biddoc.pdf

REQUEST FOR PROPOSAL (RFP)

RFP #P26-12

Larimer County Landfill Gas Collection Control System Expansion

RFP SUMMARY:

To enter into a contract with a firm to develop one or more landfill gas to energy (LFGTE) or other beneficial use project(s) utilizing landfill gas (LFG) from the Larimer County Landfill (Landfill) located at 5887 S. Taft Hill Rd., Fort Collins, CO 80526.

A PRE-PROPOSAL CONFERENCE to familiarize vendors with the scope of work will be held on 09/24/2026 at 09:00 AM MT. Please arrive on time at the Larimer County Landfill (Landfill) located at 5887 S. Taft Hill Rd., Fort Collins, CO 80526.

This pre-proposal meeting will include a site-tour. Attendees should dress in weather and location appropriate clothing and shoes as this meeting will be outdoors. Please be sure you have reviewed this Request for Proposal prior to this pre-proposal meeting. Vendors are requested (not required) to attend and participate in the meeting.

The first part of the Pre-Proposal meeting will be an office portion and does have a virtual option via Zoom and starts promptly at 9:00 am MT.

Join Zoom Meeting https://larimer-org.zoom.us/j/98167573986?pwd=945w5dkTGDjbujAkqzAZffzzjwMWF9.1 Meeting ID: 981 6757 3986 Passcode: 751658

*** THIS WILL BE THE ONLY OPPORTUNITY TO VIEW THE SITE ***

** NO OTHER MEETING WILL BE CONDUCTED **

QUESTION DEADLINE: October 2, 2026 @ 10:00 a.m. (MT)

All questions regarding this solicitation must be emailed to the Contact Person identified below. If you do not receive a confirmation email of receipt, please call the Contact Person to verify receipt of your questions. No questions will be accepted after the date and time referenced above. All questions received will be answered via Addendum only.

DEADLINE FOR SUBMITTALS: November 3, 2026 @ 2:00 p.m. (MT)

The Board of Larimer County Commissioners will only be accepting proposals electronically submitted via the Rocky Mountain E-Purchasing System (BidNet, BidNet Direct) portal, up to the date and time referenced above, at which time they will be recorded, but not publicly opened on behalf of the Solid Waste Department.

BIDNET PORTAL / RFP OFFICIAL WEBSITE:

To submit your proposal and view official solicitation documents and addenda only available on the BidNet portal, use the following link: https://www.bidnetdirect.com/colorado/larimer-county/

CONTACT PERSON:

Purchasing Agent Les Brown, brownxld@co.larimer.co.us, 970-498-5954

NOTE: Unauthorized contact with a HDR Engineering or any County employee other than the Contact Person listed above or Larimer County Purchasing Manager regarding this RFP may result in disqualification of your Proposal.

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1. GENERAL INSTRUCTIONS FOR PROPOSERS:

1.1 Artificial Intelligence (AI) Disclosure:

Portions of this solicitation may have been prepared or modified with the assistance of Artificial Intelligence (AI) technologies. All such content has been reviewed, verified, and approved for accuracy and compliance by the Purchasing Agent prior to issuance.

1.2 Cooperative Use

Other governmental entities may piggyback on the award of this solicitation, assuming the award vendor is amenable, and should contact Larimer County Purchasing for any necessary procurement documents. The entity will deal directly with the award vendor concerning the placement of Purchase Orders, freight charges, contracting and disputes, invoicing, and payment. Larimer County will not be held liable or responsible for any liability, claims, costs, damages, demands, actions, losses, judgments or expenses incurred by the vendor or any government entity relating to such use.

1.3 Equal Opportunity Employer (EEO) / Disadvantaged Business Opportunities:

Larimer County, in accordance with Federal and State laws, is an Equal Opportunity Employer and does not discriminate. Larimer County strongly encourages the use of small and minority firms, women's business enterprises, and labor surplus area firm services.

