biddoc.pdf

Pueblo West Metropolitan District

REQUEST FOR PROPOSAL

RFP Name: Administration Building CM/GC Services

RFP No.: RFP-2026-A-001

The undersigned, having carefully read and considered the Request for Proposal for RFP-2026-A-001 Administration Building Design CM/GC Services and does hereby offer to perform such services on behalf of the Pueblo West Metropolitan District, in the manner described and subject to the terms and conditions set forth in the attached Request for Proposal.

The undersigned further states that this proposal is made in good faith and is not founded on, or in consequence of, any collusion, agreement or understanding between themselves or any other interest party.

Name of Person or Firm Submitting:

Name of Authorized Representative:

Signature of Authorized

Representative:

Title of Authorized Representative:

Mailing Address of Person or Firm:

Name of Contact Person for this RFP:

Contact Person's E-Mail Address:

Contact Person's Telephone Number:

Is your Company a Small, Minority or Woman Owned Company? If so, has your business been certified by the Small Business Administration (SBA), National Women Business Owners Corporation, or the Women’s Business Enterprise National Council (WBENC)? If yes as to both questions, please explain:

REQUEST FOR PROPOSAL

RFP Name: Administration Building Design CM/GC Services RFP No.: RFP-2026-A-001

TABLE OF CONTENTS

Section No. & Title Page

1.0 GENERAL INFORMATION

1.1 Purpose

1.2 Objectives

2.0 PROJECT INFORMATION

2.1 Background

3.0 SCOPE OF SERVICE

3.1 Services to be Provided

3.2 Information Provided by the District

4.0 SUBMISSION REQUIREMENTS

5.0 KEY TARGET DATES

6.0 EVALUATION PROCESS

6.1 Evaluation Criteria

7.0 MISCELLANEOUS CONDITIONS

7.1 Termination of Contract

7.2 Written Agreement

7.3 Preparation of Proposals

7.4 Omissions

7.5 Debarment

7.6 Equal Opportunity

7.7 Cost of Developing Proposals

7.8 Proposal Ownership

7.9 Additional Information

7.10 Terms and Conditions

7.11 Insurance

7.12 Licenses

7.13 Indemnify and Hold Harmless Provision

7.14 Independent Contractor

7.15 Mandatory Mediation, Venue and Trial

7.16 No Waiver of Sovereign Immunity

8.0 EXHIBIT A – Large Floor Plan

8.1 Exhibit A – Large Floor Plan……………………………………………………………………………………………….19

8.2 Exhibit B – Small Floor Plan………………………………………………………………………………………………..20

8.3 Exhibit C – Mechanical Narrative…………………………………………………………………………………………..21

8.4 Exhibit D – Electrical Narrative…………………………………………………………………………………………..92

8.5 Exhibit E – Plumbing Narrative………………………………………………………………………………………….102

8.6 Exhibit F – Concept Visual………………………………………………………………………………………………139

REQUEST FOR PROPOSALS

Administration Building CM/GC Services

Request for Proposal No.: RFP-2026-A-001

Pueblo West Metropolitan District (District) is accepting proposals from qualified Construction Management/General Contracting (CM/GC) firms to collaborate closely with the Owner and design team throughout the preconstruction phase to support design development, cost estimating, value engineering, constructability reviews, scheduling, and phasing strategies to ensure the project aligns with budget and operational goals. The CM/GC will also provide full project construction services for the construction of a new administration building located at 79 E. Spaulding Avenue. This facility will serve as the primary administrative and community meeting space and is intended to meet the growing needs of the District.

Proposals will be accepted until 2:00 p.m. MDT, September 16, 2026.

All items contained in the RFP are applicable in preparing proposals for the services covered by this RFP.

Proposal documents, along with any addenda issued may be obtained via the Rocky Mountain E-Purchasing System at https://www.bidnetdirect.com/colorado/pueblo-west-metropolitan-district.

Proposals must be submitted electronically via Rocky Mountain E-Purchasing System at https://www.bidnetdirect.com/colorado/pueblo-west-metropolitan-district.

Submitted proposals must total no more than 30 pages and must be one (01) pdf document. Proposals received after the date and time listed above will not be considered.

The name of the firms who submitted a proposal will be read aloud at a virtual RFP closing held on September 16, 2026 at 2:01 p.m. MDT. Those wishing to attend the virtual RFP closing may do so by calling 414-436-8485 and entering PIN #890-398-358.

The District may award the contract to a firm/contractor based on the evaluation criteria contained in the request for proposal. The District reserves the right to accept or reject any or all proposals, to waive informalities and to reserve any request for proposals.

The District is an Equal Opportunity Employer. Minority, small, disadvantaged & women owned enterprises are encouraged to submit competitive proposals for this service.

If assistance under the Americans with Disabilities Act Amendments Act (ADAAA) is needed to complete any portion of the RFP Process, please contact the District Clerk’s Office at (719)-251-8723

Published: August 17, 2026

PUEBLO WEST METROPOLITAN DISTRICT

Michael Winters, Procurement Manager https://www.bidnetdirect.com/colorado/pueblo-west-metropolitan-district https://www.bidnetdirect.com/colorado/pueblo-west-metropolitan-district

REQUEST FOR PROPOSALS

RFP Name: Administration Building CM/GC Services RFP No.: RFP-2026-A-001

1.0 GENERAL INFORMATION

1.1 Purpose:

Pueblo West Metropolitan District (District) is accepting proposals from qualified Construction Management/General Contracting (CM/GC) firms to collaborate closely with the Owner and design team throughout the preconstruction phase to support design development, cost estimating, value engineering, constructability reviews, scheduling, and phasing strategies to ensure the project aligns with budget and operational goals. The CM/GC will also provide full project construction services for the construction of a new administration building located at 79 E. Spaulding Avenue. This facility will serve as the primary administrative and community meeting space and is intended to meet the growing needs of the District.

