biddoc.pdf

Request for Proposal Letter

REQUEST FOR PROPOSALS

ELECTRICAL SERVICES

RFP No. 202685459

September 10, 2026

RFP# 202685459 Electrical Services September 10, 2026

REQUEST FOR PROPOSALS (RFP)

Airport Office Building Denver International Airport 8500 Pena Boulevard, Room 8810 Denver, Colorado 80249-6340

Contract Administrator: DeAnne Barker E-Mail: contract.procurement@flydenver.com

Request for Proposals # 202685459

PROPOSALS MUST BE RECEIVED BY: Tuesday, October 13, 2026, at 2:00 PM Mountain Time

UNDER NO CIRCUMSTANCES WILL E-MAIL OR FACSIMILE RESPONSES BE ACCEPTED.

Schedule of Activities:

This projected schedule is an estimated timeline and is subject to change at the sole discretion of the City and County of Denver, through its Department of Aviation (City). All times listed in this document are understood to be Mountain Time (MT).

Event Date RFP Advertisement September 10, 2026 Optional Pre-Proposal Conference September 22, 2026, at 12:00 PM Mountain Time Last Date to Submit Written Questions September 28, 2026, by 2:00 PM Mountain Time Proposal Due Date October 13, 2026, by 2:00 PM Mountain Time

Pre-Proposal Conference – OPTIONAL An optional Pre-Proposal Conference will be held virtually via a Microsoft Town Hall Meeting at the date and time listed above in the Schedule of Activities. Please click on the following link to access the meeting.

Pre-Proposal Conference Link

At this conference, the City representatives will explain the opportunity and answer questions regarding this Request for Proposal (“RFP”), including any written questions submitted to the City prior to the conference.

RFP Questions The City will not answer any telephone inquiries about this RFP. Written questions are due by the deadline for questions listed in the Schedule of Activities above and shall be submitted electronically via the Rocky Mountain E-Purchasing System (“BidNet”) website:

https://www.bidnetdirect.com/colorado/cityandcountyofdenverdepartmentofaviation.

The City requires all questions to be submitted individually on this site.

Note: BidNet limits the character spaces available for the City to respond to each question. For this reason, multiple questions may not be submitted as a single question box, as the City is unable to respond to multiple questions in the space provided. Because of this limitation, the City reserves the right to reject groups of questions submitted in a single question box or to select and respond to only the first question posed in that group. A multi-part question containing an initial question and a follow-up is the exception mailto:contract.procurement@flydenver.com https://events.teams.microsoft.com/event/76b4246a-6295-4f52-9037-a853cddc8924@79c62162-b85e-4b0e-a863-ebe7817ad70d?source=copyLinkLegacyShareEventDialog https://events.teams.microsoft.com/event/76b4246a-6295-4f52-9037-a853cddc8924@79c62162-b85e-4b0e-a863-ebe7817ad70d?source=copyLinkLegacyShareEventDialog https://www.bidnetdirect.com/colorado/cityandcountyofdenverdepartmentofaviation

RFP# 202685459 Electrical Services September 10, 2026 to this rule. All questions and answers will be posted on the BidNet website as an addendum to the RFP following the deadline for submittal of questions.

Proposal Submittal The proposal shall be prepared in accordance with the Preparation of Proposal as described in Section IV of this RFP. Proposers shall submit their proposal and all required forms via the BidNet website. Proposals are due by the date and time listed in the Schedule of Activities above.

Allow ample time for the electronic submission of your proposal. The following link is to a BidNet Electronic Bid Submission (“EBS”) EBS Frequently Asked Question (“FAQ”) site. The City strongly encourages Proposers to review this information prior to starting your submission in addition to starting the submission process at least one business day prior to the proposal due date. The City will not extend the submission deadline due to any technical issues or outages you may experience.

EBS FAQs: http://faq.bidnetdirect.com/electronic-bid-submission/

General Statement of Work The Scope of Work for this Contract will be for task-order-based, electrical services related to various maintenance repairs and projects within Denver International Airport (DEN). The contractor will be required to provide electrical repairs and projects for specific task-based, as needed work requested by DEN. The Contractor will be required to provide electrical services for specific task scopes of work. The Contractor[LS1.1][MS1.2] must be a licensed Electrical Contractor in the state of Colorado. Should a task scope of work require a construction discipline that is not currently represented on the Contractor’s team, the Contractor will be requested to add that discipline as part of the team for that specific task scope of work. The Contractor shall identify a specialty subcontractor for the required discipline and shall submit the subcontractor’s qualifications for the City’s approval before contracting services with that subcontractor. The contractor must provide all the materials, tools and equipment to perform work. The Contractor acknowledges that portions of DEN’s electrical infrastructure may include concealed, obsolete, undocumented, or non-code[LS2.1][MS2.2]-compliant conditions due to the age of facilities or previous installations. Investigation, identification, or documentation of such conditions shall be performed and reported to DEN at no additional cost.