Larimer County hereby notifies all Firms they will be afforded full and fair opportunity to submit a Proposal in response to this RFP and they will not be discriminated against on the basis of age 40 and over, race, sex (including pregnancy), color, religion, national origin, disability, genetic information, sexual orientation, gender identity, gender expression, military or veteran status, or any other applicable status protected by Federal, State, or local law in consideration for award.

1.4 Payment:

Payment for work performed or goods sold to Larimer County can be expected within 30 days after receipt of the invoice and satisfactory acceptance by the Department receiving the service or goods (unless otherwise stated and agreed to by County).

1.5 Proposal Consideration:

Larimer County reserves the right to reject any and or all proposals, to further negotiate with any and/or all qualified Firms and to waive informalities and irregularities in proposals received, and to accept any portion of the proposal if deemed to be in the best interest of Larimer County to do so. If, in the sole judgment of the Board of County Commissioners, the proposals are substantially equal, the Board may grant the contract to companies located in Larimer County, however this is not applicable in the case that Federal funds are used.

1.6 Proposal Preparation:

Firms will not be compensated for generating, producing, or duplicating any proposal materials associated with this RFP. Proposals must be furnished exclusive of any Federal, State, or Local taxes; Larimer County is tax exempt.

1.7 Proposal Submission:

Firms must be registered with BidNet in order to submit a proposal; registration is free. Larimer County strongly recommends Firms register well in advance of the submittal deadline to ensure they have adequate time to upload and submit their proposal.

It is the sole responsibility of the Firm to ensure all required Proposal documents are submitted through BidNet by the submission deadline. Proposals will be time-stamped by BidNet upon receipt; BidNet does not allow for uploading or submitting Proposal documents after the Proposal submittals deadline has passed, so allow adequate time to upload and submit your Proposal prior to the deadline. Larimer County will not accept uploads that are “saved” but not “submitted”. To verify that a Proposal has been submitted successfully, Firms may contact BidNet Support, or verify, via the Proposal Management tab in the Firm’s account, that the documents are not in “Draft” status.

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Firms are required to submit one (1) non-redacted proposal. All parts of the proposal should be combined and submitted as one (1) single .pdf file; proposals comprised of multiple separate files are not acceptable and your proposal may be rejected.

By submitting a proposal, the Firm agrees they may not rescind their proposal on or after the closing date and time identified in the RFP or as modified by addendum. No delivery will become due or be accepted until an agreement has been completed either in the form of a formal executed contract, or a purchase order issued by the Purchasing Manager of Larimer County. Prices and terms will remain in effect until a contract has been executed.

1.8 Public Records:

Firms may choose to also provide one (1) redacted .pdf proposal (as one single file), excluding any information that is not subject to disclosure under the Colorado Open Records Act (“CORA”), such as trade secrets, privileged information and confidential commercial, financial, geological or geophysical data exempt from public disclosure under C.R.S. §§ 24-72-204(3)(a)(IV). Statements that the entire proposal is confidential will not be honored. After the Notice of Award has been issued, all information submitted in response to this request for proposal (RFP) may be publicly disclosed if required under the CORA. If provided, the redacted electronic copy will be used to satisfy CORA requests. Firms that do not provide a redacted electronic copy will have their non-redacted electronic copy used to satisfy CORA requests. Larimer County will endeavor to keep the non-redacted proposal, separate and apart from the redacted proposal subject to the provisions of CORA or Order of Court.

1.9 Reasonable Accommodations:

Per the Americans with Disabilities Act (ADA), Larimer County will provide reasonable accommodation to qualified individuals with a disability who need assistance. Services can be arranged with at least seven (7) business days’ notice. Please email the Contact Person listed on the page 1 or call Relay Colorado 711.

“Walk-in” requests for auxiliary aids and services will be honored to the extent possible but may be unavailable if advance notice is not provided.

1.10 Regulatory and Legal Compliance Requirements:

No vendor awarded a solicitation will be federally debarred. Such debarment will be checked through the System for Award Management, at www.sam.gov.