The District is procuring the CM/GC with the design already 30% complete. The selected firm will need to be ready to provide expeditated collaboration on constructability, cost estimating, and value engineering. This parcel will contain the building along with drainage/detention facilities while parking for said building will be in the parcel to the north (dedicated for “Parking in Common”). (Parcel No. 0602403021).

The scope of this project includes preconstruction and construction services for the administration building to be located at 79 E. Spaulding Avenue, Pueblo West Colorado. Project elements include:

• Administrative Building: 7,144 sq ft or 6,168 sq ft

• Board Room

• Executive Conference Room (12 person)

• Reception/Public Entrance Area

• Break Room

• IT Server Room

• Mechanical Room

• Janitor Closet

• 9–Individual Offices

• 2 Shared Offices (3-person)

• Restrooms

Durning construction, the CM/GC will be responsible for delivering the project in accordance with the finalized design documents, including managing subcontractors, maintaining safety standards, and coordinating all construction activities. The CM/GC shall ensure that all work complies with all federal, state, and local building codes, ADA requirements, and all other relevant regulations. The selected firm will be expected to provide a Guaranteed Maximum Price (GMP) at the appropriate stage of design and to deliver the project within the established schedule and budget.

2.0 PROJECT INFORMATION

2.1 Background Information:

The area of the District, with inclusions, contains about 26,830 acres or 49.10 square miles of contiguous lands extending west by northwest from points approximately 1.5 miles west of the limits of the City of Pueblo. The district is located immediately north of the Pueblo Dam and Reservoir, constructed by the United States Bureau of Reclamation in 1975, which is a part of the Frying pan-Arkansas Water Project. The District is home to approximately 33,086 residents (2020 Census).

3.0 SCOPE OF SERVICE

3.1 Services to be Provided:

Pre-Construction Services

All scopes of work shall be completed in a collaborative and transparent manner. The contractor shall immediately provide preconstruction services upon selection.

A. Collaboration

As part of the CM/GC process, the contractor shall commit to working together with the owner, the Owner’s representatives and the design team in a manner that achieves the project priorities, goals and expectations.

B. Meeting Attendance The contractor should expect to attend design meetings as needed. Attendance at any pre-construction meetings regarding sustainability, commissioning and sub consultant/engineering design progress, and precon--OACs will be required.

C. Progress Document Reviews & Estimating The contractor shall anticipate ongoing pricing exercises to advise the designer on decisions that do not fit within the project budget or schedule. In addition, a milestone cost estimate will be provided at the 60% construction documents; with a detailed report in which cost comparisons are easily understood. Detailed estimate reporting will be required to be reviewed and approved before proceeding to the next level of design. Timely reporting will be essential.

D. Value Analysis & System Analysis

System analysis for major building systems and value analysis for cost-saving or value enhancements will be required. A trend log, including potential alternatives and value engineering, shall be managed and communicated by the contractor to all team members.

E. Setting the guaranteed maximum Price (GMP)

All work shall be competitively bid to three different subcontractors and all quotes must be presented to the owner for final acceptance of subcontractors. The GMP shall include the total of all subcontracts, the CM/GC general conditions, fee and construction contingency.

setting GMP can be done at permit Set of CDs, as mutually agreed by the District and the design firm.

F. Schedule

The Contractor will coordinate with team members to establish a detailed construction schedule identifying long lead items and critical path activities.

G. Submittals

Contractor will coordinate with team members to establish a detailed construction schedule identifying long lead items and critical path activities.

Construction Services

The District is seeking an experienced and qualified CM/GC to coordinate and manage the building process as a member of the project team. The Contractor shall understand construction methods and techniques. The Contractor shall construct the project in accordance with construction documents and specifications within the scheduled timeframe.

H. Site

The Contractor will provide supervision of all internal personnel and subcontractors including ensuring internal personnel and subcontractors on site have cleared background checks base on the Owner’s criteria. The Contractor will ensure prohibited items by law are not brought onto property by those under the Contractor’s responsibility. The Contractor is responsible for site safety. The Contractor will work with the Owner’s selected construction material testing firm to provide appropriate notice of inspection requests.

I. Schedule

The Contractor shall manage the construction schedule and communicate the 3-week look ahead schedule every week and provide updated full project schedules monthly with each application for payment.

J. Budget The Contractor is responsible for the construction budget and will provide weekly budget updates to the Owner, Owner’s Representative, and Design Team. Pay applications will be provided per the contract in a timely fashion so that invoices may be submitted to the Owner for payment. A change order control system shall be provided to advise the team of potential added costs and shall be reviewed on a weekly basis.

K. Documentation

Maintain and provide the Owner with all construction related documentation such as requests for information (RFI’s), submittals, schedules, and inspections. Contractor shall fulfill contractor’s responsibilities regarding actions, documentation, and submissions for the selected sustainability program.