http://faq.bidnetdirect.com/electronic-bid-submission/

Table of Contents

RFP# 202685459 Electrical Services September 10, 2026

PROPOSAL SUBMITTAL REQUIREMENTS

The following is a checklist for reference when compiling the proposal submission. The documents listed below are required. Omission of the required documents will result in a non-responsive finding:

□ Proposal Narrative:

• Complete responses to the Proposal Narrative Contents, as outlined in Section IV, which includes the required DEN Equity, Diversity, and Inclusion Plan (“DEN EDI Plan”)

□ Sample Contract:

• List of all proposed modifications or legal issues regarding the Sample Contract as outlined in Section III-2

□ Proposal Forms - all complete and signed

• Proposal Acknowledgement Letter – filled out completely and acknowledged all addenda

• Proposal Data Form

• Disclosure of Legal & Administrative Proceedings & Financial Conditions

□ Financial Forms (From primes only, financial forms from subs are not required) - to be submitted as separate electronic files from the proposal

• Exhibit B – Electrical Services Rate Sheet

□ DEN Conflict Question Submission Form (If Applicable)

RFP# 202685459 Electrical Services September 10, 2026

REQUEST FOR PROPOSAL

NO. 202685459

ELECTRICAL SERVICES

REQUEST FOR PROPOSALS (RFP)

PROPOSAL SUBMITTAL REQUIREMENTS

I. CITY, AIRPORT, AND PROJECT OVERVIEW

II. SCOPE OF WORK

III. ADMINISTRATION INFORMATION

III-1 Issuing Office

III-2 Introduction and Acceptance of RFP Terms

III-3 Means of Communication

III-4 Interpretation of Proposal Documents

III-5 Addenda

III-6 DEN Website

III-7 Withdrawal of Proposal

III-8 Rights of the City

III-9 Confidentiality of Records

III-10 Proposer Agreements

III-11 Minority and Women-Owned Business Enterprise (MWBE) Participation (or DBE, if applicable)

III-12 Certification of Independent Price and Work Determination

III-13 Designation of Subcontractors

III-14 Payment

III-15 Disclosure of Legal and Administrative Proceedings and Financial Condition

III-16 Insurance Requirements

III-17 Governmental Immunity

III-18 Security

III-23 Wage Ordinances

III-24 Conflicts of Interest

III-25 Title VI Solicitation Notice

The City, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4), 28 CFR § 50.3, and 49 CFR Part 21, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, all contractors will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of

RFP# 202685459 Electrical Services September 10, 2026 the owner’s race, color, national origin, sex, creed, age, or disability in consideration for an award

III-26 Compliance with Americans with Disabilities Act

IV. PREPARATION OF PROPOSAL

IV-1 Preparation of Proposal - Proposal Forms

IV-2 Preparation of Proposal - Proposal Narrative

IV-3 Proposal Narrative Contents

V. EVALUATION OF PROPOSALS

V-1 Evaluation of Proposals

V-2 Past Performance

V-3 Shortlisting and Interviews (If Necessary)

V-4 Best and Final Offers

V-5 Evaluation Criteria

VI. ATTACHMENT 1, PROPOSAL FORMS

Attachment 1, Part 1 Proposal Acknowledgement Letter

Attachment 1, Part 2 Proposal Data Form

Attachment 1, Part 3 Disclosure of Legal and Administrative Proceedings and Financial Condition

VII. ATTACHMENT 2, EXHIBIT B – ELECTRICAL SERVICES PRICING SHEET

VIII. ATTACHMENT 3, SCOPE OF WORK

IX. ATTACHMENT 4, INSURANCE REQUIREMENTS

X. ATTACHMENT 5, SAMPLE CONTRACT

XI. ATTACHMENT 6, PREVAILING WAGES

XII. ATTACHMENT 7, DEN CONFLICT QUESTION SUBMISSION FORM

Administrative Information

I. CITY, AIRPORT, AND PROJECT OVERVIEW

The values of equity, diversity, inclusivity, accessibility (“EDIA”), and sustainability are inherent to the City’s strategy to develop and maintain prosperous communities. Accordingly, these values are imbedded into all the City’s procurement processes to ensure competitive procurements that offer equitable opportunities for all potential Proposers, including greater contracted and significant participation for historically underutilized businesses to ensure the City’s long-term economic, social, and environmental health. Through equitable procurements, the City is committed to working to remove barriers and increase access to City contracting opportunities for all historically underutilized and small businesses. It is a core value to promote economic equity by engaging a more inclusive community of Proposers and contractors, both as prime and sub-contractors to address socioeconomic disparities. The City strives to improve opportunities that ensure fair and just access to jobs, housing, education, mobility options, and healthier communities. It is the City’s expectation that all successful Proposers demonstrate their commitment to these City values through their procurement responses and post contract and/or lease activities.