All businesses, organizations, and individuals contracting with Larimer County must comply with Title II of the Americans with Disabilities Act of 1990, as amended. For more information on these requirements and to read the full Title II text, please go to the following web page: https://www.ada.gov/ada_title_II.htm.

The Firm certifies that by submitting an offer, neither the contractor nor subcontractors, the organization nor its principals are suspended or debarred or otherwise excluded from procurement by the Federal government and do not appear on the Excluded Parties List System (EPLS) maintained by the General Services Administration

(GSA).

2. PROJECT OVERVIEW:

This RFP and the resulting project(s) is/are being developed for the County by the Solid Waste Department (Department), which is responsible for municipal solid waste (MSW) disposal in the County, including operations at the subject Landfill.

We anticipate awarding this RFP to one (1) or more firms to provide the following :

• A Proposer/Developer to assume full operational responsibility for Landfill Gas (LFG) collection and control, and for controlling LFG emissions at the Landfill (currently handled by the County);

• A new Landfill Gas-to-Energy (LFGTE) project or projects (Project) to beneficially utilize the collected LFG at the Landfill; and,

• Expansion of the existing Landfill Gas Collection and Control System (GCCS) by the Proposer/Developer as necessary to control LFG emissions, comply with applicable regulations and/or provide additional fuel for the Project.

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Firms are expected to include finance, design, permitting, construction, ownership, monitoring, reporting, operation and management of LFG collection, handling, direct thermal usage and/or electricity generation and/ or processing equipment for conversion of the LFG to a revenue generating product or products.

3. QUALIFICATIONS:

The following are considered the desired minimum qualifications that are important to the County decision-making process:

1. The Firm must have a minimum of three (3) LFGTE projects that the proposed Project team has developed and constructed within the last ten (10) years.

2. Firm and/or team member (e.g. subcontractor) must have LFGTE design, permitting, construction, operations and compliance experience in the last 5 years.

3. Firm and/or team member (e.g., subcontractor) must include Landfill Gas Collection and Control System

(GCCS) operation and maintenance and understanding of regulatory reporting requirements in the proposal and have experience operating under NSPS/EG/NESHAP and Title V requirements.

4. Firm must demonstrate that it has successfully financed at least three (3) LFGTE projects that used similar technology.

5. Firm must demonstrate that it currently can finance (or receive financing for) the project it is proposing.

6. Firm must have a clear or reasonably explained litigation history over the previous five (5) years.

7. Firm understands that the GCCS expansion and operation must be completed by March 1, 2028. LFGTE or beneficial use of LFG is not included in this timeline, however Firms must provide a schedule of activities and anticipated completion.

4. SCOPE OF WORK:

See Exhibit A - Introduction, Purpose, and Intent published with this RFP.

5. INSURANCE:

BEFORE submitting your company proposal, confirm with your insurance carrier that your company can meet the insurance requirements published in the solicitation. Your company insurance coverages should be correctly noted in the most current EOC. NOTE: All Larimer County contracts require that the Award Vendor possess appropriate insurance at all times during the contract; these coverages are purchased at the company's expense. The County’s insurance requirements may necessitate a company adding or increasing coverage/limits, and those changes may impact pricing for the proposed project. These costs must be included in your pricing at the time of submission and will not be permitted to be added later.

5a. INSURANCE REQUIREMENTS Prior to commencement of any work, contractor/vendor shall provide a Certificate of Insurance issued to Larimer County, 200 West Oak St., Suite 4000, Fort Collins, Colorado 80521 as the Certificate Holder. The insurance required herein shall be procured and maintained in full force and effect for the duration of the Contract or Agreement and shall be written for not less than the following amounts, or greater if required by law. Such certificate shall be delivered to InsuranceCert@larimer.org.

1. Workers' Compensation and Employers' Liability

1.1.Workers’ Compensation: Statutory 1.2.Employer's Liability: $100,000 Each Accident

$500,000 Disease-Policy Limit $100,000 Disease-Each Employee

1.3.Waiver of Subrogation in favor of Larimer County

1.4. If the contractor/vendor is not required to carry Workers’ Compensation coverage per Colorado

Workers’ Compensation Act 8-40-202(2)(b) a signed Workers’ Compensation waiver must be provided.