L. Quality

Quality control is the CM/GC’s responsibility. The Contractor shall provide a new administration building with the highest quality workmanship.

M. Completion & Warranty Close-out, system training and warranty services will be in accordance with contract documents. CM/GC will work with project team members to proactively and efficiently close out the project at completion and provide system training for the new facility. The contractor will provide warranty request process to the Owner and respond appropriately and timely to such requests. An 11-month warranty walk shall be included, along with warranty-related corrective work following the walk.

N. Utility Coordination The CM/GC will be expected to assist in utility coordination with the various utility providers with assistance from the Owner’s Representative and Design Team. The Contractor should be aware that all utilities will be served directly from each utility provider.

3.2 Information Provided by the District:

A. Two floor plan options. One plan shows an approximate square footage of 7000 sf and the other shows a reduced square footage of approximately 6000 sf.

B.

C. Map of the District in the project area(s) to include easements, vacant lots, privately owned property, and District owned property

4.0 SUBMISSION REQUIREMENTS

The submitted Proposal should address all the points outlined in the request for proposal.

The submitted Proposal should be prepared simply and economically, providing a straightforward, concise description of the firm’s capabilities to satisfy the requirements of this request for proposal. While additional data may be presented, the following items must be included, as they represent the criteria against which the proposal will be evaluated.

A. Transmittal Letter:

Must include a transmittal letter signed by an authorized representative of the firm confirming the firm’s availability to accomplish the requested services and a commitment to complete the services in a timely manner.

B. RFP Terms and Conditions:

Must indicate the firm has read, understands and accepts each section of this RFP. If firm does not agree with any section of the RFP, please provide a description of any disagreement(s).

C. Company Information:

Must provide the following company information:

1. Firm Name

2. Business Address

3. Remit to Address

4. Primary Contact Name, Telephone/Cell Phone Number(s) and Email Address.

5. Year Firm was Established.

6. Type of Ownership (LLC, Partnership, Corporation, etc.).

7. Provide a statement for the maximum dollar value at which your firm can be bonded, and the amount currently bonded with a confirmation statement from your bonding company.

8. Information on any claims or lawsuits your firm has had in the past five years.

9. Provide a certificate of insurance listing insurance limits for general liability, automotive, workers compensation, excess liability or any additional insurance.

C. Key Personal and Availability:

Must provide qualifications and experience information to include the following:

1. Provide an organizational chart for your proposed team, including roles and responsibilities for each team member.

2. Provide resumes for all key team members.

3. Please note proposed key team members are expected to be involved throughout the life of the project and may not be changed without additional authorization from Owner.

4. Give your current and planned workload – in a simple table – provide current availability and commitment to this project for each team member proposed as a percent (%) of full time (40 hours per week) availability through Design, Bidding, Construction and Closeout/Warranty.

5. Indicate what construction scopes are typically self-performed by your company.

D. Experience and Qualifications:

Must provide qualifications and experience information to include the following:

1. Must provide a professional resume stating qualifications to provide the services described in this RFP. Include the number of years in business, number of support employees, location of office providing services to the District for projects mentioned, names of principals or employees who will complete the services.

2. Provide project profiles for up to five (5) similar projects in progress or completed by your firm. Please include the following.

a. Project Description to include type of project, brief description, project size, duration of project, delivery method, project similarities to this project

b. Value of Contract

c. Owner and Architect contact information

d. General Contractor’s team members on the project

e. Project status – project was delivered on time and on budget, and if not, why?

f. Indicate delivery method: Design-Build, CM/GC, Design-Bid-Build

g. Date of project completion

3. Provide a list of sub-contractors utilized for these projects. Include all information as requested in section 1 above.

E. Project Approach:

1. Provide your team’s approach within the CM/GC delivery system.

a. Pre-Construction Phase: include information on how you handle estimating, value analysis, systems analysis, constructability reviews, etc. in an expedited process.

2. Construction Phase: include information on how you handle critical path method

a. (CPM) and short-interval scheduling, cost control and forecasting, change order management, punch list, training, and warranty.

b. Discuss how your firm will include local suppliers and subcontractors in the bidding process.

c. Briefly explain how your firm will ensure safety.

F. References

1. Provide up to five (5) references from similar projects that have completed or began within the past 5 years by your firm with contact information, along with a project description. Identify in the reference list which projects this CM/GC team has performed collectively. The Owner reserves the right to check additional references beyond those provided in the submittal.

G. Fee Schedule:

The consultants fee schedule for these service MUST be submitted separately in a sealed envelope. Information requested must include, but not be limited to, the following:

• Provide a preconstruction services lump-sum fee for Exhibit A & B

• Provide a CM/GC construction overhead & profit percentage for Exhibit A & B

• Provide a fixed general conditions monthly rate for Exhibit A & B

The fee schedule you submit will be made apart of the contract and will be used in negotiations to determine a cost estimate for your services if you are awarded the project by the District Board of Directors.