Each procurement opportunity is to be approached with ethical and honest behavior. The City will solicit, evaluate, and award contracts based upon the Proposer’s alignment with the City’s values as it relates to its approach, proven experience, ability to perform work, costs, and pricing. In addition, the City is committed to selecting Proposers that demonstrate a history of equity, diversity, integrity, stewardship, innovation, humanity, and community representation. The City seeks to partner with Proposers who can demonstrate, through quantifiable data, that EDIA efforts are embedded within their policies, procedures, practices, initiatives, and exhibit actionable results and ensures that of those that they partner with. In short, the City deems EDIA as a core principle for which best value will be determined and work awarded to.

The City’s values may be demonstrated through but are not limited to: (a) workforce expansion; (b) utilization of and work with the historically underutilized business community, separate from required certified goals;

(c) environmental sustainability and (d) EDIA and Equal Employment Opportunity (“EEO”) programs for staff.

The City plays a unique role as a gateway to the world for the region, our passengers, our communities, and our partners. As such, the City has a generation of operators, concessionaires, designers, builders, planners, and small businesses that are stronger and more successful because of this work. The City has also helped build new businesses that have flourished and grown into mature industry leaders. As part of its Vision 100 plan, the City intends to expand this legacy by looking to the community that has succeeded in the past at DEN to bring the next generation forward.

In its review of this opportunity, the City believes that the scope of work and firms in the industry lends itself to unique partnership opportunities, and therefore, strongly urges firms that have historically proposed as prime contractors to serve as subcontractors to small and historically underutilized firms in their contract with the City, or to create joint ventures with small and historically underutilized firms. A focus of this partnership should be for the contracting partners to build a meaningful relationship that is not merely transactional to meet a numerical goal. The objective is to afford the small and historically underutilized firm the opportunity to learn from the large contractor, grow its financial capacity, build its generational wealth and its portfolio, and increase its capability to perform new commercially useful functions on future contracts.

In accordance with procedures described herein, you are hereby invited to submit a response to the subject project, which is described in the Scope of Work incorporated herein. The response must be prepared and submitted in accordance with the requirements and procedures contained in this RFP document and the City’s ordinances, rules, policies, and procedures. Compliance with these requirements by the Proposer is mandatory and is a condition of responsiveness. Any failure to satisfy these requirements will be a sufficient basis for the City to disqualify the Proposer. The City shall not be liable for any of the Proposer’s expenses associated with its preparation of the proposal or City’s consideration of it.

II. SCOPE OF WORK

See Attachment 1 – Scope of Work

III. ADMINISTRATION INFORMATION

III-1 Issuing Office

The City, by the Contract Procurement Division (“DEN Contract Procurement”) is the issuing office for this RFP. This RFP is governed by the City’s ordinances and Procurement Rules in effect at the time of its issuance. DEN Contract Procurement is the sole point of contact concerning this RFP. All communication must be done through DEN Contract Procurement.

III-2 Introduction and Acceptance of RFP Terms The Proposer, by submitting its proposal, acknowledges that it understands and will agree to the corresponding Exhibits and the Scope of Work, and that the Proposer shall be able to perform as required.

Acknowledgement of this condition shall be indicated by the signature of the Proposer, or an officer of the Proposer legally authorized to execute contractual obligations, on Attachment 1, Part 1 (the “Proposal Acknowledgement Letter”). A submission in response to this RFP acknowledges acceptance by the Proposer of all terms and conditions as set forth herein. The Proposer shall identify clearly and thoroughly any variations between its proposal and this RFP. Failure to do so shall be deemed a waiver of any rights to subsequently modify the terms of performance, except as outlined or specified in this RFP.

Proposers shall undertake a detailed review of Attachment 5 (the “Sample Contract”) and submit with their proposal a list of all legal issues or proposed modifications which the Proposer would like the City to review and consider, should they be selected as the apparent best Proposer. The Proposer may submit questions regarding the contract using the same method designated for other questions related to this RFP. Proposers are strongly advised to seek legal counsel for advice regarding the Sample Contract. The City will not respond to legal questions, such as about the interpretation of a provision of the Sample Contract, or provide legal advice regarding the Sample Contract to Proposers. The City shall assume that the Sample Contract has been thoroughly reviewed and discussed with legal counsel prior to submission of the proposal. If the Proposer does not identify any issues or proposed modifications to the Sample Contract, the City may refuse to consider any proposed revisions received later from the Proposer, if they are selected as apparent best Proposer. The City may consider the Proposer’s comments in considering whether to select Proposer as the apparent best Proposer.

The Sample Contract is subject to revision or modification by the City at any time before execution. The City reserves the right to modify any term or condition of the Sample Contract, and to add, delete or modify terms and conditions, as the City’s interests may require. The Sample Contract contains provisions required by Federal, State, and/or City law and policy, and these provisions may not be revised or negotiated.

III-3 Means of Communication

During the solicitation process for this RFP, all communication between DEN Contract Procurement and Proposers will be via postings on the BidNet’s website.

DEN Contract Procurement will post notices, which include, but are not limited to, any modifications to administrative or performance requirements, answers to inquiries received, clarifications to requirements, addenda, and the announcement of the apparent successful Proposer. It is the responsibility of each potential Proposer to monitor the BidNet website regularly to be aware of changes, communications and/or addenda to bids.