2. Commercial General Liability on an Occurrence Form with minimum limits as follows:

2.1.Per Occurrence Limit $1,000,000 2.2.General Aggregate Limit $2,000,000 2.3.Contractor/Vendor agrees that the insurance afforded the County is primary non-contributory.

3. Automobile Liability Insurance including coverage for all owned, non-owned, & hired autos. Limits to be as follows:

3.1.Bodily Injury & Property Damage Combined Single Limit $1,000,000 3.2.Lower limits may be accepted if automobiles are not used for transport in relation to goods/service provided as outlined in agreement (i.e. only commuting to job site).

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4. Contractor’s Pollution Liability $1,000,000

5. Professional Liability/Errors & Omissions $1,000,000

6. Minimum required limits set forth herein may be met by utilizing a combination of excess/umbrella policies in conjunction with primary insurance policies if necessary.

7. General Liability and Automobile Liability insurance policies shall include Larimer County and its elected and appointed officials and employees as additional insureds as their interests may appear.

8. The County reserves the right to reject any insurer it deems not financially acceptable by insurance industry standards. Insurance Companies shall be licensed to do business in the State of Colorado and shall have an AM Best rating of not less than A- VII.

9. Notice of Cancellation: Each insurance policy required by the insurance provision of this Contract or Agreement shall provide the required coverage and shall not be suspended, voided, or canceled. Should any of the required policies be cancelled before the expiration date, notice shall be delivered to Larimer County, 200 West Oak St. Suite 4000, Fort Collins, CO 80521 or InsuranceCert@larimer.org.

10.Subcontractors: If subcontractors are used by contractor/vendor in the performance of contracted services, all subcontractors are required to carry insurance coverage consistent with the limits as listed in this document and the subcontractor must include Larimer County an additional insured as described in section V.

ANY DEVIATIONS FROM THE STANDARDS GIVEN ABOVE MUST BE APPROVED BY THE LARIMER

COUNTY RISK MANAGEMENT DIVISION.

Proof of Auto Liability and Workers’ Compensation insurance is waived if goods/products are not delivered to a County facility (delivery is made to roadway or private staging area), or they are delivered by a common carrier (i.e., private shipper or freight forwarder, etc.).

6. AWARD AND AGREEMENT:

A formal agreement will be awarded to the vendor with the most responsible, responsive, reasonable proposal, deemed the best value, best fit, and most advantageous to the County (among other things, interviews may be held, and references may be contacted to assist in the decision for award).

1. Except as stated in the following paragraph, the County’s Professional Services Agreement (Exhibit C) will be used as the template for the contract between the County and the award vendor. A sample copy of agreement is included with this RFP as Exhibit C - Professional Services Agreement.

2. If you would like the County to consider the use of a contract template other than Exhibit C, submit a copy of the contract template with your Proposal. If the County agrees to use your contract template, it must be revised prior to execution to include provisions consistent with the Larimer County Special Provisions shown in Exhibit D - Larimer County Special Provisions.

3. State any exceptions or requested additions to Exhibit C/Exhibit D and submit with your proposal; these requests may not be accepted after the Proposal has closed. The County makes no guarantee of any changes or concessions but will review and may consider requests submitted.

Upon Notice of Award, the Award Vendor will be required to submit a valid Certificate of Insurance (COI) that meets, at a minimum, the Insurance Requirements published in the solicitation (see example COI below). This valid COI must be received by Larimer County within 10 calendar days of the Notice of Award and must include Larimer County listed as Additional Insured and Certificate Holder.

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7. EVALUATION CRITERIA:

Proposal submittals will be individually and independently evaluated and scored by each Evaluation Committee Member. The criteria below will be the basis for review of the written proposals. The rating scale will be for available points; receiving the maximum points available per criteria would be considered an outstanding rating.