5.0 KEY TARGET DATES

Listed below are the tentative key target dates associated with the service described in this

RFP:

August 17, 2026 Issue Date of RFP

September 4, 2026 by 12:00 p.m. MDT End of Question Period

September 9, 2026 by 5:00 p.m. MDT Questions and Responses will be Published to Rocky Mountain E- Purchasing System

September 16, 2026 by 2:00 p.m. MDT RFP Due Date and Time

September 30, 2026 RFP Evaluation Deadline (Tentative)

October 14, 2026 Oral Presentations/Interviews Deadline, if Necessary (Tentative)

October 28, 2026 Contract Negotiations Deadline (Tentative)

November 9, 2026 Board Approval (Tentative)

6.0 EVALUATION PROCESS

Proposer(s) must complete and return the entire RFP packet. The District may conduct such investigations as the District considers necessary to assist in the evaluation of any Proposal to establish the responsibility, qualifications and financial ability of any potential provider to perform the services specified under this RFP within the prescribed time.

Based on the evaluation process, a rank ordered list of responsive Proposer(s) shall be established. Oral presentations/interviews with the three (3) highest scoring firms, if necessary, will be scheduled during the timeline as indicated in the Key Target Dates section of this RFP.

Points received in the initial RFP ranking (100 points possible) will be added to the score received for the oral presentation/interview (50 points possible).

The District reserves the right to award the contract to the highest scoring firm after the initial 100-point evaluation. If after the initial 100-point evaluation of all proposals the District deems additional information is needed to make an award selection; oral presentations/interviews will be conducted with the three

(3) highest scoring firms.

An award will be made by written or verbal “Notice of Award” to the selected offer. The decision of the District shall be final and conclusive, subject to the approval by the District Manager and/or Board of Directors.

6.1. Evaluation Criteria:

The District will analyze information provided by all Proposers. Criteria considered by the District in ranking the proposed Design and Engineering Services for the Administration Building are:

Proposal Points

• Key Personnel & Availability 25

• Experience and Qualifications 25

• References 25

• Project Approach 25

• TOTAL AWARDED POINTS-PROPOSAL 100

Oral Presentation/Interview (if necessary)

• Fee Proposal (Separately Sealed) 25

• Problem Solving 25

TOTAL AWARDED POINTS-ORAL INTERVIEW 50

GRAND TOTAL AWARDED POINTS 150

7.0 MISCELLANEOUS CONDITIONS

7.1 Termination of Contract:

A. An initial Agreement with the Proposer would commence on the date Agreement is signed, and unless sooner terminated as provided herein, would terminate on December 31, 2026, and thereafter, may be renewed for two (2) subsequent one-year renewal(s) by separate written agreements signed by the parties. Any such renewal shall be made subject to the availability of appropriated funds for the District fiscal year corresponding with such renewal dates.

B. The District shall have the right to terminate the Agreement or any extension hereof, anytime for any reason. Notification of the District’s intent to terminate the Agreement must be provided to Provider, in writing, at least thirty (30) days before the date of termination.

7.2 Written Agreement:

All Proposers are hereby notified that the execution of a Contract pursuant to this RFP is dependent upon the negotiation of a mutually acceptable Contract with the successful proposer’s firm and subject to appropriation by the District of the necessary funds on an annual basis.

Signature on the Proposal Cover Sheet shall serve as an acknowledgement that the Proposer is willing to enter into an agreement on the terms and conditions identified in this RFP with the Pueblo West Metropolitan District if their proposal is accepted.

7.3 Preparation of Proposals:

The Proposal must be signed by a company representative authorized to bind the Proposer(s) contractually. Failure to read the RFP and these instructions will be at the Proposer(s) own risk. Corrections and/or modifications received after the closing time specified will not be accepted.

Information submitted to the District is subject to the Colorado Open Records Act (Sections 24-72-201, et seq., C.R.S. “CORA”). If Proposer believes that any material it submits constitutes “trade secrets, privileged information and/or confidential, commercial, financial, geological or geophysical data” under C.R.S. 24-72-204(3)(a)(IV), the Proposer shall mark those items as confidential or proprietary. Statements that the entire Proposal is confidential will not be honored and may cause the RFP submission to be rejected. The District is not bound by the Proposer’s determination as to whether materials are subject to disclosure under CORA and reserves the right to independently determine whether the materials are required to be made available for inspection or otherwise produced under CORA. The District will endeavor to keep information that is deemed to be confidential separate and apart from the Proposal subject to the provisions of the Colorado Open Records Act or order of court. Proposer shall indemnify and hold the District harmless

(Rest of Page Intentionally Left Blank) from all attorney fees, costs and liability incurred by or awarded against District in connection with any litigation challenging District’s determination of whether the materials are required to be made available for inspection or otherwise produced under CORA.

7.4 Omissions:

Should the District omit information from this Request for Proposal that is necessary for a clear understanding of the work, or should it appear that various instructions are in conflict, then the offeror shall secure written instructions from the District’s Procurement Official at least seventy-two (72) hours prior to the time and date of the proposal opening.

7.5 Debarment:

By submitting this proposal, the proposer certifies that neither the company nor its principals is presently debarred, suspended, in the process of debarment, declared ineligible or voluntarily excluded from participation in this transaction by any federal department or agency.

7.6 Equal Opportunity:

The District adheres to a policy of equal opportunity and non-discrimination and will ensure that all proposers will be treated fairly and equitably throughout the proposal process, including the advertisement, evaluation and selection stages. Minority, small, disadvantaged & women-owned enterprises are encouraged to submit proposals.

7.7 Cost of Developing Proposals:

All costs related to the preparation of the proposals and any related activities are the sole responsibility of the proposer. The District assumes no liability for any costs incurred by offerors throughout the entire selection process.