The City will not be held responsible for misinformation received from private plan holders. Please use the BidNet website to obtain solicitation information for the City.

III-4 Interpretation of Proposal Documents

The Proposer may request, in writing, a clarification or interpretation of any aspect of the RFP documents.

Such requests must be made via the BidNet website by the due date and time specified in the Schedule of Activities listed on Page 2. The City will post all questions and answers on the BidNet website, following the deadline for submittal of questions, as an addendum to the bid. The City will not accept or respond to oral inquiries except for those made at the Pre-Proposal Conference. The only ‘official’ responses are those that are posted to the BidNet website for this RFP.

III-5 Addenda

The City reserves the right to revise the RFP documents at any time up to the time set for submission of the proposals. Any such revision(s) shall be described in an addendum to the RFP and shall be posted on the BidNet website.

If the City determines that the addendum may require significant changes to the Scope of Work, the deadline for submitting the proposals may be postponed by the number of days that the City determines will allow Proposers sufficient time to revise their proposals. Any new submittal deadline date for delivering proposals to the City shall be included in the addendum.

Proposers must acknowledge in the proposal submission that they received all addenda to the proposal documents (see Attachment 1, Part 1). Failure to acknowledge receipt of addenda may disqualify the proposal.

III-6 DEN Website It shall be conclusively presumed that the Proposer did, before submitting a proposal and prior to the final proposal deadline, read all addenda, posted decisions, and other informational items relevant to the RFP which appeared on the BidNet website. Proposer may also contact the City’s Contract Administrator (“CA”), DeAnne Barker, by email at contract.procurement@flydenver.com to confirm all posted information.

Please visit the BidNet website which contains such services and information as:

A. Advertisements for RFx and IFB opportunities B. Status of RFx and IFB opportunities C. Addendums including vendor questions and responses D. Plan holder’s/Document Taker’s list E. Award information

III-7 Withdrawal of Proposal A Proposer may withdraw its proposal by submitting to the City a written request signed by the Proposer’s authorized representative. The withdrawal of a proposal does not prejudice the right of the Proposer to submit future proposals.

mailto:contract.procurement@flydenver.com

III-8 Rights of the City The City reserves the right to cancel or modify this RFP at any time and to reject any or all proposals for any reason or for no reason. This RFP is an open and equitable invitation for proposals, and each proposal constitutes an offer to contract that the City may consider in its sole and absolute discretion. Any errors or omissions in a proposal may result in the rejection and disqualification of the entire proposal. Errors, omissions, and other acts that may result in proposal rejection and disqualification include, but are not limited to, failure to strictly comply with the RFP requirements or any applicable ordinances, rules, or policies; the submission of any inaccurate or false information; any improper communications or collusion involving Proposers; default or termination for cause of any public or private contracts within the past five years; delinquent payment of monies owed to the City; or failure to submit proof of licensing or franchise authority and any related exclusivity requirements.

Notwithstanding the broad rights reserved to the City to reject and disqualify any or all proposals, the City may waive any immaterial deficiencies in proposals and may allow Proposers to cure any such deficiencies if an opportunity to cure is determined by the City to be in the City’s best interests. If given an opportunity to cure, Proposers will be notified of the allotted time to correct the identified deficiency; failure to correct the deficiency in the time allotted may result in proposals being deemed non-responsive and disqualified.

The City’s waiver of an immaterial deficiency will in no way modify the RFP or excuse Proposers from full compliance with all RFP specifications. The City may exercise the foregoing rights at any time without notice and without any liability whatsoever to any Proposer or other party. By responding to this RFP, each Proposer is deemed to accept and agree to all of these terms and conditions and to waive any rights to challenge the City’s determinations regarding proposal deficiencies in accordance with this section.

During the evaluation process, the City reserves the right to request additional information from any Proposer, to seek clarification of information provided, to conduct its own due diligence with respect to any Proposer or proposal, including self-guided tours of a Proposer’s other operations, reference checks, credit checks, health department checks, or any other investigations deemed necessary.

III-9 Confidentiality of Records

Documents submitted pursuant to this RFP will be subject to the Colorado Open Records Act, C.R.S. §§ 24-72-201, et seq. Information clearly marked as confidential and proprietary will be kept confidential by the City, unless otherwise provided by law. The City will attempt to notify the Proposer if a request is made for pages of documents clearly marked as confidential and proprietary so that the Proposer may take any action it deems necessary to defend the request. The Proposer, not the City, shall be the entity responsible for defending against Colorado Open Records Act disclosures for any records claimed by the Proposer to be confidential and proprietary.

III-10 Proposer Agreements Proposers may submit proposed supplemental terms and conditions that the Proposer wants the City to consider for inclusion in the contract. Such forms may include Proposer’s software licensing agreements, maintenance contracts, and technical support agreements. By accepting delivery of these items, the City is not bound to accept them as part of an ensuing contract. The City may negotiate such supplemental terms and conditions that do not materially conflict with the contract terms and conditions detailed in this RFP and do not materially change the nature of this solicitation or adversely affect competition. If the parties cannot agree on the terms of the contract, including any terms desired by Proposer, the City may terminate negotiations with the Proposer and enter into a contract with another responsive Proposer.

