phasing of construction

• Create an Engineering Cost Estimate for the projects going out to bid or in the Design Phase

Task 2 – Studies, Construction Documents and Specification Preparation:

The Design Professional may create a Final Drainage Report as well as a working set of Drainage Construction Plans to ensure proper drainage from proposed sites and roadways in conformance with latest edition of the Colorado Springs Drainage Criteria Manual.

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This work may include creations of Master Development Drainage Plans (MDDP’s) compatible with the Drainage Basin Planning Study (DBPS), or creation of a new DBPS. The report and plans should include any Channel Improvements or modifications necessary to accommodate flow pattern changes caused by the proposed project. Drainage design also entails identifying and applying for permits relevant to the scope of work of the project Construction Specifications and creation of all bidding documentation may be required as part of the project deliverables.

Task 3 – Traffic Impact Studies

The Design Professional would conduct Traffic Impact Studies for existing or proposed roadway infrastructure and corridors within the City of Fountain. They would be undertaken to assess the impacts of proposed developments and infrastructure improvements, or to guide the design of efficient and effective changes to the City’s transportation network.

Task 4 – Project Administration and Construction Management:

The Design Professional may provide the following services during the construction and close-out phases of the project:

• Receive and review all construction inspection and material documentation from the contractor to ensure conformance with the contract documents and adherence to all regulations and specifications relevant to the project.

• Review of submittals and revised drawings from the contractor for conformance with applicable contract and specification requirements.

• Review and respond to RFI’s, change orders, payment claims and other miscellaneous requests from the contractor.

• Visit the site to observe quality of work and ensure general conformance to all applicable Plans and Specifications. The Design Professional will create notes of all observations made during such inspections and provide these in writing to the City Engineer.

• Upon notice of substantial completion, the design professional may help develop a punch-list and then conduct a final site visit to determine Final Completion of the project.

• Prepare a set of ‘As-Built’ plan documents in the City’s G.I.S. format from the contractor’s as constructed improvements.

Additional tasks may be required depending on the specific project.

Task 5 –Engineering Design:

The deliverable from the Design Professional for this task would be Bid-ready Documents relating to the following Public Works focus areas:

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• Street Improvement and Rehabilitation Projects using Colorado Springs Roadway and AASHTO design requirements

• Storm Sewer Installation and Replacement Projects

• Sidewalk and Pedestrian Ramp Projects

• Erosion Control and Grading Plans

• Water Quality/Detention Ponds

Criteria for Public Works Professional Selection

The choice of Public Works Design Professionals from this process will be based on a subjective review of the information from the SOQ. The City of Fountain Staff will perform the rankings. The Design Professionals will be ranked in descending order from 1 (Top Ranking) to the numeric last (Bottom Ranking) based upon the following Criteria:

• References (10%)

• Key Personnel Qualifications (15%)

• Project Scoping & Cost Estimating experience (10%)

• Experience with Drainage Analysis and Design Utilizing the Colorado Springs Drainage Criteria Manual (20%)

• Experience with Traffic Impact Studies and Street Improvement Plan Design (15%)

• Experience with Specifications and Bid Document Preparation/Assembly (15%)

• Experience with Project Management and Construction Oversight (15%)

The results of this solicitation will be an “on-call” list of Qualified Design Engineering Firms. It is anticipated that the list will be public information and will be posted on the City of Fountain website.

As the Projects anticipated for the Capital Improvements are funded, the City of Fountain Engineering Department will assign Qualified Design Engineering Firms to specific projects. Upon assignment, the Design Engineering Firm and the City will negotiate a Scope and Fee and Expense Budget based upon the Scope of Services for the specific project.

Contracts for Professional Services are governed by the City of Fountain Financial Policies and Procedures Manual, current edition. Approval of Contracts for Professional Service may require action by the City Council and will require appropriations for Fee payment. Although Design Engineering Firms may be chosen under this solicitation, there is no guarantee that the City will execute a

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Contract for Services with any Design Engineering Firm that participates in this selection process.

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Content of the Public Works Engineering Firm’s SOQ

All SOQ’s must be turned in to the City Clerk by 5 PM on October 20, 2026.

Engineering Professionals shall transmit one (1) original hard copy in a sealed envelope and one (1) digital copy in PDF format on a USB Drive. Statements of Qualification (SOQ’s) shall be directed to:

City of Fountain Attention: Public Works Department 116 South Main Street Fountain, Colorado 80817

Note on the outside of the envelope: “Public Works SOQ.”

The SOQ shall not exceed Twenty-Five (25) 8.5” x 11” pages. Printing on both sides of a single page is considered two pages.

The SOQ shall include the following information:

▪ Name, address, location, phone number and website of the firm

▪ Organization information (Corporation, Partnership, LLC, etc.)

▪ Listing of officers/partners at primary office assigned to Fountain’s projects

▪ Resumes of Key Personnel (Project Manager, Project Designer, Project

Engineer), with Colorado Professional Registration information as appropriate

▪ Three (3) references for previous clients doing work related to the scope being requested

▪ Additional information addressing the Criteria noted for Design Professional Selection

The SOQ will not be returned and may be released as public information.

Questions Via email; must be submitted by 5 PM September 29, 2026. All questions will be compiled and issued as an addendum on BidNet.

Refer all Questions by email to:

Ben Sheets City Engineer bsheets@fountaincolorado.org CC: adwivedy@fountaincolorado.org

Request for Qualifications Public Works Engineering Services

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Sub-Consultants

Although specialty sub-consultants such as soils, geotechnical and land surveying and planning professionals are necessary for the completion of bid documents, the selection of sub-consultants is not to be part of the content of the submittal for this Statement of Qualifications. If the Design Engineering Firm operates complementary disciplines as part of the professional services offered by the Design Engineering Firm, these may be identified in the SOQ.

Contract for Professional Services

The City of Fountain Standard Contract for Professional Services is attached in draft format. The Contract will be executed with the awarded Engineer. When a project has been assigned and a Scope of Services confirmed, with a fee amount, the Contracted Design Engineering Firm will enter into a Task Order with the City for the assigned Work. Note that the Contract for Professional Services may be revised by the City, as State of Colorado laws, codes, and statutes change, so this draft is for the prospective Design Engineering Firms’ information.

If there is any provision or clause in the Draft Contract for Professional Services that prospective firms find objectionable, note that in the SOQ. Issuance of an On-call Contract does not guarantee that Engineer will be selected for future City projects; the City reserves the right to competitively source work between the pre-selected on-call Engineers at its sole discretion.

Project Schedule

The anticipated projects will commence in calendar year 2027 and continue through calendar year 2029. Professional Engineering Services provided under Contracts executed for these projects may continue beyond calendar year 2029.

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PUBLIC WORKS PROFESSIONAL ENGINEERING SERVICES