7.8 Proposal Ownership:

All proposals, including attachments, supplementary materials, addenda, etc. shall become the property of the District and will not be returned to the offeror.

7.9 Additional Information:

For additional information or clarification concerning the services specified in this Request for Proposal, interested parties must submit their questions or comments, in writing, to the Procurement Specialist via e-mail to purchasing@pueblowestmetro.us. Questions will be answered in writing and posted on Rocky Mountain E-Purchasing website or sent to email addresses provided to the District in accordance with the dates designated in the “KEY TARGET DATES” section of this RFP.

Any contact with District staff that is not a request for additional information or clarification regarding the RFP as described in this section of the RFP is discouraged and could result in disqualification of the proposer.

Proposals must be submitted electronically via Rocky Mountain E-Purchasing System at https://www.bidnetdirect.com/colorado/pueblo-west-metropolitan-district. Submitted proposals mailto:purchasing@pueblowestmetro.us must total no more than 30 pages and must be one (01) pdf document. Proposals received after the date and time listed above will not be considered.

Proposals shall be type written or printed in ink.

After reviewing all Proposals received, the District may contract for the provision of Design and Engineering Services for the Administration Building.

Any interpretation, correction or change of the proposal documents shall be made by addendum to proposers and posted on Rocky Mountain E-Purchasing website or sent to email addresses provided to the District. Interpretation, corrections or changes of the proposal documents made in any other manner shall not be binding, and proposers shall not rely upon such interpretations, corrections or changes.

Exceptions to any part of the requirements stated in this request must be clearly identified as exceptions. Alternatives should be stated at that point in the response.

7.10 Terms and Conditions:

Late Proposals will not be accepted or considered. It is the responsibility of the proposer to ensure that his/her Proposal is properly delivered to the required authority at the time and place designated in this Request for Proposal.

The District will notify unsuccessful proposers in writing. The District’s silence does not imply any acceptance or rejection of any quotation offer.

Issuance of this RFP does not constitute a commitment by the District to award a contract. The District reserves the right to reject any or all Proposals received in response to this RFP, to waive minor irregularities and informalities in Proposals received, or to cancel this RFP if it is in the best interest of the District to do so.

The Proposer agrees, if his/her Proposal is accepted by the District, to furnish supplies and/or services in strict accordance with the Proposal specifications and at those prices set forth for each item in said Proposal.

The Proposer may not withdraw his/her Proposal for a period of sixty (60) days subsequent to the opening of Proposals without the consent of the District.

The District will not be responsible for any goods delivered or services performed if the procurement of same has not been approved by the Pueblo West Metropolitan District.

The District is exempt from State Sales/Use Taxes under Colorado Tax Exempt Number 09802534.

Proposer shall be responsible for complying with all applicable law in the provisions of services hereunder and for maintaining the confidentiality of all financial and personal information, as required by all applicable laws, resulting from the services provided by the Proposer under this

RFP.

If an Agreement is entered into, the parties understand that the Agreement is subject to the annual appropriation of funds for its continuance by the District and upon failure of the District to appropriate funds for Agreement, Agreement shall be automatically terminated without liability for termination to the District.

7.11 Insurance:

During the term of the Agreement and until final acceptance by the District of all work covered by the Purchase Order or contract, the Consultant performing services under the agreement shall provide, pay for and maintain in full force and effect the types and minimum limits of insurance, as indicated below, covering the Consultant, their employees, subcontractors or representatives, along with the activities of any and all subcontractors retained by the or the activities of anyone employed by any of them, or their representatives or anyone for whose acts they may be liable.

Commercial General Liability Insurance

The Consultant shall maintain commercial general liability insurance covering all operations by or on behalf of the Consultant on a per occurrence basis against claims for personal injury (including bodily injury and death) and property damage (including loss of use).

Coverage will include, if appropriate for the scope of services: Products and Completed Operations, Contractual Liability and a Waiver of Subrogation. The District, its elected and appointed officials, employees, agents and representatives shall be named as Additional Insureds by endorsement.

Minimum limits:

$1,000,000 each occurrence $2,000,000 general aggregate

Commercial Automobile Liability Insurance

The Consultant shall maintain business automobile liability covering liability arising out of the operation of any vehicle (including owned, non-owned and hired vehicles) with minimum limits of $1,000,000 combined single limit each accident, naming the District as an Additional Insured.

Workers’ Compensation and Employers Liability Insurance

The Consultant shall maintain Worker’s Compensation Insurance with limits in accordance with the provisions of the Workers’ Compensation Act, as amended, by the State of Colorado. Additionally, the Consultant shall maintain Employers Liability Insurance with minimum limits of: $100,000 bodily injury for each accident, $100,000 bodily injury by disease each employee and $100,000 bodily injury disease aggregate.

Limits of Insurance

The total limits of general or automobile liability and excess liability insurance set forth above may be provided to the District using a combination of primary and excess liability insurance.

Additional Insured and Waiver of Subrogation

The Consultant shall name the District, its elected and appointed officials, employees, agents and representatives as additional insured by endorsement and provide a waiver of subrogation for the Commercial General Liability, Auto Liability and Excess Liability insurance policies. The certificate of insurance will include these specific requirements along with a copy of the relevant endorsements.