III-11 Minority and Women-Owned Business Enterprise (MWBE) Participation (or DBE, if applicable) Not Applicable

III-12 Certification of Independent Price and Work Determination

By submission of this proposal, each Proposer, and in the case of a joint proposal, each party thereto, certifies that, in connection with this procurement:

A. Prices and specific work processes in this proposal have been arrived at independently, without consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other Proposer or with any competitor, or with any party contracted by the City to design and/or manage all or part of the program or work of which this RFP is a part;

B. Unless otherwise required by law, the prices quoted and specific work processes described in this proposal have not been knowingly disclosed by the Proposer and will not knowingly be disclosed by the Proposer, prior to opening, directly or indirectly, to any other Proposer or to any competitor or to any party contracted by the City to design and/or manage all or part of the program or work of which this RFP is a part; and

C. No attempt has been made or will be made by the Proposer to induce any other person or firm to submit or not to submit a proposal for the purpose of restricting competition.

Further, each person signing the Proposal Acknowledgement Letter for this proposal certifies that:

D. They are the person in the Proposer’s organization responsible for the decision as to the prices being offered herein and that they have not participated, and will not participate, in any action contrary to Subsection (A) through (C) above; or

E. They are not the person in the Proposer’s organization responsible for the decision as to the prices being offered herein, but that they have been authorized in writing to act as agent for the persons responsible for such decision in certifying that such persons have not participated, and will not participate, in any action contrary to Subsections (A) through (C), above, and as their agent does hereby so certify; and they have not participated, and will not participate, in any action contrary to Subsections (A) through (C), above.

A proposal will not be considered for award where subsections (a), (c), (d) or (e), above, have been deleted or modified. Where (B) above has been deleted or modified, the proposal will not be considered for award unless the Proposer furnishes with the proposal a signed statement which sets forth in detail the circumstances of the disclosure and the CEO of the City’s Department of Aviation, or their designee, determines that such disclosure was not made for the purpose of restricting competition.

III-13 Designation of Subcontractors

The Proposer shall describe the qualifications of each subcontractor which it intends to use and the percentage and scope of the work which will be assigned to each of them. Resumes for the subcontractor’s key personnel must be included.

Proposers who submit a proposal in response to this RFP are precluded from participating as a subcontractor with any other Proposers who submits a proposal for this RFP. However, subcontractors may be named on more than one proposal. Subcontractors who are named in more than one proposal are prohibited from sharing information about a Proposer with other Proposers, or utilizing such information to assist in the preparation of another proposal.

III-14 Payment Appropriate clarifications and additions to the Scope of Work may be made during negotiations with the successful Proposer. It is the intent of the City to enter into a contract in which the Proposer will be paid pursuant to the terms of the contract.

III-15 Disclosure of Legal and Administrative Proceedings and Financial Condition A. The Proposer shall submit (at time of submittal) a statement which shall disclose all legal or administrative proceedings that involve a civil claim in excess of Fifty Thousand Dollars ($50,000.00) in which the Proposer, its principals, or key personnel were a party in the last five years. The Proposer shall include in the statement:

1. The caption of the action naming all parties;

2. The case number, jurisdiction, and the date the action was filed;

3. A brief description of the action, the amount of the claim, and whether the action involved performance under any public or private construction contract; and

4. The outcome or disposition of the action.

B. The Proposer shall submit (at time of submittal) a statement which shall disclose whether Proposer has filed for protection under the laws of the U. S. Bankruptcy Code within the last ten (10) years.

C. The Proposer shall submit (at time of submittal) a statement as to whether the Proposer, its principals or key employees presently, or in the past, are or have been involved in any debarment or suspension proceedings. Please include a description of any proceedings which prohibited or limited the Proposer from bidding or entering into any contract with any federal, state, or local government entity. Include a brief description of the reason(s) for such action having been taken, the effective dates thereof, and the governmental agency.

If the Proposer is a partnership or joint venture, please include a statement disclosing the information listed in Subparagraph A and B, above, for each partner or joint venturer. If the Proposer is fifty percent (50%) or greater owned by another entity or individual, please include a statement disclosing the above information for such entity or individual.

D. The Proposer shall submit (at time of submittal) a statement as to whether the Proposer, its principals or key employees have been convicted of any crime related embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion, receiving stolen property, fraud, unfair trade practices, violation of state of federal antitrust statutes, or other law indicating a lack of business integrity or business honesty or have been convicted of any other felony in any jurisdiction within the last five (5) years. Include the current status of any such principal or key employees.

E. The Proposer shall submit (at time of submittal) its Dun & Bradstreet identification number. If the Proposer is a partnership or joint venture, it must submit the Dun & Bradstreet identification number for each partner of a joint venture, if applicable.

F. If the Proposer is a publicly held company, it shall submit (at the time of submittal) a list of any holders of ten percent (10%) or more of its stock.