8. PROPOSAL SUBMITTAL REQUIREMENTS:

Please submit your proposal, addressing each of the following items in the order as outlined below. Following submission directions detailed starting on page two (2) of this solicitation, submit only the two (2) files identified below:

• 1 - ORIGINAL proposal - Addressing all of the items provided below. This version will be scored by each member of the Evaluation Committee.

• 1 - REDACTED proposal - This version will be used to satisfy public records requests. This redacted file may be the same as the original proposal if your original proposal contains nothing that is confidential.

Bidnet will only allow vendors to submit one (1) Original Proposal file and (1) Redacted Proposal file; no other files may be attached.

Incomplete proposals or proposals that do not address each of the following items in the order as outlined below may be rejected.

CRITERIA SUB-CRITERIA POINTS

AVAILABLE

Project Technology Feasibility

• Does the Firm demonstrate an understanding and/or verify that the design, construction, and operation of the proposed LFGTE solution will be feasible, marketable and meet the County’s needs?

Firm Experience and Qualifications

• Does the Firm have the necessary/desired experience and qualifications specifically related to the proposed Project technology and market?

GCCS

Operation and

Expansion

• Does the Firm demonstrate an understanding and/or verify that the design, expansion, operation, maintenance, and record keeping of the existing and proposed GCCS will be feasible, conform with regulatory requirements and meet the County’s needs?

• Does the Firm have the ability to meet the GCCS completion timeline of March 1, 2028?

Price and Compensation

• Is the pricing/compensation competitive, reasonable, and advantageous to Larimer County? 15

Corporate Financial

Position and Reputation

• Is the analysis of the Firms’ financial position and corporate reputation in the LFGTE/Biogas market and industry advantageous to Larimer County?

Contracting

• Does the Firm request any changes to Exhibit C - Professional Services Agreement.?

• Does the Firm request any changes to Exhibit D - Larimer County Special Provisions?

• Is the Firm requesting Larimer County use their contract and if so, does that contract look reasonable?

Maximum Possible Points = 100

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The proposal packets should be numbered sequentially as specified below.

1. Signed Signature Page (see below)

2. Table of Contents

3. Letter of Transmittal

3.1. Briefly state the firm’s understanding of the Project and provide name(s) of person(s) authorized to make representations for the Firm.

4. Qualifications Explicitly describe/explain how your firm meets or exceeds the QUALIFICATIONS stated earlier in this RFP.

Be specific with dates and details, as the minimum qualifications are a pass/fail and proposals that do not meet these qualifications will be deemed NONRESPONSIVE and rejected.

4.1. The Firm must have a minimum of three (3) LFGTE projects that the proposed Project team has developed and constructed within the last ten (10) years.

4.1.1. Provide references from these projects (including owner and regulatory contacts as applicable).

4.1.2. Specify any projects that your Firm currently owns and operates.

4.2. Firm and/or team member (e.g., subcontractor) must have LFGTE design, permitting, construction, operations and compliance experience in the last 5 years.

4.3. Firm and/or team member (e.g., subcontractor) must include LFG collection system (GCCS) operation and maintenance and understanding of regulatory reporting requirements in the proposal and have experience operating under NSPS/EG/NESHAP and Title V requirements.

4.4. Firm must demonstrate that it has successfully financed at least three (3) LFGTE projects that used similar technology.

4.5. Firm must demonstrate that it currently can finance (or receive financing for) the project it is proposing.

4.6. Firm must have a clear or reasonably explained litigation history over the previous five (5) years.

4.7. Firm understands that the GCCS expansion and operation must be completed by March 1, 2028.

LFGTE or beneficial use of LFG is not included in this timeline, however Firms must provide a schedule of activities and anticipated completion.

5. Contract Requirements

5.1. The County anticipates that the selected vendor will sign the County’s “Professional Services

Agreement” which is included as Exhibit C. In this section, you must specifically address any issues with the agreement and propose solutions.