Certificates of Insurance. Upon the execution of the agreement, the Consultant shall provide certificates of insurance to the District demonstrating that at the minimum coverages required herein are in effect. Consultant agrees that the required coverages will not be reduced, canceled, non-renewed or materially changed without Thirty (30) days prior written notice to the District. All certificates of insurance must be kept in force throughout the duration of the services. If any of Vendor’s or Contractor’s or its subcontractor’s coverage is renewed at any time prior to completion of the services, the Consultant shall be responsible for obtaining updated insurance certificates for itself and such subcontractors from the respective insurance carriers and forwarding the replacement certificates to the District within five (5) days of the expiration date of any previously delivered certificate

The minimum A.M. Best rating of each primary insurer shall be A- X and the minimum A.M.

Best rating of each excess insurer shall be A- VIII. The Consultant shall provide copies of insurance policies to the District Risk Manager upon request.

Any of the minimum limits of insurance set out herein may be raised or lowered at the sole discretion of the Risk Manager for the District in response to the particular circumstances giving rise to the contract. The Vendor’s or Contractor’s policy will be primary and non-contributory with respect to any and all insurance policies purchased by the additional insured.

In the event that the contract involves professional or consulting services, in addition to the aforementioned insurance requirements, the contract shall also be protected by a Professional Liability Insurance policy as set forth below:

Professional Liability Insurance

The Consultant shall maintain professional liability insurance with minimum limits of Two Million Dollars ($2,000,000), covering those claims which arise out of the negligent acts or omissions of the Consultant, its Subcontractor and any other parties for whom it may be liable including without limitation, bodily injury, personal injury, property damage and including a contractual liability endorsement specifically applicable to the insurable indemnity obligations set forth herein which Professional Liability Insurance shall be carried on a claims-made basis maintained in full force and effect for the term of the agreement and, to the extent possible, for a minimum period of Three (3) years after the completion of any and all of Consultant’s Services hereunder. Any retroactive date or prior acts exclusion to which such coverage is subject shall pre-date both the date upon which any services hereunder are commenced and the date of the agreement. In the event that coverage is renewed during the original term of any subsequent term of the agreement, endorsement(s) for the new policy(ies) shall be delivered within five (5) days after renewal.

7.12 Licenses:

A. The Proposer must have in its possession all applicable licenses and permits, must file all documents required by law and must request any required inspections in a timely manner as may be required by all authorities. The Proposer must cooperate with all government agencies and must comply with all laws, ordinances, resolutions, rules and regulations including, but not limited to, site assessment requirements.

B. The Proposer may be required to submit copies of all licenses, permits and insurance certificates to the District upon request.

C. The Proposer shall take all reasonable precautions in the performance of the work to protect from all hazards to life and property, and shall comply with all applicable health, safety and fire protection regulations and requirements.

7.13 Indemnify and Hold Harmless Provision:

The Proposer must agree to indemnify, hold harmless and, not excluding the District's right to participate, defend District, its subsidiary, parent, associated and/or affiliated entities, successors, or assigns, its elected officials, trustees, employees, agents, volunteers, and any jurisdiction or agency issuing permits for any work included in the project,, hereinafter referred to as indemnitee, from all suits and claims, including attorney's fees and cost of litigation, actions, loss, damage, expense, cost or claims of any character or any nature arising out of the work done in fulfillment of the terms of this Contract or on account of any act, claim or amount arising or recovered under workers' compensation law or arising out of the failure of the Proposer to conform to any statutes, ordinances, regulation, law or court decree. It is agreed that the Proposer will be responsible for primary loss investigation, defense and judgment costs where this contract of indemnity applies. In consideration of the award of a contract, the Proposer agrees to waive all rights of subrogation against the District, its subsidiary, parent, associated and/or affiliated entities, successors, or assigns, its elected officials, trustees, employees, agents, and volunteers for losses arising from the work performed by the Proposer for the District. By requiring this right to indemnification, the District in no way waives or intends to waive the immunity protections provided to the District and its employees under the Colorado Governmental Immunity Act, C.R.S.

§ 24-10-101, et seq.

7.14 Independent Contractor:

The parties understand and agree that Proposer shall, at all times during the term of the contract, be deemed an independent Contractor and not an employee of the District, and shall be responsible for, and obligated to pay, all withholding taxes, social security, unemployment, worker's compensation, and/or other taxes and shall indemnify and hold the District harmless from and against any and all claims for the same period. Contractor acknowledges and agrees that all of its personnel are its employees only, and not employees or agents of the District for any purpose whatsoever, including for purposes of Worker’s Compensation.

7.15 Mandatory Mediation, Venue and Trial:

If a dispute arises relating to this Contract (whether prior to or after execution) and is not resolved, the parties must first proceed, in good faith, to mediation. Mediation is a process in which the parties meet with an impartial person who helps to resolve the dispute informally and confidentially. Mediators cannot impose binding decisions. Before any mediated settlement is binding, the parties to the dispute must agree to the settlement, in writing. The parties will jointly appoint an acceptable mediator and will share equally in the cost of such mediation. The obligation to mediate, unless otherwise agreed, will terminate if the entire dispute is not resolved within thirty days of the date written notice requesting mediation is delivered by one party to the other at that party’s last known address. If the parties cannot reach a binding settlement through mediation, then in the event of any litigation concerning this contract, the parties agree that venue for such an action, however styled, will only be proper in either the County or District Court, depending on the amount in controversy, or if equitable relief is an element of the cause of action, for the County of Pueblo, State of Colorado. In the instance that a lawsuit is filed, the parties agree that it will be a trial to the court and neither party shall request trial by jury.