G. During contract negotiations, the Proposer may be asked to submit the following:

1. An audited statement of overhead rates, payroll taxes, and operating (profit) margin used to calculate hourly billing rates for the City and approval. If the Proposer does not have audited overhead rates, a Core Staff Labor Rates for Professional Services sheet, may be requested for each entity without audited overhead rates. This statement shall cover the Proposer’s most recently completed fiscal year and shall be signed by a certified public accountant as a Certified Audited Statement in which the accountant expresses his or her opinion as to the fairness with which the statement represents the Proposer’s financial position, results of operations and changes in financial position.

2. If the Proposer is a partnership or joint venture, a Certified Audited Statement is required for each partner or joint venture. If the Proposer does not have audited overhead rates, a Core Staff Labor Rates Sheet may be requested for each entity without audit overhead rates. If any individual owns thirty-two percent (32%) or more of the Proposer, a Certified Audited Statement is required for each such individual or if a Certified Audited Statement is not available, then the individual must supply copies of his or her federal tax returns for the prior two (2) years.

3. If a Proposer is a small business as defined by the United States Small Business Administration, the Proposer may elect to submit copies of its Federal tax return for the prior two (2) years and prepare a Core Staff Labor Rates Sheet, in lieu of a Certified Audited Statement.

4. A signed statement certifying that no material or significant changes have occurred since the date of completion of the Certified Audited Statement, or the filing of the Federal tax return and the date of the proposal.

III-16 Insurance Requirements

Proposer shall adhere to all insurance requirements stated in Attachment 4. The official repository for Certificates of Insurance (“COIs”) within the City is PINS Advantage. Upon contract execution, an email will be sent to the successful Proposer with instructions for uploading COIs to ensure insurance compliance. The City reserves the right to modify submission requirements at any time, including the use of third-party software and/or services, which may involve an additional fee to the Commercial Operator.

III-17 Governmental Immunity Proposers and subcontractors understand and agree that the City, its officers, officials, and employees are relying on, and do not waive or intend to waive by any provisions of this procurement or subsequent contract, the monetary limitations, or any other rights, immunities, and protections provided by the Colorado Governmental Immunity Act, C.R.S. §§ 24-10-101 - 120, or otherwise available to the City, its officers, officials, and employees.

III-18 Security

After receiving an executed contract, the Proposer shall be deemed a Contractor of the City. The Contractor and any of their subcontractor will be required to comply with the Airport security requirements as set forth in Part 20 of the DEN Rules and Regulations, available at https://www.flydenver.com/about-den/governance/rules-and-regulations/.

III-23 Wage Ordinances The services being requested in this RFP may involve services that are covered pursuant to Article IV of Chapter 20, D.R.M.C., which is designed to address the issue of wage equity and cost of living affordability in the City. Proposer agrees that any contract with the City shall include a requirement that Proposer will comply with the provisions of the D.R.M.C. relating to minimum and prevailing wages, including, but not https://www.flydenver.com/about-den/governance/rules-and-regulations/ limited to, paying all covered workers no less than the City Minimum Wage for all covered services rendered in connection with the resulting contract. Additionally, Proposer agrees that the contract shall require compliance with all current and future federal and state laws and City ordinances.

III-24 Conflicts of Interest An organizational conflict of interest occurs when, because of the relationship between two organizations (which could involve the City) or one organization (including its subsidiaries or related organizations) performing or proposing for multiple scopes of work, there is or could be in the future a lack of impartiality, impaired objectivity, an unfair advantage over one or more firms competing for the work, or a financial or other interest in other scopes of work.

If the Proposer currently has existing contracts with the City for work at DEN, including any contracts held by Proposer's parent, affiliates, or subsidiary corporations, this could pose a conflict of interest and could place your proposal in jeopardy of being rejected for conflict of interest. If the Proposer believes a conflict of interest may exist but can be mitigated, please describe the steps it proposes that it will take to mitigate the conflict.

If the City identifies a conflict of interest that is not identified by the Proposer in its response, the City may find the Proposer to be non-responsive. If the City identifies a conflict during the course of the contract, and the Proposer failed to disclose such conflict, the City may terminate the contract for cause or convenience at the discretion of the City.

If a Proposer has a specific question regarding a potential conflict of interest and wishes to obtain the City’s review of such specific question, the Proposer shall complete all fields in the DEN Conflict Question Submission Form, attached hereto as Attachment 7 and submit the completed form to the CA in accordance with the communication instructions contained in this RFP. The City will not review incomplete forms. Proposers shall ensure that all requested and necessary information is provided on the form.

III-25 Title VI Solicitation Notice

The City, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C.

§§ 2000d to 2000d-4), 28 CFR § 50.3, and 49 CFR Part 21, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, all contractors will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of the owner’s race, color, national origin, sex, creed, age, or disability in consideration for an award.