5.1.1. This is the section were you would submit a copy of the contract template you would like to use instead of Larimer County’s Exhibit C, also where you would state any exceptions or requested additions to Exhibit C/Exhibit D

5.2. Colorado Constitution Article XI, §1 and §2 prohibit the County from pledging credit, providing aid, and accepting debt/liability of another. Because of this, the County is unlikely to accept a Limitation of Liability provision in the final agreement. Specifically address your firm’s position on agreeing to this contract term.

6. Company Background

6.1. Describe the company background, years in existence, and general experience in the LFG, LFGTE and LFG beneficial use industry. Specific experience shall be further addressed in the Qualifications and Experience section of the proposal.

7. Project Team

7.1. Describe the Project team for all aspects of the Project, including any partnership, joint venture, or subcontractor relationships contemplated.

7.2. Specify the role of each firm involved on the team and the responsibilities that each firm will have on the Project.

7.3. Identify any previous working relationships involving team firms and provide client reference names, addresses, and current phone numbers for the previous working relationships involving team firms.

7.4. Provide an organization chart of the Project team, including both management and field staff that will be assigned to the Project.

7.5. Provide job descriptions for each position on the organization chart and attach a resume for key members of the Project team.

8. Qualifications and Experience

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8.1. Describe why the Project team is qualified to perform the Project proposed.

8.2. Provide a minimum of three (3) examples of similar projects that demonstrate experience and competence with this type of work, completed within the last ten (10) years.

8.3. Include project name, client name and the name and phone number of the contact person who has direct knowledge of the work performed.

8.4. Include a description of the role that Project team members served for each reference project.

Specifically address the following:

8.4.1. Experience related to design, permitting (solid waste, air and local building permits), construction and/or operation of an LFGTE project and GCCS - particularly under current regulatory requirements.

8.4.2. Indicate whether these facilities are owned and/or operated by your company or by others.

Where possible, indicate experience working with Colorado or regional regulatory agencies, utilities and/or end users.

8.4.3. Experience in marketing and negotiating energy and environmental attribute sales agreements;

8.4.4. Experience operating, maintaining, tuning, recordkeeping, and reporting for GCCS – specifically GCCS that are regulated under current NSPS/NESHAP control requirements.

8.4.5. Identify any unique aspects of your team or proposal that will help in assuring successful development of this Project.

9. Financial Resources

9.1. Each Firm shall submit the following information for the County to evaluate the financial strength and stability of the Firm and gauge the ability to perform and to meet the long-term obligations set forth in the proposal;

9.1.1. Provide a statement describing how the Firm intends to finance the Project, demonstrating that Firm can secure or provide the necessary financial resources, including resources necessary to construct any proposed facilities.

9.1.2. Submit other financial data that would assist the County in evaluating the Firm's financial capabilities to undertake this Project.

9.1.3. In the event the Firm intends to rely upon a third party to perform as financial guarantor, provide the information above with respect to the proposed Guarantor.

9.1.4. If the Firm intends that the contracting party will be different from the Firm identified (for example, if the Firm intends to create a subsidiary legal entity), provide a description of the legal relationship proposed between the contracting party and the Firm, and a method of ensuring that the Firm is ultimately responsible for the Project.

9.1.4.1. Such a method may include a third-party guarantee or bond.

10. Litigation History

10.1. Identify each case within the last five (5) years where: (a) a civil, criminal, administrative, bankruptcy or other similar proceeding was filed or is pending, if such proceeding arises from or is related to a dispute concerning the Firm's rights, remedies or duties under a contract for LFG, LFGTE, or solid waste services; (b) a city, county, municipality or other entity terminated a written contract with the Firm concerning LFG, LFGTE, or solid waste services; and/or (c) administrative fines, liquidated damages or other penalties were assessed or were deducted from the Firm’s payments under a contract for LFG, LFGTE, or solid waste services.