7.16 No Waiver of Sovereign Immunity:

No term or condition of this Contract is intended nor shall be construed as a waiver, either express or implied, of the monetary limits, notice requirements, immunities, rights, benefits, defenses, limitations and protections available to the Parties under any applicable law, including but not limited to the Colorado Governmental Immunity Act, C.R.S.§§ 24-10-101, et. seq., as currently written or hereafter amended or implemented.

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Exhibit A

Exhibit B

320 W Fillmore St.

Colorado Springs, CO 80907

Ph 719 473 7077

Mechanical Narrative – Pueblo West Metro Admin Building (Revised 8/14/2026)

Code Analysis

The plumbing systems and piping will be designed under the 2021 International Mechanical Code (IMC), 2021 International Fuel Gas Code (IFGC), 2021 International Energy Conservation Code (IECC), and 2021 International Building Code (IBC), as adopted by the Authority Having Jurisdiction (AHJ).

HVAC Systems

The mechanical work for this project shall consist of providing all labor, materials, equipment, controls, accessories, and appurtenances necessary to furnish and install a complete, fully operational heating, ventilating, and air conditioning (HVAC) system for the new administration building. The HVAC systems shall be installed in accordance with the construction drawings, project specifications, applicable building codes, manufacturer recommendations, and industry standards.

The administration building consists of approximately nine (9) private offices, two (2) 3-station offices, a reception and waiting area, a large conference room with operable wall partitions, break room, IT room, two (2) vestibules, two (2) public restrooms, a mother's room with toilet and lavatory, janitor's closet, storage room, mechanical/electrical room, and connecting corridors.

Conference Room HVAC

The conference room shall be conditioned by a dedicated packaged rooftop unit (RTU). The bid shall include a 7.5-ton packaged rooftop unit complete with factory-installed economizer, gas heat, supply fan, return air system, roof curb, controls (programable thermostat), and all required accessories.

The rooftop unit shall incorporate Demand Controlled Ventilation (DCV) utilizing a return air duct-mounted carbon dioxide (CO₂) sensor. The controls shall automatically modulate the outdoor air damper through the economizer to maintain indoor air quality while minimizing unnecessary ventilation energy consumption.

The conference room will be ducted return down to the floor through a chase to wall grilles.

Supply and return ductwork routed through the fire rated truss area will require UL listed fire dampers and fire rated access panels at the location where they penetrate the one hour fire rated gypsum board located at the bottom of the roof trusses. Fire dampers to have an approved, unobstructed means of access to allow for periodic inspection, testing, and maintenance. Access points must be large enough to let a technician visually examine internal components, operate moving parts, and replace fusible links without compromising the surrounding fire-rated barrier.

Office Area HVAC

Exhibit C

Ph 719 473 7077

The remainder of the building shall be conditioned by two (2) packaged rooftop units (RTUs).

The bid shall include two (2) 5-ton packaged rooftop units complete with factory-installed economizer, gas heat, supply fan, return air system, roof curb, controls (programable thermostat), and all required accessories.

Each rooftop unit shall be nominally 5 tons in cooling capacity and shall serve separate building zones as indicated on the construction drawings. The zoning arrangement is intended to improve occupant comfort and provide operational flexibility.

Transfer grille with a baffled/offset wall for each individual room served by the rooftop unit.

Transfer grille installed low on wall in room and transfer opening above ceiling on hallway side of wall. Install acoustic duct liner within stud space for sound dampening.

Duct drops serving ceiling diffusers will require UL listed fire dampers and fire rated access panels at the location where they penetrate the one hour fire rated gypsum board located at the bottom of the roof trusses. Fire dampers to have an approved, unobstructed means of access to allow for periodic inspection, testing, and maintenance. Access points must be large enough to let a technician visually examine internal components, operate moving parts, and replace fusible links without compromising the surrounding fire-rated barrier.

IT Room HVAC

The IT room shall be served by a 1.5-ton dedicated ductless mini-split cooling-only system using R454B refrigerant. The system shall operate independently from the remainder of the building HVAC systems and shall include:

• Indoor wall-mounted evaporator

• Outdoor condensing unit

• Refrigerant piping

• Condensate drain

• Remote controller

• All required mounting hardware and accessories

Vestibule Heating

Each vestibule shall be provided with electric unit heaters for freeze protection and occupant comfort.

The employee entrance vestibule shall receive one (1) 1.0 to 1.5 kW electric unit heater.

The main entrance vestibule shall receive one (1) 2.0 to 2.5 kW electric unit heater.

Each heater to include:

• Integral disconnect where required

• Built-In tamper proof thermostat

• Outdoor air temperature lockout control that automatically disables heater operation whenever the outdoor air temperature exceeds 45°F

Ph 719 473 7077

• Thermostat adjusted to limit the maximum space temperature to 60°F

Exhaust Ventilation

Provide one (1) ceiling-mounted cabinet exhaust fan for the Men's Restroom with a minimum airflow capacity of 140 CFM, and one (1) ceiling-mounted cabinet exhaust fan for the Women's Restroom with a minimum airflow capacity of 140 CFM. Provide one (1) ceiling-mounted cabinet exhaust fan for the Unisex/Mother's Room with a minimum airflow capacity of 70 CFM, and one (1) ceiling-mounted cabinet exhaust fan for the Janitor's Room with a minimum airflow capacity of 70 CFM. Provide all fans complete with motors, ceiling exhaust grilles, backdraft dampers, control wires, and all accessories necessary for a complete and operational installation.