III-26 Compliance with Americans with Disabilities Act Vision 100 is DEN’s strategic plan that serves as a blueprint to align decision-making and enable accountability so the City can thoughtfully prepare to serve 100 million passengers. To achieve the goals set forth in Vision 100, Proposers shall prioritize equity for people with disabilities by ensuring accessibility, including requirements set forth by the Americans with Disabilities Act (42 USC § 12101, et seq) (“ADA”) and any subsequent amendments to the statute, as well as any related federal, state, and local disability requirements, supporting the City’s efforts to ensure accessibility in Airport facilities and programs.

Evaluation of Proposals

IV. PREPARATION OF PROPOSAL

IV-1 Preparation of Proposal - Proposal Forms The proposal shall be submitted in accordance with, and meet all requirements set forth in, the Proposal Forms, which are attached hereto. The Proposer shall fill in all blank spaces in the applicable Proposal Forms and initial all interlineations, alterations, or erasures in its proposal. The Proposer shall not delete, modify, or supplement the printed matter on the forms, which are included in Attachment 1, or make substitutions thereon. The Proposer’s completed Proposal Forms and Proposal Narrative shall constitute its proposal. It shall be conclusively presumed that the Proposer did, before submitting a proposal, read all addenda, posted decisions and other information items relevant to the RFP that appeared on BidNet website.

An authorized representative of the Proposer shall execute Attachment 1, Part 1 of its Proposal Forms – the “Proposal Acknowledgment Letter.”

• If the Proposer is a corporation, it shall, upon execution of the contract, provide a certificate from the

Secretary of State showing that that the corporation is qualified to do business in the State of Colorado. For more information, please contact the Secretary of State for Colorado at (303) 894-2200 for information on obtaining such certification.

• If the Proposer is a partnership, the Proposer must include with its proposal evidence satisfactory to the City that the partner signing the proposal has the authority to do so.

• If the Proposer is a joint venture, the Proposer shall submit with its proposal a notarized copy of the joint venture agreement. The agreement must describe the scope and amount of work to be performed by each participant and must include a provision stating that each participant is jointly and severally liable to the City for completion of all work and to third parties for all duties, obligations, and liabilities arising from the joint venture’s performance of the work.

IV-2 Preparation of Proposal - Proposal Narrative

A. GENERAL

The Proposer shall prepare its proposal in the format described below, and must ensure that each page of its proposal is identified with the:

• Contract Name

• RFP #

• Proposer’s name

• Page number

B. FORMAT

Proposals shall meet the following formatting requirements:

• Proposals shall be printable on 8 ½” x 11” paper

• Proposals shall use the font type of Times New Roman and font size of 12 point. (Exception: font size for graphics, organization chart, and call outs must be clear and easily readable, if not using the Times New Roman 12 point.)

• Proposals shall be in the order of the Proposal Narrative Content listed below.

• Proposals shall include a table of contents.

• Proposals shall include tabbed or bookmarked sections as appropriate.

• The proposal narrative shall not exceed 25 pages. Exceeding the page limit will result in a non-responsive finding. This page limit does not include the cover letter, DEN EDI Plan, table of contents, resumes, organization chart, additional pages (which must be separate) with comments or proposed changes to the Sample Agreement, additional pages to describe disclosure of legal and administrative proceedings and financial condition, tabs, or the City-required forms.

• Resumes shall be limited to one (1) page per individual. Please attach resumes to the end of your proposal.

• Proposals containing unnecessarily elaborate artwork are discouraged.

• Proposals shall be submitted as an electronic document in an un-secured/un-password protected

Adobe Acrobat (.pdf) format.

• Exhibit B (“Pricing Forms”) shall be submitted separately from the main proposal in Excel format

IV-3 Proposal Narrative Contents

This section describes the required contents for your proposal. The proposal is to be organized as follows:

Narrative Contents

1. Cost Effectiveness & Pricing

2. DEN EDI Plan

3. Understanding the Project

4. Proposed Work Plan and Approach

5. Key Personnel and Ability to Respond

6. Company Experience and Qualifications

Cover Letter The Proposer shall prepare a cover letter, not exceeding two (2) pages in length, which summarizes the key points in the proposal. The letter shall include the full name of the company or joint venture members, and all proposed subconsultants. If the Proposer is made up of more than one (1) company, the legal relationship between the companies must be described. The cover letter must include a statement committing the availability of the key personnel, identified in Section 4 below, to perform the work for the duration of the contract term. The letter must be signed by a person who is authorized to sign a contract with the City. This signatory shall be the same person identified in the Proposal Acknowledgement Letter as the authorized representative.

If the Proposer believes any information, data, process, or other material in its proposal should be considered confidential or proprietary by the City, the Proposer shall identify such material by page and paragraph, and the basis of which the Proposer believes the material is proprietary or confidential.

Proposals with all materials marked “Confidential” or “Proprietary” will be treated as if none of the materials are confidential or proprietary.