10.1.1. For each case identified, the Firm shall describe the basic facts concerning the case and the current status

11. Project Approach Provide detailed information regarding the permitting, design, construction, operation and maintenance for the proposed Project. The description should convey an understanding of the Project, including the proposed technology, why this technology or market was chosen, and how the Project will be feasible and profitable for both County and Firm with the assumed LFG generation/collection scenario(s). Specifically include the viability and history of the proposed technology, and examples of this technology utilized in the United States and Colorado (if possible). Details should include the following:

11.1. LFGTE Project

11.2. A sample process flow diagram or other materials to illustrate the proposed Project – showing how the LFG will be collected, transported, treated and converted to the marketable product, how this will be tied into the existing and future GCCS, and the ultimate distribution system.

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11.3. Discussion of LFG rights transfer between Firm and County, as well as LFG and/or product sales and marketing. Specifically, show the proposed location of the flow and LFG or product gas quality meters for payment (both between County and Firm and between Firm and end-product purchaser).

11.4. Technology-specific details as applicable:

11.4.1. Direct medium-Btu LFG end-use purchaser, anticipated flowrates, up-time, pretreatment requirements, pressure requirements and piping layout (if applicable);

11.4.2. Electricity generation equipment, interconnect locations, interconnection equipment and agreements, routing layout, up-time, pretreatment requirements, pressure requirements and metering locations (if applicable);

11.4.3. High-Btu (RNG) processing design, permitting, construction, pre-treatment requirements (specific to the accepting pipeline utility), waste-gas and off-specification gas disposition plans, pipeline routing and connection location, and third-party sales or other markets (RINs, LCFS, as applicable);

11.4.4. Other processing or utilization options, including technical details;

11.5. Estimated area required for the Project and proposed location, as well as specifics regarding facility access, rights of way and utility needs for the Project (e.g., water, wastewater, electrical, etc.).

Further, identify all waste products from the proposed process and how they will be managed.

11.6. Discussion of potential environmental impacts; including, but not limited to, stormwater, air quality, ambient noise and odor levels, traffic conditions, and surrounding areas and visual screening.

11.7. Permits that must be obtained (including all permits required from NCDEQ and/or EPA).

11.8. GCCS Operation, Maintenance and Expansion

11.8.1. Proposed GCCS upgrades, replacements, expansion or repairs needed prior to Project startup and proposed subsequent expansions (both for potential future regulatory requirements and the proposed Project). See Section 4 of Exhibit A for minimum requirements.

11.8.2. Discussion regarding how the Project will be sized and scaled in the future for expected LFG flow rates.

11.8.3. Discussion of proposed staff on site, responsibility for GCCS operation/tuning, and how Firm’s staff will maintain a working relationship and communicate with the County operators.

11.8.4. Discussion of how Firm intends to manage potential NSPS/NESHAP regulatory compliance, which may include specific wellhead tuning instructions and/or situations such as perimeter subsurface LFG migration, where LFG wells with low methane production or high oxygen content must remain under vacuum and connected to the GCCS.

11.9. General

11.9.1. A proposed Project schedule identifying major milestones and estimated start dates. Clearly note the duration of the anticipated period of design/development and construction with a designated notice to proceed date and commercial operation date (COD).

11.9.2. Include proposed rights, ownership, and responsibility divisions between the Project team and the County; including handling of revenues, expenses and energy credits.

11.9.3. Observed difficulties or challenges that may be foreseen based on review of the information provided.

11.9.4. Note clearly if the proposal takes exception to any of the terms included in the RFP and supporting documents.

11.10. Financial Proposal Forms

11.10.1. Describe in detail the proposed payments, revenue sharing and other benefits to the County using the required Financial Proposal Forms located in Attachment K (found in Exhibit B).

11.10.2. The applicable sections of these forms must be completed as applicable to the Firm’s estimates of LFG collection, consumption, processing, equipment up-time, production, sales and revenue sharing.

11.10.3. The Forms are designed to gather information regarding the Firm’s LFG modeling results, yearly $/MMBtu proposed payments for the raw LFG (if applicable) and estimates for other Project attributes that will affect annual costs/revenues.