Exhaust air shall be collected through ceiling exhaust grilles and ducted directly to the respective exhaust fans for discharge to the building exterior.

All exhaust fans except the Janitor’s Room fan shall be controlled through the occupancy sensor light switch serving the respective room. Exhaust fans shall operate when the room's occupancy sensor activates the lighting and shall shut off when the occupancy sensor times out and the lighting is switched off. The janitor’s room exhaust fan shall be controlled through a timer switch.

Provide all required exhaust ductwork, weather-resistant vent cap or gooseneck with bird screen, backdraft dampers, supports, access doors, and all accessories necessary for a complete and functional installation.

The Contractor shall balance the exhaust systems to achieve the airflow quantities indicated on the construction documents and shall coordinate final balancing with the Testing, Adjusting, and Balancing (TAB) contractor.

Break Room Ventilation

Provide and install a residential-style range hood above the break room range/oven. The range hood shall be vented directly to the building exterior through rigid sheet metal ductwork.

Provide all required wall or roof termination fittings such as wall exhaust hood, backdraft dampers, and accessories necessary for a complete installation.

Ph 719 473 7077

Mechanical Equipment

7.5-Ton Rooftop Unit – Carrier model #48FEFM08K2A5-0L0A

Single-Packaged 7.5-ton Gas Heating/Electric Cooling with Puron Advance™ Refrigerant (R-454B), 224 MBH

5-Ton Rooftop Units – Carrier model #48FEFA06J2A5-0L0A

Single-Packaged 5-ton Gas Heating/Electric Cooling with Puron Advance™ Refrigerant (R-454B), 150 MBH.

Ductless Mini-Split Outdoor Unit – Carrier model #37MHRAC18AA3

Ductless Mini-Split Indoor Unit – Carrier model #40MHAC18XA3

150 CFM Exhaust Fan – Broan model #PTE1115RK

80 CFM Exhaust Fan – Broan model #PTE511RK

Electric Wall Heater #1 – Markel model #HF3323T2D-RP

Electric Wall Heater #2 – Markel model #HF3325T2D-RP

© 2024 Carrier Form 48-50FE-8-16-01PD Rev D

48/50FE**08, 09, 12, 14, 16

48FE: Single-Package Gas Heating/Electric Cooling Rooftop Units 50FE: Electric Cooling Rooftop Units with Optional Electric Heat with Puron Advance™ Refrigerant (R-454B) and EcoBlue™ Technology

Product Data

WeatherMaker ® Single Packaged Rooftop

7.5 to 15 Nominal Tons

48FE Model Number Nomenclature

Model Series - WeatherMaker®

FE = Entry Tier Puron Advance™

Unit Heat Type 48 = Gas Heat Packaged Rooftop

Cooling Tons 08 = 7.5 tons 09 = 8.5 tons 12 = 10 tons 14 = 12.5 tons 16 = 15 tons

Heat Size D = Low Heat E = Medium Heat F = High Heat S = Low Heat with Stainless Steel Exchanger R = Medium Heat with Stainless Steel Exchanger T = High Heat with Stainless Steel Exchanger

Sensor Options A = None B = Return Air Smoke Detector (RA)b

C = Supply Air Smoke Detector (SA) D = RA + SA Smoke Detectorb

J = Condensate Overflow Switch (COFS) K = Condensate Overflow Switch + RA Smoke Detectorsb

L = Condensate Overflow Switch + RA and SA Smoke Detectorsb

M = Condensate Overflow Switch + SA Smoke Detector

Fan Options 2 = Standard/Medium Static – EcoBlue™ Vane Axial Fan 3 = High Static – EcoBlue Vane Axial Fan 5 = Standard/Medium Static – EcoBlue Vane Axial Fan and Filter Status Switch 6 = High Static – EcoBlue Vane Axial Fan and Filter Status Switch

Refrig. Systems Options M = Two-Stage Cooling, Single Circuit Models N = Two-Stage Cooling, Single Circuit Models with Humidi-MiZer® Systema

RTPF Coil Options (Outdoor – Indoor – Hail Guard) A = Al/Cu – Al/Cu B = Precoat Al/Cu – Al/Cu C = E-coat Al/Cu – Al/Cu D = E-coat Al/Cu – E-coat Al/Cu M = Al/Cu – Al/Cu — Louvered Hail Guard N = Precoat Al/Cu – Al/Cu — Louvered Hail Guard P = E-coat Al/Cu – Al/Cu — Louvered Hail Guard Q = E-coat Al/Cu – E-coat Al/Cu — Louvered Hail Guard R = Cu/Cu – Al/Cu — Louvered Hail Guard S = Cu/Cu – Cu/Cu — Louvered Hail Guard

Voltage 1 = 575-3-60 5 = 208/230-3-60 6 = 460-3-60

Design Revision

- = Factory Design Revision

Base Unit Controls 0 = Standard Electromechanical Controls (can be used with field installed economizers and dampers) 3 = SystemVu™ Controller 8 = Electromechanical Controls with POL224 (includes FDDe)

Intake / Exhaust Options A = None B = Standard Leak…