1. Cost Effectiveness & Pricing

Cost-Effectiveness:

A. Describe your team's philosophy on ensuring cost-effectiveness and efficiency for each task.

B. How will you help DEN meet the project budget without compromising quality?

Quality Control and Error Minimization:

A. Explain your approach to quality control.

B. What strategies will you use to minimize errors or re-work that could increase project costs?

C. How will consultants and subconsultants adhere to your philosophy?

Competitive Edge:

A. Discuss the competitive edge your team brings from a cost-savings perspective.

B. Highlight any unique processes or technologies that add value to your proposal and help mitigate costs for DEN.

Pricing:

A. Please provide the Exhibit B Template: Exhibit B – Electrical Services Rate Sheet

2. DEN Equity, Diversity, and Inclusion Plan (DEN EDI Plan) The City is committed to advancing its vision of EDIA and sustainability through growing the capacity of our historically underutilized businesses, which include businesses owned by various ethnicities, genders, veterans, LGBTQ+, and individuals living with disabilities, as well as those in economically distressed or redlined neighborhoods. Aligning with the City’s intention to contract with historically underutilized businesses, this contract’s historically underutilized business engagement initiatives are intended as a part of the City’s values and commitment to ensure historically underutilized businesses are actively and impactfully participating throughout the life of the project. The City believes that the utilization of historically underutilized businesses is a best value in the procurement of its contracts, and the award of contracts for this project will be determined, in part, on the Proposer’s commitment to the growth and sustainability of historically underutilized businesses. As specified in the City’s values, it is the City’s expectation that the Proposer exemplify its alignment to the City’s values as part of their business culture and practice.

The Proposer shall describe what they have done to engage with historically underutilized businesses in their ongoing operations. The engagement should be an innovative, comprehensive, open, and transparent approach that makes a significant impact through the promotion of EDIA to improve opportunities that ensure fair and just access to jobs, housing, education, mobility options, and healthier communities. This engagement may include, but is not limited to, utilization of historically underutilized businesses, mentor/protégé programs, prompt payment, workforce expansion, joint ventures, technical assistance, access to capital platforms, and community outreach.

Proposer’s DEN EDI Plan should include, but is not limited to:

A. Equity, Diversity, and Inclusion Strategies. Describe the strategies and tactics Proposer will use to increase the participation of new and existing historically underutilized businesses in contracting opportunities, and the degree to which these, and other strategies, drive or play a role in upholding a culture of equity, diversity, and inclusion in the Proposer’s organization.

B. Technical Assistance & Support Services. Describe the assistance and/or guidance the

Proposer is currently providing, or/or plans to provide, to small businesses to help advance the next generation of historically underutilized businesses. Such assistance and/or guidance may include technical, financial, or other support services that enable these businesses to achieve meaningful participation on this project or other contracts with the Proposer and/or other business partners. Describe any community resource organizations with which the Proposer currently partners, or plans to partner or sponsor, to provide assistance and/or guidance to historically underutilized businesses. Examples of such assistance and guidance may include, but are not limited to, quality control, paymening, insurance, prompt payment, mentoring programs, joint ventures, workforce development, technical assistance, access to capital platforms.

C. Procurement Process. Describe Proposer’s procurement process (including policies and procedures) and provide details on the principles used throughout the process to remove barriers to promote equity, diversity, and inclusion, and how you ensure that these efforts flow down to all tiers of subcontractors and subconsultants.

D. Communication and Proposer Management. Describe the communication strategies and assistance Proposer is using, and/or plans to use, with historically underutilized businesses to align their work with the contract requirements, which may include, but are not limited to, training for internal and external staff to ensure effective communication, scheduling, safety requirements, terms and conditions, performance expectations, and dispute resolution.

E. Past Performance. Provide examples where the Proposer has been successful in promoting equity, diversity, and inclusion both internally and externally. Describe practices of Proposer’s efforts and initiatives towards youth mentorship & development, employee recruitment, training, development, and succession planning to promote equity, diversity, and inclusion.

Describe how the Proposer has promoted equity, diversity, and inclusion values to both historically underutilized businesses and communities that they serve.

Describe times when Proposer has been successful in promoting the participation of historically underutilized businesses and/or aided historically underutilized businesses in a way that promoted their overall growth and success. Examples of such promotion may include, but are not limited to, bonding and insurance assistance, mentor-protégé programs, prompt payment, workforce expansion, innovative and successful partnering with historically underutilized businesses (i.e., joint venture, performing as a subcontractor to a historically underutilized business, etc.), technical assistance, access to capital platforms, innovative teaming strategies between historically underutilized businesses and Proposer (i.e. DSBO approved joint ventures or historically underutilized businesses performing as a prime), and community outreach.

F. Proposer’s Culture. Describe how EDI has been promoted internally and rooted within the

Proposer’s company through programs, such as 1) company policy and programs that advance equity, diversity, and inclusion priorities; 2) employment practices of recruitment/hiring, employee development/advancement, training (i.e., implicit bias); and 3) expectations of valuing and actively collaborating through partnerships with subcontractors/subconsultants.

G. Future Initiatives. Provide a roadmap of the work Proposer intends to do over the next five

(5) years to promote equity, diversity, and inclusion, both internally and externally. Describe practices Proposer intends to use in youth mentoring and development, and employee recruitment, training, development, and succession planning to promote equity, diversity, and inclusion.