11.10.4. Attachment K (found in Exhibit B) provides detailed instructions for the completion of the forms, as well as an example for each contemplated technology option.

11.10.5. The Forms assume a 20-year Project period for consistency among responses; however, an adjusted contract time can be proposed, along with any anticipated options for contract renewal.

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11.10.6. The Forms are generally divided into four sections, with response items delineated and color-coded as “Response Required” or “Response as Applicable.” NOTE that not all Firms will complete all forms. The forms are generally as follows:

11.10.6.1. LFG Collection/Recovery (Required for all Firms)

11.10.6.2. This Form provides the range of annual estimated LFG recovery as outlined by the two scenarios detailed in this RFP document.

11.10.6.3.Firms should input expected LFG recovery for each year of the contract term.

11.10.7. GCCS Expansion Capital Expenditure and Raw LFG Purchase (Required for all Firms)

11.10.7.1. Firms should input expected GCCS expenditures (CAPITAL only) in 2025 dollars for each year of the contract term. GCCS operation to NSPS/NESHAP standards (at minimum) is equally assumed from all Firms.

11.10.7.2. If the proposal offers payment to the County based on purchase of the raw, collected LFG, fixed (can be escalated annually) or indexed pricing can be shown here. Note that these values can be zero. If “percent of index” is chosen, then the index must be identified. As stated, values should be in 2025 dollars, with statement regarding annual inflation rate (or not).

11.10.8. LFGTE Project

11.10.8.1. This set of Forms is segregated into four pages, one each for Direct Use (Medium-Btu), Electricity Generation, High-Btu (RNG), and Other Technologies. Firms should fill out ONLY the Form or Forms applicable to their proposed LFGTE technology.

11.10.8.2. The initial columns generally indicate the amount of sales product (i.e. electricity or RNG) anticipated to be produced.

11.10.8.3. Columns are provided for fixed $/unit payments based on product generated and sold as a commodity, as well as for “percent of net revenue” sharing for that commodity as well as other potential revenue sources/markets. Firms are free to choose any, all or none of these options for payment to the County.

11.11. Compensation Summary

11.11.1.This Form is designed to show the total ESTIMATED annual compensation as a summation of the previous sheets. If indexing is used, then it is understood that an estimate should be provided for that index to create this estimate. This should be shared on the form or in the proposal.

12. Insurance Provide a copy of your Evidence of Coverage Certificate (EOC) or Certificate of Insurance (COI) that most closely reflects the insurance requirements described in this solicitation.

Provide statements to answer the following questions:

12.1. Does coverage meet minimum project requirements?

12.2. Can this coverage be extended for work on this project?

12.3. Can coverage be increased?

12.4. Can the County be listed as an additional insured?

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P26-12 SIGNATURE PAGE

ADDENDA:

The Firm acknowledges the receipt of the following Addenda:

The undersigned is an authorized signatory of the firm identified below and certifies that they have examined the specifications and instructions to Firms and submitted a proposal in full compliance and without collusion with any other person, individual or corporation.

For all employees hired to perform labor or services in the United States after November 6, 1986, firm will have completed Form I-9, Employment Eligibility Verification.

SIGNED: _____________________________________ TITLE: ___________________________________

PRINTED NAME: ________________________________________________________________________

F I R M : _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ U N I Q U E E N T I T Y I D ( D U N S ) :

ADDRESS: ______________________________________________________________________________

CITY: _______________________________ STATE: ______________________ ZIP: ________________

DATE: _____________________________________ TELEPHONE NUMBER: ______________________

EMAIL ADDRESS:________________________________________________________________________

For further information regarding this request for proposal, P26-12, please contact Purchasing Agent Les Brown at 970-498-5954, or brownxld@co.larimer.co.us

Addendum Number Date of Addendum Date Received

Provide the following information for the individual who will serve as the primary contact for your organization for technical and contractual clarifications during the RFP process, if different than the signatory:

PRIMARY

CONTACT NAME:

TITLE:

ADDRESS:

PHONE NUMBER:

EMAIL ADDRESS:

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